MINUTES OF MEETING PALM GLADES
COMMUNITY DEVELOPMENT DISTRICT
The regular meeting of the Board of Supervisors of the Palm Glades Community Development District was held on Tuesday, June 11, 2024, at 6:30 p.m., at 23770 SW 115th Avenue, Miami, Florida.

Present and constituting a quorum were:

Mauricio Pelaez Julie Varela-Medina Lakisha Macias Shirley Mendez

Chairman Vice Chairman
Assistant Secretary Assistant Secretary

Also present were:

Juliana Duque Jesus Lorenzo Scott Cochran Anelis Esquijarosa Jennifer Mendoza David Andrew George Coneo Several Residents

District Manager
Governmental Management Services District Counsel (by phone)
KWPM
HOA Property Manager Resident
Resident

FIRST ORDER OF BUSINESS	Roll Call and Pledge of Allegiance
Ms. Duque called the meeting to order, called the roll, and the Pledge of Allegiance was recited by all who attended the meeting.

SECOND ORDER OF BUSINESS	Approval of Minutes  of the May
14, 2024 Meeting
Ms. Duque: The next item is the approval of the minutes of the May 14, 2024 meeting. This is the moment to present any additions, corrections, or deletions. If there are none, a motion to approve them will take place.

On MOTION by Ms. Varela-Medina seconded by Ms. Mendez with all in favor, the Minutes of the May 14, 2024 Meeting were approved.

THIRD ORDER OF BUSINESS	Public Hearing to Adopt the Fiscal
Year 2025 Budget
Motion to Open the Public Hearing
Ms. Duque: The next item is the public hearing to adopt the fiscal year 2025 budget. So, I request the Board to make a motion to open the public hearing to adopt the fiscal year 2025 budget.

On MOTION by Mr. Pelaez seconded by Ms. Varela-Medina with all in favor, opening the Public Hearing was approved.

Public Comment and Discussion
Consideration of Resolution #2024-03 Annual Appropriation Resolution
Ms. Duque: So, the proposed budget has been discussed by the Board, and also brought up in past meetings for any additional discussions of the Board or any additional discussions from the members of the public for comments. Once again, there are no increases to our fiscal year 2025 budget. Are there any other public comments or discussion at this time? Hearing none, let's move forward to consideration of resolution #2024-03 which is the annual appropriation resolution. This resolution relates to the annual appropriation and pretty much takes this proposed budget and makes it the District's adopted budget, so a motion to consider resolution #2024-03 will take place.

On MOTION by Mr. Pelaez seconded by Ms. Varela-Medina with all in favor, Resolution #2024-03 the Annual Appropriation Resolution was approved.

Consideration of Resolution #2024-04 Levy of Non Ad Valorem Assessments
Ms. Duque: The next item is resolution #2024-04 and this resolution levies the Non Ad Valorem Maintenance Assessments for the general fund and also adopts the assessment roll for the Palm Glades Community Development District for the fiscal year 2025. So, the District has specific improvements and also costs associated with the operation and maintenance of those improvements. The general fund gross assessment

during fiscal year 2025 will be $2,721,117 which is levied on 1,784 units within the District. The Tax Collector of Miami-Dade County collects the Non Ad Valorem Assessments and the portion of that assessment is disclosed or imposed within the District and is part of exhibit A of that resolution. So, in a few words, pretty much this resolution allows the District to levy those assessments on the Miami-Dade County tax bill, or tax roll, so a motion to approve will take place.

On MOTION by Mr. Pelaez seconded by Ms. Macias with all in favor, Resolution #2024-04 Levy of Non Ad Valorem Assessments was approved.

Motion to Close the Public Hearing
Ms. Duque: A motion to close the public hearing will take place.

On MOTION by Ms. Varela-Medina seconded by Ms. Macias with all in favor, closing the Public Hearing was approved.

FOURTH ORDER OF BUSINESS	Audit Selection Committee Meeting
Opening Audit Selection Committee Meeting
Roll Call
Ranking of Respondents to RFP
Adjournment
Ms. Duque: Now we're moving forward to the audit selection committee meeting today and we also have the audit selection procedures. So, the Statute requires that the Board of Supervisors form a committee to review the auditors, so the Statute pretty much makes us create an audit selection committee within our meeting. Then we rank the auditors as the audit selection committee, and the audit committee gives a recommendation to the Board of Supervisors, then we go out of that meeting and the Board of Supervisors will do the audit selection. So, the first action is for you to appoint yourselves to be the audit selection committee, is there a motion to appoint yourselves?

On MOTION by Mr. Pelaez seconded by Ms. Varela-Medina with all in favor, appointing the entire Board of Supervisors to serve as the Audit Selection Committee was approved.

Ms. Duque: Now, the selection committee meeting will be in order, so a motion to open the audit selection committee meeting will take place.

On MOTION by Mr. Pelaez seconded by Ms. Varela-Medina with all in favor, opening the Audit Selection Committee Meeting was approved.

Ms. Duque: Now for the roll call, the members of the audit selection committee are Mauricio, Julie, Lakisha, and Shirley. Now we go to the ranking of respondents to the RFP, and we discussed this item during our past meeting but, the only respondent that we received was Grau & Associates. So, there is no need for the Board to rank them, if you believe that Grau & Associates should be our auditor for the fiscal year 2024 then you would select Grau & Associates. They are our current auditor, and once again, if this committee considers that selection, I will need a motion to rank them as #1.

On MOTION by Mr. Pelaez seconded by Ms. Varela-Medina with all in favor, the ranking of respondents to the RFP, ranking Grau & Associates as the #1 ranked auditing firm was approved.

Ms. Duque: Now, I need a motion to adjourn the audit selection committee meeting.

On MOTION by Ms. Varela-Medina seconded by Ms. Macias with all in favor, the Audit Selection Committee Meeting was adjourned.

FIFTH ORDER OF BUSINESS	Selection of Audit Firms
Ms. Duque: So, now we're moving back to our regular meeting, and you are now sitting as the COD Board of Supervisors for item No. 5 which is the selection of the audit firm. So, based on the audit selection committee's recommendation, they have recommended Grau & Associates as #1. So, if the Board is good with that selection then you need to approve that selection and authorize District staff to bring back all of the necessary agreements for the next meeting.

On MOTION by Mr. Pelaez seconded by Ms. Macias with all in favor, selecting Grau & Associates to serve as the District's auditing firm and authorizing staff to enter into an agreement was approved.

SIXTH ORDER OF BUSINESS	Staff Reports
Ms. Duque: The next item we have is staff reports, we have our attorney, Scott, on the phone.

Attorney - Reminder - Qualifying Period for General Elections
Ms. Duque: Scott, can you hear us? We cannot hear you. George, if you can hear us, can you please speak so we can hear you?
A resident: Yes, I can hear you.
Ms. Duque: Ok, so Scott, we cannot hear you, I'm not sure why, do you want to call in, or let me give you a call back. Ok, so you're on speaker now, Scott.
Mr. Cochran: Ok, so can everybody hear me now? Ms. Varela-Medina: Yes, we can hear you, hi Scott.
Mr. Cochran: Hi, I apologize, my office suggested I call at this time. Really the only thing I have to report is a reminder that we're in the middle of the qualifying period for the election that runs through the rest of this week until 12:00 noon on Friday. So, the three
seats that are up are seat #1, Lakisha, #3, Mauricio, and #4, Zuzer, those are the ones up,
'
so if you all haven't already qualified you can do that this week through Friday at 12:00
noon, and that is for your November general election. Other than that, I really don't have anything else specific to report, but I'm happy to take any questions if anyone has any.
Mr. Pelaez: There's a couple of things that we can maybe start discussing about maybe some non-resident fees, like what we're charging so maybe we can review those club fees and dues and that way maybe we can make some adjustments to that. I'm not sure how we start, or maybe I'll send it to you by email and we could bring it back to the next meeting.
Mr. Cochran: Ye$, and what usually works well in terms of that process is, and for those of you who are new on the Board and might not have been through a rulemaking process before, the District is a governmental entity just like a city or a county, so rules or changes of fees or rates that are in place, it has to go through an administrative process. So, what that involves is you have to publish a notice of the proposed rulemaking and then

notice of rule development, so a series of a couple of advertisements, and those have to be done at least a month before you hold a public hearing on those proposed rules or amendments to rules, so it's similar to the budget in terms of the advertisement requirements. So, because of that and because of the advertisements, the public hearing usually if you do want to change anything it makes sense to do all the changes together at the same time as opposed to doing it more piecemeal type of thing. So, what we typically do is, perhaps circulate to the Board members a copy of the current rules, and the current fee schedule and all of that, and then have them look those over and provide Juliana with any proposed changes or ideas that they have that they think might need additional rules, or changes to the rules, changes to the fees, that kind of thing, and then Juliana can work with the club management folks on that as well, and get some feedback from them, and then once she has collected all those comments and proposals, then what we can do is, at one of our Board meetings, have a line item on the agenda to discuss those potential ideas and then once we kind of go through those and you all have kind of a consensus of about what type of things you want to do, then we would go ahead and put together the advertisement, then advertise the public hearing that would be at least a month after the advertisement, and then I would work with Juliana to prepare the verbiage for the rules or the amendments and then get it published and then have the public hearing, and then if there are any members of the public that want to comment on the proposed rules, or proposed amendments, they can come to the public hearing and comment on it, just like they could for the budget or any other public hearings that the District has. Then the Board could adjust them based on any comments from the public and then basically adopt those rules or amendments to the rules by resolution. So, that's kind of how the process works, it usually takes a couple of months, a couple of meetings, one to kind of hammer out what you want to put in there so you have enough of an idea so you can advertise it, and then go from there. So, that's probably what I would recommend doing, is maybe by the next meeting, Juliana can go ahead and circulate the current rules to Board members, and you'll have to look at those, and then she can discuss them with the club management folks and if they have any questions they can ask me or Juliana, and then we can put that on the agenda for the next Board meeting to discuss the possible changes, and then after that we would put together the proposed one, advertise it, and time that out. So, I would say from, assuming we can discuss those at the next meeting, the public hearing would

probably have to be like two meetings after that. So, you're looking at a total of about a 3- month period, so since it's early June, you'd be looking at early September probably to actually be able to adopt those changes.
Mr. Pelaez:  That's perfect, so we'll go ahead and start doing that in the next 30
days.
Ms. Duque:  And that's what we want Scott so that we are prepared for the new
fiscal year.
Mr. Cochran: Ok.
Mr. Pelaez: So, we'll put a line item for the next meeting to have a discussion, and over the next 30 days we'll review it, and we'll send back to Juliana all the comments.
Mr. Cochran: Sounds good.
Ms. Duque: Thank you, Scott. Are there any additional questions for Scott, or any comments? Not hearing any, thank you so much.

Engineer
Ms. Duque: Let's move forward to the next item, there is nothing to report under the engineer.

Club - Monthly Report
Ms. Duque: Let's move to clubhouse manager report, Jennifer.
Ms. Mendoza: Good evening, everyone. So as far as from the clubhouse side, we continue to do just our regular work orders maintenance throughout the clubhouse. One of the main things that we did last month, and we have gotten a lot of compliments on was removing the acrylic shield that we had in the reception area, which seems to have caught a lot of people's attention. So, we no longer have a division between the resident or the member and the front desk, so that's something that we did last month, as well as just our regular day-to-day maintenance of the clubhouse. A few maintenance items or repairs throughout the pool area, the interior of the clubhouse, and then as you can see on the report there are some other additional repairs that we do need to do or touch up throughout the clubhouse that we're going to continue doing with our in-house maintenance, as well as with some repairs that we have Chandler Contractors. Other than that, we continue doing our routine maintenance with some of the vendors that we have contracts with, so that is something also that we're following up with. Then when it comes

to social events, we are having our boot camp fitness classes for the month of May, we have those on Mondays and Wednesdays at 6:30 p.m. Now, given that we finished the May trial for the fitness boot camp class, the Board would need to take into consideration if that's something we would like to continue now. I mean I would like to say that we had good attendance in every class, we have between 25 to 35 attendees, and we continue to send out a weekly reminder to residents and ask if they come into the clubhouse and use the gym, or throughout the day we let them know about the upcoming classes, we also have a display on the board in the lobby area. So, it is something that we can see that the residents are well interested in, and it's something that they would like to continue having as a service being provided to them. So, it would be something to consider if you would like to continue that with Fit for LYFE. I don't know if the Board wants to make a decision now on that.
Mr. Pelaez: I think we need to make a decision on that topic while we're at it now. Ms. Varela-Medina: I mean it had such a great outcome, why not continue doing it?
Ms. Mendoza: Yes, so at the moment we have two classes per week, so those classes are Mondays and Wednesdays, and I'm assuming we'll continue them for Mondays and Wednesdays at 6:30 p.m. and then from there on, I'm guessing throughout that time we'll see if it's something.
Mr. Pelaez: So, we had a 30-day trial that the District was paying for, or they were giving us a discount for the trial period.
Ms. Mendoza: Yes.
Mr. Pelaez: So, we needed to make a decision as to what we were going to do financially from here on in.
Ms. Duque: Is this something the District is going to continue paying, or are you going to be offering the services to the residents for them to pay the vendor directly? Like how are you planning to do that?
Mr. Pelaez: Personally, I think it's been a very successful activity that we have here, and staying healthy I think is important, and I think we have to personally find a way to continue to offer it to the residents, including in what we pay for as an event here, that's just my thought.
Ms. Varela-Medina: I think it's a good idea.

Mr. Pelaez: I think if we start charging, I think we won't have as many people come because I know there's some people that struggle as well, but if they can come to this and stay healthy, then I feel like we're doing a good thing for the community. So, as long as it continues, we can re-analyze it again but, I think we should give it another month, and see if this is more than a 30-day thing and then we can reassess it. If the count is still 25 to 35 people, then we can make it again I guess even for another 30 days, let's continue that.
Ms. Mendoza: Ok.
Ms. Duque: So, we do need a motion from the Board to continue with the agreement and then authorize District staff to amend the existing agreement because the way we did it was for a 30-day trial, so some wording in that agreement might need to be changed, so is there a motion?

On MOTION by Mr. Pelaez seconded by Ms. Macias with all in favor, amending the Services Agreement for boot camp fitness classes with Fit for L.Y.F.E, LLC for another 30 days as stated on the record was approved.

Ms. Duque:	And I'm assuming we're going to keep the same classes that we currently have for now?
Mr. Pelaez: Yes.
Ms. Duque:	There is nothing additional, nothing else, we're going to keep it the
same.
Mr. Pelaez: Yes, the same right now, same days, same times and we'll re-discuss it
again, just making sure that we're still on the right track, I mean it could change but as of right now to continue we're good but, not something we're just going to forget about in conversation because it's costing, so we want to make sure it's active and you're going to continue sending the emails or whatever else the HOA does but let's just make sure it still has a turnout.
Ms. Duque: And I'm assuming we need to go back to the vendor too in terms of the payment because I know they worked with the District and gave kind of a discount.
Mr. Pelaez: I think it was a 50% discount for the first month or something, half off. Ms. Duque: Correct, so we need to make sure that's going to be the new amount
too.

Ms. Mendoza: Yes. So, aside from that, also I have put in your package, so as you guys may have seen on the outside area, we had already approved the foosball table out in the terrace area, so unfortunately the foosball table that we currently have got damaged. We kind of tried to look for a way to be able to repair it or just buy the damaged parts but, it seems that it would be more of a hassle or an issue to be able to go ahead and repair it, as far as the repair it would be something that's not efficient for the type of area that we have it for. It's not for commercial use, the kind of foosball table that we currently have, so we went ahead and looked at other styles, the same brand, given that the one we have had much wear and tear, it's just more damage that got to the glass area of the foosball. So, we put out two different options that we saw appropriate for getting a new one. It is something that gets used a lot, so we went ahead and confirmed with the clubhouse staff and allow residents when they come in, they sign it out and they seem to use it and ask for it, so we believe that is beneficial to continue to have it outside. So, the two that we have here are closer in price, or they are the same price, so it would really just be based on what we like and then we can go ahead and proceed to just order a new one.
Mr. Pelaez: Well, I think the white one looks nice.
Ms. Mendoza:  Yes, that kind of matches with the outside with the furniture and
stuff.
Ms. Duque: So, I think the Board is in agreement to go with the white one? Mr. Pelaez: Yes.
Ms. Duque: Ok, so the first motion that I need from the Board is a motion to declare
excess property, the current foosball table, and dispose of it, is there a motion?

On MOTION by Mr. Pelaez seconded by Ms. Varela-Medina with all in favor, declaring excess property of the current foosball table and authorizing to dispose of it was approved.

Ms. Duque: Then the next motion that I need from the Board is a motion to approve the purchase of a new foosball table in the amount of $1,699.99 which would be the Kettler Milano Outdoor Foosball Table.

On MOTION by Ms. Varela-Medina seconded by Ms. Macias with all in favor, authorizing to purchase the Kettler Milano Outdoor Foosball white table for the clubhouse in the amount of $1,699.99 was approved.

Ms. Mendoza: Then lastly just for the social events, so currently for the month of June we had the National Donut Day, so the HOA contributed to that for the clubhouse to go ahead with that on Saturday National Donut Day. We had a good turnout for that with a lot of residents, it started at 12:00, and right at 12:00 we had a lot of residents here, unfortunately, it did rain but, regardless residents were still coming by, they would see the decorations and they would stop by, get some donuts and they seemed to have enjoyed it. So, that's something that hopefully we can continue doing throughout the months, and for June that's something that we were able to host, and now our next upcoming event will be in July for the 4th of July, so that's something that we will be planning now, and then by next month we should be able to give you guys an update on that part, that's it.
Ms. Duque: Thank you so much, Jennifer. Ms. Mendoza: Thank you.
Ms. Duque: Do we have any questions for Jennifer? Not hearing any, let's move forward.

Field Manager - Monthly Report
Ms. Duque: Moving on to the field manager report, Jesus.
Mr. Lorenzo: Good evening, before I commence with my report, there's two residents here, I don't know if you want to allow them to speak. I know the audience comments aren't until the end but, there are two residents here, one that received a HOA notice, and then one that received a notice from the District, so it's up to the Board.
Mr. Pelaez: That's fine.
Mr. Lorenzo: So, first and foremost, David Andrew is here today, who is sitting right behind us and he received a notice. So, he hat-racked some trees behind his home, and I didn't include it in your packages but, I have a picture here.
Ms. Duque: So, just for the record of today's meeting those two items are not included in your agenda package because they were received by the District after the agenda went out. Remember, that by law we need to send those agendas out a week

before the meeting but, we don't want the residents to wait for a month, that's why Jesus was asking if you allow us, we can discuss those items. The first item is those trees are located on COD property, it's on 112th Avenue, and the resident, when Jesus mentioned he hat-racked, so he cut those branches off, but it was a lot of branches, so there is a code in Miami-Dade County only requires a certain percentage of those branches to be trimmed. They need to be done by an arborist, they cannot just be done by anyone because that can cause a fine for the District, that's the main concern behind it. If you recall we did have a similar issue I believe two years ago and the District did receive a fine, it was almost $1,000 and Mauricio can correct me if I'm wrong.
Mr. Pelaez: You are correct.
Ms. Duque: So, they are District property so Miami-Dade County will come and say, it's your property even though it was done by the resident, so that's like the main concern. Once again, Jesus has been in communication with the resident, and that's why the resident is here, he would like to present to the Board his case, and his point of view.
Mr. Andrew: Alright, thank you. Hi, my name is David Andrew, I'm the resident at 24321 SW 112th Court, and I have been living here for at least 10 or 11 years. I have a pool that is on the side of those trees, when the community planted those trees they didn't know that a bunch of leaves would be dropping from the trees. (inaudible comment) So, that's why I made the decision to cut them and before, every time that I called the HOA, they said to me, if it's more than 8' you are liable for that. I talked to Jesus, I said, that's right, it needs to be inside of your property, so it was I think a miscommunication of what I could do or not for me, as of the beginning since I've been living here, that side is for us, I didn't know that it was part of the Palm Glades COD. So, at this point, the damage is totally ok for me, I had an inspector come and he said it was ok, and they said, those trees with their roots they're going to create damage also in the future. So, that's why I said to Jesus, to request those two trees that are leaning against my fence to be removed. I don't know if I need to get a permit from the county, from you guys, or whatever I need to do because I need to protect my pool.
Ms. Varela-Medina: What kind of trees are those? Ms. Duque: I think they're black olives.

Mr. Pelaez: I think the issue was that it's like outside of your fence, and so I think the trimming wasn't like just what was over your fence but, what I saw from the picture it was pretty much the whole tree.
Mr. Andrew: Ok.
(At this point several people were talking at one time, and no one conversation could be heard)

Mr. Andrew: So, I don't know where I need to go because I supposed the trimming
\
of those trees needs to be done, and I don't know how it works with those trees.
Mr. Pelaez: So, I think the current condition of the trees changes everything, the way they were hacked, I think they might need to be replaced because at this point they're not probably coming back to life. So, I think it needs to be looked at to get a quote to have our company replace them.
Ms. Duque: So, there are a couple of things we need to discuss here, number one is, that they are black olives, I just saw the picture there, they are black olives, so we do need a permit from Miami-Dade County to be able to remove them, and most likely because of the tree if they are being removed, they need to be replaced. It doesn't necessarily mean that it needs to be replaced with the same tree, it can be another tree. So, that's important that I let the Board kind of discuss and let me know how you want us to proceed. Yes, we can get a quote from BrightView, which is the landscape company, I would actually recommend to the Board that any work that is being done on CDD property is being done by BrightView.
Mr. Pelaez: Yes, for sure.
Ms. Varela-Medina: Absolutely.
Ms. Duque: So, that's what is important but, yes it would be up to the Board to provide me with the direction of what you would like to do and how you would like this to be done.
Mr. Andrew: I'm sorry to interrupt you, it's not just those trees, it's the palms, ok and I can show you right here in the pictures, it's the same, and so I don't know if you're going to replace those, how many you're going to do but, this is my fence here. (inaudible comment) If it requires me to get a permit from the county, I will do it.

Mr. Pelaez: Yes, so I agree BrightView needs to do everything, I think they need to work on the permit process and work on getting back to the District for financial costs and we can work with the homeowner, and you would have to reimburse the District for that, or before, I don't know, you guys can work it out but, those fees you would have to pay for but, we'd have to start the process and the permit process, and if it's new trees, then you would have pay for the removal and the installation of the new trees.
Mr. Andrew: My concern is, that I want to remove the tree, I don't want to plant any tree there because if you plant a new tree there, it's going to be the same problem in the future. So, I don't know how much the permit process is going to be.
Mr. Pelaez: The problem is, all up and down 112th we have, so that might leave a void as well in the area, so that's my concern as well. So, we have to deal with that all along 112th in terms of, we have all those trees and I think that needs to stay consistent but maybe we can get the permit to plant something else but, we need to put trees in that spot.
A resident: And could it be any other type of tree because I'm thinking maybe there's a type of tree that doesn't do any damage.
Mr. Lorenzo: That's something we can discuss with the vendor. Mr. Pelaez: Right.
Mr. Andrew: Alright, that sounds fair.
Ms. Duque: I mentioned that you don't need to find the same black olive but, once again it all depends on the response from Miami-Dade County, sometimes they do tell you those are the trees and you can select from those trees, so it all depends. What I'm saying is we need to hear from them so that we know how to proceed. So, I think what I'm hearing from the Board is you are ok with the District vendor removing and replacing those trees, I just want to make sure that the Board is on the same page with that.
Mr. Pelaez: Remove and replace, yes, permitted.
Ms. Duque: And at the same time, make sure, of course the permits are correct and make sure everything is done that we need to do.
Mr. Pelaez: Right, exactly.
Ms. Duque: But at the same time, the responsible party pays for those costs, meaning the removal, the replacement, the permits, all of that will be the resident's cost.

Mr. Pelaez: Correct, and that's what I want to make sure that we're clear·on and that we don't have any misunderstanding because we're going to start incurring the cost of this, so I don't want to have an issue at the end, so I want to work this out however it needs to be done but, yes, the homeowner needs to take care of it.
Ms. Duque: Ok, so do I have an agreement from the Board at this moment? Ms. Varela-Medina: Yes.
Ms. Duque: Ok, so we do not have an amount right now, and I'm just going to go with, let's say the BrightView, which is our vendor, comes back to us and says, to remove the trees, to pay Miami-Dade County to get permits and to replace the trees with whatever, the cost is and I'm just going to throw out an amount, $8,000, is that an amount you're willing to pay?
Mr. Pelaez: Right, because this is not just like we went to Home Depot and got a
new tree, like the permit process, the removal of the tree, like it's a process, so I think you were on point probably with what it's going to cost.
Ms. Duque: Right, and I'm just throwing out a number.
Mr. Andrew: I'm willing to do this with the county myself and present it to you, even though you need to present it to BrightView, I don't have a problem with that but, I'm not going to get an estimate from BrightView.
Ms. Duque: No, but you will not do any of that because as the Board just mentioned, the Board would like the job to be done by our vendor, not you getting a vendor and getting the permits.
Mr. Andrew: Ok.
Ms. Duque: Ok, so I think we are in an early stage right now to make a decision, I think the resident might need to be a little bit patient in this process because we meet only once per month. So, the trees are already hacked, you're not going to have leaves for a long time.
Mr. Andrew: (inaudible comment) Believe me, I'm the only neighbor complaining because I'm the only one that has a pool in that area but, believe me in the back I get twelve 42-gallon bags to remove the leaves right there.
Mr. Lorenzo: And just so you guys know, when I was back there, there were other violations that were sent, like other people cutting trees and leaving the debris there.

Ms. Duque: But we do have BrightView, we have an agreement y,.,ith BrightView, they are responsible to pick up palm fronds if they fall, so we do inspections on all of District property and we make sure that's being done. The bottom line is, that we need to wait because we do not have an answer from BrightView right now, I don't have numbers, and we don't have numbers to present to the resident, but we're all ok with this. So, what I'm going to do is we're going to do our due diligence, contact BrightView, ask BrightView to provide us with those estimates, and then this will be discussed at the next meeting.
Mr. Andrew: Ok, that's fine.
Ms. Duque: I know Jesus has your contact information already, so we'll make you aware of it, so that we can discuss it at the next meeting and move forward with it from there.
Mr. Andrew: Ok, that's fine.
Ms. Duque: It's very important, just so you know, that if we receive a fine by Miami- Dade County, we will have to pay.
Mr. Andrew: Yes, and I'm aware of what I did. (inaudible comment)
Mr. Pelaez: I understand, we'll work it out. Mr. Andrew: Ok, thank you.
Ms. Duque: Thank you so much, you can stay if you want, this is a public meeting.
Mr. Lorenzo: Bye, thank you. So, we have another resident, George, are you still on line?
Mr. Coneo: Yes, I'm still on the line.
Mr. Lorenzo: So, George was contacted by the HOA regarding his pavers on the side of his home which are encroaching onto the District property to my understanding, so I let him know about the meeting.
Mr. Pelaez: Very simple, he needs to take those pavers out.
Mr. Lorenzo: Ok, thank you.
Ms. Duque: Yes, and George, just a quick question, why do you have those pavers there, is there a reason for those pavers to be there?
Mr. Coneo: So, first of all, good evening, everyone. I moved into the property roughly 4 years ago and they've always been there. I have never installed anything around the house, nothing at all. Since day one, since I moved in, I've been getting violation notices for the prior owner's doing, no one ever came to me and said, look this

property has this, and this, and this needs to be done, so I'm assuming there's an inspection done by the association prior to the sale of the property for the new owner to come in and be able to move in peacefully but, now after 4 years I get this new violation saying that these pavers are not supposed to be there. Again, I didn't install them, that's always been there, and that's always been kind of the routine for the garbage and recycle bin to be placed there, which are out of sight. So, I mean, it was totally kind of new to me when they told me, hey listen, this is a violation those are not supposed to be there. So, my next question was, where does my property line end, maybe trying to figure out why the previous owner did that was maybe his property line was behind the wall that extends out of the house, and maybe that's why he put it there.
Ms. Duque: So, George, I'm sorry to interrupt you but, I just wanted to go back to the question that I asked you, what's the purpose of it, so I'm assuming by your statement that's where you place your garbage bin, right?
Mr. Coneo: Right, that's where it has always been even before I moved in.
Ms. Duque: Ok, so then to answer your second question, that is COD property, so the survey of your property will show the wall as the limit of your property. The wall that you're talking about is just a decorated wall that goes outside, it's just for the look but, all of that area, the plant material, and the grass between your unit and the unit adjacent to you, or next to you is COD property.
Mr. Coneo: Would you have a copy of that survey?
Ms. Duque: No, I don't have a copy of your survey for your property.
Mr. Coneo: Ok, I'm going to pull it up now, and I bring it to the next meeting? Mr. Pelaez: The pavers would need to be removed.
Ms. Duque: Ok, so I think I have direction from the Board saying that the pavers needs to be removed.
Mr. Coneo: Ok, so that's fine, they'll be removed, I just want to know why this wasn't addressed earlier, 4 years before.
Ms. Duque: George, I really don't know, I cannot answer that question. I don't know, you just said that area was being covered by plant material. Can you hear me, George?
Mr. Coneo: I'm sorry, I can't hear you. Ms. Duque: Ok, so can you hear me now?

Mr. Coneo: Yes, now I can, go ahead.
Ms. Duque: So, what I was saying is maybe as you stated there is some plant material that covered the area, so it's not visible from the outside so perhaps that's the reason why it was not noticed before. So, I think I have direction from the Board for the pavers to be removed.
Mr. Coneo: Ok, and like I said, that's not a problem.
Ms. Duque: Ok, and George, I don't know if you know but, just as a reminder, I do not represent the HOA, I work with the COD but, I will invite you also to look at your HOA By-Laws because it is my understanding that those garbage cans cannot be outside of the units, just so you know. You might want to look into that, you don't want to place the garbage bin outside and perhaps get violations from the HOA but, once again,_I do not represent the HOA, so just a little recommendation.
Mr. Coneo: Ok, I appreciate it.
Mr. Duque: Thank you so much, George. Mr. Lorenzo: Thank you, George.
Mr. Coneo: Thank you.
Mr. Pelaez: The area where the pavers are at, like to restore it, what does he have to do? Is it grass or mulch?
Ms. Varela-Medina: Grass.
Mr. Lorenzo: Yes, it's grass or mulch.
Ms. Duque: No, that area it's like adjacent to the wall.
(At this point several people were talking at one time, and no one conversation could be heard)

Ms. Varela-Medina: And he said something about getting violations for a long time.
Mr. Lorenzo: But that's something the HOA has to look at, so those violations were not from us, this had nothing to do with a letter from us, this was the HOA, they let him, and he reached out to me.
Ms. Duque: Yes, it was not like he received anything from the District, he received something from the HOA because that is COD property. The bottom line is it's COD property and the two entities will try to work together, we will not allow it, or this Board has never allowed someone to do something on District property that goes against the By-

Laws of the HOA. We are two different entities but we work together for the community, that's what we try to do.
Mr. Pelaez: Exactly.
Ms. Duque: Ok, Jesus, now you can present your report.
Mr. Lorenzo: Since we're on units, the clubhouse unit that was sent an encroachment notice, or two encroachments notices, we reported that to the county to determine whether, because the fence line goes in on the far end towards the entrance of the parking lot and then it also goes back out again right around where the trash cans are, so it's kind of difficult to determine whether the property line is encroaching or it isn't, so we reported that to the county. From what I was told by the county, there is no permit taken for that outside structure, so we're working on that.
Ms. Varela-Medina: You mean that pipe stuff that's coming out? Mr. Lorenzo: Yes.
Ms. Varela-Medina: Ok.
Mr. Lorenzo: This is what we're talking about.
Ms. Duque: So, we have discussed this case at several meetings already. Mr. Lorenzo: Yes.
Ms. Duque: The resident received letters from the District already by certified mail that we know was received but, we never got a response. So, once again, it might be his property, we talked about this, it might be, but it's encroaching as it looks by the pictures and it looks like it's encroaching on COD property, and we are trying to figure it out, the reason it can be removed. So, Jesus reached out to the Miami-Dade County Building Department and Permits section and we found out they don't have a permit. Also, reaching out to the HOA as per the structure that they currently have, that's not approved by the HOA because there are codes, Miami-Dade County will request new codes. So, we'll see if this other route will give us an answer and we can go from there.
Mr. Lorenzo: Then the annuals were installed, I'm sure you've seen them at the main entrances. We're working on the mahogany trees to be removed, BrightView is working on the permitting process, and the enhancement on the corner of 232nd Street and 119th was completed. There was a cavity exposed, and I don't know if they were stealing some plants from 238th Street where we installed the new tie plants since the old hedge was dying, somebody had stolen I think 3 or 4 plants but, new plants were ordered

and should have been installed, if not, they will be installed soon. The fill-ins along the perimeter of 112th, the sod, which is on page 110 of your packages, that's been completed. There is a proposal on page 120 for $2,563 it's for new turf along the perimeter of the medians on 242nd. There are two different sections so it's not just one section, it's two different ones, and that's why it's a lot. It's a suggestion, it's not a requirement, unfortunately, there's not much turf there, and you can see pictures of it on pages 110 and 111 of the report. You'll see some of the areas thinning out, they took pictures as well.
Ms. Duque: So, you will see the price is a little bit high because we're going with the citra blue.
Mr. Lorenzo: Yes, the citra blue, correct.
Ms. Duque: We discussed this long ago, we discussed the type of palmetto, and why are we going with this one. Mauricio and I did a drive not long ago and Mauricio noticed the difference on the turf too like on the main entrance and 238th, if you're coming into the community look to your right side, that little strip of grass, you're going to be able to see some turf and there is one in the middle that is very green, like a rich green, that's the citra blue.
Mr. Lorenzo: Right after the sidewalk between the sidewalk and the pergola, on the right side at the main entrance.
Ms. Duque: Yes.
Ms. Varela-Medina: Ok.
Ms. Duque:	So, is the recommendation that we can remove it all and just put palmetto grass.
Mr. Lorenzo: Right, which could be another option, we get another quote for regular palmetto grass which is susceptible to the mosaic virus in the future, if it's transmitted.
Mr. Pelaez: But this sod is more sturdy if I remember when we went through the whole process.
Mr. Lorenzo: Yes, this is the resistant grass.
Mr. Pelaez: So, if we're already doing it, I think we should go with this one already because if we do that other one and if it gets the virus and we do it twice, so let's just do it right the first time.
Ms. Duque: So, it's $2,563.15, right? Mr. Lorenzo: Correct.

Ms. Duque: So, if the Board approves it, motion to move forward with the proposal to replace the grass at 242nd Street median with citra blue grass in the amount of
$2,563.15.

On MOTION by Mr. Pelaez seconded by Ms. Varela-Medina with all in favor, accepting the proposal from BrightView for the replacement and installation of citra blue grass at 242nd Street median in the amount of $2,563.15 was approved.

Mr. Lorenzo: Alright, on page 109, I missed this item, the Publix wall that we put a new fence and areca palms, so we installed the areca palms, and we fixed the fence but, you can see that they're still climbing the fence. We reattached it to the wall which they were bending the posts off the wall, so we fixed that, and now they're climbing the chain link fence. The next suggestion was to put bougainvillea on the inside perimeter of the chain link fence.
Ms. Varela-Medina: So, they cannot jump over it. Mr. Lorenzo: Well, another deterrent.
Ms. Duque: Right.
Mr. Lorenzo: It would have to be an established bougainvillea. Ms. Duque: Yes, we cannot go with a 3-gallon bougainvillea.
Mr. Lorenzo: Right, you need like a 15-gallon one. The wall is kind of like a crunch because the wall goes down, but it doesn't go all the way to the ground.
Mr. Pelaez: Exactly, you can step on the wall.
Mr. Lorenzo: Right, it's maybe like 3' but still they can do it. So, I looked into the bougainvillea option and will present it at the next meeting, or if it's ok, a not to exceed amount, if you want to approve a not to exceed, or we can assign Mauricio to work with us.
Mr. Pelaez: I think we have to do it because another 30 days if it continues to get damaged then we just have to fix that.
Mr. Lorenzo: And this is the great time to plant it because of the rains.
Ms. Duque: It shouldn't be that expensive, we can work with Mauricio and get the proposal, discuss it, and meet with Nickalus which we have done in the past and if we get the blessing from Mauricio, we'll bring that to the next meeting and we'll ratify it, ok, perfect.

Mr. Lorenzo: The same goes for the new fence that we installed along the back of the townhomes in that area, I don't know if you recall the fence that we put there. They're jumping that fence, we put plants there and it was good for a while.
(At this point several people were talking at one time, and 11.0 one conversation
could be heard)

Mr. Lorenzo: So, maybe come up with another plant to install in there. Mr. Pelaez: You can call the same people that put it in to fix it too?
Mr. Lorenzo: Yes, they did a good job and they are a vendor that we use in other Districts so it shouldn't be a problem, so I'll do that as well.
Ms. Duque: There are some suggestions already Mauricio, purple and yellow.
Mr. Lorenzo: The lakes are doing well, you'll see some of the pictures there on page 111. Lakes #4 and #6 were treated for an algae bloom which is normal for this hot temperature time of the year and season. Not to bore you with some of the ongoing tasks but, the sidewalks were cleaned, and there were some posts and other debris removed from 112th Court. We're filling those in with, Chic already completed that, we're going to go ahead and fill that up with some soil just so the grass can grow over, and there's not a cavity in the ground. Some electrical boxes will be painted, and now we're on page 115, we're working on getting two new lights at the dead-end street on 239th Lane. We're working with FPL and just so the Board is caught up to speed, this is something the District will have to pay for, we're working with FPL directly to come up with a plan, it's basically whatever the District wants if they want 4 lights, they'll do 4 lights, if we want 2 lights, we just have to tell them what we want and where we want it and then they'll get us the pricing on that. So, we're working on that with FPL, and in addition to that we're also, and it's not included in the report but, at the roundabout, I know we've been working on trying to get lighting at the roundabout. We looked into solar options as well as bringing electricity there, it's expensive, I believe it was around $70,000 to bring electricity there and to bring light poles there. We recently looked at the solar option, and I don't think the technology is there and the battery, it's something that we're still discussing but, this is something else that has been reported to FPL now that we have their attention regarding 239th Lane, we added that as well, so we'll let you guys know once we have more information. We're still waiting on the reimbursement for the accident, I know that's something we're working on.

The mailbox kiosks are clean and have been cleaned for quite some time now, I haven't received any reports or seen any cat food, I think we're doing good with that issue, and the Chic is working on some sidewalk replacements and repairs that have already been completed, as well as the parking stops, you can see some of those photos there. We're going to go ahead and do a drive as well just to make sure we haven't missed any others throughout the District, any that have risen by tree roots or whatnot. Are there any questions or concerns for me?
Ms. Macias: So, between 240th and 115th Street, there's the plants in the center, so if you're crossing or going straight you really can't see the next lane because they're pretty high, is that something that we could get them to trim back? They're extremely high, and I'm saying that because I personally cross the road at 115th and 240th, and I do have to literally go into the middle of the lane in order to see if a car is coming or not.
Mr. Pelaez: Is that over here, like when you leave the clubhouse to the right?
Ms. Macias: Well, along 240th and 115th, like going on 117th almost, going back on 117th.
Mr. Pelaez: Ok.
Ms. Macias: So, the plants are pretty high so you have to get into the middle lane to see before you cross there, you can't see any cars coming or going.
(At this point several people were talking at one time, and no one conversation
could be heard)

Ms. Duque: So, we need to look into that because they were cut this past week, and when did we do the drive?
Mr. Lorenzo: Two weeks ago, maybe. Ms. Duque: No, with Terry.
Mr. Lorenzo: Oh, with Terry it was last week, and they were trimming it this past Thursday.
Ms. Duque: But my point is, is it the height or is it the location because I wanted to make sure that maybe it's that we need to remove a certain portion of it because it was cut recently.
Mr. Macias: Oh, recently, that's my main road, and when I cross over from 240th to the next block.

Ms. Duque: Yes, let's look into that Jesus.
Mr. Lorenzo: I think I know what you're talking about.
Ms. Duque: Because maybe it's not just cutting it but removing it, we might need to look at that and maybe just add grass and keep the area clean for visibility.
Ms. Marcias: Yes.
Ms. Duque: So, we might need to look into that, ok.
Mr. Pelaez: So, is there any update on the wall, I see a letter was sent, does Scott have anything for the reimbursement of the wall?
Mr. Cochran: I have not heard anything further from either the insured or the insurance company. So, we sent the notices out, we got the return receipts back showing that they had been received. In the letters we had asked them to get in touch with Jesus since he's the one handling the claim from the insurance perspective but, that's kind of where we left it. I know at the last meeting we talked about additional steps from here, and I guess the most cost-effective one for the time being would probably be, I could try, we haven't had any success trying to contact the adjusters at the insurance company but, we could try to track down the general counsel for the insurance company and get a hold of their attorney and see if we could get anywhere that way, that would be a relatively inexpensive next step but, beyond that really if you continue to get silence from all fronts, really the only other thing you could do, I mean you could send another letter but, other than that, you would have to probably file a suit which the effect could be, we would just have to see and it would be up to you all to see whether you think that would be worthwhile but, that's kind of where we're at right now.
Mr. Pelaez: So, I think we should send that letter to their counsel if possible, and then reassess it in 30 days but, it's worth trying to reach out to them I think, personally because I think it was like somewhere between a $9,000 to $12,000 repair so I mean we should do another letter or something. I think we should continue trying because if not, it's like hey, ignore everything, and then you can get away with anything by ignoring it, I don't think that's fair either.
Ms. Duque: Right.
Mr. Cochran: Alright, so I assume that's the consensus or direction then from the Board and I can go ahead and try to find the general counsel for the insurance company and try to get a hold of them.

Ms. Duque: Thank you, Scott.
Mr. Pelaez: And then I guess Jesus, lastly, for the circle grass we're going to have a discussion about that.
Mr. Lorenzo: So, yes, that was the last unit. So, the turf that was damaged, Shirley's new so she's not aware of it, the turf that was damaged we were in communication with the owner and let him know that the Board requested payment. He was looking for an extension to go ahead and figure out how he can get reimbursement from the people who provided a service or their insurance.  We let him know that he needs to make a payment and I haven't heard back from him since that email which I would say was about 2 weeks ago, so the next step would be to, I don't know, maybe involve Scott in sending a letter or a demand letter.
Mr. Pelaez: I think that's what we need to do.
Ms. Varela-Medina: The one that messed up the grass.
Mr. Pelaez: At the circle, remember he came to the meeting, and we gave him another 30 days but, now it's already been way past that.
Mr. Lorenzo: He's been very communicative but, now he has to pay and he doesn't want to communicate.
Mr. Pelaez: So, can you take care of that Scott?
Mr. Cochran: Yes, and I'm trying to think, was this the resident that came to the one meeting?
Mr. Lorenzo: Correct.
Mr. Cochran:	Ok.	Jesus, could you just forward me all that information, just whatever has been sent to that resident, so I'll have all that?
Mr. Lorenzo: Yes.
Ms. Duque: Thank you, Scott. Mr. Lorenzo: Thank you, Scott.
Ms. Duque: So, we have direction from the Board also in reference to that specific
case.
Mr. Lorenzo: Any other questions for me? No. Ms. Duque: Thank you so much, Jesus.

COD Manager

Correspondence for 2024 Hurricane Season with BrightView
Landscape Preparedness Plan with Tony's Nursery & Garden
Ms. Duque: Let's move forward then to COD manager's report, the first two items which are the correspondence for the 2024 hurricane season, the first one is with BrightView, and the second one is with Tony's Nursery & Garden. So, this is pretty much the document the District requests the landscape vendor to provide us because this 2024 hurricane season document presents the price list and this price list is very important so that we enter into an agreement with those vendors for this particular season. So, hopefully nothing happens, but if it does, one of the requirements, or one of the documents that FEMA is going to look for so that we can get the federal funds is this agreement is they will see if we had in place an agreement with that particular vendor to provide those services, and those amounts that need to be established. Why, because when anything happens in hurricane season, and you might not know this but, companies from other states will come down and they will charge absorbent amounts to remove the debris, to cut the branches, to remove trees, and on top of that there are certain requirements when you remove a tree, so it's a set of a lot of steps that we need to follow, and this is one of them. So, unless the Board has any questions, a motion to approve those two and authorize District staff to draft those agreements will take place.

On MOTION by Mr. Pelaez seconded by Ms. Varela-Medina with all in favor, accepting the correspondence for 2024 Hurricane Season from Brightview and also the Landscape Preparedness Plan with Tony's Nursery & Garden and authorizing staff to draft the agreements was approved.

Number of Registered Voters - 3,766
Consideration of Proposed Fiscal Year 2025 Meeting Schedule
Ms. Duque: The next item that I need to mention to the Board is that we have 3,766 registered voters, so this is a little requirement, we just need to mention this to the Board of Supervisors at a public meeting. So, let's move forward to the next item which is consideration of the proposed fiscal year 2025 meeting schedule. So, as you can see and attached to your agenda we have provided the meeting schedule for the fiscal year 2025. So, it's at 6:30 p.m. at the Silver Palms by Lennar Clubhouse, 23770 SW 115th Avenue, Miami, Florida 33032, and the schedule is advertised to be on the second Tuesday of each

month, and you have the dates there. Unless there are any questions, or any changes to that schedule, a motion to approve it will take place.

On MOTION by Mr. Pelaez seconded by Ms. Macias with all in favor, accepting the proposed Fiscal Year 2025 Meeting Schedule was approved.

Discussion of Financial Disclosure Report form the Commission on Ethics and Reminder to file Annual Form - everyone has filed
Ms. Duque: The next item is the discussion of the financial disclosure report from the Commission on Ethics and the reminder to file the annual form, and everyone has filed. So, congratulations to this Board so far, it's my only Board that everyone has filed, so I'm very proud of all of you. So, let's move forward then to the next item which is, you do not have it as part of your agenda because there are still a couple of back and forths that we have with the vendor but, it's the holiday decorations with the Christmas Palace. So, first of all, thank you so much Mauricio for working so hard with me and Nick with this proposal. I think we're very happy to show this to the Board, we met also with Jennifer and Anelis, we wanted to show them the proposal and get some insights on their side so that they also could provide us with some recommendations in terms of the clubhouse. The one you have in front of you is more for the outside areas, clubhouse outside, and also the field, meaning the main entrance on 238th, and other main entrance on 117th. So, the one for the inside of the clubhouse, we already have an agreement with them, and the proposal is pretty much the same items that we received for the past year. So, nothing is going to change in terms of the clubhouse. The big changes are reflected actually on the outside, so there is more lighting at the clubhouse, outside of the clubhouse, and some of the examples that you're going to be seeing are kind of the arches of the clubhouse are going to be lit, also some of the palm fronds for those trees, or the palms that we have the trunks lit up before, and same for the main entrance. Now, the other big change for the clubhouse is the Christmas tree which the intention from your clubhouse staff is to have a light-up ceremony, invite the entire community, and do something very nice for that particular day. The price that you're seeing right now on this proposal, says $57,115 but we have received communication today from Nick, I actually have it in my email and I forwarded that to Scott, to our attorney, that they're willing and thank you once again,

Jennifer, Mauricio and Anelis, they were part of that meeting trying to get this amount down from $57,115 to $44,865 and that includes everything, we're not removing anything, they're going to keep the same items. So, that $44,865 will be for the field and we are more or less close to the $12,000, it's $11,000 and change for the clubhouse, and we do have the money in our budget. So, it's $44,865 and we currently have in the field $35,000 but we can get the additional money from the contingency line item, also for capital projects, and the $12,000 is what we have allocated for the holiday for the clubhouse the inside, and that's pretty much the amount that we have.
Mr. Pelaez: So, what we're doing is like 30 poles and usually at the main entrance, like coming in because we can do lights, so they're going to wrap the poles with this garland, so like 30 poles mostly at the main entrance.
Ms. Varela-Medina: Ok.
Ms. Duque: Just for the entrance of the clubhouse, to create the entrance to the clubhouse. Is there anything else you would like to add Mauricio?
Mr. Pelaez: No, I think that's it.
Ms. Duque: So, if the Board agrees with the amount that I just provided, I will need a motion from the Board to authorize the proposal and also enter into an agreement with The Christmas Palace and authorize District staff to draft the agreement.

On MOTION by Ms. Macias seconded by Mr. Pelaez with all in favor, accepting the proposal from The Christmas Palace for holiday decorations outside the clubhouse in the amount of $44,865 and authorizing staff to prepare the agreement was approved.

SEVENTH ORDER OF BUSINESS	Financial Reports
Approval of Check Register
Acceptance of Unaudited Financials
Ms. Duque: Let's move forward then to the financial reports, tab A is the approval of the check register, and tab B is the acceptance of the unaudited financials. Unless there are any questions, a motion to approve them will take place.

On MOTION by Ms. Macias seconded by Mr. Pelaez with all in favor, the Check Register, and the Unaudited Financials were approved.

EIGHTH ORDER OF BUSINESS	Supervisors	Requests
Audience Comments
Ms. Duque: Are there any Supervisor's requests? I believe Mauricio has one.

and

Mr. Pelaez: Yes, and you guys probably don't know, so in the front of the clubhouse, on the roundabout, on the left side there's a little monument, memorial I guess, it looks like a podium, and we might have a picture somewhere but, it's on the roundabout in the grass there. So, there was a previous Board member that was a very active part of Lennar, etc. and when she passed away, so we made that memorial but, it's like in a spot which is tough because we have a drain there, and so when they clean the drain, it's just tough to work around that and they might damage it as well. So, the one request is to relocate it somewhere, we have to find another spot, and number two is, make something a little bit different because it looks like a podium now. So, maybe something round with her name or something like that would be my second request for that, I don't know if you want anything else there.
Ms. Mendez: Should we consider something with water?
Mr. Pelaez: Well, we just have to make sure about the mosquitoes, tadpoles, and we don't have electric or anything.
Ms. Duque: And that's the other concern that we have is that, for the Christmas lights we have reviewed this before, to bring electrical power to that area so we want to make sure that if anything needs to be done at some point in that section, we do not compromise the monument or the memorial. As Mauricio stated, it's close to the drainage system, so they use big trucks with the big hose that they bring to those areas, so we just want to make sure that we kept it the way it was intended, and I think the memorial was provided in 2019.
Ms. Macias: So, you're suggesting to change the podium altogether? Mr. Pelaez: Change it and relocate it.
Ms. Varela-Medina: And where are we locating it?
Mr. Pelaez: Well, we have to take a walk and look for a good spot for it. Ms. Varela-Medina: Where there's no drain.
Mr. Pelaez: Right, where there's no drain. First was to get an approval to do that, and then once we get an approval then we'll find a spot.
Ms. Varela-Medina: Ok.

Ms. Duque: And you can still do it by the clubhouse, I guess it's just a matter of, I don't want to be going into other sections that at some point, like let's say the roundabout we also would like to bring lights there, and then we have to go back and forth with vendors and the electrical work, and they have to open areas, we need to make sure that we do our due diligence when it comes to relocating that. At least it's going to be, like Mauricio is saying, a nice spot, a good spot.
Ms. Varela-Medina: Have you thought of a bench with her name on it, so people can sit there and enjoy the area?
Mr. Pelaez: I haven't really thought about it, it's a new idea so it's a great option. Mr. Lorenzo: They've done a bench in other Districts for the same purpose.
Mr. Pelaez: Ok.
Ms. Duque: You can always bring it here inside the clubhouse.
(At this point several people were talking at one time, and no one conversation
could be heard)

Mr. Pelaez: Yes, so I think that's a great idea, I think we'll take a walk and just kind of assess what would be best for it.
Ms. Varela-Medina: Yes, so it's not just a podium, it's something you can really sit on and enjoy and take a breather.
Mr. Pelaez: Yes, so let's look at that option too.
Ms. Duque: Ok, so I think for now, I guess the direction from the Board is to remove, and we'll keep the plaque for now.
Mr. Pelaez: Yes.
Ms. Duque: We'll remove it and we'll get quotes, and do you want to appoint someone so that when we come to the next meeting we already have like an idea, unless we do our due diligence or how do you guys want to do this?
Mr. Pelaez: I have no clue.
Ms. Varela-Medina: Where would the plaque be placed now once it's removed?
Ms. Duque: I think we can keep it here in the clubhouse, we can do something nice here at the clubhouse and keep it with flowers or something like that so we don't just put it away if you agree.
Mr. Pelaez: Yes, we'll keep it here at the clubhouse.

Ms. Macias: I like the bench idea to be honest, that's what I was going to suggest, I've seen it before because you want it to look great with the community but you want it to stand out from everything that we have.
Mr. Pelaez: Right, so I think we should definitely get a quote for the bench, and then just find a spot, I don't mind walking around and looking and coming up with some ideas and we can bring it back next month, and talk about it, and see, if the bench is great and let's look at real size and where we can really put it and maybe we can come up with something.
Ms. Duque: And then for now we keep the plaque at the clubhouse. Mr. Pelaez: Exactly.
Ms. Duque: Perfect, ok, so I think we have the direction from the Board but, I do need a motion to remove the memorial and keep the plaque in the clubhouse and do our due diligence for different ideas and bring it back to the Board, and also work with Mauricio about the future location.

On MOTION by Ms. Macias seconded by Ms. Mendez with all in favor, authorizing staff to remove the memorial at the roundabout, keeping the plaque in the clubhouse and working with Mauricio Pelaez to find a future location was approved.

Ms. Duque: Are there any other Supervisor's requests? Mr. Pelaez: I have nothing else.
Ms. Duque: So, are there any comments from the audience?

NINTH ORDER OF BUSINESS	Adjournment

Ms. Duque: Not hearing any, a motion to adjourn will take place.

On MOTION by Ms. Varela-Medina sec	_ed by Ms. Macias with all in favor, the me •	as adjourned.