MINUTES OF MEETING PALM GLADES
COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the Palm Glades Community Development District was held on Tuesday, January 10, 2023, at 6:30 p.m., at 23770 SW 115th Avenue, Miami, Florida.

Present and constituting a quorum were:

Mauricio Pelaez George Monserrat Julie Varela-Medina

Also present were:

Juliana Duque Jesus Lorenzo Scott Cochran Monica Henning Oscar Borras
Wendell (Chic) Chandler Kevin Halawy

Chairman
Vice Chairman Assistant Secretary

District Manager
Governmental Management Services District Counsel
Clubhouse Director KWPM (by phone) Chandler Contractors KH Pool Services

FIRST ORDER OF BUSINESS	Roll Call and Pledge of Allegiance
Ms. Duque called the meeting to order, called the roll and the Pledge of Allegiance was recited by all who attended the meeting.
Ms. Duque: If the Board allows me to move some things around on the agenda, we have Chic from Chandler Contractors here today and I know he would like to present the Board with an update. We have a report with some of the pictures but, the file is too big, and we were unable to print it today, so I'm going to be showing those pictures to the Board, so go ahead Chic.
Mr. Chandler: I'm sorry?
Ms. Duque: Go ahead you're up. Mr. Chandler: Up for what?
Ms. Duque: To present your updated report.

Mr. Chandler: Ok, I'm sorry I didn't hear you but, thank you so much. I just handed this to you guys now, Kevin and I did a walk-through.
Ms. Duque: Chic, before you present that, do you want to give like a little update about the project in general?
Mr. Chandler: Ok, I'll give you anything you want. Ms. Duque: Ok, let's do that first.
Mr. Chandler: Ok, you go first.
Ms. Duque: Ok, so let's do that first, and I'm just going to show this to the Board, so they are aware of what you have been taking care of, so I'm going to show some of the pictures I think we have here for the pool project first.
Mr. Pelaez: Ok, what's the first topic? Ms. Duque: You have the pool project.
Mr. Chandler: Ok, these are the latest pictures, these were taken today. So, we had a big issue with that 6" tile not fitting around the gutter, so we went back, and we chipped out that much diamond bright, and we picked up an extra inch so now that tile is going to fit. There are quite a few obstacles we're having with this today, to be quite honest with you, I do remember the water was level in the original pool, I remember the gutter system which is that drain that runs around that collects all the sludge and stuff like that, it was uneven, very uneven. We never really noticed it until obviously when they were starting to get the tile in, so the water line and the water was level, but I remember the gutter being dry in some spots and a half inch of water in other spots, so it really went up and down. So, we're trying to resolve that now because there was such an inconsistency in the diamond bright, and diamond bright is supposed to be 3/8 to 1/2 inch thick and there's areas over there that are 1 ½ inches in the gutter, so that was an obstacle that just came up today. The next obstacle I truly believe is the water line, which is the solid concrete that was gunite originally by Lennar, so I requested them to set up a laser level, so we have a laser level we can shoot exactly, we find the high point and work from there. The tiles are supposed to be delivered tomorrow, and hopefully they resolve any issues they had with the water line tile.
Ms. Duque: Chic, question, do we know why the tile didn't fit? I mean I would assume the pool company should have taken the measurements for that tile.

Mr. Chandler: Well, it did fit and then it didn't, there's areas that fit with no problem 6", and there's other areas it went to 5 1/2".
Ms. Duque: Ok, I just want clarity for the record that it's not the company that we're using right now for the pool.
Mr. Chandler: To be honest with you, Juliana, I think it was something that was, I mean unless you sit there and measure, and when you look at a pool to do a renovation on it or any kind of construction, it's a 6" tile that's on there, so you just assume there's going to be a 6" tile on the back. Once they started tearing it out, they realized there were issues with the diamond bright, and you couldn't see it because remember that was a plain tile. So, to me, it doesn't matter, it was more work on their part having to demo out all the rest of it but, they understand it, they get it. I think the most important part is that we resolved it.
Ms. Duque: Yes, but remember, we are recording the meeting, so I want to make sure that if any member of the clubhouse reads or hears this recording, they understand what the issue was and how it was found and solved, it was not that the company didn't measure right or we got the wrong tile, so I just wanted to clarify that.
Mr. Chandler: Ok, next question.
Mr. Pelaez: I see the pictures here, the lighting in the front? Mr. Chandler: Oh, the parking lot, it looks great, I love it.
Mr. Pelaez: All of these are done.
Mr. Chandler: All of these are done, they did a good job. Mr. Pelaez: Porte-cochere is underway.
Mr. Chandler: Oh yes, we downloaded it today, most of it, between yesterday and today, and I really highly recommend, taking a walk under there and take a look at that. I had no idea, good call, I mean you kind of pushed the envelope on that, and I was still kind of iffy, but wow, sections were coming down, we literally cut it out, and it just came right down, and that's been leaking since day one. So, to be honest with you, if you see the wood, it's like how many years has it been this way, it was gone, it just didn't exist.
Ms. Varela-Medina: So, it was not just rotted, it was gone?
Mr. Chandler: Yes, there were areas of plywood that was just stucco there, it was dust, and it's 10 or 12 years old, so we knew it from day one.

Ms. Varela-Medina: So, does this mean when you fix it that in 10 or 12 years we have to do it again?
Mr. Chandler: No, Lennar failed when they put it in, so that was a Lennar mess up but, you're asking if it's going to leak when I do it, I hope not.
Mr. Pelaez: The flooring pictures, it looks like all the baseboard is off.
Mr. Chandler: Yes, so they came in on day one or day two, Jose did a really good job. Jose and Virginia were on point, and you can see everything is stacked up, so they really did a good job. So, yes, they obviously took everything out, and they came in and took all the base molding out, I had them stack them out there, and label everything to go back in place. The painting guys, normally they come in, and they do the little touch-ups and the spots and all that, and they realized, I guess, when they got in here and they started working, there were cracks in the ceiling. So, I had to bring in my people to go ahead and start doing all the taping, and finishing, and trying to make it to where, hopefully, these cracks don't come back through or transfer back through, I think we'll be fine. I don't have the contract for the painter but, I understand that he was just responsible for all the little nail holes, and I guess minimal touch-ups.
Mr. Pelaez: Because they were only supposed to patch up the holes, and all of that, so I guess I'd like to see how that's worded in our agreement with him or whatever.
Mr. Chandler: Right, that's probably what you could do.
Mr. Pelaez: Because from my understanding, when you're painting, you're touching up all those stains and cracks.
Mr. Chandler: That's all I used to do is painting and sprayers and all of that, and when I would do it, I would itemize it and say hey, any major holes or something like that is going to be cut out, we're going to do the repairs, and it would be included in my price.
Mr. Pelaez: Unless there was something huge or major but, cracks and holes and stuff, you go fixing and patching around the windows and the caulking that he's supposed to be doing, and all of that.
Mr. Chandler: Right, and you know, even as we sit here, you see the crown molding with that, so that crown molding would need to be opened up, and it needs an elastic barrier, and I wouldn't call it caulking but, a material to seal that expansion and contraction.  So, I'll go over all of that, and whatever, and discuss those in detail but,

doing the walk-through with him, he says no, I'm only responsible for all the nail holes, pulling out pictures, and things of that nature.
Mr. Pelaez: Ok, we'll have to adjust for that.
Mr. Chandler: Right, ok, you can decide on that but, we came in, and you see all the patches, and the big cracks and openings, and stuff like that in the hallway, so we just wanted to stay on top of that. Now, with that being said, this room was the room that they were supposed to do first, and we started in there but, obviously because of these issues, we couldn't. So, I pulled them in to do the lobby and said hey, don't slow down, let's just get in there, the lobby is huge, and they delivered the scaffolding, and they were also working in there, and basically I said, guess what, we'll work everywhere, do the kitchen, and the kitchen has been done, and I'll just move him around, and I said listen if it comes down to it, and you've got the manpower, we'll do the gym, just to keep the ball rolling.
Mr. Pelaez: So, they're ready to be able to start in here?
Mr. Chandler: No, they're not ready, he still has sanding over there, and there's a couple of things but, basically, it's close.
Mr. Pelaez: So, he's pretty close.
Mr. Chandler: Pretty close, oh yes. If it comes down to it, a day later we can have it ready, and he can spray the ceiling, and come in here and set up. Like I said, that's a good point, I'm curious what Joe wants to do with that seam that's there, and these seams.
Ms. Duque: There's another one over there.
Mr. Chandler: Right, and what it is, it's 10 years old, it shrinks, and that's the joint. Ms. Duque: What about the ones by the curtain, for the curtains?
Mr. Chandler: I'll repair that, that's not a painter's thing.
Mr. Varela-Medina: Is the curtain going to go back up there?
Mr. Chandler: No, so we'll take care of that, and guys, we've come across a few

things.

Mr. Pelaez: Like close it off, they have those monitors so you can close it off. Ms. Varela-Medina: Ok.
Ms. Duque: Yes.
Mr. Chandler: So, there's a few things that we came across, like the bottom of that

door, and when he saw that, I came up with an idea to trim it off, and I mentioned it to

Mauricio, I'm going to take a piece of very fine aluminum, run it across there, and I ran it by the painter, and I'm going to put it on there and see what it looks like, and we'll go from there. The only other thing is to take that door off, try to straighten it out, and bond it and all of that, and that's a lot of work. I think just that little piece of trim along the bottom will be ok. These are little obstacles we're going to come across throughout the whole project.
Mr. Pelaez: Ok.
Ms. Duque: So, Chic, my recommendation, in the future, if you encounter any questions or concerns about the agreement, reach out to me, we have all the agreements signed, and Monica also has a copy of each of the agreements, you can have a copy of them, as well, and if we have any legal questions we can always reach out to Scott but, I think from what I'm seeing in the clubhouse painting project, his statement is correct, I mean all of those big projects and work he's not responsible for.
Mr. Chandler: Right, ok.
Mr. Pelaez: But we're not talking about major repairs or anything like that, right? Mr. Chandler: For me to do it?
Mr. Pelaez: Yes.
Mr. Chandler: It's a little work but it's not major, it's hundreds of dollars, not thousands, but it takes a little work to coat, tape, and sand, and get it ready.
Mr. Pelaez: Ok, I think that's it. Mr. Chandler: The kiddy pool.
Ms. Varela-Medina: Kiddy pool, what happened to the kiddy pool? Mr. Chandler: We're right into that, no pictures?
Mr. Pelaez: Not in here.
Mr. Chandler: I think I sent a handful of them.
Mr. Pelaez: There were a lot of pictures, the kiddy pool is not here but you can explain it.
Mr. Chandler: Sure.
Ms. Duque: Yes, there are some pictures of the kiddy pool at the beginning, if you go to the first page.
Mr. Pelaez: More like another sheet or something?
Ms. Duque: Yes, so this is the kiddy pool.

Mr. Chandler: I meant the kiddy splash but, this is the stuff that the guys are doing, the tile guy is getting ready to do all of that, but that kiddy splash, we're right into that now, that's been dissembled all along the bottom, and we're sanding, grinding, prepping, getting the rust off, and getting it ready for maybe next week. So, part of my thing is to try to coordinate, keeping the tile guys going, and the pool guys going, but now giving me the kiddy pool, because once we start spraying and working there, I can't have any dust or anything like that. So, I spoke to him today, the pool is big enough for them to start on that hopefully next week because I have to pressure clean, we have to clean, and get all the dust, and stuff out of there, so we have to start spraying this thing, taking it apart, and setting it up right there.
Mr. Pelaez: Is there paver repairs that are happening that I think we discussed also, like during that whole process of the pool?
Mr. Chandler: That will be the last thing we do, any pavers or anything like that, yes, we can't even attempt to work out there with those guys working around it, and you wouldn't want to either. There's something else also, that was brought to my attention today, and I asked Leena to take some pictures, and send them to me because that way I could forward them to you guys but, you guys must remember when I lined, and then we did the coping repairs around the kiddy pool, we took up sections of coping that was falling apart. There are sections around the main pool over here, especially over there in that corner where somebody did a patch job and it's horrible, that has to be taken off and repaired but, if you also look at the grout for the brick, you know when you have the coping and you have that grout line in there, some of it looks pretty crappy. Regardless, that's something we can do later down the road, or whatever you want to do but, it's a judgment call or something you'll decide later on, you're not going to fix it now anyway because there's too many other big things to do but, in between each brick that grout line, some of it is pretty bad. It would be kind of sad that now you have this beautiful pool with all new tile, and you have that grout that looks like crap.
Mr. Pelaez: Is that like a gray grout, or what is it?
Mr. Chandler: It's a gray grout, and you can take a little out, and re-grout it, you know what I mean, that's what we did on the kiddy pool, back in the day.
Mr. Pelaez: So, I guess, can you take a look for the next meeting of how many there are?

then.

Mr. Chandler: Sure, we'll look at it together.
Mr. Pelaez: So, it's already there, let's fill it in, and just fix it since we're at it.
Mr. Chandler: Right, that's the last thing you do, you'll be done basically just about

Mr. Pelaez: Ok.
Ms. Duque: Towards the end of the project. Mr. Chandler: Right, towards the end.
Ms. Duque:	Ok, any other updates, or any questions from the Board about the

projects?
Mr. Chandler: Well, the only other thing, Kevin and I did a walk-through, and I mentioned it to Mauricio, and the pool pump room we had some issues in the back. I remember one of them, and I'll show you guys what it is, just for an example. If you look at the next to the last page, these are your big pumps working 24/7, these pumps do not stop, and if you see the one coupling that's to the right, this one here, I remember back in the day, we had an electrical problem about a year ago, and we shut it down, and when we shut it down that coupling was leaking water pretty good. Then the only way to fix it was to drain the pool, and then some, so we fired the system back up, and of course, it never leaked because once it's sucking and it's moving, it doesn't leak, and it hasn't leaked since then until we shut it off when we started draining the pool, so the coupling is leaking. I guess now is the time to replace that gasket, which means you have to unbolt it, slide it in there, it's not going to be that easy, that simple little gasket is going to be a real pain in the butt to do. If you look at the last page, and this has been a challenge from back in the day, these big giant plungers, for him to clean this system out those plungers need to be raised, or lowered, or whatever, and it seals. So, he's able to drain his tank without losing any pool water, well those seals are bad, and to be honest with you, back in the day, I couldn't get the 10" ones, it was a nightmare. I got a couple of 8" ones but, couldn't get the 1O" ones. So, we're going to work on getting them now, and getting them fixed now. So, for the record there's 4 over here, two 1O" in the kiddy pool, and then 8" ones in the main pool, which are the smaller ones, so that's part of the original proposal that I gave you.
Ms. Duque: At that's for the, because we have a proposal from you for the plungers, right?

Mr. Chandler: Yes.
Ms. Duque: But we also have a proposal from Kevin for the feeders.
Mr. Chandler: Right, for the feeders. s>k, so Kevin, I'll give him the floor for the feeders.
Ms. Duque: Ok.
Mr. Chandler: So, the pictures and stuff, and trust me, I could possibly, if you need to know, take pictures of the feeders and all of that but, I have one more thing I want to show you. So, if you go to page 1 of the pictures which is going to the north pump, and if you look really close, the bolts on this are really rusted. Now, we replaced all the bolts outside of the pump systems, around half of them were galvanized, or a quarter of them were galvanized, the other ones were metal, and they were rusted, and I mean it took cutting, grinding, pounding them out, and getting them out, we did that a couple of years ago, and we replaced them with all stainless steel. Now is the time to do these, they're the last ones, so I'll give you a proposal for that to try to get those bolts out, and it's a little bit risky, I want to be honest with you, if they don't just come out it can be a real bear.
Ms. Varela-Medina: And what's the risk?
Mr. Chandler: Fracturing or breaking the coupling. We were kind of lucky on these, and I have pictures of the main valves, all the bolts were rusted out, it took some time, it was slow, we had to spray them with penetrating oil, and letting them wait a day, and pounding them out but, here you're down in the hole, and I think that was it for those things, and there's other possible little miscellaneous things. There's another thing, and let me see if it's in the pictures, each one of these holes has a sump pump in it, so there's a big sump pump down in the bottom, you can't see it, I don't have a picture of it but, each one has a sump pump. So, in the event that we have a hurricane or a major rush, or a flood, or something backs up, these sump pumps are supposed to drain this system out, so it doesn't drown a $10,000 motor, that's what those are for, you had one replaced before, right?
Ms. Henning: Yes.
Mr. Chandler: Before we were even here, and you can see one is new and one isn't. One other point that I want to make, these are the pumps that pump themselves, and we need to bring this up while we're here.  These pumps, one is pretty smooth

running, and the other one had some jingling and dangling or whatever, but it was still working, and maybe vibrating a little bit more, but I'll be honest with you, after I ran them and I looked at them, and I checked them out, and then I'd hear both of them sounding the same, not that they're bad, but they were different, one might have been newer than the other. I just want to make you aware that one was making more noise than the other, and I'm not going to say we should go replace it, it's not broken, it's still running but, the last thing we want to do, or any of us want to do is, to get the pool back together, and something goes down, which it probably will, something is going to break somewhere, and we say, I don't understand, we have a brand new pool, and we put all this money into it, so you never know, I wouldn't fix it because it's not broken.
Ms. Duque: Chic, you also mentioned on your proposal the gaskets.
Mr. Chandler: Yes, those were the gaskets_Itold you that were leaking, so that gasket has to be replaced, there's a couple of them. Where the bolts come out, we might as well replace the gaskets because we have to take the bolts out.
Ms. Duque: So, how many do you think need to be replaced?
Mr. Chandler: Four maybe, three to four maybe. Once again, if it looks like something that's going to be a problem and it's not broken, I don't want to start taking it apart.
Ms. Duque: So, for Chic's proposal, which are the repairs on the pool pump room, the plungers, the bolts, and also the gaskets, we're talking about $1,750, so I don't know if you want to do a not to exceed amount of $5,000?
Mr. Pelaez: Is this stuff that you don't do, Kevin, on the pools?
Mr. Halawy: Correct, these are larger pumps than I usually sub out, and I have people that I use but Chic said he could do it.
Mr. Chandler: No, you can give it to them.
Mr. Halawy: I trust him, he's already worked on these so he's more familiar with the system, so they are things that are just larger than a regular pool, so you would need a company that deals with this on a daily basis.
Mr. Pelaez: Ok, so I guess a not to exceed amount would be ok.
Mr. Chandler: This is more work, when you're messing with the bolts, and you're cutting, it's heavy-duty down in there, you're grinding and cutting.

Ms. Duque: And I'm just saying not to exceed because the plunger and the bolts, which we have an exact amount that is $3,750, but the gaskets are $225 each, and Chic is saying 4 to 5 maybe, so a not to exceed of $5,000 would be a good amount.
Ms. Varela-Medina: Yes.
Ms. Duque: So, I will need a motion from the Board to approve the pool pump room repairs as described by Chic in his proposal in an amount not to exceed $5,000.

On MOTION by Ms. Varela-Medina seconded by Mr. Monserrat with all in favor, accepting the proposal from Chandler Construction for the pump room repairs as described not to exceed $5,000 was ap p_r_ov_e_d_.	 _

Mr. Chandler: Ok, great, that's nice. Listen, we have to understand, we start pulling these apart, and we have a broken coupling, and we say not to exceed, and we have a broken coupling.
Ms. Varela-Medina: How much is a coupling?
Mr. Chandler: I have no idea, I don't think it's going to happen but, we don't know. Ms. Duque: But Chic, we can go and discuss it as we go.
Mr. Chandler: Right, we understand each other on that.
Ms. Duque: So, if there is something that we need to wait for, we can do that.
Mr. Chandler: Listen there's couplings in there that were cracked and they still are, the main valve, you saw them, the main valves are cracked. If you touch that one now, I wouldn't, and I wouldn't say don't worry about it, but if you start taking that one apart, or even operating it, you open those monsters, and it's already cracked and split, someday Kevin might go to close that valve, and that thing might go.
Ms. Duque: Ok, but we're trying to keep ourselves thinking positive here.
Mr. Chandler: No, listen I'm here for a reason, you trust me, I do good work, and you're on top of everything. Then the next one on the list is, the second page which is Kevin, and he'll take care of that.
Mr. Halawy: So, the majority of this list is mainly for Health Department reasons, inspector costs, they're always checking the majority of these. The first one there is a canaster which prevents the pump that you have for the kid's splash to break, those two need to be replaced, the basket, so it's just a small investment to save thousands of

dollars. The next one would be the two feeders, one of them is for the kid's splash, and that one needs to be replaced, and the other one is for the main pool. The feeders have small pumps that feed the chemicals from a vat to the pool. The way the controller system is there are usually a set of two per system, so you have two for the spa, two for the main pool, and two for the kid's splash, one for the chlorine, and one for the acid, so that's what those two are for. Then after that, you have the equaling gauges, those gauges are what the Health Department inspectors look at, and if they're not moving, or if you can't see them because the sun has messed up the clear plastic, then they tell you to replace them, and I believe now it's time to do that, so those 5 would be, 4 for the main pool, and 1 for the spa. Then after that you have the flow meters, these 3 are for the main pool only, the 1 for the spa has recently been changed, as well as the one for the kid's splash. The main pool has 4, and we've already switched out one for an emergency because it was leaking last year but, the other 3 are existing, and we do see visible cracks in 2 of them, and the other one is just as old as the other 2, so we might as well replace all 3 at the same time. These are the main parts that the inspectors look at, and that is the whole thing that I needed to present to the Board, it's pretty much straightforward.
Ms. Duque: Are there any questions for Kevin?
Mr. Pelaez: So, I think it needs to be done, I think there's no pool maintenance for January or February. I know we're paying for the service so I think that you should include these in those two months of service since we're still paying for the pool service that we're not doing, that's my opinion.
Mr. Halawy:  Ok, and now that you mentioned that because this is news to me.
Now that we're all here, is the service still being paid for January and February?
Ms. Duque: Are you going to be billing us for January and February? Mr. Halawy: My understanding was not to.
Mr. Pelaez: That's why I wanted to be clear. Mr. Halawy: Clearly that I am?
Mr. Pelaez: Well, there's no pool.
Mr. Halawy: Which is why when I spoke with Sergio that there won't be any kind of services, therefore, I won't be billing January or February, that's why you have a separate estimate now.

Ms. Duque: Ok.
Mr. Pelaez: No, because it's closed, and I wanted to make sure that we're on the same page, and Sergio had spoken to you and all of that, so I think if we're all good with that, then I'm ok with doing this.
Mr. Halawy: Ok.
Mr. Pelaez: I think from what you explained I think it needs to be done, in my opinion, now is the time to get in there and do those.
Mr. Chandler: I'd like to bring something up, you just brought up a very good point with the maintenance. If you guys look at that page, which is your filter system, and I showed you and Kevin these pits that are all diamond bright, that's what prevents them from leaking. Do they leak? We don't know. Do they need to be diamond bright again? If we do it, we have to do it now, and to do it right, Kevin would need to take out these filters, and uncouple them, so everybody can get in there and do it. I think this is something that should be brought up because we have one shot at this. So, these tanks have the original diamond bright in them, do we just leave it and live with it, or do we get Kevin in there to take these things apart, and pay him to do that, and take them out, really look at this filter system and see what we have in there, and make the call whether or not we diamond bright these pits again because we have a one shot.
Mr. Pelaez: Those need to be cleaned, right, Kevin, those filters? Mr. Halawy: Correct.
Ms. Duque: Yes.
Mr. Chandler: Yes, and you normally clean them in place when we drain them, correct?
Mr. Halawy: Right, the idea was right before we start to get going and clean them
out.
Ms. Duque: Yes, it's part of the maintenance service.
Mr. Halawy: Before the diamond bright, we would just take them out and actually
clean them one by one, which would be even better because the way the service is usually done is from the top where the hose is that has a nozzle on it, and you just clean from the top. It's not perfect science but, that's the way that these kinds of systems are cleaned out. If we are planning on doing that then it will be an asset for the pool.

Mr. Chandler: One other thing, and I don't know anything about this, but just thinking filters, any type of filter or cleaning system, air conditioning, oil, or anything, these are the original filters?
Mr. Halawy: I don't know.
Ms. Duque: I don't know if they've been changed, I don't think so.
Mr. Chandler: Well, how long do they last? Are they any good? Do you leave them alone? I don't know.
Mr. Halawy: They are textured, like cloth, and like anything those wear out, so if it hasn't been changed within 5 years, now would be a great time to do it.
Ms. Duque: Ok, I think we should just look at them when the time comes for you
to clean them. I mean is that something like, if we need to change them, how does that work Kevin?
Mr. Halawy: It would be the process that Chic just mentioned right now, we're going to have to empty out the tank, not the pool, but the tank, and take them out from the couplings, and replace the panels. There are actual panels that go in, they're square panels and replace them one at a time.
Ms. Duque: Yes, but we were talking about before the pool is opened, you're going to remove them and clean them.
Mr. Halawy:  If we're not going to be doing the diamond bright inside the
separation tank, what we do is we leave them in place and we wash them from the top, so we're not going to be removing them from its place, that would have been included within the service because that would have been basically my first day back.
Ms. Duque: So, the question is, can you remove them and look at the studs when it's open? Can you give us like a professional opinion as to how they are right now, like do we need to replace them, or just clean them from the top, that's going to be enough?
Mr. Halaway: My recommendation would be to first find out when was the last time these were changed out, or if these are the original ones. If they are the original ones, then it's a good time to probably change them right now because they do need to be replaced. They do have a maximum life span of about 8 years, and don't quote me on that but, some are longer but that's when you usually want to change them. Sometimes they have cracks, they break because the pressure is too much, or within service it rips because it is a cloth piece that's on there. So, any kind of small crack would allow the

impurities to go back into the pool. So, you have the filter that's over here, and then after that comes the pump and the pump puts it back into the pool, so just a small crack would allow those impurities back. Can I see it, yes, but can I miss certain cracks, yes, which is why I recommend going by the last time these were changed.
Mr. Chandler: You couldn't possibly see a crack if you wanted to the way they are unless you take them out, there's just no way.
Mr. Halawy: Exactly.
Mr. Chandler: I mean, this is all new to me but, I understand the concept of it. think if it was me, my pool, my situation, maybe we can talk about Mauricio, talk about possibly how much would they charge us to diamond bright it, let's get a number, and whether or not we say, hey, if we're going to do the diamond bright, you know they have to come out, and then, obviously, then you could take him and see if they're any good, or maybe you can budget some numbers for that now. You know it's sad that this is coming up now but, this is stuff you can't foresee everything.
Mr. Pelaez: So, I think we need to do these repairs that we talked about. I think you need to try to get some documentation, and maybe you can send us something about those filters because we're all kind of trying to understand these filters. We all know about pool filters but, let's read a little bit, and maybe some documentation that shows the life of them, and maybe it will help us make a decision on where we're at. We'll look it up, see if we find something but, in between that maybe you can send Juliana something, and Juliana, you can send it to the Board on those filter cartridges or whatever you call them.
Ms. Duque: And perhaps a proposal to replace them so we can do our due diligence.
Mr. Chandler: So, you can budget something.
Mr. Pelaez: And then we can make a decision which is the best option. Ms. Duque: Yes.
Mr. Halawy: And I will say, the reason why it wasn't brought up before is because we haven't had any issues with it, so would it work once the pool is open, yes it will work.
Mr. Pelaez: And you could change them after if you had to. Mr. Halawy: Right, and you can change them after.
Ms. Duque: Then you could take your time.

Mr. Pelaez: Now, by having it empty you could also get in there now and clean it a little bit more direct and have a better assessment of them.
Mr. Halawy: Yes.
Mr. Pelaez: Because you usually clean it with water, so maybe you'll be able to take a look at them just to make sure they're good.
Mr. Halawy: Right, not a problem.
Ms. Duque: So, before we continue Chic, let's just close this item, so if I'm hearing correctly, Mauricio, then you will motion to approve the proposal from KH Pool Services in the amount of $2,371?
Mr. Pelaez: Yes.

On MOTION by Mr. Pelaez seconded by Ms. Varela­ Medina with all in favor, accepting the proposal from KH Pool Services for the total amount of $2,371 was approve<!-_

Ms. Duque: Go ahead, Chic.
Mr. Chandler: Let me ask you Kevin, these are constantly wet, is there an issue with them being dry for 2 months because now I'm thinking about these filters that are wet and they're made of cloth.
Mr. Halawy: I think that it's made out of plastic, or possibly cloth material, and it does expand and contrast, even wood does that, so when there's constant pressure 24 hours which is the case for these kinds of systems, and then you release the pressure from it, not only the constant movement of the water but just the water itself from it, there will be certain cracks, certain dryness cracks, and things like that seeing that it's about 2 months. The same thing with the diamond bright, any diamond bright company will tell you if you leave the pool with no water for an "X" amount of time, you will see cracks and even if it's a brand new pool because the concrete needs the water in there. So, to answer your question, that is a potential problem, and if we do decide to take them out, we can expect to see if it has resulted to that.
Mr. Chandler: Ok.
Mr. Halawy: One more thing, someone mentioned that we can diamond bright even after we do the other service, after the whole project, I don't think we can and the reason why is because what we're trusting on for that tank to be completely empty with

water and just valves, and those valves do not close 100%, they close 99% or just enough.
Mr. Chandler: The plungers.
Mr. Halawy: Right, the plungers, and also the red valves, the ones that go for the return. So, for a diamond bright to be done, you need complete dryness for a week, or a week and a half, little drops cannot show up.
Mr. Chandler: You'd be running a sump pump.
Ms. Henning: Well, also that would mean that you can't use the pool during that timeframe because there's no filter system on it.
Mr. Chandler: Correct, exactly.
Ms. Henning: So, the pool would be out of commission regardless.
Mr. Halawy: Correct, so next time we talk about it, and that's why I mentioned yesterday, if we are planning on doing the diamond bright and it's within 5 years, you might as well do it now.
Mr. Pelaez: So, I think it's only 4 tanks, and maybe you guys could just find out what the diamond bright is, and then you could just bring it back, and we can make that final decision.
Mr. Chandler: Yes. Ms. Duque: Yes.
Mr. Chandler: It doesn't hurt to ask, and then at least we have the option of saying, we didn't do it, we didn't need it, or we should have done it. One other thing that just came to mind, and Kevin I know we talked about this, and some of us know about it, those are rust spots out in the middle of the pool, big rust spots. So, Kevin came up with a theory of, the reason why those rust spots were there because somebody was pouring chemicals directly into the tank, and we believe that these pumps, because it's the only thing that could have possibly came from in my opinion, everything else is PVC. That these pumps with muriatic acid going right into them, and right into the tank, and the chlorine possibly generated rust from inside of the tank, pumped them out, because I understand that's what they did for a long time where it was a previous pool company. So, the last thing we want to do is put a brand new diamond bright system in this thing, and have any residue, or anything that's in there comes out.

Mr. Halawy: Right, so the process to avoid that is, number one, in the beginning we will need at least 2 weeks of prep time with the water already in the pool, so that we can balance out the chemicals because we don't want to add it through the system, we want to add it directly through the pool so that the chemicals can be easily diluted. When you're adding it to a 100,000 or 200,000 gallon pool, it's much easier if the chemicals are diluted from a 500-gallon tank, and then the pump adding that and that's a positive for it not to reshape the metal. So, that's probably what happened, the metal just got shaped by the acid going through it in that big amount. So, you wan't to add it gradually, we don't want to add let's say 20 gallons of acid in one lump, we want to add 5 gallons one day, 5 gallons the next day until we finally get to where we want it, and it's a gradual process where the pumps can handle it.
Ms. Varela-Medina: How many gallons of water is in that pool? Ms. Henning: Over 255,000 gallons.
Mr. Chandler: So, speaking of water, Juliana brought up a good point, a couple of weeks ago we were talking about the meters and all of that, so we have to fill that pool and it's going to cost a lot of money. So, you have two meters out front that we discovered, me and Monica and the crew, one of the meters is for all of the water around the pool, which is the showers, and the hose bids, and the cabana because there's no sewer on it. So, they're only charging you for the water usage so it's half the cost of whatever it is. The other main one, which is the one you really need because it's a monster to fill it because he's going to want to fill that as fast as possible because diamond bright shrinks when they do it, and we all know the deal with that, you can't stop it, you'll have the water line in there and all of that. So, I think because it's such a big pool, I mean I guess we're opening up all the hoses, all the new hose valves and just let it run in, and then tie off the building which you're going to be charged, and that's the one, Juliana, I think we should contact them and say we're filling the pool for that meter.
Ms. Duque: That's why I told you to check the meter, so we get the credit with Miami-Dade County.
Mr. Chandler: Yes, that's what you mentioned. Right, remember I had a question while we were talking about it, but then I realized what you were talking about, and that's a good point.
Ms. Varela-Medina: But once a year you get a credit.

Ms. Duque: Miami-Dade County, that's why we need a picture.
Mr. Chandler: So, that would come from your guys somewhere, the day we do it and we fill it.
Ms. Duque: Nothing to worry about.
Mr. Chandler: I think that's it for now until the next obstacles. Ms. Duque: Thank you so much, Chic.
Mr. Chandler: Ok. Listen there's one other thing that I want to bring up, I want to let you know, for me, I just want everyone to know, for me to come in and coordinate, and supervise, and do everything that I've done, and I'm not perfect, we came across a lot of stuff that were issues. To be honest with you, not too many contractors would be able to do it because they're not builders, even the scaffolding that was put up here, I made them take it down and redo it because it wasn't good and it wasn't safe, I wasn't happy, so it's about taking my time and it's consuming me. Now, I know that last week, or the last meeting you guys said, hey we don't really need Chic to coordinate the sound guy, well, you're wrong. We've already came across four things, the electrical has already been relocated twice because of where he has to locate his stuff, and he's going to have obstacles further on coordinating TVs, coordinating how to put the TV in there, and there's no backing in that other one, he's looking at that and saying, oh yes, we're going to have to do something there, the box that's there, that has to go in here. So, in all fairness you need me, so you decide what you want to do but, it's only fair.
Ms. Duque: So, are you asking us to amend the existing contract?
Mr. Chandler: No, that's not how I do it, I say, we all need to be fair, really what we want is a good product at a fair price, that's all we want.
Ms. Duque: I don't know what that means, Chic, I think you got that, right?
Mr. Chandler: Yes.
Mr. Pelaez: We'll make a decision on that one when you leave. Mr. Chandler: Ok, thanks.
Ms. Duque:  Chic, very important, and I forgot to bring this to your attention, the
two times that I've been here checking the project, and today, the side door, this one here, has been kept open.
Mr. Chandler: Which side door?
Ms. Duque: This one, I took a picture, and I tried to send it to you.

Mr. Chandler: Oh yes, we're in and out all day. Ms. Duque: Ok, well we cannot have that.
Mr. Chandler: No, Juliana, the pool guys are in and out all day, they're pulling stuff out that door.
Ms. Duque: Ok, this is pretty much like, anyone can walk in that door and I'm concerned about that because kids can walk in, the pool is empty, and right now there are no signs, there is one sign on the door but, the door is open, so you don't see it. So, I'm extremely concerned about this, in my opinion, and I will leave it up to the Board, this door needs to be closed all the time. I don't know what internal communication needs to be done with the vendors, I don't know, but I want to make sure that's on the record today, that door needs to be closed.
Mr. Chandler: So, what you have to do is, you have to figure out, and we have to do it ourselves, we'll walk out there, and we're going to close it, how are we going to get back in, we just brought our wheel barrels and our stuff out, and we made a load, and we're going to go right back in. So, the guys are going to remember to do it, but I mean there's a lot of people in and out of there. So, keeping it closed, I don't believe it's an option, coming up with an alternative, or some type of bigger signs, or something but they're in and out all day, and we're keeping everyone, including the painters, and everybody going through here.
Mr. Halawy: The option may be from the street, and then put additional signage as you get closer.
Mr. Chandler: Right, we could do that, no entrance or whatever, that's fine.
Ms. Duque: I don't know, I am talking about kids, like we used to have Delta Five here onsite, they are not here anymore, I mean for certain hours, and I don't know if that's something we might need to look into, I don't know. I just want the Board to be aware that I'm concerned with that door being open.
Mr. Pelaez: We can make it very simple, I think it needs to be closed or open, but let's just have the security guard there, it's only a certain amount of time, make sure no kids or anybody comes in or out, there's a lot people working, and when they're doing the diamond bright they're going to get a ton of guys in there. So, let's just have the security guard stationed there and that's it, you can't close the door because of the access card, and everybody has to have a key, or you're going to have to have somebody there

swiping every time, so let's keep it open, and let's just have a security guard temporarily there.
Ms. Duque: Isn't there a way to open that latch, I think there is, and then maybe install like a temporary latch or something that closes from the top, so it's easy?
Ms. Henning: But the guys come with their hands full, it's going to be difficult. Mr. Chandler: That's what they're doing, trust me, they're in and out.
Ms. Duque: But they can just open it, it's just one step to open a little thing, it's not closed like locked, they can just open that little latch or whatever, I don't know.
Mr. Pelaez: So, what I foresee happening, if you latch and tape it, and it flows freely, you disable the lock, let's just say, you know how it's going to be, they're going to come in, they're going to open it, they're going to come with a heavy wheel-barrel, they're going to forget and leave it open. So, just to avoid that, because you know unless you tell every single person somebody is going to leave it open.
Mr. Chandler: How much of a pain that door has been for me when I didn't have my thing with me, and I had to go back around, and there are so many guys working here, it would be really hard. I even came up with the idea for this door here, to take a FOB, putting it on a string, hanging it there to let myself in or anybody else because you don't have it, and then you're stuck, so you shut down anybody that comes through that door, so I think it's something to think about.
(At this point several people were talking at one time, and 110 one conversation
could be heard)

Mr. Chandler: Listen, you guys decide what you want to do, it's just something that you can come up with, you can come up with a plan, or come up with an idea and go with it.
Ms. Varela-Medina: Thank you for letting us know.
Mr. Pelaez: I think the security guard would be good, let's just put that in place, everybody will be happy, and everybody is comfortable, that way they can come in and out, we have a guard there, and we'll avoid any issues, we have a guard on the weekend already here so, maybe if somebody is working Saturday they could be out there.
Mr. Chandler: Right, and Saturday is a different story, I agree, then if that's the case, but during the week, nobody has really been outside.

Mr. Pelaez: What I'm saying about Saturday is there's already a guard here that's here on the weekend for the Saturday schedule. We don't have to make any changes, we just have to bring one of the guards from the community during this project time, during the daytime, 7:00 to 4:00 or whatever it is, and just have them sit there and that's it.
Ms. Duque: Yes, correct, this is not an additional cost to the District. Ms. Henning: Yes, just move them around.
Mr. Chandler: Got it. You said there was one other thing, Juliana? Ms. Duque: That's it, Chic.
Mr. Chandler: Ok, but we also have the north gate. Mr. Pelaez: Do they use the north gate?
Ms. Duque: Can they use only one?
Mr. Chandler: The bathrooms, well remember, you also have your landscaping company, everybody is using the bathrooms, everybody goes down through there.
Ms. Duque: No, but they know about that.
Mr. Chandler: Right, for the most part, it hasn't been an issue, but if one kid walks in and dives in a dry pool that wouldn't be good, but we'll figure it out. It's a valid point, absolutely, now we just have to make it work.
Mr. Monserrat: If I can mention something, we definitely should have, if we don't already, signage indicating pool closure, and obviously, I know it was email blasted but, in my experience, the more signage, the more we're covered because if something happens the first thing they're going to do is look to see if something was closed off, if there were was cones, or caution tape.
Ms. Duque: We did that, we took care of that already, George.
Mr. Chandler: Yes, and I have one of the pictures, she's got them there, even when I wasn't here they had the yellow cones, nothing was even done yet and they had the yellow cones around which was fine because you want to start letting people know that we're closing, and then I put my orange fence up so they couldn't get in.
Mr. Monserrat: Well, coming in through the south gate right now, there's nothing there, I just walked in.
Ms. Varela-Medina: Me too.
Mr. Chandler: Wait a minute, what south gate?

Ms. Monserrat: Right here, and there's no signage. Ms. Duque: Yes, that's the one we were talking about.
Mr. Halawy: Because the sign is on the door, and the door is open.
Mr. Chandler: Oh, well the door was left open tonight, that's the point, we have to close that thing at night.
Mr. Monserrat: Even if it's open during the day, there's no sign. Mr. Chandler: Correct.
(At this point several people were talking at one time, and no one conversation
could be heard)

Mr. Chandler: That's fine, we have cones, and we have horses, we have all kinds of stuff, so we can use that, and that would be fine, absolutely, I agree with you. Even one of her little signs that goes across that's laminated, or above it with the caution tape hanging down, so there's many things you can do.
Ms. Duque: Yes, Monica can help us with the signs, she did it the last time with me but, we need you to place the barricade, and then the signs on the barricade, and I think we're all clear.
Mr. Chandler: Ok.
Ms. Duque: Go to go. So, is there anything else, any other questions for Chic, or any other items?
Mr. Pelaez: No.
Mr. Chandler: So, we're good? Ms. Duque: Yes, we're good.
Mr. Pelaez: Security will start tomorrow, so you know. Mr. Chandler: Ok.
Ms. Duque: Chic, thank you so much, and Keviri, thank you so much.

SECOND ORDER OF BUSINESS	Organizational Matters
A.	Consideration of Appointment of Supervisor(s) to Unexpired Term(s) of Office - Seat #5 (11/2026)
B.	Oath of Office for Elected/Newly Appointed Supervisor(s)
C.	Election of Officer(s)
Ms. Duque: Let's move forward with organizational matters. We have an open seat which is the unexpired term of office for seat #5, is there consideration from the Board to appoint anyone?
Mr. Pelaez: Not at this time.
Ms. Duque: So, we'll table this item.

THIRD ORDER OF BUSINESS	Approval	of	Minutes	of	the
November 8, 2022 Meeting
Ms. Duque: The next item is the approval of the minutes of the November 8, 2022 meeting. This is the moment to present any additions, corrections, or deletions to those minutes, if there are none, a motion to approve them will take place.

On MOTION by Mr. Monserrat seconded by Ms. Varela­ Medina with all in favor, the Minutes of the November 8, 2022 Meeting were approved.

Ms. Duque: Then for the Board, the December meeting and the January meeting hopefully we can bring those together during our meeting in February. The December meeting was too long, and due to the holidays we couldn't have those ready for today.

FOURTH ORDER OF BUSINESS	Ratification of:
A.	Small Project Agreement (Clubhouse Porte Cochere Ceiling Repairs) with Chandler Contractors, Inc.
B.	Small Project Agreement (Clubhouse Flooring) with Mayfair Home Services, LLC
C.	Small Project Agreement (Clubhouse LED Lighting) with LED Are Us, LLC
D.	First	Amendment	to	Services	Agreement	(Annuals)	with	BrightView Landscape Services, Inc.
E.	First	Amendment	to	Services	Agreement	(Mulch)	with	BrightView Landscape Services, Inc.
F.	First Amendment to Services Agreement (Tree Trimming and Palm Pruning) with BrightView Tree Care Services, Inc.
G.	Small Project Agreement (Clubhouse Painting) with Master Rollers Painting, Inc.
A.	

H.	Small Project Agreement (Pool Refinishing 2023) with Octopools, Corp.
I.	Small Project	Agreement	(Kids	Splash	Pool Repairs)	with Chandler Contractors, Inc.
J.	Agreement for Project Management Services (Clubhouse Projects 2023) with Chandlers Contractors, Inc.
K.	Small Project Agreement (Clubhouse	Landscape	Enhancements)	with Tony's Nursery and Garden Service, Corp.
Ms. Duque: Let's move forward then to the next item, ratification of, and so if the Board allows me, I can read all of them, and asked for a motion to ratify all, unless there are any questions. So, the first one is small project agreement (Clubhouse Porte­ Cochere Ceiling Repairs) with Chandler Contractors, the second one is small project agreement (Clubhouse Flooring) with Mayfair Home Services, next is small project agreement (Clubhouse LED Lighting) with LED Are Us, first amendment to services agreement (Annuals) with BrightView Landscape Services, first amendment to services agreement (Mulch) with BrightView Landscape Services, first amendment to services agreement (Tree Trimming and Palm Pruning) with BrightView Tree Care Services, small project agreement (Clubhouse Painting) with Master Rollers Painting, small project agreement (Pool Refinishing 2023) with Octopools, Corp., small project agreement (Kids Splash Pool Repairs) with Chandler Contractors, Inc., agreement for project management services (Clubhouse Projects 2023) with Chandlers Contractors, and small project agreement (Clubhouse Landscape Enhancements) with Tony's Nursery and Garden Service, Corp. Unless there are any questions about those, a motion ratify all of them will take place.

On MOTION by Ms. Varela-Medina seconded by Mr. Monserrat with all in favor, ratifying all agreements as listed above, and stated on the record by Juliana Duque was approved.

FIFTH ORDER OF BUSINESS	Staff Reports
Ms. Duque: Let's move forward to staff reports, attorney.

A.	Attorney
Mr. Cochran: I don't have anything specific to report, obviously, I spent a lot of time working on a lot of those agreements needless to say. Other than that, nothing to report.

Ms. Duque: Thank you so much, Scott.

B.	Engineer
Ms. Duque: Let's move forward to the engineer's report, nothing to report at this moment.

C.	Club
1)	Monthly Report
2)	Statement of Work for Agreement to Perform Professional Services to Silver Palms by Lennar Clubhouse with Advanced Business Technology
3)	Contract Cleaning Task Schedule with All Professional Cleaning, LLC
Ms. Duque: Moving on to clubhouse director's report, Monica.
Ms. Henning: Good evening, just going over some of the work that was taken care of for December. Of course, we had our consistent monthly maintenance and housekeeping around the club itself, also our team was focusing a lot on set-up and tear­ down for our holiday events that we had, as well as, getting ready, like small preparations for the closure, so that's a lot of what you're going to see in the maintenance and work orders report portion. As far as the club updates and projects status, we had a pretty thorough overview of that with Chic, so I don't have anything to add there, unless you need me to add anything else, but I don't think so. As far as what I need to present there are two items, one is, we are finally completed with the digitalization of the club records, so we have all of those, and speaking with Juliana we just need to go ahead and confirm that we're able to move forward, and go to contract with Advanced Business Technology. I did speak with Jay, who is the representative we've been working with, we did confirm that all of our pricing is still the same, the terms are still the same as well, so if the Board is ready to move forward with that we can do so.
Ms. Duque: So, we need a motion from the Board to move forward.

On MOTION by Ms. Varela-Medina seconded by Mr. Monserrat with all in favor, authorizing staff to proceed with Advanced Business Technology to perform professional services to Silver Palms by Lennar Clubhouse was approved.

Ms. Duque: I don't think for this work we need to draft an agreement, Scott, it's very simple work that they're going to do, so I'll make sure we let them know that it's been approved by the Board.
Ms. Henning: Ok.
Ms. Duque: Just copy me on the email in case they need anything signed or anything.
Ms. Henning: Perfect, so then I'll go ahead, and I'll move forward with them, and I let Juliana know as far as payment and such.
Ms. Duque: Perfect.
Ms. Henning: The next item, and the last item that I have is an updated copy of the furniture proposal, so this one here, much of what you're going to see inside is very much the same with the trimming of a handful of pieces of artwork that were going to be for the locker rooms, and also the 2 mirrors that we had looked at placing, those I went ahead and pulled from the proposal because based on the places that they were put, they're in high traffic areas, there's a possibility of them getting damaged, when they're being move they could be damaged, or with events and such. So, I thought that in the interest of safety it would be better just to not have those, we can always, of course, look back once everything is installed and if we've like to place a piece of art in those areas we could but, for right now I think that we would be fine without them. I also did a swathing of one of the accent chairs on page 4, and it was a patterned blue and white chair, looking at it whenever I was in Rooms to Go, the chair is very beautiful and comfortable, however, wear and tear is very noticeable on the white parts of it, so we went ahead and opted for a less expensive but, more durable, of the accent chair, which will still fall-in-line with all of the decor. With the removal of those items, if you go back just before the yellow tab there on page 21 is the updated costs for each one of the orders, so with those removals this proposal actually decreased in price from the last one by $1,559, so for a total of $44,219.18. Like I mentioned in the last meeting, the reason why you see those 4 different tabs, and it's billed out on 4 different orders is because of the actual purchasing, some of these vendors that they work with for some of the items, it's just how Rooms to Go has to price them out.
Ms. Varela-Medina: Are they all coming on the same day?

Ms. Henning: We have one scheduled order date where John, from Rooms to Go, will be here with his team onsite to load everything thing or if they need to build any of the items or assemble some of them, but we've taken care of that. He did mention that a few, or he said basically that a third-party vendor they work with, some of those could actually come earlier, and he said that he could either work with us if we had space onsite to store them, or if not, we'd be able to store them at one of the local stores here in Cutler Bay, and then pull them all back.
Ms. Varela-Medina: And what are we going to do, do we have space here?
Ms. Henning: At the moment, we would have some space, we would need to be moving some items around, like for example, the current furniture that we have but, we have Jose onsite, we also have Darion and myself, and one other person, so between all of us, we would be able to shift things around as needed.
Ms. Varela-Medina: Alright.
Ms. Henning: Does anyone have any questions? Mr. Pelaez: No.
Ms. Duque: Everything is really pretty, Monica.
Ms. Henning: Thank you, I can't take full credit for all of that, John from Rooms to Go also worked very hard on this as well, making sure that the items that I was kind of asking for, color schemes that worked with the colors that we were leaning towards.
Ms. Duque: So, this one here is going to have the blue accent chair, right?
Ms. Henning: Correct, yes and that was just the original mock-up there, so I don't have an updated version there, he wasn't able to get them to me in time for today's meeting, but yes, it will be those blue chairs, that are here on page 4. Then as far as for lead time we're still within the timeframe, if we go ahead and make the decision to move forward on these, we'll still be able to get all of the items in by early February and the new furniture.
Mr. Pelaez: Ok.
Ms. Duque: Any direction from the Board at this point? Mr. Pelaez: Let's do it.
Ms. Henning: Ok.
Ms. Duque: So, then I have a motion from the Board to approve the furniture proposal from Rooms to Go, made by Mauricio, for a total amount of $44,210.18, and I

think for this, Scott, I don't know if you need to prepare an agreement, it's kind of difficult, they have their own terms and conditions.
Mr. Cochran: Right, I don't think so, it's really just purchasing in there.
Ms. Duque: And I think you have a really good relationship with him right now, Monica, I think we just need to know when the delivery is.
Ms. Henning: Right, and just to remind the Board, because this is a commercial purchase that the warranties do not count on this, however, John did explain that during loading, while they're building, if any of the items come in damaged, any of that stuff, would definitely be replaced, and he did explain as well, in good faith within the first 3 months if something happens to one of them, something radical, we're not stuck with it, that he'd be able to work with us to get it swapped out.
Ms. Duque: Do we have that in an email?
Ms. Henning: I can get it in an email, absolutely.
Ms. Duque: Ok, so let's have that in an email so at least we will be good on that.

On MOTION by Mr. Pelaez seconded by Ms. Varela­ Medina with all in favor, accepting the proposal from Rooms to Go to purchase new clubhouse furniture and artwork for -a total amount of $44,210.18 was approved.

Ms. Henning: I don't have anything more, that's it. Ms.-Duque: Thank you so much.
Ms. Varela-Medina: You said you had signed up for a card or something to get 20% off?
Ms. Henning: Yes, on the very last tab, the purple tab, that card there, it say's $69 decorators club, so that is good for 3 years for the clubhouse so, even after this if we decide that we want to purchase additional items or something like that, items that would fall under that decorators club, we would have 20% off of them. These would include lamps, artwork, rugs, small decor·for spaces like plants, and rugs are very expensive, and that's why he went ahead and recommended to have it included now because we're already getting 20% off of all of those items that are included in there, so it's well worth it I think.

Ms. Duque: Very nice, and I know we have also included the contract cleaning task schedule with All Professional Cleaning, in case the Board has any questions about how janitorial services is provided to the clubhouse. So, if there are no other additional questions, we can move to the next item.

D.	Field Manager
1)	Monthly Report
Ms. Duque: Let's move forward to field manager report, Jesus.
Mr. Lorenzo: Hello, good evening, everyone, Happy New Year. The report is pretty straightforward, we have landscaping items you can see, we had a drive on the 21st, the irrigation repairs, as you can see the different zones. You also have the wet check report in there as well, the crotons on 238th Street, the ends were replaced, those are the ones we tested a couple months ago with Tropical Plants. Some sunken areas of parts 4 and 6 were filled in, and I'm trying to see if I can pull some sod from them at no charge.
Ms. Varela-Medina: Whatever happened to that huge grass?
Mr. Lorenzo: So, we're monitoring it, it's doing good so far, we'll continue to monitor it
Ms. Varela-Medina: You had to take it all out? Ms. Duque: Yes, we replaced it.
Mr. Lorenzo: Yes, it was replaced with a grass, and I can't remember the name, it was a different type of grass, and I don't recall right off the top of my head now, but I'll find it, and it's doing good so far.
Ms. Duque: Is it St. Augustine?
Mr. Lorenzo: No, it's not St. Augustine, it's a different type of grass but, that grass shouldn't contract the virus, so we're continuing to monitor it just to make sure. Meanwhile, we can go into the avenue of discussing the whole entire park, and I know that's a huge undertaking because the rest of the park is still dealing with it. I have the email for the name of the grass, it's St. Augustine Citra Blue, so you were right. The bismarck palm was removed on 232nd Street, the curb renovation report is attached as well, you'll see a list of all the items addressed. We obtained a quote from BrightView which is included in your package which should be towards the end of the report, exhibit G.

Ms. Duque: It was for $43,000, wasn't it? Mr. Lorenzo: Yes, $43,558 for the year.
Ms. Duque: So, the amount presented by BrightView is $43,558, that's the quote they sent Jesus, and we are currently, as for our budget, we are at $43,870, so it's about
$242 less than what we·currently budgeted.
Mr. Pelaez: So, this was the discussion about getting the quote from them to take the other company out, and bring them in, and they do it.
Ms. Duque: Correct.
Mr. Pelaez: Which then you have only one company.
Mr. Lorenzo: Right, there's accountability now, and there's no finger-pointing. Mr. Pelaez: And BrightView is always here.
Mr. Lorenzo: Yes, and all the service will always reflect on them. Mr. Pelaez: Ok, so we should switch it over.
Ms. Varela-Medina: Yes.
Ms. Duque: And they have presented the 6-month breakdown too, so we can kind of understand where they're coming from. So, it's up to the Board, you can let us know what you want to do but, to be fair with pest control, which once again, the only concern I had was that email pointing fingers at each other since Jesus and I met with the technician and the owner of the company. We've seen an improvement, nevertheless, I had to reach out to them a couple of times again, and ask for updates, and I know Jesus has done the same thing.
Ms. Varela-Medina: Did you get updates?
Ms. Duque: We did, but then it's not something that we are getting, it's just us again pushing them and asking did you finish this, or did you finish that.
Mr. Monserrat: In other words, asking them for updates.
Ms. Duque: Correct, they're doing the work, we're seeing results, but still it's that you have to approach them, and ask, ok what happened, did you finally treat this, what's the report, oh yes, here is the report, ok what's the next step, or update this report so we know what's going on, so I know that's still an issue there but, just to be fair, I know they are providing the service to the District.
Mr. Pelaez: Even with that I think it's going to be better having BrightView take care of it, they're here almost every day, and I think we should switch.

Ms. Duque: Ok, so if that's the case then I will need two motions from the Board, the first motion will be to terminate our current pest control company, and then the second motion will be actually authorize the District to enter into an agreement with BrightView for the pest control. So, once again, at this point I would need a motion from the Board to terminate the agreement with Tropical Plant and Pest Services for the pest fertilization and pest control services.

On MOTION by Mr. Monserrat seconded by Mr. Pelaez with all in favor, authorizing staff to terminate the current pest control company, Tropical Plant and Pest Services was approved.

Ms. Duque: Now I need a motion from the Board to approve the proposal from BrightView for the chemical and fertilization application in the amount of $43,558 and authorize District staff to work on the agreement.

On MOTION by Ms. Varela-Medina seconded by Mr. Monserrat with all in favor, accepting the proposal from BrightView Landscaping in the amount of $43,558 for chemical and fertilization application services and authorizing staff to enter into an agreement was approved.

Ms. Duque: Anything else, Jesus?
Mr. Lorenzo: Continuing with the report, the lakes are doing well, and the service reports are attached as well. The holiday lighting should be coming down soon, you should see some of the reports we've had so far for the services, the playgrounds are doing well. The sidewalk project is officially done, so we're finally done, including the repairs of the pavers that were additional, which you'll see on page 14, those were all completed. The only pending item right now as far as work, is to clean, repair, and paint the west and main monuments, you'll see some encroachment landscaping that was removed on a couple of units.
Ms. Duque: Also, for the west monument, the new lights were installed, we weren't seeing lights from that monument which is on page 17, so they were installed and you'll be able to see them now.

Mr. Lorenzo: Some violations signs, you'll see the list, and that's pretty much it, unless you have any questions or concerns.
Mr. Pelaez: Thank you.
Ms. Duque: Thank you so much Jesus, for your report.

E.	COD Manager
Ms. Duque: I don't have anything additional to report under COD manager. I just wanted to make sure we have, in terms of the signs, the closing sections and areas, so I would like to be very strong about that. I know Chic is amazing, he does a tremendous job but, I don't want that line item to be there, kind of open, and hanging, so I've been having some concern about that but, hopefully now that's going to be remediated. I don't know if you have any other questions for me at this time.
Mr. Pelaez: No.

SIXTH ORDER OF BUSINESS	Financial Reports
A.	Approval of Check Register
8.   Balance and Income Statement
Ms. Duque: Let's move forward to financial reports, so tab A is approval of the check register, and tab B is the balance sheet and income statement. Unless there are any questions about those, a motion to approve them will take place.

On MOTION by Mr. Monserrat seconded by Ms. Varela­ Medina with all in favor, the Check Register, Balance Sheet and Income Statement were approved.

SEVENTH ORDER OF BUSINESS	Supervisors	Requests
Audience Comments
Ms. Duque: Are there any Supervisor's requests?

and

Mr. Pelaez: I have two, the first one is for the next meeting to re-schedule it for the 21st of February.
Ms. Varela-Medina: For when? Mr. Pelaez: The 21st of February. Ms. Varela-Medina: Alright.
Ms. Duque: I'm ok for the 21st, I don't know if Scott is good for the 21st.

Mr. Cochran: Yes, I have a conflict but Gregory can handle the other one. Mr. Pelaez: Would you rather have it on the 14th?
Mr. Cochran: No, that's fine.
Ms. Duque: Ok, so February 21st at the same time at the clubhouse, right? Mr. Pelaez: Yes.

On MOTION by Mr. Pelaez seconded by Mr. Monserrat with all in favor, authorizing staff to move the Palm Glades COD February Board meeting to February 21, 2023 at 6:30
p.m. at the clubhouse was approved.

Ms. Duque: Ok.
Mr. Pelaez: The second item, roof storage, so we can just give some direction on how we're going to move forward. I know they're still battling with the company who's doing the roof storage, I know he paid them $1,500 to start the engineering and the plans, and the permits and all of that.
Ms. Duque: And when Mauricio is saying "he", you're talking about Chic?
Mr. Pelaez: Yes, Chic. I know the company that is doing it is requesting now from him $500 for the engineer to go because the city wants to meet with the engineer to discuss it, so I just think at this point, let's just go ahead and drop it, and let's have Juliana find another company, and let them start fresh.
Ms. Varela-Medina: Will we get the $1,500 back?
Mr. Pelaez: We haven't paid the $1,500, so it hasn't cost the District anything. Ms. Varela-Medina: Ok.
Ms. Duque: Ok. So, do I have a motion from the Board? Mr. Pelaez: I make the motion.
Ms. Duque: I have a motion made by Mauricio to stop the work that's being done in terms of the roof storage, with the current company
Mr. Pelaez: Right, with Chic and the company he has, and you guys are going to find another company and tell them the issues, and finding out if they're going to take over the permit, etc.
Ms. Duque: Sounds good.

On MOTION by Mr. Pelaez seconded by Ms. Varela­ Medina with all in favor, authorizing staff to research and obtain a quote from another company for the roof storage project was approved.

Ms. Duque: Ok, I will bring some updates about that to the next meeting, Mauricio. Mr. Pelaez: Ok, that's all I have.
Ms. Duque: There is no audience present, so there are no audience comments.

EIGHTH ORDER OF BUSINESS	Adjournment
Ms. Duque: A motion to adjourn will take place.

On MOTION by Ms. Varela-Medina seconded by Mr. Monserrat with all in favor, the meeting was adjourned.