MINUTES OF MEETING PALM GLADES
COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the Palm Glades Community Development District was held on Tuesday, April 11, 2023, at 6:30 p.m., at 23770 SW 115th Avenue, Miami, Florida.

Present and constituting a quorum were:

Mauricio Pelaez Julie Varela-Medina Zuzer Calero

Chairman Assistant Secretary Assistant Secretary

Also present were:

Juliana Duque Jesus Lorenzo Scott Cochran Monica Henning Keslee Desulme

District Manager
Governmental Management Services District Counsel
Clubhouse Director
KWPM

FIRST ORDER OF BUSINESS	Roll Call and Pledge of Allegiance
Ms. Duque called the meeting to order, called the roll, and the Pledge of Allegiance was recited by all who attended the meeting.

SECOND ORDER OF BUSINESS	Organizational Matters
A.	Acceptance of Letter of Resignation from Mr. George Monserrat
Ms. Duque: The next item is the organizational matters, and the first item is the acceptance of the letter of resignation from Mr. George Monserrat. We have received his resignation letter, and we need a motion to accept it.

On MOTION by Mr. Pelaez seconded by Ms. Varela­ Medina with all in favor, accepting the letter of resignation from Mr. George Monserrat was approved.

B.	Consideration of Appointment of Supervisor(s) to Unexpired Term(s) of Office - Seat #1 (11/2024) and Seat #5 (11/2026)
C.	Oath of Office for Elected/Newly Appointed Supervisor(s)
D.	Election of Officer(s)
Ms. Duque: So, at this moment I would like to remind the Board of Supervisors that we currently have two open seats which are seat #1 and seat #5, which was the seat that George was sitting on. Do you have anyone to appoint?
Mr. Pelaez: Not at this time.
Ms. Duque: So, we'll table this item.

THIRD ORDER OF BUSINESS	Approval of Minutes of the March
14, 2023 Meeting
Ms. Duque: Let's move forward to the approval of the minutes of the March 14, 2023 meeting. This is the moment to present any additions, corrections, or deletions, if there are none, a motion to approve them will take place.

On MOTION by Ms. Varela-Media seconded by Ms. Calero with all in favor, the Minutes of the March 14, 2023 Meeting were approved.

FOURTH ORDER OF BUSINESS	Ratification of:
A.	Small Project Agreement (Sidewalk Repairs 2023) with Chandler Contractors, Inc.
B.	Services Agreement (Pest Control and Fertilization) with BrightView Landscape Services, Inc.
Ms. Duque: The next item is ratification, and I'm going to name them first, and then I'll ask for the motion. Two agreements that were already discussed and approved by the Board but, we like to bring them back so they are part of the record of today's meeting. One is the small project agreement, sidewalk repairs 2023, with Chandler Contractors, and the other one is the services agreement, pest control, and fertilization with BrightView Landscape Services. A motion to ratify those will take place.

On MOTION by Ms. Calero seconded by Ms. Varela­ Medina with all in favor, ratifying the Small Project Agreement (Sidewalk Repairs 2023) with Chandler Contractors, Inc. and also Services Agreement (Pest Control and Fertilization) with BrightView Landscape Services, Inc. was approved.

FIFTH ORDER OF BUSINESS	Consideration	of	Amendment	to
Management Agreement
Ms. Duque: The next item is, we're going to be tabling this item but, I would like to mention to the Board of Supervisors that we're currently working on the wording for the indemnification for all our agreements, and that includes agreements with vendors, management companies, etc. So, this item is not available right now but, as soon as they become available, we're going to be bringing those to the table.

SIXTH ORDER OF BUSINESS	Staff Reports
Ms. Duque: Let's move forward to staff reports, and the first one is attorney, Scott.

A.	Attorney
Mr. Cochran: Yes, I still have a few items from last time to finish for you guys, the soccer agreement and the amendment to the agreement with Delta Five through the end of this fiscal year so I'll get those finished as soon as I can, and the item that Juliana was just talking about, I'm working with an in-house attorney with GMS on those amendments to the District management. The original agreement is very old, and it had various amendments over time, so there are some things that need to be brought up to date, like some provisions that we include in all of our current agreements with vendors like public records provisions that are required by Statute, and E-verify, and some other things. Then we're working with them on some of the proposed indemnity language so, as she mentioned, we'll probably bring that back to you guys at the next meeting. Other than that, that's all I really have for today, unless you all have any questions.
Mr. Pelaez: Thank you.
Ms. Duque: Thank you so much, Scott.

time.
B.	
Engineer
Ms. Duque:	Let's move forward to the engineer report, nothing to report at this

C.	Club - Monthly Report
Ms. Duque: Let's move forward with the club manager report.
Ms. Desulme: Yes. Good afternoon, everyone. For this month you have received

the club manager's report that was sent to you guys for the month of March. So, for the monthly report, we have the work order summary which is included and we have three still open. Then the preventive maintenance has still been ongoing for the pool, we have the gym equipment there too because it was part of the quarterly maintenance. The HVAC maintenance was done previously by Montano which is already included, and we also have the landscaping maintenance, that was done also, and then the pest control also has been done for the month of March already.
Ms. Varela-Medina: What was that, the pest control? Ms. Desulme: Yes.
Ms. Varela-Medina: Ok.
Ms. Desulme: We have the indoor pest control, we had that company that comes in and sprays for us here in-house.
Ms. Varela-Medina: Ok.
Ms. Delsume: Other than that, it will be the work orders that we have still pending which are only those three, and that's it for the clubhouse here on this site.
Ms. Henning: Moving on to hospitality and social events, we had for the month of March our first event back for 2023, since we opened back up which was our food truck night. It was very successful, the residents are always pleased to see food truck nights, so they were very excited to be back to be able to see each other and obviously to check out the renovated clubhouse as well, so it was certainly a good turnout. Not pictured of course is the April Easter Extravaganza which we'll be seeing on the next report, that actually just finished up this past Saturday, it was a very successful turnout, it went very well, so we were certainly excited to have another year of that, and everything went smoothly. So, moving into May, we'll have our Cinco De Mayo BYOB, and my apologies for the type there, it's not BYBO, it's BYOB on May 5th, so we're going to have that actually on Cinco De Mayo we're looking forward to that, and we're featuring a live Mariachis and also, we're going to be working with the HOA to provide tacos from one of

our favorite food trucks because they're also a huge hit on food truck night, so we have that and it certainly will be a crowd pleaser for that event. Then moving into the Mother's Day event on Friday, May 12th, we're set to have a back to the 80's party, so it's going to be very exciting, and Mom's can bring a date or bring their friends, so we're looking forward to a nice blast from the past for that, and that's all I have on my side.
Ms. Duque: Thank you so much, any questions for Keslee or Monica? Mr. Pelaez: No questions.

D.	Field Manager
1)	Monthly Report
2)	Ratification of Main Entrance Pressure Washing Proposal with Chandler Contractors, Inc.
Ms. Duque: Let's move forward to field manager report, Jesus.
Mr. Lorenzo: Good evening, everyone, hopefully, you had a great Easter with your families. The landscaping, they did the mulch, they completed the irrigation repairs, there was a motor repaired, you can see the pictures there, and the new annuals have been installed, they look great, especially with the monument cleaned and painted, so you saw the letters, you can see them all, that nice black that gives them a nice look, especially at night. The lights have been fixed, at least the ones that were broken and damaged. Chandler Construction is still working on ordering the little panels that are missing because it's a special order. So, I guess it was just over time or maybe vandalized, we're not sure but, what he did was remove some of the ones that you can't see towards the back parts, and moved them towards the front, and meanwhile, we'll get that squared away, especially at the main entrance, we're still waiting for parts that foam decorative border. He ordered it, and it should be coming soon, if not already arrived but, with the weather this week I'm sure he's not going to start anytime soon, so that will probably be next week, get that repaired and then finish painting over there, and it's already been cleaned, so that's for the project. The same thing with the lights, he's still working on it, the sidewalks, at the shavings have been completed, so he's going to start working on getting the replacements scheduled, hopefully, next week as well with the weather. The large tree has been removed, the grass projects that we approved at the last meeting have already been completed. The fertilization will be starting this month with BrightView and then you'll see the last report from Tropical Plant and Pest Control Services in the

April 11, 2023	Palm Glades CDD

agenda. We're monitoring that gumbo limbo, the lakes are doing well, every once in a while I pass by your lake Zuzer just to make sure there's nobody hanging around, so I make sure that every time I come I stop there just in case, and I drive my car around and make sure because I know it's kind of hard to see with the slope. So, regarding the playgrounds, I'm very on top of the ones with the sand just to make sure there's no sand so they don't slip and fall, and BrightView has been very responsive to all my concerns when they need to blow the sand in.
Ms. Varela-Medina: Can I ask something too? Mr. Lorenzo: Yes.
Ms. Varela-Medina:	Is there ever a chance that they could get some kind of
shade, a cover, or something? They are so hot in the sun all the kids burn their little feet and hands.
Mr. Lorenzo: So, what I would suggest, to do it right, with those posts and those little like triangles, the sails, like those, and then they just hang by metal clips and you can remove them if there's a hurricane so they're ready to go, that's what I would do.
Ms. Duque: So, the parks are Miami-Dade County parks but we have an agreement with Miami-Dade County and we maintain those parks. We're also responsible for the playgrounds, and if want to do anything I guess we need to approach them too so they're aware of the work that we're doing. I don't know if there are any permits that we have to go through an entire process but, it's something that we can definitely do. We're working on a lot of projects Julie, and my recommendation in terms of budget, is let's finalize everything that we have going on right now, the sidewalks, the main entrance, all of those repairs, and then that's something that we can talk about.
Ms. Varela-Medina: Ok.
Ms. Duque: Another item, and I don't want to interrupt Jesus but, now that you're talking about additional projects, and we're going to be talking about flood insurance. So, driving around the community I noticed in all the areas that are owned by Miami-Dade County because of the size of the trees like the branches are not being trimmed, and I don't know if anyone is doing anything, I don't believe so but, maybe it's something that we can consider at some point maybe do a one-time type of deal, we communicate with Miami-Dade County and try to have their blessing before moving forward in any direction. So, maybe if we have additional funds, I think that would also be good because it's the

April 11, 2023	Palm Glades COD

same community. I understand we take care, and we're very proud of the work that we do in the COD areas but, all of those Miami-Dade County areas are like the drainage system is now full of leaves, and mulch, and that's going to affect us at some point as the COD which we're the entity responsible for the drainage system, that's going to be an issue for us, so just for the Board to keep in mind, so go ahead Jesus.
Mr. Lorenzo: The only other thing I have, or a couple more things, the signage repairs which are self-explanatory which you see at the end of the report and some of the attachments. Then the most important attachment I would say at the moment just for your review and ratification would be the ratification of the main entrance pressure washing proposal with Chandler Construction, Inc. which has already been completed.
Mr. Pelaez: Is that light staying on, or is it me?
Mr. Lorenzo: Yes, I've noticed that as well when I pulled in but, I don't know, I can't really change it. I haven't really seen it on so maybe they left the tape on the photocell, or the photocell is not working, so I'll take a look. The times that I have come in and I've seen it on, they've been working on it, and then today it's a little bit muggy but, I'll notify them. So, do I have a motion to ratify the pressure washing with Chandler Construction?

On MOTION by Mr. Pelaez seconded by Ms. Varela­ Medina with all in favor, ratifying the main entrance pressure washing proposal with Chandler Contractors, Inc. was approved.

Mr. Lorenzo: Then last but not least, I received a call from a homeowner and you guys can pass this around. So, this homeowner, unfortunately, had an accident in their backyard, someone crashed into their backyard, and the neighbor's backyard, and thankfully nobody was injured severely, and everyone is healthy, and nobody was in the backyard at the time of the accident. This happened on Monday night, early in the morning on the 3rd, the homeowner contacted us to see what we can do, or the COD, to see what we can do to curtail the speeding back there or put some type of barrier behind the homes.
Ms. Varela-Medina: That's on 117th right? Mr. Lorenzo: On one side too.
Ms. Varela-Medina: They are driving like maniacs and they run the stop signs.

April 11, 2023	Palm Glades CDD

Mr. Lorenzo: And especially when the other side of the median is closed off, so it's really a one-way each way, so you would think they would drive slower.
Mr. Pelaez: Right, they need to open that street already. Ms. Varela-Medina: They're working on opening it now. Ms. Duque: Are they?
Ms. Varela-Medina: They just started, you know there's this new section where they added a few houses, and they're opening it up now.
(At this point several people were talking at one time, and no one conversation
could be heard)

Ms. Henning: And it can also create issues with trying to load in items which is our issues that we faced on Saturday.
Ms. Varela-Medina: Currently there's a car that has a huge sign on it for sale, it's been sitting there for weeks now.
Mr. Lorenzo: So, if you see on the second picture, that's the area that the COD technically owns, there's four sections, just like that, the homeowner was concerned, and was asking to see what we could do to put a barrier there. I don't know if that's something we can do.
Ms. Varela-Medina: What kind of barrier?
Mr. Lorenzo: That's a great question, I'm not sure with the space there.
Ms. Varela-Medina: Because there's also a sidewalk, it's not like you could put a barrier there.
Mr. Lorenzo: Correct.
Ms. Duque: There's a little piece of grass, it's not big, and there is a sidewalk too. My concern is, remember whatever direction the Board takes in terms of areas and protecting certain areas, that should be the same direction for your entire community, so that's number one. Number two, the road, which is SW 117th Avenue is not a COD road, it's a Miami-Dade County Road, so just leaving the Supervisors with those two thoughts so that you can make a decision on how to proceed.
Mr. Pelaez: This actually could happen on any corner, any street, and actually to me, and it's actually like the 4th or 5th house in, like sometimes if you make the corner quickly, maybe the corner houses are probably even more susceptible, and this one to me is like a freak accident. Out of 17 years in this community, I don't think we've heard

of anything like this before, so it's not like a big huge problem that happens often. I don't think we need to do anything about it personally.
Ms. Varela-Medina: I wouldn't know what kind of barrier he's talking about.
Mr. Pelaez:	A post or something, like those yellow posts so you don't go into Walgreens or whatever.
(At this point several people were talking at one time, and no one conversation could be heard)

Mr. Lorenzo: And the aesthetics you have to keep in mind, and then Juliana brought up a great point, the maintenance would make it more difficult.
Ms. Calero: I just don't think this is something you can avoid, especially in South Florida, we have people that run on our street, someone ran into the neighbor's mailbox and tore it down, and they were delivering a pizza, they got out and walked over to the deliver the pizza and they came back and hit it, so again, I think since we have all these end roads, people just use them to go and connect to other communities.
Mr. Pelaez: And maybe the residents could do something in their own backyard if they want to get with the county to get a permit or whatever, but they can do whatever they want in their yard to protect their yard.
Ms. Calero: But they have fencing and that's what helps.
Ms. Duque: They do. So, I think at this moment we don't have any direction from the Board.
Ms. Varela-Medina: No.
Mr. Lorenzo: So, I'll reach back out to the owner because he was concerned, and we'll go from there. That's pretty much it for me unless you have any questions or concerns.
Ms. Calero: Just playing devil's advocate here, what if the owner said well, can I put something on my own?
Mr. Lorenzo: On their property, yes. Ms. Calero: I mean right outside.
Ms. Duque: Not, outside.
Ms. Calero: So, it would have to be inside, ok, got it.
Mr. Lorenzo: Yes, inside they can do contingent upon HOA architectural modification, and I would suggest that. I mean, I'll let him know everything we discussed,

this is a county road, and we own a little section behind your home but, like every resident, any concern to us is a concern for the community.
Ms. Varela-Medina: Is there a chance that 117th Avenue could have like speed bumps or something?
Mr. Calero: We talked about that once.
Mr. Lorenzo: I highly doubt that because that's going to be a two-lane road. Ms. Duque: I highly doubt that too.
Mr. Lorenzo: But we can petition, but we're dealing with a similar issue in another community in the area.
Ms. Duque: And they already gave us an answer, they said no. Mr. Lorenzo: Right, they said no.
Ms. Duque: The traffic engineer from Miami-Dade County said no. Ms. Calero: Alright then, we brought this up at a meeting last year. Ms. Duque: Ok, anything else Jesus?
Mr. Lorenzo: No, unless you have any questions or concerns. Mr. Pelaez: No.

E.	COD Manager
1)	Consideration of Quote with National General Insurance Company
2)	Discussion of State Board Administration Account
Ms. Duque: So not hearing any other questions or concerns, let's move forward to COD manager report, and I have two things to report. The one is consideration of a quote with National General Insurance Company, so as you see we have received a quote from an Allstate Company, National General, this is for flood insurance for Egis Insurance which is our current insurance, who ran a flood determination supplemental report, which is the second document after this proposal, and the clubhouse is located in a high hazard flood zone. It's called special flood hazard, and since the area has a flood risk that's very high and flooding can happen once every 100 years. So, the FIA policy which is what I'm showing you right now covers for flood on an excess basis when a building is in a high-hazard flood zone. This means it will be in excess over the available NFIA, maximum limits of $500,000 for the building, and $350,000 for the contents. So, the recommendation from Egis Insurance is for us to move forward with the first one which is a premium of $14,654 per year, and then the deductibles are going to be, you'll

see it there, $1,250 for each, the building and the contents coverage. So, talking a little bit more with Egis Insurance too, we can request an elevation certificate, the flood certificate is no longer a requirement to get a flood quote, so that's why they don't even do that before they get a quote but, that doesn't mean that we can't get it, that we can contact any of those companies and see if we can get a certificate that might result in some savings for the District. As per the email, we must have $500,000 coverage, if not and anything happens, we're not going to be able to be covered. My strong recommendation to the Board is to move forward with this, it's up to the Board, and you can decide not to do it which I want to make sure I recommend to the Board that I don't believe that's the right decision. Even today with all the rain that we had, and this is all over South Miami, I don't think this is just in the District but, yes, pretty much their ratings changed recently, that's why some areas that were not in the high-risk flood zones now are part of it. So, it's up to the Board, we can get the flood certificates and maybe see some savings, and perhaps the Board can do a not to exceed amount which is what we currently have and hope that we get this and perhaps the certificate, and perhaps have some savings, but it's up the Board.
Ms. Varela-Medina: Do we currently have flood insurance? Ms. Duque: No.
Ms. Varela-Medina: Yes, we need flood insurance.
Ms. Calero: And this covers what areas, the clubhouse?
Ms. Duque: The clubhouse, yes, correct, that's pretty much for the clubhouse. Ms. Calero: And that's it.
Ms. Duque: Correct.
Ms. Calero: And it shows you the backyard too, right?
Ms. Duque: Yes, it's the entire clubhouse, and you can see on the proposal, you have the building, and you have the contents, so the building is a must, the contents you can always lower that amount but, I think as per their experience and their expertise that's what they recommend, so I just think that our best option right now is to try to get that flood certificate and then hopefully with that, with the elevation certificate we're going to be able to see some savings.
Mr. Pelaez: I kind of think we should move forward with it. Ms. Duque: We have the money in our budget.

Ms. Calero: That was my next question. Ms. Duque: Yes, we do.
Ms. Varela-Medina: I would suggest we do that, especially with the weather now. Ms. Duque: Ok, so I have a motion made by Mauricio, is there a second?

On MOTION by Mr. Pelaez seconded by Ms. Varela­ Medina with all in favor, accepting the quote from National General Insurance Company in the amount of $14,654 per
_year as stated on the record was a p p_ro_v_e_d_.   _

Ms. Duque: So, the next item that we have is the discussion of the State Board of Administration Account. So, what we need to let the Board know is that the funds we used to have in our SBA which is the State Board Account, were transferred to our checking account. This was done due to a concern that we have with the banking industry. So, just to tell the Board a little bit of the story, back in 2008 the SBA account was frozen, and it took a certain amount of time to actually bring that money back to a lot of Districts. Why we have the SBA account is because of the interest, that's pretty much the only way the District can make some money, and the interest is pretty good. So, what did is we used to have $2,200,407 and this was back in March in our SBA account, and for a capital account we used to have $261,825.69, and we moved from our SBA account $1,300,000 to our checking account, so we kept certain money in our SBA, so that we could continue with the interest and accruing that interest, but we move what we think we needed for those last 8 months until we get it in November and once again our fiscal year starts, just to make sure we have the money. We don't want to be concerned if something happens and we need the money, and once again, the main reason for the transfer of the funds with the SBA are not FDIC insured, so the funds were moved back to our operating account which is qualified for a public depository and provides protection for the principal and also the interest. So, that's it for that item, and that's all that I have for the Board of Supervisors unless you have any questions for me.

SEVENTH ORDER OF BUSINESS
A.	Approval of Check Register
B.	Balance and Income Statement

Financial Reports

Ms. Duque: Not hearing any, let's move forward to financial reports. Tab A is approval of the check register, and tab B is the balance sheet and income statement. Unless there are any questions about those, a motion to approve them will take place.

On MOTION by Ms. Calero seconded by Ms. Varela­ Medina with all in favor, the Check Register, Balance Sheet

and Income Statement were approved.

�

EIGHTH ORDER OF BUSINESS	Supervisors	Requests
Audience Comments

and

Ms. Duque: Are there any Supervisor's requests?	Not hearing any, there is no audience present, so there are no audience comments.

NINTH ORDER OF BUSINESS	Adjournment
Ms. Duque: A motion to adjourn will take place.

On MOTION by Ms. Varela-Medina seconded by Ms. Calero with all in favor, the meeting was adjourned.