MINUTES OF MEETING PALM GLADES
COMMUNITY DEVELOPMENT DISTRICT
The regular meeting of the Board of Supervisors of the Palm Glades Community Development District was held on Tuesday, November 12, 2024, at 6:30 p.m., at 23770 SW 115th Avenue, Miami, Florida.

Present and constituting a quorum were:

Mauricio Pelaez Julie Varela-Medina Lakisha Macias Shirley Mendez Zuzer Calero

Also present were:

Juliana Duque Jesus Lorenzo Scott Cochran Anelis Esquijarosa Oscar Borras Jennifer Mendoza
Wendell (Chic) Chandler Several Residents

Chairman Vice Chairman
Assistant Secretary Assistant Secretary Assistant Secretary

District Manager
Governmental Management Services District Counsel
KWPM KWPM
HOA Property Manager Chandler Contractors

(PLEASE NOTE: Due to recording difficulties, these minutes were transcribed to the best of our ability)

FIRST ORDER OF BUSINESS	Roll Call and Pledge of Allegiance
Ms. Duque called the meeting to order, called the roll, and the Pledge of Allegiance was recited by all who attended the meeting.

SECOND ORDER OF BUSINESS	Approval	of	Minutes	of	the
September 10, 2024 Meeting
Ms. Duque: The next item is the approval of the minutes of the September 10, 2024 meeting. This is the moment to present any additions, corrections or deletions, if there are none, a motion to approve them will take place. I'm sorry, do you have a change?
Mr. Cochran: I just have one, yes.

Ms. Duque:Ok,whatpage?
Mr. Cochran: Page 9 where I comment, seven rows up from the bottom, where it says, employees that way, so this basically is just to make sure that governments, they're contracting with are engaging, then after the word "are" it should say, not engaging in those practices. That's all I had.
Ms. Duque: Perfect, thank you so much Scott.

On MOTION by Ms. Varela-Medina seconded by Ms. Macias with all in favor, the Minutes of the September 10, 2024 Meeting with the indicated changes were approved.

THIRD ORDER OF BUSINESS	Consideration	of	Resolution
#2025-01 Amending the Fiscal Year 2024 General Fund Budget
Ms. Duque: Let's move forward to consideration of resolution #2025-01 amending the fiscal year 2024 general fund budget. Just so the Board is aware, and I've had a conversation with Maurice about this, so we are amending the 2024 budget, and you will see on some of the line items that they are increasing or decreasing those budgeted revenues or expenditures within the same funds, and this is pretty much to allocate proper amounts into each line item according to what we spent during the 2024 fiscal year. As I have mentioned before to the Board, when the time comes, and that would be most likely in February or March of 2025 we will start working on the 2026 budget and just so there are no surprises, most likely we might need to increase the budget because currently what we're doing is we're using the carryforward of each year to be able to let's say be in accordance with what we have been spending. So, if we continue eating our carryforward, that's pretty.much the amount that we have kind of reserved, even though we have a capital improvement line item it's going to come to a moment that we don't have anything to carry forward and we don't want to be in that situation. So, once again, this is just the resolution amending the fiscal year 2024 budget, and you might be questioning if anything might need to be done in 2025 budget, probably we will, we just need to wait until next year and we'll look into it and if there is a need we will do it but, remember when we work on budgets we work on projected amounts because our fiscal year starts in October and ends in September and by April or May is when we are presenting the proposing budget

and then adopting in June or July, so normally we are just working with projected amounts and what we believe we'll be spending for that particular year. So, once again, this is the resolution and it's for the Board of Supervisors to amend the general fund budget for fiscal year 2024, and if the Board approves, this resolution will become effective today. You will be able to see and compare some of those line items, and I'm just going to give you some of the examples. For the Supervisors fee we adopted $12,000 and we spent only $9,000, so we are decreasing that amount by $3,000, the same thing you are going to see for the attorney, even though you budgeted $45,000 you spent less than that, so we are decreasing that by $5,000, and once again, we decrease certain line items so that we know how much we spent but, at the same time to be able to allocate that additional money on the items that were increased. One of them, for example is under the clubhouse, we also have the management fees, you might have recalled we did a couple of changes in terms of the staff and the layout, we used to have a clubhouse director, and now we have Jennifer who is the clubhouse manager and also the social events director for the clubhouse·, so there were a couple of changes on that particular line item, and you are going to see those changes. The bottom line, once again, the general fund in terms of the total amount doesn't change, it's just the line items that we had within that specific budget. A motion to consider resolution #2025-01 will take place unless there are any questions.

On MOTION by Mr. Pelaez seconded by Ms. Calero with all in favor, Resolution #2025-01 amending the Fiscal Year 2024 General Fund Budget was approved.

FOURTH ORDER OF BUSINESS	Ratification of:
Temporary Access Easement Agreement By and Between Palm Glades Community Development District and Alian Arochena and Vanessa Arochena
Small Project Agreement (Storm Drain Cleaning 2024) with Raptor Vac­ Systems, Inc.
Ms. Duque: The next item is ratification of two agreements and I'm going to read them both and then I will ask the Board to ratify the two of them. The first one is the temporary access easement agreement between Palm Glades Community Development District and Alian Arochena and Vanessa Arochena, and the next one is the small project

agreement, the storm drain cleaning 2024, with Raptor Vac-Systems, Inc. A motion to ratify those two will take place.
Mr. Pelaez: On the first agreement, we had said that BrightView was going to repair the area and they were going to pay BrightView to fix that, is that correct? I'm assuming that should be coming soon.
Ms. Duque: That is correct, yes.

On MOTION by Mr. Pelaez seconded by Ms. Varela-Medina with all in favor, ratifying both the temporary access easement agreement between Palm Glades COD and Alian and Vanessa Arochena, and also the small project agreement with Raptor Vac-Systems Inc. was approved.

FIFTH ORDER OF BUSINESS	Staff Reports
Ms. Duque: Let's move forward to staff reports, attorney, Scott.

Attorney
Mr. Cochran: Yes, good evening, everybody. I don't really have anything specific to report, I'll just remind you that it's getting to be towards the end of the year, and you will need to knock out those 4 hours of ethics training if you haven't done it already, you have until the end of December to do that, so that's just a reminder.
Ms. Duque: And if anyone needs that email again with the links, just let me know, I'll be more than happy to provide that to you again.

Engineer
Ms. Duque: Nothing additional to report under the engineer's report.

Club - Monthly Report
Ms. Duque: Let's move forward to clubhouse manager report, Jennifer.
Ms. Mendoza: Yes. So, for this report, given that we did not meet last month I went ahead, and I included the last two months, so September and October's monthly report. We continue to just report the day to day repairs and updated projects that we have and would like to do in the upcoming months and again they're completing some of the repairs or upkeep of the clubhouse. Additionally, part of the report for what I included in September report was updating of the clubhouse registration form based on annual

members prices that went ahead and took effect based on the amendment that was to the pricing of the annual membership, as well as some of the items that we pointed out regarding adding the new columns to the club registration form which is already taking place. It's already been given out to the residents, the annual members, as well as any new forms of the club registration for any new members. Now, for the October report, again, continuing the day to day reports and repairs that we do have which does include some of the proposals that I do have here in hand, and that's the reason why we have Chic from Chandler Contractors here to kind of just discuss some of these items that are pending to complete which I'll go ahead and pass this out to everyone so you can see those proposals. The first one that we're going to start with will be the striping of the parking lot, so I'm not sure if you guys remember, I want to say it was maybe 2 meetings back, we went ahead and also presented the pressure cleaning of the parking lot which was approved and it has already been completed, it was just pending to receive a proposal for the striping of the parking lot.
(At this point several people were talking at one time, and no 011e conversation could be heard)

Ms. Mendoza: So, we asked Chic to be here today to just kind of go over each of the projects in case you guys have any questions or anything regarding the process and Chic is here to be able to go ahead and answer any questions. So, as you guys can see in some of the pictures the condition of the parking lot definitely needs attention, a lot of stripes are already faded out especially after we went ahead and pressure cleaned the area, and now that we're coming up to holiday season we want to make sure that the clubhouse looks up to par, especially with all the decorations that we have now which have been added to it.
Ms. Varela-Medina: How long do you think it will take? Mr. Chandler: To do it, maybe 3 or 4 days.
Ms. Varela-Medina: Ok.
Mr. Chandler: And we'll just block off the area when we do the painting, then let it dry and then relocate so people can start parking.
Ms. Mendoza: And then maybe what we'll do is we'll get with Chic and we'll send out like an email to the community just letting them know that certain projects are being

done at the clubhouse so, if we have to block off a certain area, they'll know that area will be blocked off to just keep that in mind that we're currently under construction.
Ms. Duque: And the amount for that project is $4,500 so, if the Board would like to move forward with it, I need a motion.
Mr. Pelaez: We're not doing anything with the bumpers, right?
Mr. Chandler: No, and you don't want to paint those or anything, and we talked about this, we definitely don't want to seal it either because that would become a maintenance issue.

On MOTION by Ms. Calero seconded by Ms. Varela-Medina with all in favor, accepting the proposal from Chandler Construction to repaint the parking stripes at the clubhouse not to exceed $4,500 was approved.

Ms. Mendoza: So, then the next one that I have is the replacement of the ceiling fans that we have on the terrace area and that we have in the gazebo area. So, the ones that we currently have are from the time that clubhouse was built, we have about 7 and out of 7, I want to say that 3 or 4 are no longer operational, they don't work at all, so we would like to go ahead and be able to just replace them altogether at the same time, including the gazebo ones, and you guys can see that in the pictures that we have here, this would be the style.
Mr. Chandler: So, when they have parties here, and outside it is hot, and now if you put the monster fans in that area, they turn slow but, they produce a lot of air flow, so hopefully they'll help out.
Ms. Mendoza: I mean we have 4 already, and you can definitely feel the difference of the air flow.
Ms. Duque: The total amount for this project combining the 96" fans and the 72" fans is $5,475.
(At this point several people were talking at one time, and 1to  one conversation
could be heard)
Ms. Duque: So, I will need a motion to approve the $5,475.

On MOTION by Mr. Pelaez seconded by Ms. Calero with all in favor, accepting the proposal Chandler Contractors for fan replacement in the terrace and gazebo areas not to exceed
$5,475 was approved.	------

Mr. Chandler: So, Jennifer, what I want to do with those fans instead of having them delivered to me, like everything else, I'll have them delivered here because they're so big.
Ms. Mendoza: Ok, so you just let me know and I will let everybody know, to keep an eye out for it, so that they can be properly installed. Then the next one would be the waterproofing of the northeast wall, and this would be the wall outside of the gym area which combines into the sauna area, on the corner of the sauna area. So, I'm not sure if you guys remember that there was a similar project that was done I want to say about a year or so ago, or 2 years ago to the south side, given that there was some cracks on the bottom of the wall and it had water intrusion.
Mr. Chandler: So, what happened was, when we did the men's sauna 5 years ago when I first started here, the men's sauna was bad, and we started tearing the walls out, and the east wall had mold inside the sauna, and it was really bad, and then we went on the outside, and if you see where it cracked, the foundation of the building was built, so you have your concrete slab, and then they laid blocks on top of it, well that seam is that, that's the crack that runs along the seam. So, over the years the landscaping was built up, more mulch, more trees, so now you're below the water table. So, what we need to do obviously, the same thing with the south side here, and we discovered the south side when we were doing the tile in the offices when we pulled up the carpet, and the carpet was moldy and wet down there, the same thing as the men's sauna but, the men's sauna was so bad because there was always water in there and those roots just went right in there, and they found a path in the men's sauna. So, these are the pictures I did from the south side. We talked about doing the north side but, we decided back when we did this project to budget this for next year.
Ms. Duque: Ok, the amount is $11,250, a motion to approve will take place.

On MOTION by Ms. Varela-Medina seconded by Ms. Macias with all in favor, accepting the proposal with Chandler Contractors for waterproofing the northeast wall outside the gym area not to exceed $11,250 wa approve_c:l_._

Ms. Mendoza: So, I do have two last things, it is part of another proposal, so as you guys remember normally for the end of the year for the holidays we try to go ahead and apply mulch to the entire clubhouse to all of the areas, which I'm currently working with the landscaper to be able to coordinate the dates. We do have some new plant material that does need to be planted, so we're trying to coordinate that before we're able to apply the new mulch but, as we started doing the inspections of the area we noticed and let me just pass this out so you guys can see it. Some of the areas are very high, meaning the mulch I'm assuming has not been cleaned out, and then the new mulch is just applied. So, I did go ahead and ask Tony's Nursery to provide us with a quote of exactly how much it would be to clean out the area before we go ahead and apply the annual mulch to landscape that area in the community. So, this is -about how much it will cost us to go ahead and remove that mulch, and then we'll be able to go ahead and apply the new mulch, so I just wanted you guys to have that so you can have an idea exactly what we're planning on doing this year when it comes to the mulch.
Mr. Chandler: Now, they'll also try to keep that mulch off that trench drain.
Ms. Mendoza: We will, yes, that is the goal, so we'll go ahead and keep the mulch off of the trench drain in the front, and we're going to try and go ahead and also fix those.
(At this point several people were talking at one time, and 110 one conversation could be heard)

Ms. Duque: So, let's go back to the proposal from Tony's Landscaping to remove the mulch and apply new in the amount of $3,900.
Mr. Pelaez: So, they're going to remove all the mulch, before mulching again, and you're going to coordinate with them to put in new plants as well, making sure this all gets coordinated at the same time and at the right time.
Ms. Varela-Medina: And that's all over the community.
Ms. Duque: The clubhouse, Tony only does the clubhouse, BrightView does the
rest.

Ms. Mendoza: Yes.
Ms. Varela-Medina: Ok.
Mr. Pelaez: Yes, so over the years the mulch has mounted up and then if we just keep putting it on top, a lot of it washes away, so it's time to start fresh and lower it down, and just put new mulch on there.
Mr. Chandler: With that being said Jennifer, it's not really just the mulch because your roots now are growing up there, so if you can't take out that mulch, there's going to be a lot of roots, so they need to get all that down too, to cut away that, it's not going to be just the mulch, there's roots growing inbetween the mulch, so you need to make sure they get all that, as much as you can.
Ms. Mendoza: Right, and I'll get with Tony and just kind of have him walk me through it and exactly tell me how the process will be done.
Mr. Chandler: And I'm going to be here, and it's really critical I'm going to say in the front of the building because that's part of the problem, the mulch is high and trees are high, so if we can get that down as far as we can, and I'll even do a sample area.
Ms. Mendoza: Ok, and I'll definitely monitor throughout the year just to make sure that the drainage system, the mulch is being kept off the rocks in that area.
Ms. Duque: So, if the Board would like to proceed with this project, I need a motion to approve the $3,900 with Tony's Landscaping.

On MOTION by Mr. Pelaez seconded by Ms. Calero with all in favor, accepting the proposal from Tony's Landscaping to clean out the old mulch and apply new mulch around the clubhouse for the holidays not to exceed $3,900 was approved.

Ms. Mendoza: So, one more thing, this is the last one, I just wanted to give you guys an update regarding the monument plaque that we're presently relocating perhaps into the clubhouse, so, I'm still actively looking into that, I'm still searching to see exactly what's going to fit right for the clubhouse and how we can honor Barbara's memory, we just recently painted the benches and the garbage cans in the back, so I'm kind of looking to see what would match with the benches that we currently have in place to go with the

monument. I just wanted to make sure that you didn't think I forgot about it, and hopefully by next meeting I'll have a better update.
Mr. Pelaez: Thank you.
Ms. Duque: Thank you, Jennifer. Ms. Mendoza: And that's all I have.
Ms. Duque: Are there any questions for Jennifer?

Field Manager - Monthly Report
Ms. Duque: Not hearing any, let's move forward to field manager's report, Jesus.
Mr. Lorenzo: Do you guys want me to go line item by line item or just give you a summary?
Ms. Varela-Medina: Just a summary.
Mr. Lorenzo: Ok, so the biggest items as far as landscaping, we removed another section of the hedge on 240th Street, for the request, hopefully these are more visible, but if there's any issues, again let me know. They're cutting them lower as well but we took another section out so you should notice that. They're climbing the fence still on 232nd Terrace. We restructured the bougainvillea and added Spanish bayonet plants, they're really sharp and pointy, they're smaller than what we would like but, we'll keep monitoring that. The two trees that needed to be removed on 112th Avenue, we finally r ceived the cashier's check so we're processing that and starting the permitting process, those trees will be relocated instead at the park that we had mentioned a couple meetings ago, we're going to put those at the 233rd park, there's two trees, one that was removed awhile ago, and one that's dead. There was some blue agaves that were removed from113th Avenue, you'll see the pictures before and after, and then we're working on the agreement that was approved for the easement. They are about to get to the 45 days to get a proposal from BrightView and go from there to restore that area, the lakes on doing well. On lake #7 there is a little bit of grass growth, we're working on it, they're aware and we're monitoring the issue. The playgrounds and the benches have been restored by Chic and some of the vandalism as far as the little stencil that they spray painted on the sidewalk, you'll see a lot of after pictures there and a couple before pictures. We're still working on the picnic tables, getting more information as far as replacement of the planks for the composite. The mailbox areas we're still having every once in awhile like we were talking about, or as was

mentioned in the past the cat food that they're leaving there, I just passed by that area today again. The holiday lights have been installed with the exception of the monument, there is still a decorative piece that's missing, we're working on getting that installed. All the lights are working at the main entrance, we just need to verify the west entrance and at the time that I checked them, they weren't on but I'll check before I leave today. The sidewalk pressure cleaning project has commenced, that should be completed by the Thanksgiving holiday and aside from that everything is good, and we've communicated with FPL with regards to the installation of lights at the roundabout because there's so many trees they said they won't be able to service it, so they said they wouldn't be able to install the lights there. We're still working on 239th lane, I'm hoping to have the rendering soon. They're kind of busy from what I can tell, or their rep has an automatic response because of Hurricane Milton that came by so we'll continue to follow up as needed. The catch basin on 113th Place was cleaned by Raptor Vac, you'll see pictures there, and unless you have any questions, I was going to move on to page 115 of your agenda. A resident reported to the HOA a request to remove the tree or do something about the tree to the right of their driveway, you'll see a picture of the palm tree to the right of the driveway, you'll see that on page 116 of the report. The tree topping was trimmed, their concern is the palm fronds falling on their car, BrightView doesn't think the tree needs to be removed but, I requested a proposal if that's the direction the Board wishes to move.
Mr. Pelaez: I mean I think everybody has palms by their driveways I think, that's just
in general around the whole community.
Ms. Varela-Medina: Yes.
Ms. Duque: Just for the record, the property in question is 11361 SW 234th Lane.
Ms. Mendez: So, nothing has fallen on any vehicle just to clarify, they're concerned that it might.
Mr. Lorenzo: Right, correct, or maybe it has in the past but, they haven't sent us any information as to it being damaged.
Mr. Pelaez: So, this is COD area? Mr. Lorenzo: Correct.
Mr. Pelaez: Now remind me, do we have other ones, do we have these problems on COD property, like these houses with the same exact thing in other spots, right?
Mr. Lorenzo: Correct, yes.

(At this point several people were talking at one time, and no one conversation. could be lteard)

Mr. Lorenzo: Another complaint we'll get every once in awhile is the palm fronds hitting the house but, we'll have BrightView come out and they'll trim them if needed, they already trimmed them all but, if needed, they'll come back and as long as they can reach it they'll continue to trim.
Ms. Duque: So, you will not see that in every single property, and you can go back
many years, but you don't see that problem throughout the entire District because some of the residents removed them.
Mr. Lorenzo: Right, you'll see on the next page, 117, it's a completely different
problem at 21969 SW 114th Court, so that was not planted by the District just by looking at the palm, and that one is a slightly different concern, the roots are impacting the driveway which is starting to, but again, that palm is not something that was planted by the District. I haven't seen that problem anywhere else. Going back to the concern of 11361 SW 234th Lane, I don't know if this is something the Board wishes to pursue.
Ms. Macias: Are they asking to consider to remove it and replace it with a smaller size one, or just remove it and do nothing?
Mr. Lorenzo: I mean if we remove it, I would say replace it, maybe not put it there,
maybe closer to the easement, something similar.
Ms. Macias: Would it impede with the transformers, I can't tell the distance from the palm tree.
Mr. Lorenzo: No, we can go further into the easement, and maybe closer to like the
corner of the house and in the middle but, the neighbor has palm trees too, and this is not the only house.
(At this point several people were talking at one time, and no one co11versatio11 could be heard)

Ms. Duque: But remember he can take that case by case, so if anyone comes and requests that, then you can look into that request too.
Mr. Pelaez: So, would the homeowner pay for a new palm, or can we ask them to
pay for it if this is what they want, or do we have to pay for it?

Ms. Duque: Or you can decide just to remove it, you don't necessarily have to plant a new one because then it's going to grow and a couple of years from now, you plant something out there, and you're going to have an issue again.
(At tltis point several people were talking at one time, and 1w  one conversation
could be heard)

Mr. Pelaez: I think we should ask them to pay for it. Ms. Calero: Yes.
Ms. Duque: Ok, so I guess I'm hearing a motion made by Zuzer, to authorize the
removal of the palm tree in the amount of $726.47, if the homeowner pays for that amount.
Mr. Pelaez: Right.

On MOTION by Ms. Calero seconded by Mr. Pelaez with all in favor, accepting the proposal from BrightView to remove the palm tree at 11361 SW 234th Lane in the amount of
$726.47 if the homeowner agrees to pay for it was approved.

Mr. Lorenzo: Alright, so moving along to page 117.
Ms. Duque: And Jesus before you continue, I just wanted to make the Board aware that this is kind of the same scenario, the 112th Avenue, the two trees that were removed, that we agreed to remove those trees but, the homeowner was the responsible party to pay for that amount and also for permits, so it's case by case but, I just wanted to make sure that on the record it's reflected that the Board has managed those scenarios in a
similar way.
Mr. Pelaez: So, before we go on, you had talked about the park benches, so I know there are challenges, you have to find these planks and all that, so is it more cost effective to replace the table, have you guys done an analysis?
Mr. Lorenzo: Yes, we're going to look at that. Mr. Pelaez: Ok.
Ms. Duque: Yes.
Mr. Lorenzo: So, on page 117, 23967 SW 114th Court, the palm tree roots concern, so like I was mentioning before that's not a palm that we see in the District there but I can

request a proposal, this was received a little bit after the agenda was sent out.	I can request a proposal per the last case and see if they're willing to pay for it.
Mr. Pelaez: Sounds good to me.
Mr. Lorenzo: Ok, and we don't need a motion for that, right? Ms. Duque: No, we have direction.
Mr. Lorenzo: Then on page 118 you'll see a proposal from BrightView for the
replacement of hedges, the trinettes, these are trinettes that have been there for a while, you'll see the picture on page 118, that's both sides of the curb, it's very thinned out, this is just more of an enhancement, it's not a requirement but, if you wish to enhance that area it's $,3078.46, we can table this, it's up to the Board's discretion.
Mr. Pelaez: So, when does BrightView mulch?
Mr. Lorenzo: It's coming, if I'm not mistaken this week, delivery this week.
Mr. Pelaez: And again, are they analyzing the mulch on top of mulch issue, the mounds, because I know we have that in certain areas, so I just don't want to keep putting it on, that's why we keep having these runoffs when it rains. So, I think before that gets mulched, a drive, or something needs to happen to make a decision on that.
Ms. Duque: What we can do is approach the vendor, Mauricio, and ask them as to the Board's direction, before they mulch, they need to remove the existing mulch. If they come back to us with an additional cost then we can talk about it, but perhaps we go with them and then they will do it.
Mr. Pelaez: Ok, perfect.
Ms. Duque: So, reach out to them first, and ask them before the mulch is installed they need to remove the old mulch and then we'll go from there.
Mr. Pelaez: Perfect.
Ms. Duque: I think we have a pretty solid agreement with BrightView and we're not paying pennies, so I think we can go back to them.
Mr. Lorenzo: Ok.
Mr. Pelaez: Also, in the back, I haven't seen it too much, it's been awhile.
Ms. Duque: And Mauricio, just to point out something that I think is important to bring to their attention is, what we have budgeted for our plant replacement, and taking into consideration that the community is an old community, that amount of the plant material has been there since the community was actually built but, we adopted $42,000

and on the amendment that we approved we spent in 2024 $131,136. Once again, it's an old community, this is something we knew we needed to do but, I think BrightView will appreciate the fact that in addition to the regular maintenance agreement that we have, we have also given them a lot of additional work.
Mr. Pelaez: Yes, ok sounds good, I think we should approve it then.
(At this point several people were talking at one time, and no one conversation could be heard)

Ms. Varela-Medina: I would be ok with it. Ms. Calero: Yes.
Ms. Duque:	We can get a proposal to get something different, I'm going to be
honest with the Board, you have those palm trees there which are the bismarck palms, when you're talking about hedges they compete for the nutrients, so they take a lot of the nutrients from the hedges, and it's very difficult to plant anything that is going to hold near them, you can create little spaces between them. So, once again, between the two palms, there might be more space that you can plant something to create small beds and then close the other section. My point is that you don't need to approve this, maybe we can go back to BrightView and see a couple of options.
Mr. Lorenzo: I wouldn't put agaves only because it's so narrow at that median.
Ms. Calero: I see, or something like a low plant, rather than something that is going to grow as a hedge, or a bush, individually, just kind of scatter and make it like a little pattern.
Mr. Lorenzo: Yes, so like a pattern of hedges, little decorative hedges in some
areas and then grass.
Ms. Calero: Yes, something low, no bromeliads, but something low that is just going to grow out a little bit with a slight height.
(At this point several people were talking at one time, and no one conversation
could be heard)

Mr. Pelaez: Now if we put grass, is there going to be any maintenance changes or is this part of what they're going to do, there's not going to be any additional.
Ms. Duque: It's not going to be additional because instead of trees now they'll have
mulch.

Mr. Pelaez: Ok.
Ms. Duque: So, they will mulch around the ring of the palm, so you should be able to see a decrease on the mulch price if we do that.
Mr. Pelaez: Ok, so that's something you can work on Jesus, and bring back something.
Mr. Lorenzo: Ok, got it.  On page 120 you'll see, this is a proposal that we
discussed at the last meeting. You wanted pictures, and I don't know if you guys recall but these are hedges to be installed on 240th Street and 119th Avenue, you see the pictures on page 122 of the areas. So, on 119th Avenue we've installed arboricolas in some areas to eventually transition to arboricolas since those are the heartier plants that fill in nice with or without water but, there's a lot of bare areas and instead of creating those little groupings of the arboricola, it would be most cost efficient just to put some more cocoplums. I know we were trying to get away from the cocoplums but, it just seems the most cost effective solution for now. So, it would fill in 119th Avenue to 24oth Street which you can see there as well, and then at no additional charge to 232nd Street, they're going to be a smaller plant on 232nd if I'm not mistaken, yes, 3 gallons, that they'll go ahead and fill in at no additional charge, and you'll see a diagram of the areas on page 121.
Ms. Duque: And this is for $2,481.81, right?
Mr. Lorenzo: Correct, and again, this is an enhancement, not something required, just to beautify those areas.
Ms. Varela-Medina: Do you need a motion for that? Ms. Duque: Yes.

On MOTION by Ms. Varela-Medina seconded by Ms. Macias with all in favor, accepting the proposal from BrightView to install cocoplums to enhance the areas at 119th Avenue to 240th Street not to exceed $2,481.81 was approved.

Mr. Lorenzo: Then last but not least, there's one other proposal, and I will show you a picture on my computer because it's not on the proposal, so there's a dead tree that the resident was complaining about as you can see here. So, the idea is maybe not have it planted so close, it is a tree, not a palm tree, so replace it, and put it closer to the

easement and away from the home, so that's the proposal that you guys have there before you.
Mr. Pelaez: Why don't we just take it out and be done.
Mr. Lorenzo: Or you can take it out, if you just want to take it out, we can take it out. Ms. Duque: I think we can just approve a not to exceed amount, just in case when
BrightView removes the tree, Miami-Dade County asks them to grind that tree.
Mr. Pelaez: Oh, that's a tree. Mr. Lorenzo: Yes.
Ms. Duque: So, just for the record, this is $924.59 and that includes the installation of the tree, so the amount of that is $343.58. So, if the Board agrees a motion to approve that amount not to exceed $924.59, if we don't have to plant a tree we will not have the other tree planted.

On MOTION by Mr. Pelaez seconded by Ms. Calero with all in favor, accepting the proposal from BrightView to remove and plant a new tree not to exceed $924.59 was approved.

Mr. Lorenzo: I have nothing else, unless you guys have any questions or concerns.

E) COD Manager
Ms. Duque: Not hearing any other questions for Jesus, let's move forward to COD manager's report. The only item I have, and once again, it was already stated by Scott and that is the ethics training, and just to be on the safe side I will send the email again to all of the Board of Supervisors so that you can follow the link and make sure you complete this, it's due on December 31st as mentioned by Scott. Unless there are any questions, we can move on to the next item.

SIXTH ORDER OF BUSINESS	Financial Reports
Approval of Check Register
Acceptance of Unaudited Financials
Ms. Duque: Let's move forward to the financial reports, behind tab A you have the approval of the check register, and tab B is the acceptance of the unaudited financials. Unless there are any questions, a motion to approve them will take place. Just for the record, the Board is reviewing the financials.

On MOTION by Mr. Pelaez seconded by Ms. Calero with all in favor, the Check Register, and the Unaudited Financials
were ap p_ro_v_e_d_.

SEVENTH ORDER OF BUSINESS	Supervisors	Requests
J
Audience Comments

and

Ms. Duque: The next item is Supervisor's requests and audience comments, do I have any Supervisor's requests?
Mr. Pelaez: I don't have anything. Ms. Varela-Medina: No.
Ms. Duque: Not hearing any, there is no audience present, so no audience comments.

EIGHTH ORDER OF BUSINESS	Adjournment
Ms. Duque: A motion to adjourn will take place.

On MOTION by Ms. Calero seconded by Ms. Varela-Medina with all in favor, the meeting was adjourned.

1t Secretary