MINUTES OF MEETING PALM GLADES
COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the Palm Glades Community Development District was held on Tuesday, August 8, 2023, at 6:30 p.m., at 23770 SW 115th Avenue, Miami, Florida.

Present and constituting a quorum were:

Mauricio Pelaez	Chairman
Julie Varela-Medina	Assistant Secretary
Zuzer Calero	Assistant Secretary

Also present were:

Juliana Duque	District Manager
Jesus Lorenzo	Governmental Management Services
Scott Cochran	District Counsel
Monica Henning	Clubhouse Director
Keslee Desulme	Clubhouse Manager
Wendell (Chic) Chandler	Chandler Contractors
Kevin Halawy	KH Pool Services
Canmar Rega	Resident
David Ellison	Resident
Several residents

FIRST ORDER OF BUSINESS	Roll Call and Pledge of Allegiance
Ms. Duque called the meeting to order, called the roll, and the Pledge of Allegiance was recited by all who attended the meeting.

SECOND ORDER OF BUSINESS	Organizational Matters
Consideration of Appointment of Supervisor(s) to Unexpired Term(s) of Office – Seat #1 (11/2024) and Seat #5 (11/2026)
Oath of Office for Elected/Newly Appointed Supervisor(s)
Election of Officer(s)
Ms. Duque: The next item is organizational matters, I would like to remind the Board of Supervisors that we have two open seats, seat #1 and seat #5 for the unexpired terms. Seat #1 expires November 2024 and seat #5 expires November 2026. Do have any direction from the Board at this moment?

Mr. Pelaez: Not at this time.
Ms. Duque: Ok, so we will table this item.

THIRD ORDER OF BUSINESS	Approval of Minutes of the June
20, 2023 Meeting
Ms. Duque: Let’s move forward with the approval of the minutes of June 20, 2023 meeting. This is the moment to present any additions, corrections, or deletions to those. I received one correction from Scott which is on page 5, it is at the bottom of the page when he talks about E-Verify, it should say, it includes the E-Verify requirements, not approves, so we will replace the word approves with includes. Are there any other comments, deletions, or corrections? If there are none, a motion to approve them with those changes will take place.

On MOTION by Ms. Calero seconded by Ms. Varela-Medina with all in favor, the Minutes of the June 20, 2023 Meeting with the indicated changes were approved.

FOURTH ORDER OF BUSINESS	Ratification of:
Services Agreement (Clubhouse Pest Control) with Power Exterminators, Inc.
Facility Use Agreement (Basketball Training) with Elite Basketball Academy, Inc.
First Amendment to Agreement (Clubhouse Pest Control Services) with Power Exterminators, Inc.
Small Project Agreement (Pool Furniture) with Robert’s Aluminum Furniture, Inc.
Ms. Duque: Let’s move forward to ratification of a couple of agreements, and I will name those agreements and at the end, I will ask only for one motion, if the Board agrees. The first one is the service agreement, clubhouse pest control with Power Exterminators, Inc., the second one is the facility use agreement, basketball training, with Elite Basketball Academy, the third one is first amendment to agreement, clubhouse pest control services, with Power Exterminators, Inc. and the fourth one is the small project agreement, pool furniture, with Robert’s Aluminum Furniture. A motion to ratify them will take place.

On MOTION by Ms. Varela-Medina seconded by Ms. Calero with all in favor, ratifying the above listed agreements, items A through D as stated on the record by Juliana Duque was approved.

Ms. Duque: Before we move forward to staff reports, as I mentioned to the Board at the beginning of the meeting, we have two residents present today, and they have some concerns or issues in reference to the landscape, so I would like to move forward with those if the Board agrees.
Mr. Pelaez: That’s fine.
Ms. Duque: So, we have today Canmar and David, and I don’t know if the Board would like to take either one first?
Mr. Pelaez: Whoever arrived first.
Ms. Duque: Ok, so Canmar, go ahead. Mr. Rega: Ok.
Ms. Duque: And just for the record of the meeting, if you could please provide me with your name and address.
Mr. Rega: Ok, my name is Canmar Rega, and my address is 23643 SW 118th Avenue, Miami, Florida 33032. I came here for the landscaping, and I know my wife came last time, and it did get denied, and I totally get it. I just want to know because finally I took it off and they said it was against the CDD guidelines, and I have pictures of the bush being further to what I planted, and I don’t know if you guys want to see the pictures.
Ms. Duque: Sure Canmar, so let us see the pictures because you said like you have the old pictures.
Mr. Rega: Yes.
Ms. Duque: So, you can give that to me.
Mr. Rega: This is the email I sent to Jesus, and this is what it is now, and this is how it was before, and you can see like that’s where it was, and look how far it goes in, all the way over there. I moved it over here, so you can see I put grass on this side.
Ms. Duque: And on this side is where you added the rocks, right? Mr. Rega: Yes, I added the rocks up to here.
Ms. Duque: Ok, so let me just show this first picture, so for the Board you must recall during the last meeting we talked about this item. So, this is what they had landscaped before, it used to be all the way here, kind of the curve that they have, so they did not plant it, and once again it’s the same plant material that was being used within the District, and permission was not requested to the District, we know all of that already, that was discussed during the last meeting.

Mr. Rega: Let me correct that, I didn’t apply for it, I didn’t know.
Ms. Duque: Yes, you didn’t know, and your wife told us during the last meeting too.
This was the previous plant material, as you can see it goes all the way towards here.
Mr. Rega: And you can see how it wasn’t cut, that was the association, how the bushes were, they were cut, they were treated, they weren’t being taken care of, so I just went ahead and took that step to take of it obviously.
Mr. Pelaez: So, that was the before. Ms. Duque: Correct.
Mr. Rega: Yes.
Mr. Pelaez: So, now the request is?
Mr. Rega: So, my request is if I could leave it like that if you guys want to plant another bush like that, and I’ll maintain it, that’s fine, I don’t care. I just want to know because I don’t want to leave it without nothing there because the reality is, if I leave it without nothing there, every time they cut the grass, they turn around and they’re going to hit my car.
Ms. Duque: So, then Canmar, just what the Board was telling me at the beginning before we started the meeting, that he added the rocks so when the landscaper crew came to cut the grass and all of that, it wouldn’t damage his vehicles, so that’s the reason why he even put the rocks closer to the driveway as well as on the other side.
Mr. Rega: I actually used the association guy to come, I pay him to come and help me clean everything up, all the time, he comes every week to come and clean up the rocks, to clean out the plants, but nobody helped me out, it’s fine. It looks really nice now but, if you guys need me to do anything additional, I don’t mind putting the bush again, I will do it.
Ms. Duque: Canmar, quick question, that is the front of your property, right? Mr. Rega: Yes, that’s the front.
Ms. Duque: Now, on the side of the wall, is there plant material there too? Mr. Rega: On the side of the wall, no.
Ms. Duque: Not on the wall.
Mr. Rega: No, not on the wall, there were plants there prior on the wall, which you can see where they were dying, it was just growing down, and it was really dead. I didn’t plant all the way over there because I usually walk through to go around here. The plants

look really good to me, I didn’t think I was doing anything wrong going ahead and doing that but, I’m here for whatever you guys tell me, you tell me to put a bush, I’ll go ahead and put the bush that was prior. I did move it more in the property, it was more out because they used to do it like a cul-de-sac kind of thing, go around and go in, so I just made it straight. So, whatever the back was I just went in, so I went ahead and I just cut through, that’s all I did.
Mr. Pelaez: But I think that based on what it was, especially they had that plant material there, and especially seeing those pictures, I think what you did was a lot nicer than what was there, especially since you already had the plant material over in that area.
Mr. Rega: And that’s the picture when I first got the house, you can see like it still wasn’t that nice. The cut of the bushes, if you go around the neighborhood, you can see the bushes.
Mr. Pelaez: But based on that I think what you have is better than it looked before, so my opinion is to be able to keep what you have there, in the same area that was already really plant material.
(At this point several people were talking at one time, and no one conversation could be heard)

Mr. Rega: That’s why I showed you the before when I first got it but, if you want me to plant more trees to the back and the side, I’ll do it, whatever you guys think, I’ll do.
Ms. Duque: But Canmar just so you know that was one of the requests from the Board to your wife during the last meeting, and we didn’t know how it looked before.
Mr. Rega: Right, and it was way more out.
Ms. Duque: Next time make sure please any changes you need to reach out to your HOA first, and if it is CDD property you need to talk to this Board of Supervisors.
Mr. Rega: Yes, ok.
Ms. Duque: So, we’ll need direction from the Board at this moment. Mr. Pelaez: So, my opinion is to leave it like it is now and be done. Ms. Varela-Medina: I agree.
Ms. Duque: Ok, so leave it as is Canmar, and I don’t think you need to make any changes, but we’ll make sure we send you an email, Jesus will send that to you so you can keep it for your records too.

Mr. Rega: Ok, send me an email, keep me in contact, whatever it is. If you guys see anything wrong, let me know, I’ll do it. Thank you so much.
Ms. Duque: Ok, thank you so much Canmar, I appreciate your time. So, now we also have, and as you can see, I have included an email for the Board of Supervisors from David, it’s a separate document. So, we received an email from David Ellison, and David reached out to us, he was denied some addition of the hedges on the corner of his townhome and it’s my understanding that when you were denied the plant material you were told was CDD property and you needed to reach out to us.
Mr. Ellison: Yes.
Ms. Duque: So, David reached out to us, that’s the email that you will see there. As I mentioned to David, the decision from the Board, which is pretty much what you just saw right now with Canmar has been always the same through the entire community. Unless there is anything submitted to the Board of Supervisors, an email or whatever, we denied that, you need to come to the Board of Supervisors and present your case to the Board and then we’ll go from there. So, you’re up David, let the Board of Supervisors know what was done, and I have attached some of the pictures so you can see, and I also attached the letter that was sent to David from the HOA, and the application modifications, and I think that’s pretty much it.
Mr. Ellison: So, essentially what happened was, I wasn’t aware, but yes I put hedges on the side of the home, same species of hedge that the building to the left of mine had, theirs however are shorter if you go and measure, it’s only about like 8’ and then I think you guys have the same picture but, I printed out this in case. I ran the hedges all the way back to the fence, I wanted to see if I could keep them, or if not, then I can shorten them, whatever the case. I did have a gap there because I was putting trash cans there as well, and obviously I’m not supposed to do that but, I was going to fill in those two little spots but, essentially, it’s the same species as the building to my left is. However, like I said theirs are shorter, I just wanted to see if that was fine, and if not, then what could I do. The other thing that I did do to the home, that I was planning on just removing was, and I think I have a picture but, it’s like a halfmoon shape over here, with wood and hedge.
Ms. Duque: Yes, I have it, and they have it too.

Mr. Ellison: Ok. So, what I was going to end up doing was just, because half of it falls on the HOA, or my property, and then the other half falls on your property, I guess the property line is exactly like a straight line from the where the building ends.
Mr. Pelaez: Yes.
Mr. Ellison: And I don’t know if you have a before picture. Ms. Duque: No.
Mr. Ellison: Well, it was just a bush, so essentially all I did was, I just removed the bush, I didn’t expand anything, and then I put a little garden in there. Let me see if I can show you this picture a little better, so it’s just a large bush with the same wooden fence, and honestly, I don’t like the fence, I’d rather just put poured concrete, like a little curb or something like that, I think that would look nicer but, that falls on your property as well, on CDD property. So, the other thing I was going to ask the HOA, if that’s not possible, was to just do a concrete landscape edge, like this which is pretty much just a square on the front of the house, and they said that could be done but, I have this up, it’s not a big deal, I could just trim it down towards where it’s not on your property, so it’s only in a straight line.
Mr. Pelaez: So, I guess the question is, the other buildings, as far as like the ones that are on the side of the house, with the little hedges or whatever you said, that other building has the same hedges?
Mr. Ellison: Yes, I was told that the other building had the same hedges but, they got exempted because I guess Lennar when they constructed the home had put those hedges there, the same with the hedge in my front yard because technically that falls on your property. So, part of it is my property, and the other part is your property, originally, I just tried trimming it but, the roots were like in a really awkward spot, so I couldn’t even trim it. The thing is, when I open my car door, the driver’s side, and I park forward, would always hit the bush so I tried trimming it, and then I find out that the root is like right next to my driveway, so I can’t even trim it. If it was farther off to the left, I would have just trimmed it because that way I could open my door but, I can’t.
Ms. Varela-Medina: Can you park it backwards? Mr. Ellison: I could park it backwards, yes.
Mr. Pelaez: So, for me the hedges on the side would have to go, it would have to be grass just because that what was done with everyone else to keep it uniform with what Lennar has done or whatever, because that was there back then but, now that would have

to be grass. Now this side is the same, I see how you had the hedges before, so I see that it went a little bit into the CDD area already.
Ms. Duque: David, can I see the before picture?
Mr. Ellison: Yes, I’ll show you the picture now, the side didn’t have any.
Ms. Duque: Ok, and just so you know David, this hedge, which is the cocoplum hedge, it could be the hibiscus too, it’s kind of difficult to tell, but the cocoplum and hibiscus was the plant material planted by the developer. The one that you have is actually another plant, and let me see the picture, Maurico. So, here, this is the neighbor, and that bush, and this is the original plant material, planted by Lennar, so it could be either hibiscus or cocoplum, you can’t tell from here, that’s plant material planted by Lennar. This is a podocarpus and that is indeed a different material but, what you can see is that landscape hedge was already there, that is the same, so I don’t think you encroached because it’s the same border is the same.
Ms. Varela-Medina: Right, he just replaced the plant. Ms. Duque: Yes, the plant material.
Mr. Pelaez: Now the little border, you said you could make it like a concrete decorative?
Mr. Ellison: Yes, I think it would be better. Mr. Pelaez: I think it would be better too. Ms. Calero: Yes, I agree.
Mr. Pelaez: But you have that like phone box or that Comcast box right in the middle.
Mr. Ellison: Yes.
Mr. Pelaez: I mean I’d be ok with this, with the border that you say, and then take the podocarpus off the side and put grass, since it’s essentially in the same area that was there before.
Mr. Ellison: I can do that.
Ms. Duque: So, in terms of the landscape, the change is ok, leave it as it is, the changes of the landscape, I think the only concern right now is the border.
Mr. Pelaez: No, the border I would be ok with based on the other picture that you showed, mine was on the side of the house because we have a different plant material, especially because it’s a different plant material than everyone else has that Lennar put.

Ms. Duque: So, if he planted the same material, will you be ok?
Mr. Pelaez: Yes, because we’d be denying any planting in the CDD area, so to keep it uniform, I think we have to stick to that same guideline that we’ve been doing.
Ms. Duque: And that’s the question that we asked the previous resident, if he planted anything on the wall, I don’t know if you heard that or not, because if you would have, that’s been the decision that the Board has made in previous cases, new plant material needs to be removed to that point.
(At this point several people were talking at one time, and no one conversation could be heard)

Ms. Calero: Now would we require him to submit any application? Mr. Pelaez: Yes, he would just submit that.
Ms. Duque: But that would be for the HOA because that would be an architectural modification for the landscape crew, that would be something that we cannot decide on.
Ms. Calero: No, that’s what I was saying, he’s going to have to resend this application again.
Ms. Duque: Correct, so this was the before picture, so you can tell from there, at least the curb was already there before, and it doesn’t seem to be encroaching on CDD property. Trust me, David, this is not an easy decision from the Board because they know people like you, you care about your home, you care about the community but, at the same time, you plant the podocarpus next to your property, and then someone else comes and plants humongous trees and how can you tell what can and cannot be planted, what plant material they can use and cannot use. You will say, I’ll take care of it, we enter into an agreement, and then you’ll be responsible to maintain the area but, we already experienced that, the Board entered into an agreement with someone else that never kept the area maintained, it was a palm, the palm died, there was a back and forth for them to remove the palm, and I guess you need to know this history so you understand where they’re coming from. They opened this long ago by allowing residents to do certain things, enter into an agreement where the resident was responsible to maintain it but, it never happened.
Mr. Pelaez: Right, and it makes it tough because I know you did the little plants there, but another homeowner comes in and now, let’s say you did 2’ there, well now they plant something bigger another 4’ in, so there’s not really a guideline and then we have to

start picking and choosing, so to make fair we haven’t done any plants in the CDD area or encroachment in those areas, so it’s really just about that to make it fair. It’s not like ok, you have 2’ and yes you can do it but, if you do 3’ you can’t, so we’re not going to get into any of that.
Ms. Varela-Medina: But you said your neighbors had it?
Mr. Ellison: The neighbors to the left had it, and I don’t know if that got approved. Ms. Duque: No, that’s original, Lennar plant material.
(At this point several people were talking at one time, and no one conversation could be heard)

Ms. Duque: I mean if it is the one that Jesus showed me, that’s the original plant material, that’s a cocoplum, so that’s the original plant material from Lennar, and you see they don’t go all the way towards the end, that’s the original plant material. So, is there direction from the Board?
Mr. Pelaez: I gave my thought already. Ms. Calero: I agree with Mauricio.
Ms. Varela-Medina: Yes.
Ms. Duque: Ok, the direction would be to remove all of the podocarpus that is against the wall, all of it needs to be removed, and then in terms of the plant material nothing to be done, he just needs to reach out to the HOA and make sure they approve the border.
Mr. Ellison: Alright, sounds good, is there anything else I need to do?
Ms. Duque: No. Jesus will follow up with an email David so that you have it for your records too, or in case the HOA would ask for something. Jennifer from the HOA, she and I were actually in communication already so she knows she will receive the Board of Supervisors decision so that you can have that too.
Mr. Ellison: Fine. Thank you for your time, I appreciate it.
Ms. Duque: Thank you so much, David. So, let’s move forward then with the next item, and we also have Chic and Kevin with us today. Once again, it’s up to the Board if you would like to move those items up front on the agenda so they don’t have to wait until the end of the meeting.
Mr. Pelaez: I think we should, so they don’t have to be here all night. Ms. Duque: Ok, so who is next?

Mr. Pelaez: Kevin was first. Ms. Duque: Ok.
Mr. Pelaez: So, for me for the last couple of months I’ve seen some emails, some different things going on with some stains on the pool, I’ve read some emails about some clogged jets, filters being dirty, I’ve seen some discussion about I guess your technician, your employee has come in and then there’s stuff he can’t fix, and you have to come back the next day. So, to me, if we’re paying for a service, I’d like to see at the end of the service everything done, and I think we have service 5 days a week, I don’t think we should have these yellow stains on a brand new pool. I think there’s been some discussion about some levels being off, testing for certain things, and Keslee can add to it but, I’m just going off some emails over the last two months or something like that. So, I just want to see where we’re at, we shouldn’t be having these types of discussions, this should be on point every single day that we come out here. So, maybe Keslee can give some feedback from what we’ve had for the last couple of months here.
Ms. Desulme: Yes, so for the past couple of months, two weeks ago we’ve been having some issues with the pool, with the levels with the phosphate in there, which has made our pool literally turn yellow, like I sent you pictures of the patches, and I also have a couple of pictures if the Board would like to see them.
Mr. Pelaez: Yes.
Ms. Desulme: So, that’s most of the conversation I was having with Kevin, and in the back you guys can see extra pictures. So, like I was saying, we need to come up with a better plan, or something like that and I was communicating with Steve which is our technician for this property, and he was saying, then I have to go back or I have to communicate with Kevin, as like the conversation I had on Saturday when I sent you the email, it was because it was raining on that Wednesday and he was not able to get in the water. On Thursday, we didn’t have service, and on Friday he was here also, and we did not get the service of anything that happened, on Saturday morning the pool was super yellow and full of bugs.
Ms. Varela-Medina: I even found a dead bird in there, and we get here at 8:30 in the morning. I went and I started cleaning the pool because my kids were freaking out.
Ms. Desulme: Exactly, so that’s something we are trying to avoid and I’ve been every single day I have to follow up with Steve, I would literally have to walk outside and

show him, this is not done, this is not done, this should not be here, and that is taking me from the front desk which I’m also supposed to be covering, so sometimes I say like, ok half of these things should have been done already. It’s just in that case, from those pictures, the day it was raining he could not get in the water, that was the excuse but, the following day, even if he was not supposed to get in the water it was because of the storm, because that needs to be taken care of, it needs to be done because in that case I said, that pool cannot stay like that, and still from that conversation, that happened on Saturday, and Sunday we do not have service but, Monday after he finished cleaning I did my walk through with him, and it was still the same way, he had to leave the property, get the chemicals and come back, that was the situation, that was the last communication from that situation.
Ms. Duque: Quick question, he was on the property cleaning the pool, but he left to get chemicals?
Ms. Desulme: Yes, because the chemicals he needed, he didn’t have them with him at that point to remove those stains, which is the stain he was already aware of since the prior week, which was my biggest issue. It’s something, you show up, you see it’s not happening, and then you say, ok then I’ll have to leave and come back, I understand that but, the fact that he had to leave and not come prepared, that was my biggest issue, he was not prepared that day to take care of an issue that he had left pending on Saturday, knowing that he was not going to be here on Sunday. So, like by Monday the pool was still not usable because that was the quality of the pool at that moment, and so he went to get his phosphate for the water, and he said, I don’t think we can do that, let’s not do that, so I said ok, that’s something that I need to take care of and see what’s going on because those are things that should not be happening especially for a pool this size.
Mr. Halawy: Alright, so thank you for all the information, and I wanted to address the bird issue, I didn’t know about that, and I apologize for that, this is the first I’m hearing about the bird inside the pool, and so that was I’m assuming the same Saturday that this happened?
Ms. Valera-Medina: No, that was the week before.
Mr. Pelaez: And the pool was yellow she says, well, forget even about the bird, the pool was yellow when you guys were here Friday.

Ms. Desulme: And for the bugs reported, it’s every single, like I would come and I would reach out and send an email, and I say, the filters are not working again, if it’s more than 24 hours the filters stop working, and also the water is not level, I have to literally be the one monitoring these every single day. I would literally walk out there and see the water is too high, the filters are not working, it’s not pumping, all the bugs are literally sitting on top of the water. He goes and opens the water, and then he leaves the water open, and then I have to now pay attention to the water that is left on and those are things I should not be having to deal with if we have a pool technician.
Ms. Duque: Kevin, quick question, so is it one or two technicians coming to the clubhouse, is it the same person always?
Mr. Halawy: It’s always the same tech, and I come about 2 to 3 times a week. Ms. Varela-Medina: And what time does he come in the morning?
Mr. Halawy: It’s usually around 7:00 in the morning, sometimes a little bit early, sometimes a little bit later.
Ms. Varela-Medina: So, when I get here at 8:30 the pool should not be dirty, it’s an hour and a half later because when I come on Saturdays, and I know he’s not here on Saturday, so he doesn’t come Saturday?
Mr. Halawy: No, I’m sorry, I’m talking about, he leaves later, but not on Saturdays, so on Saturdays I don’t know what times he leaves, I’ll have to check specifically.
Mr. Pelaez: Well, what time does he arrive on Saturdays, more or less? Mr. Halawy: On Saturdays, earlier than 8:30.
Mr. Pelaez: So, what she’s saying is when she comes here at 8:30 the pool should either be cleaned, or she would see him out there cleaning.
Ms. Varela-Medina: I have never seen anyone on a Saturday here, and I’ve been here at the earliest at 8:00.
Mr. Halawy: Do you want me to check that? Mr. Pelaez: Yes.
Ms. Desulme: Based on my book, like the sign-in book which I was just checking, that sign-in for that incident, he was here at 7:18 and I don’t know have a check-out time, until Monday he signed out and I cannot confirm that sign-out.

Mr. Halawy: But at that time it was 7:18, so as I said, 7:00 in the morning, and what I was saying was it depends on the day and what time he leaves but, on Saturday he probably was gone before you arrived.
Ms. Varela-Medina: But my point is, if he gets here at 7:00 and say it takes him a half hour or 1 hour, and I get there half hour later, the pool should not be filthy dirty, full of bugs and bees and everything.
Mr. Pelaez: And if she gets here at 8:00 or 8:30, whatever time the clubhouse is opened or whatever, and he’s gone already, it takes me 30 minutes to clean my 15x30 pool, this thing, I don’t know how he’s gone by 8:00 o’clock. I mean just to brush those walls to get the yellow off, like there’s no way he’s done at 7:18 and gone by 8:00, like checking filters, opening covers, that’s take time and this is what we pay for.
Mr. Halawy: Right and that’s why I said, that was just the first thing I just wanted to address that, and I apologize for that. So that was just one thing that I wanted to first mention, I didn’t know about the bird, and also the debris on top of the pool, that shouldn’t have been there, and I will reach out and look into that.
Ms. Duque: Kevin, quick question, how have those reports been provided to you?
When a tech comes here, how is that information relayed to you?
Mr. Halawy: It’s all via text, I receive the pictures, and texts of what’s going on. Ms. Duque: And you said you come 3 times per week?
Mr. Halawy: I do, yes, I come 2 to 3 times, sometimes 3, other times 2 times a week, and it’s mainly to check the systems, I’m the one that personally does the backwash to the kid’s splash and other items but, that’s the only thing. He’s the one that takes care of the actual cleaning, and that’s why I’m saying that’s something I need to look into. Now as far as the yellow color in the pool I’m assuming it’s the wall, that it’s stains from the wall that’s yellow, and that’s happened twice on us., The first time the side, we tried to brush it, and when you see green, it’s easily brushed off, but this time it wasn’t, and I’m not talking about Saturday, I’m talking about the time before that. So, what we did was we decided to get inside the pool and to manually scrub it off, so it’s a special treatment that we do, and it was able to come off with that treatment. So, after that, it didn’t happen again until that week, and I didn’t know about your conversation, which I should have, and I was with him on Wednesday, and then on Saturday he was here, he didn’t get inside the pool, and once again I was not aware of that. When you sent me an email, I saw it on Monday.

Mr. Pelaez: It wasn’t on the report that he sent to you?
Mr. Halawy: No, it wasn’t on the report, he didn’t include those specific areas, he showed me a picture of the actual pool, and everything was obviously done.
Ms. Desulme: But when he’s done and he’s about to leave, he needs to come to me, not when he starts.
Mr. Halawy: Well, after he does the cleaning of the pool, it’s actually when he gets here to show me the chemical reads, and then at the end, once he’s done he texts me pictures of the actual pool.
Mr. Pelaez: Just a general picture, none of the yellow walls or anything like that, he just shows you a nice little clean picture that he was here, ok.
Ms. Varela-Medina: But then you see how long it takes him from the first text to the second text.
Mr. Halawy: Yes, and like today, and this is just as an example but, and sometimes it’s different, today he texted me around 11:00 a.m. I think, and he was here for a while.
Ms. Desulme: Because we walked the property and I said, we need to take care of
this.
Mr. Halawy: Right, so we need to take care of it, and there are other times that he
gets here at 7:00 and leaves at 9:00 or maybe earlier at 8:30 but, yes, he usually texts me when he first gets here to send me pictures of the chemical reads, and then he texts me pictures at the end once he’s done with the cleaning of the pool. So, what happened there was that, once I read the email in the morning, and I called him and I said look, I just got this really bad report that shouldn’t have happened, we really need to get this done, and he told me he didn’t have the chemicals, and I was the one that actually sent one of the other guys to come and bring the chemicals, and I don’t know why you said that he left, and maybe he did leave but it wasn’t for the chemicals after I sent somebody else to bring the chemicals to the site.
Ms. Desulme: Well, it might have been some misinformation because he told me I have to get the chemicals from Kevin and then I’ll be back.
(At this point several people were talking at one time, and no one conversation could be heard)

Ms. Desulme: But if that was the case then, I had to literally after the visit, he was ready to leave and I said, this needs to be taken care of today, and then he said, well I

have to follow up with Kevin, go to Kevin and get the chemicals, and then come back, and I said, I’m not sure you guys are going to do it but, this needs to be taken care of, and if you like I will reach out directly to Kevin and tell him about the situation, I’m pretty sure he already has the email and this needs to be taken care of the day of.
Mr. Halawy: Ok, so from my side, and I’m sorry, I saw the email, I called him, I told him what was going on, what needed to be done. (inaudible comment) So, I gave the chemicals that were needed, and so when you say chemicals it’s not just chlorine or acid, it’s a specific type of chemical that we don’t use in this pool, it’s almost like a tablet that they use in regular pools but it’s chlorine-based, and we just brush it on the actual surface that way it comes off, and it contacts directly with the chlorine and it becomes softer so it just comes right off, and we’re going to brush it off once we did the treatment but, we have to get inside the pool for that, so it’s not one that just needs to be brushed off from the top.
Ms. Calero: So, I have a question, the yellow spots that we’re finding, what is causing that because if the pool is being, and I don’t have a pool, so I don’t know but, the pool is being routinely cleaned, why is the happening, that’s my first question. My second question is, and I’m not really concerned when he texts you or not but, I’m more concerned as to how do we solve the issue because I think we’re going down this rabbit hole of when do you get the text, when do you not, so how do we move forward to resolve it as opposed to questioning your process. That’s your process, and if it works great, if it doesn’t fine, it’s up to you to fix it but, really how do we move to a place where we can get this resolved, and again, these yellow spots, I mean if we’re having it cleaned, what is causing it and how can we get that resolved?
Mr. Halawy: Right, so, it’s usually going back to the chemicals, the green is an algae, it develops whenever there’s an action to the chlorine in the pool. What we have right now installed in the pump pool area is a digital controller that releases chemicals whenever it sees that the chemical balance has gone down. You would assume that would actually take care of the issue but, what ends up happening is that, and I’m not saying that was the case this time but, just in general, whenever there is a high volume of use or rain, the system doesn’t get the signal as soon as possible, or it doesn’t proactively add chemicals before it, it just reacts to what’s going to a normal add to chemicals so then it starts going. Between that time lapse, it realizes that it needs chlorine and if we’re not adding chemicals inside of it, it shows a high volume use or whatever the case may be,

and that would be a potential for algae to grow. Like I said, I’m just generalizing, specifically what happened at that moment, I can’t tell but, that’s usually how it works. To tell you the truth this almost never happens during the off-season of pools, this usually happens somewhere between March and August I guess, not even March because it’s probably between May and September, somewhere along there, and it’s because of the high use, heat, rain, and other reasons.
Ms. Calero: It sounds like it’s everything that’s been happening. We’ve been getting a lot of rain, and we do have a lot of users in the pool now that COVID is behind us but, how can we, is there a way to kind of figure out how to solve that if you come 2 to 3 times, is there a way you could check it, just so that he doesn’t get in the pool, scrub and do that extra process just to kind of maintain that from happening?
Mr. Halawy: Yes, and so with that said, not to excuse but, just the reason and you guys can make your own decision after this but, this is the first summer here that we’ve had pool issues, where everybody wants to come in, and it’s fully opened and not having any restrictions. Before this in 2022, it was somewhat like that but, it wasn’t really being used as much as this year. This year truly is the first year that we’ll be seeing full use of the pool and we’re seeing how the pool is being used, the days that are being used more, when it isn’t being used, we’ve already implemented a system where we’re adding, not adding to the pool valve but changing the controller system format to just doing it manually over the weekend from Saturday to Monday, and then on Monday taking it back to automatic where it reads the sensor, and then it shoots out the chemicals. So, reactively we had changed the system on the weekend to avoid that problem because it’s typically on the weekends that gives us the issues with the drop in the chemicals. (inaudible comment) So, we’ve been having better luck and that same day that happened, that Monday morning we actually had a good read in the chemicals.
Ms. Desulme: So, that’s what was going to be my next point actually because we, at the clubhouse, and the days you guys are not here, we do test the water, and I tested it myself on Thursday and Friday morning because it was raining, and I was saying I know he couldn’t get in the water but, Friday morning I tested it myself and the PH level was ok, so the chemicals were like pumping fine even when it was raining in that pool and we still got the algae which I’m saying it might be a phosphate issue which you guys do the testing for that one.

said?

Mr. Halawy: Yes, we do. We haven’t done it for this pool recently. Mr. Pelaez: We have the other one, I know we’ve been testing that. Ms. Desulme: Exactly, that was going to be my next question.
Mr. Pelaez: Do you know the level today on the other phosphate or whatever she

Mr. Halawy: No.
Mr. Pelaez: Do you know the level? Ms. Desulme: It’s 200.
Mr. Pelaez: And what’s the range?
Mr. Halawy: The range should be over 400 or 500 when we start doing the dosage,

between 100 to 500.
Ms. Desulme: It’s treatable but it’s still an issue.
Mr. Halawy: But we usually treat it with regular chemicals, chlorine and acid, and it’s fine.
Ms. Duque: The problem is that we already have the algae, the yellow algae is a type of green algae and you have to tackle it with preventative maintenance, and you have to be on top of it. This can cause the lifespan of the pool filters, even the pool equipment itself, so this could be, and I think that’s actually the most important conversation that we need to have right now. Independently, and I agree with Zuzer, independently of how the company is doing it, your company is your way, we just need to make sure that it works for the District, in the end, for us, it’s about results. So, I think it's either, you have the wrong technician, and with all due respect, or we have the wrong company, something needs to be done and I agree, we can go back and forth with this but, my biggest concern right now, and that’s why I asked you if you have two technicians coming to this community but, I was really bothered when I received the email Kevin that he left the water valve open, it’s not only about the equipment of the pool, this is an additional cost of the District because the water bill is going to come out extremely high, and that’s why I sent the email. If the water bill comes high, your company is responsible for this because this is an oversight of the technician and you should have the personnel that is trained and prepared to handle this. I get it, it’s the year that you’re actually seeing this amount of people, the heat has been awful, we haven’t experienced this amount of heat in years too, so I understand there is a mix but, I have not seen, and the two of you will correct me if I’m wrong but, I have not

seen a proactive approach or saying, listen we’re seeing this, we need to do this, we need to tackle it this way. The way I’m receiving the information Kevin is, Keslee is on your back all the time, or the technician’s back all the time, and it shouldn’t be like that because we’re paying for all that service, and we’re not the experts, you guys are the experts, so it should be the other way around, you should come to us letting us know, listen we need to do this, or this is the additional steps that we’re doing, or we recommend doing this, I think that’s my biggest concern.
Mr. Pelaez: I agree and I think we’ve had somewhat of the same conversation sometime this year, we’re opening the pool just make sure, we had this same conversation about the pool tech, he comes in and he cleans and all that but, the pool filter, I’m sure if you go look at it now I bet you it’s terrible, would you agree with that statement?
Ms. Desulme: Yes.
Mr. Pelaez: So why when we have service 5 days a week, same exact thing, and we talked about this before with the pool tech, Keslee will ask him something, and he says I don’t know about that, he doesn’t have any clue, unless you’re here, that’s it.
Ms. Desulme: (inaudible comment)
Mr. Pelaez: So, he’s an extension of your company so we’re talking about the pool company but, at the end of the day let’s change this starting tomorrow, we can’t continue with this, and going through all these emails and these conversations, and her having to walk with him every time he comes in, and making sure what he’s done or not done and double checking the pool, we can’t do that. So, if that’s the case we may have the wrong company but, we wanted to have this conversation and maybe it will change tomorrow but, if it continues, at least for me, I can’t do it.
Ms. Duque: But do you have other techs in other places, how does that work?
Mr. Halawy: Well, we do have other techs, unfortunately, not the ones that can give the amount of time to this pool, that this tech can. (inaudible comment) I understand if you want to go look for another company, I have no issue with that. (inaudible comment)
Ms. Duque: So, I guess we’re hearing that in terms of the tech there is no one else,
ok.
Mr. Halawy: That’s it, and I understand that the tech right now doesn’t look good in
your eyes from what you had said. (inaudible comment) As far as the phosphate, like I said, my recommendation is 100 to 500, it’s something that’s treatable without having to do

a phosphate removal treatment. Now, I never got to that point, it was just talked among the Board but, phosphate removal, what that entails is number one, it’s a separate package, so a separate price, it is not included in our price. The reason why is because the only reason why phosphates come into the pool is because of outside issues, outside things that do not concern with the pool. Between 100 to 500 is something that’s treatable with the chlorine, the acid, all the other chemicals.
Mr. Pelaez: When was the last time you checked that number? Mr. Halawy: I haven’t recently.
Mr. Pelaez: Well, this is where we’re at, so I know we’re talking about a separate price, and a separate package, you haven’t even checked the numbers to see what it is, even present to the Board that this is going on with the pool, and we need to do this special treatment. You don’t even know the numbers to the pool, so if you’re in charge of this massive pool, I think all these things need to come into play, and to be checked, and to make sure, once it’s yellow the first time you say, hey what’s going on, keep an eye on these things so we don’t have this conversation. I think, at least for me, I was hoping for a little bit different approach from you, oh don’t worry we’re going to get this right, and I’m going to be on it, starting tomorrow, I’m going to talk to my guy, I’m going to be out here, whatever it takes. I don’t think I was looking for, if you want to switch companies, go ahead. So, I’m just a little bit concerned with that personally, so what I want you to do as of now, and I don’t know if it’s even possible is take control of this pool, and you already know, listen you’re here 3 days a week, it needs to be cleaned, spend the time on it, put a little love and care in it, filters needs to be cleaned, and that’s it and communicate what’s going on. It’s a one-sided communication from Keslee to you guys, and we’ve been open for 4 or 5 months, I’ve never seen one email, hey this is what’s going on, nothing, and this is the most important part of our clubhouse, this is what our residents use, and any resident that comes, even when a Board member comes, the pool needs to be clean, that’s the bottom line.
Mr. Halawy: Ok, and just one more thing, or actually two things, number one, I didn’t want to sound flippant when I said that, I didn’t have any intention of that. Number two, I believe there hasn’t been too much on the phosphate checking, yes it should have been checked, I did not check it but, that wasn’t the reason for not cleaning the pool, and it also showed that it was checked and it was not.

Mr. Pelaez: It’s not the emphasis on that, it’s emphasis on everything, I was just using that example, we can go through all the examples but, you know overall what we’re talking about.
Mr. Halawy: Yes, and then as far as the cleaning of the filters, we have already, it’s been already a couple of weeks or maybe a couple of months, during the summer basically we’ve been cleaning it once a week, so it’s not that he’s not doing it. (inaudible comment)
Mr. Pelaez: Then maybe it needs to be cleaned more often then, you guys are here 5 days a week.
Mr. Halawy: The issue here is this, and yes it should have been brought up but, all of this just happened during the summer, this was never an issue before. It’s that the thing with the filter, it’s not just the labor part, it’s also the cost because the kind of system that we have here, it’s a BE Howard filter, which filters the pool, it is expensive to find that median, the power that goes to cover those items, and so we were doing it just once a month and it was working fine. This year, during the summer, we’re cleaning it once a week, and it’s not enough, it’s every 2 or 3 days, it’s already dirty.
Ms. Varela-Medina: Why didn’t you tell us?
Mr. Halawy: Like I said, it should have been communicated but, it happened within these two months, we started cleaning bi-weekly instead of once a week, and then we noticed that it’s still not working, and so that’s where we are right now. It was just us trying to make it fit within the budget that we had.
Mr. Pelaez: But you haven’t communicated, like to her point, you haven’t communicated to anybody saying, hey this is what’s going on. Just like the vacuuming of the pool, it used to be once a month, vacuuming the pool, am I correct?
Mr. Halawy: Yes.
Mr. Pelaez: Keslee had to have this conversation, she has to get with you guys, hey we can’t go a month without vacuuming the pool, she had to get with you guys more frequently, you wouldn’t vacuum the kiddy pool, now it’s every 2 weeks or something.
Ms. Desulme: Every week.
Mr. Pelaez: Every week or whatever it is but, she’s the one that had to take the approach to you guys, you can’t go a month, did you guys ever come and say hey listen,

we’re going to start doing this twice a month, like what’s going on now, she’s running the pool service to tell you what needs to be done with pool, when it needs to be cleaned.
Ms. Duque: Kevin I think we do have a contract, and I want to make sure that we follow up the services that are provided to the District. Once again, I don’t know if there is anything you might need to do, if you do need to do something I would provide any additional information to the District please do so but, starting today I want to make sure the Board is being serviced and this back and forth with Keslee and the tech should not happen. You should be on top of it, you should receive proper information, not just a beautiful picture of the pool without the yellow spots that was actually the issue back at that time, so I would really appreciate it if you take this very seriously with your tech because we do want to get that service for the pool. Do I have any other direction from the Board at this moment?
Mr. Pelaez: To me, it’s like I said, starting tomorrow get it right or we’ll just have to find another company but, as of right now we’ll stick with what it is because I think you’re going to get it right at this moment.
Ms. Duque: Anything else from the Board? Ms. Varela-Medina: No.
Ms. Duque: Thank you Kevin, I appreciate it. Mr. Halawy: Thank you.
Mr. Pelaez: Thanks Kevin.
Ms. Duque: So, let’s move forward then to our next item which is the staff reports. Mr. Pelaez: Do you want to do Chic first?
Ms. Duque: Oh, Chic I’m sorry, I didn’t see you from here.
Mr. Chandler: Ok, so as we all know this is just as much my project as it is anybody else’s. So, from everything, just so you know because knowledge is power, it is my job to give you as much knowledge as I can. The problem with it, a lot of this is, you have to realize something for the last 3 years it was COVID, this pool was not even in service, people weren’t swimming in it for years, and he took over the pool area., I think it’s gotten a little overwhelmed, the amount of people that are going in there and how much use it’s getting, because there’s a lot of people in there, it’s a hot summer, and I really believe that’s a combination of all of those things. Steve, who’s his guy, nice guy, I like him, he’s a very nice person but, he’s not very knowledgeable and part of his problem is supervision,

Kevin is not supervising Steve, and not giving Steve enough information of what to do. I had mentioned to Keslee to make a full printout list with everything that she needs for him to do, laminate it, so he has a check off list.
Mr. Pelaez: So, I can understand where that is but, if you’re in charge of something, do we need to make a list for you, no. If we hire a pool company, we don’t need to create a list and have them double check and check off everything that they do, then we have the wrong pool company, we have to babysit, bottom line.
Mr. Chandler: Well sometimes you have to rattle the cage. Mr. Pelaez: Well, we just had a conversation about it.
(At this point several people were talking at one time, and no one conversation could be heard)

Mr. Pelaez: This is not the first time we’ve had this conversation.
Mr. Chandler: The filter system that he was talking about, he puts a powder in that system, and those filters, they’re very old, and I just learned something from him, that powder he’s talking about that he puts in there, it goes into the cloth and that’s part of the filter system.
Ms. Varela-Medina: But he said that’s so expensive.
Mr. Chandler: The powder is but, I think for whatever it’s worth, when you guys look at those pictures, that stuff is old, it’s 10 or 12 years old and that’s been constantly for 12 years.
Mr. Pelaez: It’s not about the powder on a weekly basis, it’s just about communication, about this is what’s going on and say that in an email, let us know what’s going on, not just go in there, and I looked at it today, and this looks disgusting, so that’s what it’s all about.
Ms. Duque: And Chic it isn’t even about the powder, so we should have received an email saying, listen this is what’s going on with the powder, I’m seeing that because of the use of the pool, because of the heat, because of X,Y, and Z, I think we need to do E.
Mr. Chandler: Well, we’re an open book, so when Keslee and I were talking about, and I spoke to Kevin, I said he’s telling you about the old filter system that’s in the tank, and he’s telling you, and he knows it’s tough, and he’s telling me the system is outdated, and it’s hard to do and it’s old. I said, then present them with an alternative, I’m not saying that’s the entire problem, but the water levels, that’s a perfect example. Many times I’ve

come out and the water is way too high, it’s easy, while you’re here, you drain the pool, you maintain it, I mean that’s even happened to me but that’s Steven. He’s not paying attention, and he’s a nice kid, don’t get me wrong but, she has to keep going over and over with him and discussing it, and babysitting. So, the first thing I’m going to present to you is the mailboxes, I don’t know if you guys are familiar with the situation but it's a lake by the mailboxes, the big ones, the ones that have the roofs on them.
Ms. Duque: Yes, the one at 112th and 236th.
Ms. Varela-Medina: Ok, 236th, I know that one and the 112th.
Mr. Chandler: So, what’s happening is the concrete was poured at a certain level and years and years of grass growing, and trees growing, and roots raising, the slabs are much lower than the ground, so when it rains, all the water goes on the slab and it won’t drain. Well, actually the one had 4” of water in it, it has this much, and then I went back an hour later and there was still 2” left, and that’s when I said I guess we’re going to have to take care of this. So, I’m going to try to go with this if you’re interested in seeing the pictures, the first thing as Julie and Mauricio when they look at it, the first picture you’re going to see a tree, there’s 5 trees there, that root system is bad. There’s so much shade the grass won’t grow, they’re taking out the trees.
Ms. Varela-Medina: Ok, all 5?
Mr. Chandler: Yes, all 5 of those trees. So, once those trees are out, if you like item #1 we need to get rid of the root system, or we need to get rid of the stump system and the root system, so that’s item #1 as far as cost. If you look at picture #2, the hedges, they’re also retaining water, they’re all coming out.
Mr. Lorenzo: BrightView might be doing it, hopefully by the end of the week, Thursday or Friday.
Mr. Chandler: Ok.
Ms. Duque: And just to remind the Board of Supervisors, that plant material was installed by the HOA, remember that we were not in charge of that, and there is nothing wrong about it but, the point where I’m going is, we need to remove those hedges to be able to work on the drain system. It’s a combination of a lot of things, there is those big trees that were planted around the mailboxes, the root system, they have lifted up those beds, so the area itself is already high, and it has nothing to do with that but, where I was going is, those plant materials we need to remove but, they were installed by the HOA

because at that moment the HOA was the responsible party of the mailboxes. We are removing those hedges and we’re trying to preserve those hedges and plant them in another area, so that’s something that we’re working with BrightView. Jesus and I, and Nick knows, Nick contacted Chic, and the two of them, they’re already talking about it because the project will need their assistance, Nicolas and Chic will need to work together.
Mr. Lorenzo: Yes, and we’ve met there onsite. Ms. Duque: Yes.
Mr. Pelaez: Part of the plants for the HOA part too, and it’s also decorative but they wanted to do it, but also part of your conversation is the path where they walk, so part of the idea was if we put these plants here the residents wouldn’t walk through, they would walk around and come in but, they didn’t do that.
(At this point several people were talking at one time, and no one conversation could be heard)

Mr. Chandler: So, if you look at page 3, you see a steel column, that’s one of the columns that hold it up, the ground there is about that much higher than the slab. So, visualize this, this is our slab, and some of the dirt was like this, so all the water runs down there and it stays, so what we’re going to have to do is take a substantial amount of dirt, root system, all out, all the way around, so instead of going like this, it goes like this and down.
Mr. Lorenzo: The whole part if you see it, it goes like this.
Mr. Chandler: Exactly, but we’re not going to be able to take down the whole part but we just don’t want this here like that, we want the ground to come down to like that.
Ms. Duque: And just for the record, he’s talking about the concrete slab that we have on the mailbox.
Mr. Chandler: So, with being said, we’re going to put a french drain system all the way around it, which is we’ll put in cheesecloth, like we do in the roads, and fill it up with rocks, we’ll put the cloth back over and it’s all going to be rock all around the perimeter of this thing, so the water drains in there. We want to try to keep out as much dirt as we can, I mentioned to Juliana, we’re going to put drainage rock there, if we want to make it more decorative or whatever, we can come back and put white marble down, marble chips, or whatever you want, even brown chattahoochee stone, there’s many things you can do, so that we can do later on. So, item #2 is a substantial amount of dirt, we’re taking truckloads

of dirt out of there. Item #3 is to create the french drain system, dig it all out, I figure about 10 to 12 tons of drainage rock and then we’re done. Item #4, as he says walking there, there’s paths through the grass, people are just pulling up to the backside, and a lot of times there’s not even no parking in the front anyway because there’s no parking, you can’t get to it. So, if you look at the last page, that’s the sidewalk on one of them on the backside, we’ll put a sidewalk dead center or off center or whatever, so now people can get out of their cars and walk across the sidewalk.
Mr. Lorenzo: The ones that live over here. Mr. Chandler: Correct.
Ms. Duque: There is one sidewalk on the other side.
Mr. Chandler: But I can tell you, if I’m going to pick up my mail, and I pull up and there’s no parking or anything, I’d pull over there on the other side. So, you got this, now we’re good, we have an idea.
(At this point several people were talking at one time, and no one conversation could be heard)

Ms. Duque: So, for the sidewalk, there are two options, the sidewalk can be concrete or it can be pavers. The existing sidewalk, not here, not where we don’t have Chic, but the other one, is concrete. My suggestion is just to go with concrete but, it’s up to the Board.
Ms. Varela-Medina: That’s the cheapest route, isn’t it? Ms. Calero: Yes.
Ms. Duque: Yes.
Mr. Pelaez: It’s a little bit cheaper but I think it’s going to look better because you already have the sidewalk that is concrete, you have the other path that is concrete, and it will just kind of blend in as well, so I agree with that.
Ms. Duque: Ok.
Mr. Chandler: Listen, also, when we did this up Juliana, theoretically the electrical, the power and stuff that supply these things, it’s supposed to be a minimum of 12” below the irrigation, and there’s a chance we could hit it. There’s sprinkler systems running all around it, there’s a chance we could hit them, we don’t know where anything is.
Ms. Duque: But remember, that’s why you’re working with Nick, he knows that. Mr. Chandler: He won’t know where the electric is though.

Ms. Duque: Right.
Mr. Pelaez: But can you do like 811 or something to help out?
Mr. Chandler: First of all, it would be low voltage, that would be one little line, I’m just saying guys, I’m going to be careful, we’re going to try to locate them, and I’m going to try to follow them, but if I hit it, we’re going to have to fix it. So, when we’re done grading, we did everything right, and Nick will come back, they’re going to do the sidewalk and we’ll finish up.
Ms. Duque: So, if we move forward with the project, I will need a motion from the Board to approve and then it would be $18,050 with the concrete sidewalk, right Chic?
Mr. Chandler: Yes.
Ms. Duque: So, I’ll need a motion from the Board to repair the mailbox flooding issues in an amount of $18,050.

On MOTION by Ms. Varela-Medina seconded by Ms. Calero with all in favor, accepting the proposal from Chandler Construction for concrete sidewalk for the mailbox flooding issue at 112th and 236th in the amount of $18,050 was approved.

Mr. Chandler: Ok, pressure cleaning of the sidewalks, curbs, gutters, columns, stones, entranceways, the whole nine yards. This map that you have here in the back, was a map that was provided by Juliana and the HOA, they have a combination map, so this was provided by them two years ago, and I get it, they did it all, and it’s a lot, it’s a big community. So, this was the original map from two years ago, we decided not to do it last year as we spoke about it last year. I recommended not doing it because they looked good, everything was good, we treated it real well two years ago.
Ms. Duque: And we needed money for other projects too.
Mr. Chandler: Correct. So, this year we’re going to do the same thing, we’re going to treat it, now the only thing I’m going to suggest is if you look at the one picture here, it’s really bad. So, if we decide to do this and move forward, I recommend doing this now, like tomorrow. I highly recommend, the existing amount that’s out there, it’s slick, when it’s wet, it’s dangerous.
Mr. Lorenzo: Well, right now it’s fine, but if it rains it’s bad.

Ms. Duque: I think it’s appropriate to do it now. Mr. Chandler: Right, it’s slippery.
Mr. Pelaez: So, this is the exact same map that we did, that they had created that they work off, nothing’s changed, correct?
Mr. Chandler: Yes, correct.
Mr. Pelaez: And in terms of cost-wise is this the same thing, whatever we spent last time, do you remember?
Ms. Duque: It was close to this amount.
Mr. Chandler: The last contract two years ago was $27,500. This contract is a little bit more but, there was also an addition, that was an addendum from last year, so this realistically is about, I figured $500 to $1,000 more than it was 2 years ago, so I kept the price the same, basically.
Ms. Varela-Medina: Not really because it’s $1,000 more. Mr. Pelaez: No, I think the HOA was paying 30%.
Mr. Chandler: Well, no basically the same, meaning like gas prices did go up.
Ms. Duque: And that’s what we have agreed with the HOA, we’ll do 70%, they will do 30%, that’s how we will divide the invoice, we’ll be responsible for 70% of the cost, and they will do 30% of the cost.
Ms. Calero: Why are we not doing 50/50?
Ms. Duque: Because the areas of the CDD are more than the HOA. Ms. Calero: So, these are just the common areas, right?
Ms. Duque: Pretty much, yes. We’re doing all of the CDD property, so CDD will do all of its property, and the HOA will do common areas, you name it. I don’t know how it’s set up on the HOA side but, let’s call it common areas.
Ms. Calero:  So, from this map, the HOA is the green area, and the blue is the
CDD?
Ms. Duque: So, you will see on that, what we did long ago, and this was Yadi and I,
we drove the community and then we marked areas by colors, and with the color you will see, for example, the green is a Miami-Dade County road, like the sidewalks, so the HOA will be responsible. Once again, it’s not HOA property, it’s the county but, no one is going to clean it, and what we have seen before is the CDD is beautiful, the HOA in front of the homes are beautiful, and all of the other common areas nobody is taking care of. So, that

green section is actually HOA responsibility, the blue is CDD is sidewalks, so all of that is CDD, so we are responsible for it, so that’s what we did, and then you’ll see the guest parking areas are pink, but that is CDD property too.
Ms. Calero: So, blue and pink are the CDD.
Ms. Duque: Exactly, and we divided up, the colors that we used, some of them were for sidewalks, and some of the other ones were for curbs, you see this is the curbs. So, red is medians for the CDD areas, the orange is the medians for the county roads, and the green will be HOA because this is a main road, 117th.
Mr. Pelaez: Which is a county road, it’s not really an HOA one, but it’s nice the HOA chipped in on that.
Ms. Duque: Correct.
Ms. Varela-Medina: That’s the 30% then.
Ms. Calero: Well, they don’t have that much green here, it’s only this and this.
Ms. Varela-Medina: How long do you think this will take? Do you remember how long it took you last time?
Mr. Chandler: Six weeks.
Mr. Pelaez: We’ll try to have it done before Halloween. Mr. Chandler: Right.
Mr. Pelaez: So, that way people can start decorating.
Ms. Duque: When Yadi and I did the drive through we noticed, there are some meters and the slabs that you have FPL meters and some of the water meters, that section also has concrete, and of course, we looked at the sidewalks, and then when Chic was doing the cleaning, we noticed, oh wait, we missed that slab, we missed this concrete.
Mr. Chandler: There was a lot of concrete.
Ms. Duque: So, those are the additional areas, and actually we made a note under
here.
Mr. Chandler: Did we mark it though?
Ms. Duque: I think we did, I’m going to have to go back to the exchange of emails
but, we did Chic.
Mr. Chandler: Ok, so in other words everything on here should be marked, right? Ms. Duque: Yes.

(At this point several people were talking at one time, and no one conversation could be heard)

Ms. Duque: Ok, so I will need a motion from the Board to approve it and then enter into an agreement with the HOA, and allow District staff to draft that agreement, and we’ll do the 70/30 which is pretty much what we did for the last agreement, and the amount is
$29,500.

On MOTION by Ms. Varela-Medina seconded by Ms. Calero with all in favor, accepting the proposal from Chandler Construction for the pressure cleaning project in the amount of $29,500 and authorizing staff to draft an agreement and enter into with the HOA for a 70/30 split as stated on the record was approved.

Mr. Chandler: I want to do one more thing Juliana, it will only take me one second. I just wanted to talk briefly, I will not spend more than 10 minutes on the parking spots. I know we talked about it and brought it up but, let me just bring it to your attention because we have to be prepared for it for the next meeting.
Ms. Duque: Sure, go ahead.
Mr. Chandler: So, you guys know about all the parking spots, the guest parking throughout, the asphalt is in really bad shape, the curbs are all disgusting, it’s terrible. Juliana and Mauricio for a couple of years, these guys have been talking about redoing them, so we finally decided to get our little ducks in a row. These guys, I’m going to tell you now, did an amazing job, and you have to see this.
Mr. Lorenzo: It’s in your reports.
Mr. Chandler: You have to look through it really quick, the detail on it is incredible, it really took a lot of work to do that. So, there are a lot of spots, and part of the reason why, and you can see what we’re going to do if you’re interested, and I’m just going to go over the pictures with you briefly. We did a sample area like I always do, remember when we painted the kiddy splash, and I think it’s a good idea. So, one, we have to barricade the areas off, obviously, so a real challenge to this is, if there’s a car parked there, how are we going to get rid of it. Well, what I want to do is I want to put the cones up, I’m going to put strings, and I’m going to put caution tape, and I’m going to put no parking and all that stuff.

We’re going to end up having to figure out how if there is a car there what we’re going to do with it. I personally hate towing cars, I don’t like it, it costs people a lot of money, it’s terrible but, we’ll have to work through that if and when that happens but, I’m going to need to be able to take the whole spot, block it off, do the work, let them park everywhere else, and then rotate them, and move everybody around.
Ms. Duque: Chic I don’t think we need to, because we went through this already, remember some people moved the cones and parked their cars. I think we need to have barricades.
Mr. Pelaez: They moved it on the sample spot that we did, they moved it at night. Ms. Duque: Yes, they moved it, they did. I think we need to do like the barricades,
like something they can’t move.
Mr. Chandler: Yes, so that’s my challenge, I have to figure that out.
Ms. Varela-Medina: You probably won’t because there’s not enough guest parking spots, so when you say you’re going to have them move around, it’s not going to work because we’ve been having, in my area problems with guest parking, and it is who is parked there first, and it’s often how long they want to park.
Mr. Chandler: Yes, I understand, and we don’t know where they are, that’s why I have to give them forewarning, at least a couple of days of me setting it up, because there’s 15 spots, I set the cones up, and I’ll make up my sign, oh I’m sorry, we didn’t go through the sign stuff but, I’m going to set that up. I’m going to figure that out, that’s my responsibility, all I’m saying is in the event there is one missed there, we’re going to have to tow it, we’re going to have to do whatever, I don’t know what, do you guys have a tow company?
Ms. Duque: We need to talk to the HOA because remember the HOA enforces parking rules, we have an agreement with the HOA so we need to work on this project together with the HOA. I think we need to send an email blast, and when I said we, it’s like a joint effort with the HOA, send an email blast to residents in that specific area, using Delta Five if we have to do something with the residents.
Mr. Chandler: Put stickers on their cars, or whatever. Ms. Duque: We need two examples.
Mr. Pelaez: We’re going to make this happen without towing cars, and we’re going all work together, the HOA and CDD, Delta, and that stuff, and you, and we’re going to

make it happen, so let’s just think positive and then we’ll cross the bridge if we get to that point, so we can do this.
Mr. Chandler: Right, ok, so if you look at the first picture obviously, we’re sealing it off, there’s pressure cleaning, sealing, there’s stop blowing all over there, we’re going to professionally pressure clean all this stuff, put the sealer down, no parking, will be towed, and those are the signs. I don’t know if you guys have seen the sample areas that we did two blocks over, we’re going to do the lines. If you look at the next to the last picture, you see the lines, they’re all painted and then the last one is we’re going to do the curbs, paint all the curbs, and put the word guest on the curbs, and whose ever idea it was, and it wasn’t mine, but to paint them yellow and it’s a good idea because concrete gets mold and mildew on it, that’s why the slabs are like that, so the paint is really going to protect the curbs because that’s what gets dirty. So, I have to get together with Juliana and Mauricio or whatever and decide what we’re going to do as far as, because we don’t want to seal this parking lot here.
Ms. Duque: No, I think the clubhouse is a different situation. Mr. Pelaez: Right, it’s all the other guest's spots.
Mr. Chandler: Right, it’s where all the cars are dipping oil spots and things like that. There are spots that are missing asphalt that I have to figure out. We have to cut them out, and repair those and we had a handful of broken curbs.
Ms. Duque: Broken and missing.
Mr. Chandler: Broken and missing, and I just don’t have a number on those because we can’t see them because there’s cars parked in front of them.
Ms. Duque: And there are also signs for the rules, the HOA Rules, so we need to work together with the HOA for those signs too because you need to be super close to the signs to be able to read them. Some of them because of the sun and all of that, it’s faded and it doesn’t look nice, so signs are going to be replaced too.
Mr. Chandler: Ok, well not just that, I’m going to tell you guys, also the poles, those green poles, the signs that are out there, if you look at them, they’re really bad at the bottom, rusting out. Number one, they’re in the ground, number two, dogs are peeing on them, so what do you think that acid is doing to those poles, and that’s why they’re gone. So, when we put the new poles in, we’re going to drive hot dipped galvanized poles down

and attach to them because that’s much stronger, much better, and we don’t want to spend that kind of money for the poles but, in the ground we use galvanized ones.
Mr. Pelaez: So, can you have this for the next meeting for us, with all these things planned out?
Mr. Chandler: Yes, and not just that we couldn’t do this now because of the rain, if it’s raining there’s just no way, so that’s it.
(At this point several people were talking at one time, and no one conversation could be heard)

Ms. Duque: Chic, thank you so much, I appreciate it. Mr. Chandlers: Thanks guys.
Mr. Pelaez: Thank you.

FIFTH ORDER OF BUSINESS	Staff Reports
Ms. Duque: So, let’s move forward to staff reports, attorney.

Attorney - Memorandum of Required Ethics Training
Mr. Cochran: Yes, good evening, everyone. I saw on the agenda it says, required ethics trainings, I think we covered that last meeting but, there is the new legislative update in there which is what we normally do with the summary of the laws that affect CDDs. There’s a bunch in here, it’s like 5 pages, it goes through them all, and I’ll just hit a few of them briefly. A couple of them deal with, toward the end of the report, deal with public records exemptions, so there are certain legislative exemptions to the public records requirements, and sometimes when they create those exemptions there will be a scheduled repeal where they’ll expire after a certain number of years. What this new legislation does is it eliminates that sunset, like it eliminates the automatic repeals of those exemptions and those covered things like building designs, schematics, plans, things like that for certain types of facilities and structures, and also security plans, fire plans, and equipment, things like that. So, they’re basically public safety items, so those things remain exempt. A couple of the ones that you might have heard about in the news, government issued devices, cell phones, tablets, laptops, etc. If they’re issued by the government there are certain Apps that are prohibited from being on them, TicTok is the most famous but, other ones that are I guess suspect by the government and on the government list of prohibited Apps, they can’t be on there. Then there’s a couple of other

ones, one that deals with the State Board of Administration, you’ve heard Juliana talk about that, and I think there’s another update on the agenda later on, they have determined those funds among others are only allowed to take into account pecuniary, like money related factors, they can’t take into account ESG type factors, in terms of investing those funds and holding those funds. There is another that prohibits government entities from contracting with, or from selling certain types of property to certain foreign countries or entities controlled by principals that are from certain foreign countries, like North Korea and places like that. Then a couple of them are a little bit more mundane that don’t really apply a whole lot for this District. The one that we’ll keep an eye on is the first one that deals with contracts for construction services, and it basically deals with the way punch lists are handled for construction contracts, it requires certain things in the agreements and it requires a certain schedule for payment, like you’re allowed to withhold a certain amount of the things that are designated as punch list items. We’re still looking into this and how it will apply because it’s obviously designed for large-scale construction contracts but, when you look at some of the language it applies pretty broadly so that might even apply to mundane things, like sidewalk repairs, and things like that. So, we’re still working internally to see how that will impact the types of agreements that smaller type construction agreements that we do, so we’ll be working on those. Other than that, and I know we had the month off, we worked on honestly a bunch of the agreements you guys ratified and that’s really all I have to report, unless anyone has any questions.
Mr. Pelaez: Thank you.
Ms. Duque: Thank you so much, Scott, I appreciate it.

Engineer – Engineer’s Report FY2023
Ms. Duque: Let’s move forward to engineer’s report, so we have received the engineer’s report for fiscal year 2023. As you can see on your agenda package Ford Engineers provided us with their 2023 report, they inspect and report their findings in terms of the project currently owned by the District. In their letter, they say that we have maintained our District which is in good repair and working order and condition. There were some small items that were referred to our attention those being more, debris found on some of the lakes, there was also the drain control structure, some of the grass growing towards the drain structure. As you can see towards the end of this report, you will see another report that was actually created by us, that report has the map of the District, and

each one of the tracts that were addressed by the District engineer on his report, so you will be able to see pictures of how they found it and pictures that we took after the work was completed. So, once again, all of the small items that they found in terms of maintenance were all addressed by each of the vendors, and you have pictures there of the items completed. Also, in this report, I will let the Board know that the fiscal year that we have in terms of our field expenditures and what we have proposed for the fiscal year 2024, is sufficient to cover all of the costs associated with the field maintenance, so that’s it. That’s all I have to report to the Board of Supervisors in terms of the engineer’s report.

Club - Monthly Report
Ms. Duque: Let’s move forward to clubhouse manager report, Keslee?
Ms. Desulme: Yes. I’m going to mostly update you on the July report, the June report was of course sent to Jennifer for this month, and I’m also going to take everything important from that one and just do a summary for both of the past two months for you guys since we didn’t have a meeting in July. When it comes to preventative maintenance besides the pool issues, everything else is running pretty smoothly, so far it’s been going great with PowerX, our newest company. We have the fertilization coming up next month with Tony’s about the new company to see how it goes outside with the transition since we are switching sides also. In the pest control, everything is working out perfectly, we also had the HVAC, and the gym service in the month of July, so everything else on the clubhouse basic maintenance is working fine. One point I did want to bring to your attention is a couple of months ago we discussed having the locker rooms grout steamed cleaned, and then we said we’re going to touch base again when we thought it was necessary, so it’s becoming that time for us to do it if you want to do something as a preventative maintenance instead of waiting until it gets to the point of not being able to identify it to do that. Especially now that if he cannot do both of them at the same time, like the whole area, he will have to do one first and then switch to the other one because it will have to be after hours because we have the gym open. Last time we did it, the area was closed, so that’s why I wanted to bring it to your attention before we jump on that one, or you’d have to leave this area open for the residents, while they do the grout because they cannot walk in there, or do it on a weekend, that would be something also I could bring up to his attention to do it on a Saturday afternoon when the gym is closed because you have residents that go in the restrooms and the saunas at that time. That is something that we

need to keep in mind also, and that would be something to bring up if you guys want me to proceed, I did get a quote and the price has not changed, it’s still $600.
Mr. Pelaez: When did they do it last time, I think right before we opened, right? Ms. Desulme: Yes, it was in March.
Mr. Pelaez: So, about 4 months more or less.
Ms. Desulme: Yes, and it’s starting to look bad, and I said if I get the approval that will be something that we need to start getting ready for next month, so by then it will definitely need it.
Ms. Duque: Do you want to wait another month or is this something that the Board would like to tackle now?
Mr. Pelaez: I just don’t know how dirty it is to really say if it really needs to be done or we can push it a little bit longer.
Ms. Duque: What’s your opinion Keslee, do you think we can push it a little bit?
Ms. Desulme: Personally, I had walked with Jose which is the person that provides the service, and I asked housekeeping also their opinion because she asks my opinion every single day, and I see there is a slight difference but, based on how it was before, it’s not as bad but he was saying I need to bring it for approval so I can start scheduling for next month, if we bring it next month, then it will be something for October instead September, so it would be the month afterwards, whichever one we decide. So, if we want it for next month, then we have to start scheduling it and working the process for the month after that.
Ms. Calero: So, you need a month’s notice.
Ms. Desulme: Yes, more or less because he was saying for him to come up here and then for me to decide and things like that, it would take around that amount of time, and he would need enough time from this decision to the scheduling for it.
Ms. Calero: And do you think it needs to be done in August or in September?
Ms. Desulme: September will be a great time to have it done, not to schedule it to be done.
Ms. Calero: Yes, so that means we would have to do it now.
Ms. Desulme: Yes, if you guys decide to proceed with that service. Mr. Pelaez: And how much is it?
Ms. Desulme: $600.

Ms. Calero: For both?
Ms. Desulme: Yes.
Mr. Pelaez: So, $300 each.
Ms. Desulme: Yes, and of course you also have those two small ones in the back which are getting heavy usage now when you have events, on this side they use that one, they don’t go all the way to the gym one.
Ms. Varela-Medina: So, I think it’s time to do it.
Mr. Pelaez: If you think it needs to be done, and if it’s dirty, then I guess in September.
Ms. Duque: So, I need a motion from the Board to approve the cleaning of the grout in September in the amount of $600.

On MOTION by Ms. Varela-Medina seconded by Ms. Calero with all in favor, accepting the proposal for steam cleaning the grout in the clubhouse restrooms in September in the amount of $600 was approved.

Mr. Pelaez: So, I guess it looks like we’re going to address it every 6 months, right? Ms. Desulme: Yes, something more or less every 6 or 7 months.
Ms. Pelaez: So, then in 5 or 6 months from now, just take some pictures so that we can have it as part of the booklet, and that way we can kind of see that, because it’s hard to make a decision just on that.
Ms. Duque: I mean if you do it twice a year, you’ll do it in March getting ready for summer, that makes sense, and then you do it again in September for the fall.
Ms. Desulme: Yes, so twice a year. Other than that, the only new thing is the cameras, they have been of course from the previous meeting, that was on the June action list, they have been updated, they have been up there working with the new ones that were approved the last time. The new signs are on their way, they already gave me all the new wording and I approved that, so they should be arriving in the next few weeks, and then we should have application, so we’re super close, one more step and we’re waiting on the final answer but, everything else has been submitted and approved. Other than that, that’s all we have for the clubhouse side for this month.

Ms. Duque: Thank you so much Keslee. By the way, I would like to mention to the Board that Keslee has been sending Mauricio and myself emails with the pending tasks, this is something that has been requested by the Board. She’s being very proactive when it comes to the maintenance of the clubhouse, so thank you so much for that Keslee. She’s been on top of things, and we receive all of that report in emails. I’ve also been receiving, which was requested, the report from the property manager when the property manager comes to do their inspections each month, he has sent, at least I received the one for August as well.
Mr. Pelaez: You have any pool quotes? Ms. Desulme: Yes, I have a pool quote.
Mr. Pelaez: Ok, I just wanted to see where we’re at.
Ms. Desulme: Ok, so I reached out to a couple of companies and two of them got back to me, one did not yet but, from the price difference between what we’re paying now with KH Pools, and AJ Pool, which they gave me the final quote with everything, but the other one asked about the water and things like that, which I sent him all the information, but they were not able to come beforehand and see the property, but AJ Pool came, they did the walk through with me, they opened all of the filters, and he was visually telling me, all the items that we’re having the issues without me asking, saying your filters are not working, this filter is not clean, the pump is not working.
Ms. Duque: And how much is the maintenance with AJ?
Ms. Desulme: Now the maintenance would be, the price difference would be around, now I will give you the price but I wanted to make sure I say this before anything, is that there is a difference on the days because right now one of the things is we don’t have service on Thursday and Sundays but, Sundays is not a great idea because Saturday is our busiest day, so they will leave here on Saturday, and then we have to wait until Monday for anything, and everything else happens on Saturday. So, by the time it’s Sunday, the residents will come, and the pool is already in bad condition but, there’s nothing we can do until Monday so that one includes the Saturday and Sunday prices.
Ms. Duque: So, Thursday and Sunday, both days, so every day? Ms. Desulme: Yes.
Ms. Calero: So, this is every day?

Ms. Desulme:	No, this one, the days off will now be Tuesdays and Thursdays, which is from AJ.
Ms. Varela-Medina: So, how much are we currently paying? Ms. Desulme: Currently we’re paying $2,850.
Ms. Varela-Medina: A month?
Ms. Desulme: Yes, and for AJ it’s $3,000.
Ms. Varela-Medina: And the $2,850, when do they come?
Ms. Desulme:	Every Monday, Tuesday, Wednesday, not Thursday, Friday, Saturday, not Sundays.
Mr. Pelaez: They don’t come Thursday or Sunday.
Ms. Desulme: Yes, and this one would be Tuesday and Thursday. Ms. Calero: They’ll come every day except Tuesday and Thursdays.
Ms. Desulme: Yes, so it’s both 5 days, it’s just one of them is the weekend, and the other one is during the week.
Ms. Varela-Medina: So, it’s $150 more? Ms. Desulme: Yes.
Ms. Duque: Yes, because it’s $2,850 versus $3,000. Ms. Desulme: Yes, and then that one is $3,700 for AJ. Ms. Duque: So, it’s actually $1,150 more.
Ms. Desulme: Yes.
Mr. Pelaez: Ok, so is there any recommendation from that company, or where did you find that company?
Ms. Desulme: That company was recommended by our other KW property, one of the District managers had changed a couple of pool companies from theirs to AJ.
Mr. Pelaez: What community does that pool company work at right now?
Ms. Desulme: Unfortunately, I will have to ask for that one for you, because all he was telling me is that two of the companies switched from Tropical to AJ, and then he recommended AJ but, I didn’t ask which exact communities it was, which I can of course ask him and let you know.
Ms. Calero: I’m sure she can ask.
Ms. Desulme: Yes, they can give me other properties in this area because he was talking about, that he also does the west coast, and he also does it in this area, so he was

telling me the areas he does on the other side, so I just said, for this area which ones do you do and things like that, so I can ask him.
Ms. Varela-Medina: And is this phosphorous situation included in that amount?
Ms. Desulme: Yes, the testing will be included, but the treatment will not be included.
Ms. Varela-Medina: Is there anything else not included with what we currently do? Ms. Desulme: No, because we gave them the same package I have right now, and
I was trying to get the pricing for that one. The only thing is, he said, if anything else he notices he will be informing us.
Ms. Varela-Medina: Alright.
Ms. Desulme: And if we need to update, or we need to add any other service, they also provide those, and they also provide, if there are any issues, if they need to more or less visit, they will be available 24/7.
Ms. Varela-Medina: Ok.
Mr. Pelaez: So, that company came out to see it, that’s what you said, and the other ones have not?
Ms. Desulme: Yes.
Mr. Pelaez: So, I think for the next meeting, over the next couple of weeks, have at least 2 or 3 more of all the ones that are being used by KW, or you can ask around in other Districts around here or whatever, and then they probably have some, and again, they have to come out and then if you could send that within the next couple of weeks, and then we’ll make a decision, maybe we want to interview somebody just to see what they have to say, or just to get some feedback, we can make that decision.
Ms. Desulme: This one is still a work in progress, I started on this on Wednesday, I’m sorry because that pool incident happened on Saturday, and then by Monday I was making phone calls, so not everyone was available to come and see so it was mostly phone and email conversations. I reached out to a couple of companies, so probably by the next meeting I’m going to have more information and more options on the companies.
Ms. Calero: And by then we’ll know how we’re doing with KH Pools. Ms. Desulme: Yes, exactly.
Ms. Duque: Perfect, any other questions for Keslee? None, let’s move forward to clubhouse events, Monica?

Ms. Henning: Well, good evening first of all, so as far as hospitality and social events, like Keslee said we did go ahead and provide the report so, I didn’t get to check out some of the June photos and stuff there but, I promise they were there. For this report here we do have some photos from the Independence Day celebration and also on the summer BYOB, the glow party, both were really great turnouts, especially the glow party. We’re still getting really rave reviews on that from all the fun that the residents had, so it was certainly a great time. Moving forward into upcoming social events, for August we just had our back-to-school bash which was the food truck night this past Friday, also very well attended, and we had Coach Giamo, from Elite Soccer Club, came out and he provided some pickup soccer games for the kids on the community. It was nice because he got some additional exposure and was able to connect with some of the kids that he already has in the program, and then also reach out to some who kind of wanted to meet him and things like that. So, he’s already off to a great start and gaining momentum there too, as is Elite Basketball which has just kicked off last month as well, so they’re doing great. Moving on to September, we also have cupcake wars and finally food truck night coming up. As far as for anything that I have to present to the Board, I did want to bring some changes that I was made aware of last week regarding Event Bright, so just to kind of review, Event Bright is the company and software that we use for issuing any of the tickets, so it’s a ticket program that we use for all of our events that we plan here at the clubhouse, and currently right now it also handles any of the waivers that the residents are required to sign whenever they come and attend our events. Other than if they’re a walk-in which we provide a paper copy that they sign in person right there. So, Event Bright for the last two years that we’ve been using it has been a free option for us because we don’t charge for our events, so we don’t charge our residents and so clearly Event Bright does not collect any money or anything like that since no tickets are sold. They have since been changing their plans and this is going to take effect this September 6th where they’re going to be moving to charge even events that are going to be issuing out free tickets, to go ahead and post, utilize their system, it will be a cost to us in order to send out tickets to do the emailing and such that we actually continue to use with them. So, taking a look, they have essentially two different plans, one is where it’s considered their flex plan, where you pay per event based on the amount of tickets that you anticipate that you’ll need to issue out. The other option is going with their pro plan which is a set amount and it gives you

unlimited tickets but, we wouldn’t necessarily need that for all of our events, it’s not like we’re trying to fill the Bank Atlantic Center or something. So, I just went ahead and I priced all the remaining events that we do have that are on our 2023 fiscal year, so you’ll see it in there, it would cost us a total of $148.97, again, this does take effect on September 6th, so we would already have to start paying for our September events to post them. Then moving into the 2024 proposed events, of course, we do have some of the events already locked in through the end of the actual calendar year, and then also we have those tentative events that will be moving through the rest of 2024. I tried to go ahead and sort of pick out, obviously, the ones that are a little higher, $49,99, that’s because we need to send out a larger group of tickets versus some of the smaller ones which would be the $24.99. So, overall, at the end of next year, we would be spending
$698.80 to continue to utilize Event Bright, in the full capacity that we’re currently using it. I would definitely recommend going with the flex plan versus the pro plan, it’s so robust and we don’t need that, we don’t need to pay over $3,000 for it, so I just wanted to bring this up to the Board to let you know. I think that it is something that, with Juliana’s confirmation, I think we can put it through the actual event budget since it’s specifically for events but, really it is the fairest way, it is the most organized way that we’re able to offer tickets to the residents, the capabilities that we have for sending reminders to those who are actually coming to the events, a little note before you go and frequently asked questions, and of course it helps us so much with the liability forms, I think we should definitely still continue to use it, it would be a very worthwhile investment.
Ms. Calero: I agree.
Ms. Duque: I don’t know if the Board wants to do it. Mr. Pelaez: Yes, great.
Ms. Varela-Medina: Yes.
Ms. Duque: So, I think I have a motion from the Board to move forward with the Event Bright plan cost with the flex plan. Do we need to do a not to exceed amount, or we’re using the $698.80, what do you want to do?
Mr. Pelaez:  I mean I think we fall under social events, so we can just do like
$1,000, in case we had an event or something like that. This is just the cost of the event, so when you’re doing the tables it’s whatever, and then you add this to it so you’re just presenting.

Ms. Duque: I think if you have a not to exceed amount Monica you can work around some of the events, if we approve this amount you’re going to be tight for a small event, so it gives you a little bit more flexibility.
Ms. Henning: That sounds good.
Ms. Duque: Ok, so a not-to-exceed amount of $1,000 with the Event Bright with the flex plan cost.

On MOTION by Mr. Pelaez seconded by Ms. Varela-Medina with all in favor, accepting the proposal from Event Bright system with the flex plan not to exceed $1,000 was approved.

Ms. Henning: And that’s all I have.
Ms. Duque: Thank you so much, Monica.
Ms. Henning: Thank you so much, I appreciate it.

Field Manager
Monthly Report
Ratification of Mailbox Park Plant Removal Proposal with BrightView Landscape Services, Inc.
Ms. Duque: Let’s move forward to field manager report, Jesus.
Mr. Lorenzo: Yes, and for the sake of time, I’ll make this as brief as possible. A lot of the items were already addressed by Chic in his report. The only other item that he mentioned at the end which is at the end of my report is the drains, there’s a couple more drains that just need to be cleaned up, and then poured concrete. As you can see the before and after, it’s page 12 on my report, and page 132 on the agenda, so that’s another proposal that’s pending along with the restriping project. As you can see there’s a lot of little projects going on throughout the community. The banners, I’ve been reaching out to many companies to find the same ones you had before, the style, it’s a Betsy Rose style is what it’s called, with the stars in a circle but, they don’t make that anymore. I was able to find a vendor that’s local and he should be delivering them I’m hoping by this week or next. They’re half a foot wider so they’ll fit fine with the columns but, they won’t be the Betsy Rose with the circle, it will just be the 50 stars, that’s the only difference. The playground, you can see what was done, so we’re good there. The only other item I would mention, we were talking at the last meeting about the monkey bars and putting some kind of adhesive

strip to prevent the slipping but, it’s not a good fit so we’re not going to proceed with that. That’s the only other item, but everything else was taken care of. There’s no need to change the mat, the caps were painted, and something that was completed last week was the drainage system project, so that’s done, all the storm gates are clean. You’ll see a separate report in your packet, in the separate file, it looks like this, and you’ll see the photos.
Ms. Duque: It’s an additional copy.
Mr. Lorenzo: Yes, it’s an additional copy, it’s not even in the packets, so you’ll see everything they took care of, so that’s done. Aside from that there’s landscaping projects going on, to me the biggest eyesore, and this is me personally, the medjools palms which I put silvester palms in my report which is wrong, it’s the medjools palms, the three at the main entrance, see how they’re drooping, the seed pods are weighing them down they’ll be trimming those on Thursday which is on the schedule. You already know about the mailbox project, the berm was approved which I believe they should be finished on Wednesday or tomorrow, weather permitting, and should start with the mailbox area on Thursday, weather permitting, if not on Friday. Aside from that, the drains, they’re still working on the drains and as you can see it was mentioned in a couple locations on the engineering report, that’s been taken care of. The new annuals were installed, and those are pretty much the bigger ticket items, and last but not least, I met with Chic regarding the, and I think Mauricio is aware that he sent an email to us regarding the possible termites at the entrance, it’s inside the walls in one of the areas, so we’re going to try to work on that together to see what we can do. It hasn’t affected the wood, that was newly installed, it’s pressured treated and it should be ok for now but, he does recommend in the future to paint them to prolong the use but, not something I need to do now, we’re just going to go ahead and look into the whole termite issue and just make sure there’s no issue there. Some photocells were changed out, there were some issues with the lights being on during the day but, that’s already been taken care of. Are there any questions for me? Oh, I spoke to Mauricio about this yesterday, the area where we planted plants along 232nd between townhomes, it’s closest to the back of the shopping center, they were walking through, we planted plants as we discussed at the last meeting, they just created another path to go through, so they’re going right through. So, I was thinking with Nick, we were thinking what other plants could we put there, or other things, maybe trees but, even

if we do block that area there’s so much hedge on the sides, the people are just going to create a new pathway, so I’m working on getting a quote for the installation of a chain link fence on the back, so I’ll have that ready for the next meeting. Are there any questions for me?
Ms. Varela-Medina: No.
Ms. Duque: Thank you so much, Jesus. The only item that I will need is a motion from the Board to ratify the mailbox park plant removal proposal with BrightView.

On MOTION by Ms. Calero seconded by Ms. Varela-Medina with all in favor, ratifying the mailbox park plant removal proposal with BrightView Landscape Services, Inc. was approved.

Ms. Duque: Then one of the items that I would like to bring to the Board of Supervisors' attention, and I’ll be sending this to your HOA property manager so that she can distribute this to the rest of the community, is this one. You will see a guide to living with alligators, and I think sharing information of natural wildlife could be helpful as a preventative action I think. I think we are all aware that we live in Florida and we have a lot of alligators, you can see from the guide to living with alligators it’s been reported that over 16,000 alligator complaints for the year, and as I just mentioned, we know we live close to alligators and the potential for conflict exists, so it’s always good to be aware and to keep this in your minds. So, this is for your information more than anything else. Once again, as I just mentioned I will send this to your HOA property manager, I think this is good information to report back to the rest of the residents as well.

CDD Manager
Discussion of:
	State Board of Administration Account and Money Market Account with BankUnited
Financial Disclosure Report from the Commission on Ethics and Reminder to File Annual Form
Ms. Duque: Let’s then move forward with the next item, and the next item is the manager’s report and the discussion of the State Board of Administration Account and money market account with BankUnited. So, as the Board might recall a couple of meetings ago, we discussed the SBA account that we currently have and moved some of

the funds from the SBA account to our regular checking account. So, now BankUnited has a money market account that is earning some interest, not long ago it was at about 4.5% interest, and the SBA is like at 5.3%. So, it is a difference but still it’s money, and remember that’s the only way the District can earn some money, and we can make some money. So, it’s up to you, I think it’s an excellent alternative for the Board right now, it’s a qualified public depository account so pretty much the funds are covered, not as in the State Account which is, since it’s an investment account they are not covered. So, the only thing we need to open this account, the minimum is $2,500, of course we’ll be moving more because of the interest so that we can make money, that will be done by our accounting department but, what we do need to do on top of opening that account is we need a copy of today’s minutes with the approval of the Board if the Board agrees to move forward with that, and also authorize Rich Hans and Patti Powers from my office to sign those checks. As you know those are the two people in my office who sign all of our checks but, that motion with that description with the minutes will need to be provided to be able to open the account. So, I strongly suggest the Board do that, and we don’t know how long it’s going to last, and for how long it’s going to be that way, it could be a little bit higher than that amount but, the bottom line it’s not a promotional rate, so it’s important for the Board to know that as well. What happens in a worse scenario is we’d move the money back to our checking account, but that’s the recommendation from staff, it’s up to the Board to let me know how you would like to proceed.
Mr. Pelaez: So, are we earning interest on any of the accounts that we have right
now?
Ms. Duque: No, and once again, let me rephrase that. We still have some money
in the SBA Account, but remember we transferred some of that money because we wanted to be on the safe side. When can we move the money back to the SBA Account we don’t know yet but, we don’t want to do it right now, not how the market is the way it is.
Ms. Varela-Medina: And if we need it, we could get it back at any time? Ms. Duque: Yes.
Ms. Calero:	We’re just moving the funds over, we’re not putting it in a CD or anything that we’re locking the money in.
Ms. Duque: No.
Mr. Pelaez: I think it’s a good idea.

Ms. Calero: Yes, I agree.
Ms. Duque: Ok, so once again I will need a motion from the Board to open the money market account with BankUnited and to authorize Rich Hans and Patti Powers from my office to sign those checks.

On MOTION by Mr. Pelaez seconded by Ms. Calero with all in favor, authorizing staff to open up a Money Market Account with BankUnited and also authorizing Rich Hans and Patti Powers to be the signers on the account was approved.

Ms. Duque: Let’s move forward to our next item which is the financial disclosure report from the Commission on Ethics and reminder to file the annual form. So, all of you have filed already but, George Monserrat so we’ll send him a reminder email.
Mr. Pelaez: Yes, but he needs to file because he’s not a member.
Ms. Duque: And not only that but remember, he knows that because he received an email from us with the Form 1, but he also needs to do the Form 1F because he resigned already, so we need to make sure he does that and we’ll follow up again but, if any of you are in contact with him please remind him that this is very important and it needs to be done.
Mr. Cochran: And soon because it was due July 1st and the fees start accruing that date, but they usually give you a grace period but, if it gets to September, then they’ll fine you and they back charge to July.
Ms. Duque: Correct. So, I’ll make sure I call him again, and we’ll follow up with an email again but, sometimes things can happen, so if you can please reach out to him, or any one of you, that would be great as well.

SIXTH ORDER OF BUSINESS	Financial Reports
Approval of Check Register
Balance and Income Statement
Ms. Duque: Let’s move forward to financial reports. Tab A is approval of the check register, and tab B is the balance sheet and income statement. Unless there are any questions about those, a motion to approve them will take place.

On MOTION by Ms. Varela-Medina seconded by Ms. Calero with all in favor, the Check Register, Balance Sheet, and Income Statement were approved.

SEVENTH ORDER OF BUSINESS	Supervisors	Requests	and
Audience Comments
Ms. Duque: Are there any Supervisor’s requests?
Ms. Varela-Medina: Yes, so I go to the pool with the girls a lot, and the kid's splash pad, even if there’s no child there, it’s always running, so the security guards goes every 30 minutes and reroutes it, even if there’s no child there, and we’re just in the big pool swimming, and it’s really loud. So, when I’m outside and the kids yell something to me, I have to walk to the pool and say, what did you say, so I’m wondering does this really have to be done every 30 minutes, if there’s no child in there because the security guard said, I have to do this.
Ms. Desulme: That is something that we of course double check. we used to have it on the weekends as part of the checklist of the security guards to make sure it is always running because we used to have a lot of guests, especially on the weekends that go to that area, and they do not know they can turn it on by themselves. So, part of the check out because she used to do her walk-throughs every 60 minutes, more or less before, and that’s what it used to be, and that’s how they time it more or less.
Ms. Valera-Medina: I guess with the jacuzzi too.
Ms. Desulme: Yes, it is part of her duties to make sure everything is running.
Ms. Calero: But I think it’s more if someone comes and doesn’t know how to do it. Ms. Desulme: Exactly.
Ms. Calero: All the kids know with the button.
Ms. Desulme: Yes, the kids and our resident know how to go and turn it on but, the guests and someone who knew will not know and then they come back inside and ask how do we use it, how do we turn it on. On weekends, if you come in the morning, you’re not going to find it on.
Ms. Calero: And I don’t know but, me personally, if I come in, I want to know that everything is kind of working, I don’t want to have to look for something to turn it on, so that’s my take, I understand the noise part.

Mr. Pelaez: For me, I understand the noise and all of that, I don't think the jacuzzi needs to be on because I think everybody knows how to use that with the timer. understand the noise, but I also think when they come in, it's like a waterpark, so when the kids go into a waterpark and the adult slide and things going on, it's almost like it's calling your attention, so I guess the best days to use the pool is Monday through Friday.
Ms. Desulme: Yes.
Ms. Varela-Medina: I mean it's just us three people, my kids and I, that's all there is, no, actually there's always two swimmers here. So, the kids start coming like at 9:30 or 10:00 o'clock but, they still turn it on anyway.
Ms. Duque: Thank you, Julie. Not hearing any other direction from the Board, are
there any other Supervisor's requests? Any audience comments?

EIGHTH ORDER OF BUSINESS	Adjournment
Ms. Duque: Not hearing any, a motion to adjourn will take place.

On MOTION by Ms. Calero seconded by Mr. Pelaez with all in favor, the meeting was adjourned.

:s	.