MINUTES OF MEETING PALM GLADES
COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the Palm Glades Community Development  District was held on Tuesday, July 13, 2021 at 6:30 p.m. at the Silver Palms by Lennar Clubhouse, 23770 SW 115th Avenue, Miami, Florida. In order to reduce the risk of COVID-19 and transmission of the virus, members of the public were encouraged to attend and participate in the meeting utilizing the following call-in information 1-(646) 749-3122, Access Code: 886-587-509.

Present and constituting a quorum were:

Mauricio Pelaez Jesus (Jay) Vazquez Bryant Xavier George Monserrat

Chairman
Vice Chairman (via teleconference) Assistant Secretary
Assistant Secretary

Also present were:

Juliana Duque Luis Hernandez
Andressa Navarette Scott Cochran Monica Henning Several residents

District Manager
Governmental Management Services Governmental Management Services District Counsel
Clubhouse Director (via teleconference)

Segment I:
FIRST ORDER OF BUSINESS	Roll Call and Pledge of Allegiance
Ms. Duque called the meeting to order, called the roll and the Pledge of Allegiance was recited by all who attended the meeting.

SECOND ORDER OF BUSINESS	Organizational Matters
A. Consideration of Appointment to Fill Unexpired Term of Office (11/2022) Seat #2
8. Oath of Office for Newly Appointed Supervisor(s)
C. Election of Officer(s)
Ms. Duque:	The next item that we have is the organizational matters.	Once again, I would like to remind the Board of Supervisors that we do have an unexpired term

of office, seat #2 is open. This would be the moment to present any motions to appoint any Supervisor if the Board has anyone. If not, we can table this for the next meeting.
Mr. Pelaez: I don't have any candidates to present at this time.
Ms. Duque: So, we will table this item. Let's move forward with our next item, we have today with us Luis Hernandez from GMS, so Luis, please go ahead.
Mr. Hernandez:  Good evening everybody, good evening to the Board as well. It's a pleasure to be here, it has been awhile. The last time I came here I was talking about the 7 acre lots and the intent Lennar had to go ahead and build smaller type of units. I don't know if anyone has driven in that area but, they already started construction, in total they were able to fit 36 units there. As they are building it, they're going through the normal struggles of the new times, and part of the reason for me being here is that they've allotted debt to only 7 of those 36 units, so they have the potential to issue bonds for 29 units that have no debt being allocated to it. What that means, and just for the Board to know, first of all, the one who will have full control, whether even Lennar is able to more or not with the request is the Board of Supervisors, they can do nothing on their own, the one who has the complete and full power is the• Board of Supervisors.    The intent they have is that since they already have debt allocated to 7 units, allocate debt to 29 units, they will be able to issue approximately a half of million dollars in bonds, that is going to give them approximately $380,000 cash that they will be using for all the public improvements they have been doing in this finalization of the community,  that's the last lot they have. The benefit that it provides for the COD is, number one, you're going to have officially 29 more units, so your budget needs to be revised as all this is platted and accepted by the county. The fact that they already have it stood up means that at least the building department, and all the other departments have accepted it but, it has not been included as per Miami-Dade County Property Appraiser or Tax Collector, so still it shows 7 undeveloped pieces of property but, the benefit is that there's going to be 29 additional units that are going to be paying the full amount of the operation and maintenance that you have. They are also members of the club, so technically it's going to be a slight reduction in what the homeowners are paying right now, I calculated before coming to this meeting, it's going to be a little bit less that $7.00 per unit a year for what the homeowners are going to be seeing in savings. The part that cannot be forgotten is that when you apply those $7.00 per units to the entire community, 1,700 plus units, it

comes out to be $11,500 a year that the homeowners are actually saving by having those additional 29 units. The intent as I was explaining is that it would be allocated that it will be paid exclusively by those 29 unites. So, no one else within the community will have to pay anything, it will be exclusively for those 29 units, and what is going to provide a benefit for Lennar is that, they will be able to keep the prices without going and needing to increase the sale price. At the same time, if the Board were not to move forward, it would mean that there are going to be 29 units that will have zero as far as debt, they will need to pay a portion for the club, they will need to pay the operation and maintenance but, no other debt will be able to be assigned.   So, with that being said, the purpose for me being here today is to ask if the Board sees with good eyes this request. If you are, what we're going to do at the staff level is prepare a methodology report so that it clearly defines what the savings are, how they will be allocated, how the process is going to be, and it's a simple preliminary report to the prior methodology that the District has made, and the District will use the same thing that they have used in the past for underwriter and bond counsel. So, with that being said I just need to hear from the Board what you have to say.
Mr. Pelaez: Just a couple of initial questions, do we know if the units are going to coincide with the look of the community already, and the style?
Mr. Hernandez:	Yes, all of them are going to be single family homes, and all of them, you can see them, they look alike.
Mr. Pelaez: Ok, have we heard back on the landscaping issues that we've had in terms of, they were somewhere in the $25K in landscaping damage that they've made.
Mr. Hernandez: We have not gotten an answer but, now we'll be getting involved. Mr. Pelaez: Ok.
Ms. Duque: And I think what's important is, this could be a huge part of that construction, part of the agreement with Lennar, the Board can present that as part of the agreement.   So, just for the Board, and you might recall what Mauricio is mentioning, back at the time when they started building those units, there was a berm along SW 119th Avenue that had plant material maintained or replaced by the District, and there was also due to the construction work being done in the area, some of the irrigation system was affected, so those are some expenses that the District had to incur back at that time. So, that was presented to Lennar, as far as what's being provided to the Board

July 13, 2021	Palm Glades COD

of Supervisors in our previous meetings, the irrigation portion of it, it's my understanding that Lennar is working on it. The only one that is pending, as far as we know, was sent to the construction department was close to $27,000 the Board of Supervisors requested back at that time.
Mr. Pelaez: And that's been a couple of months already, so there's been a little bit of frustration, but now it will all get resolved quick and easy because now they need this done, so I think it should have been handled by them months ago when we requested it but, that's just out there. I guess my last question is, and it might come up later, has this lot already been with the county records, with the lot next door, with bringing it to the COD, we talked about it at the last meeting, I'm trying to remember, this other lot over here, wasn't there something with the deeds?
Ms. Duque: The conveyance of those portions? Mr. Pelaez: Yes, the folio numbers.
Ms. Duque: That's the other section, that's the annexed area.
Mr. Pelaez: Right, and I'm just asking if the annexed area has been fixed, or no?
Ms. Duque: No, the District engineer is still working with Lennar to make sure those are transferred to the District, that's correct.
Mr. Pelaez: Ok, they're working with Lennar on that side also.
Ms. Duque: Exactly, but remember for the rest of the Board, exactly, Mauricio is talking about the 43 new additional units that were built next to the clubhouse, or adjacent to the clubhouse, there is a tract of easements that are still under Lennar, the District engineer is working on transferring those to the District, and then the area, and I want you to go back perhaps to section E, if you go to section E, it's going to be the second tab on your agenda, you're going to be able to see the description of what Luis was mentioning earlier during his presentation.
Mr. Pelaez: With that over there, was that an error, or is that just the normal process in the construction or transfer with that, with the engineer and Lennar, and everything, this is a normal process for it to be done?
Mr. Hernandez: Typically, to finalize a project, to declare it to be complete, takes somewhere between 9 months to a year and half.
Mr. Pelaez: Ok. So, I'll let you guys ask any questions before I give my final thoughts.

July 13, 2021	Palm Glades CDD

Mr. Xavier: Yes, sure. So, just budget implications, how does this impact the budget on our end? Does it add to the budget that we've already proposed or does this impact the budget in any way?
Mr. Hernandez: It will be creating additional income. Mr. Xavier: Right.
Mr. Hernandez: That Board has two options, either you can measure what would be the affect of the 29 units to reduce the overall but, if you're planning on increasing, right now it tells you that you're already at the curve that you're expending more than what you want to have. So, my recommendation to the Board would be, accept the units as excess funds so that you're going to have the funds to be able to function. You have already made up the number that you believe realistically can be passed on to the homeowners. The 29 units are going to be generating a total of $44,000 in addition in the budget. It means that the net amount the District is going to be  receiving  is approximately $42,348, so once again, for the homeowners that are listening to us today, I'm not saying that the $40,000 is pocket change, but when you have a community of almost 1,800 units, it's not a significant amount. Getting to do any work, it's easily spent, so I'd rather go ahead and advise the Board, since you're trying to go ahead and aim for that increase, what this is going to provide is a backup plan that will secure, and you will be able to hold even longer whatever increase you're going to be considering next month. So, the way it's going to be impacting is that those will be levied the same way the others will be.
Mr. Vazquez: Juliana, can I ask you a question?
Ms. Duque: Yes, give me just one second, Mauricio was mentioning something, just one second.
Mr. Vazquez: Ok.
Mr. Pelaez: I'm understanding the situation but, at some point I guess I'm just getting a little frustrated with the area, it's so saturated, and we have 7, or 29 or whatever number you just said, it just added another amount of units, how many was it?
Ms. Duque: 1,755 is the amount that we have.
Mr. Pelaez: So, if it's 7 right now, and they want to do how many? Ms. Duque: 36.
Mr. Hernandez: 36.

July 13, 2021	Palm Glades COD

Mr. Pelaez: So, we're talking about 29 units, it's another 29 families, and then you're adding this, and yes, it's only 29, but it's starting to get more saturated, and everything that we see, again, it's only 29 units but, 29 here, and they're building 248, and this and that.
Mr. Xavier: I was going to ask about the capacity, because like you mentioned, 29 families added, so in terms of capacity and clubhouse, I was going to ask Monica because she's here, how does that work, and if we're at 100% pre-COVID levels, and plus the additions, and by the way, I don't know if this new lot has access to the clubhouse?
Ms. Duque: No.
Mr. Hernandez: No, they are not part of it.
Mr. Xavier: Butyour thoughts are on adding another 29 units, and how that impacts the capacity here in the clubhouse, what's your thoughts on that?
Ms. Henning: I mean ultimately, we have to do everything by fire code, for example when we're doing events and such, I'm always careful to maintain that we have the correct amount of people here, we have the correct amount of people out on the pool deck.   There could be a potential at some point if we're looking at holidays where we have high volumes and we allow 4 guests per family, and so there's a potential where we could start looking at higher volumes or maybe max capacities out at the pool.
Mr. Xavier: We're not approaching max capacity levels in any way right now,
right?
Ms. Henning:	No, and even on holidays we're still fine, we're still safe, we're
below the required amount but, they would continue to add to that.
A resident: Can I ask what the max capacity is?
Ms. Henning: For the full bathing load, it's 258 people out on the pool deck. A resident: Ok.
Ms. Duque: I know I have Jay, so Jay, go ahead. Mr. Vazquez: Yes.
Ms. Duque: Yes, we can hear you Jay. Mr. Vazquez: Yes, you can hear me? Mr. Hernandez: Yes.

July 13, 2021	Palm Glades CDD

Mr. Vazquez: Ok. I'm so sorry but, your statements are sometimes muffled, I was not able to get everything but, I just want to ask to make sure I have this straight. Lennar wants to build another 29 units and then the COD or the HOA will absorb them?
Mr. Hernandez: No, no one will be absorbing it, it's where they have the 7 acre lots, instead of building 7 units as initially was intended, now they're going to be building 36 single family homes, it's more homes, not 1 acre homes. Now the affect that it's going to be creating is that it will be an increase in the total number of units within the District but, at the same time, what needs to be kept in mind is that they're doing single family homes, they're not doing townhomes or any other type of property.
Mr. Vazquez: Alright. Then, Lennar needs the Board of Supervisors authorization for them to be part of the COD, is that correct?
Mr. Hernandez: No, they are already part of the COD, they're already going to be charged and levied for operation and maintenance costs, they are already members of the club because they're part of the obligation from the homeowner's association, the part that Lennar is asking is to levy and issue additional debt to those 29 units so that the units itself are going to be receiving the benefit from the COD to pay for public improvements for those 36 units to be able to be finalized.
Mr. Vazquez: Ok, thank you.
Mr. Xavier: They need approval for the bond issue.
Mr. Hernandez: That is correct, that's the part where they need the COD to assist them because they only have the right to come and request it but, they don't have the power to do it.
Mr. Xavier: Right.
Mr. Hernandez: So, the part that I want the Board to know, and you were going to ask something George?
Mr. Monserrat: No.
Mr. Xavier: In other words, they didn't need our approval to change it from 7 units to however many units, they just need the approval for the bond.
Mr. Hernandez: That is correct. Mr. Xavier: Ok.
Mr. Hernandez: The units will be done, despite what the Board has to say.

Mr. Xavier: But it's adding to our budget which we're going to pass along the revenues to the residents in the form of lowering the association dues.
Mr. Hernandez: The COD, the association, what would be the affect that would be for the association to see, I know that they're part of the association as well.
Mr. Xavier: Ok, alright.
Mr. Pelaez: I mean based on the number of units, the units are going to be there anyway, and it's the same, it's going to help the bottom number of the COD at the end, and it's a 30 year bond as well, and they have the investment bank handling it.
Mr. Hernandez: Not only that, they will be getting the benefit that right now, since this community already has history, at the time that you are going to try to issue any bonds, the risk is much lower.   So, the interest rate that they're going to be able to achieve just because of it, is going to be excellent, and they know that.
Mr. Pelaez: The bond is under whose name? Mr. Hernandez: The COD.
Ms. Duque: It would be only those units, 36 units paying for it.
Mr. Hernandez: We have not been provided with the underwriter's part, if the Board approves, I will let you know what is the estimated rate, right now I anticipate it to be somewhere around 4.5%.
Mr. Pelaez: And they start their own 30 year bond on that section.
Mr. Hernandez:   Right. Now the other part that I need for everybody to be aware of is, the Board by saying that you agree to look into it, does not mean that you have accepted it, you still have the control. The only part that Lennar doesn't want to do is waste time by starting the process of getting and hiring individuals to assist them with the process of the issuance, if the Board is not seeing it with good eyes, so that's the reason for me being here today.
Mr. Pelaez: Ok, I'm ok with it as long as there's a discussion for the refund on the landscaping.
Mr. Hernandez: Let's make it separate one from the other, and that one will be taken care of, I will make sure that it is taken care of.
Mr. Pelaez: Ok, I'm good.
Mr. Hernandez: Jay, any comments? Mr. Vazquez: No, I'm fine, thank you.

Mr. Hernandez:	Alright, thank you very much.	So, unless you have any other questions, I cannot stay forever unless you need me.
Mr. Pelaez: No, we're good thank you, it was good to see you again. Mr. Hernandez: Same here, so with that being said, Mauricio bye, bye. Ms. Duque: Thank you Luis.

THIRD ORDER OF	USINESS	Approval of Minutes of the June
8, 2021 Meeting
Ms. Duque: So, let's move forward then to our next item. The next item is approval of the minutes of the June 8, 2021 meeting. This is the moment to present any additions, corrections or deletions to those. If there are none, a motion to approve them would be in order.
Mr. Pelaez: The only thing I'd like to see, and I know we talked about it last meeting, I'd like to see the seats corrected on the first page.
Ms. Duque: Yes, I made a comment already about that Mauricio, I did it last time. Mr. Pelaez: Ok, that would be my only correction that I see.

On MOTION by Mr. Xavier seconded by Mr. Pelaez with all in favor, the Minutes of the June 8, 2021 Meeting with the indicated change were approved.

FOURTH ORDER OF BUSINESS	Consideration of Resolution #2021-
07 Approving the Proposed Fiscal Year 2022 Budget and  Resetting the Public Hearing
Ms. Duque: The next item that we have is resolution #2021-07 approving the proposed fiscal year 2022 budget and resetting the public hearing. So, for the Board of Supervisors and for the record of today's meeting, we were supposed to have today as our public hearing to adopt our budget, and even before we move forward towards this resolution, let me explain a couple of things to the Board of Supervisors. So, what we noticed when we were checking the budget, and getting prepared for the adoption of the budget is, we noticed there was an error on our side. Our accounting department when they did the math for the units, they totaled 1,755 for the clubhouse instead of 1,712. So once again, remember, there are a total of 1,755 units in our District, but 1,712 are only

obligated for the debt of the clubhouse, the additional 43 units are the units next to the clubhouse, which is the annexed area, and they are not obligated to the clubhouse, so there was an error on that side, and I have passed out a new proposed budget to the rest of the Board, and of course you're going to be able to see if you go to page 2 on your budget, you're going to see a box at the bottom of your budget. The bottom box actually compares the past 2 fiscal years with the present fiscal year, and it gives you the gross assessment per unit, so you will be able to see the gross assessment for administration and field and it totals 1,755 units, but for the clubhouse there are the 1,712 units, so what was done on the previous budget, and you actually have that one in your agenda, you'll be able to see under that box that we total the 1,755 instead of the 1,712, so that was the first mistake. Now, when we were also looking at the proposed budget and the general fund, and remember we work from projections, so we worked on this budget back at the beginning of our year which was around April or May, and we worked with projections depending on the amount that is being spent, the cost that it has brought to the District is what more or less we believe is going to be the amount  spent for the next fiscal year. One of the items that came to our attention is, we have a place under field that was on page 1 for our capital reserves of $175,000. For next year, one of the projects that we have pending, or the Board has pending is the diamond brite of the pool, and Monica might recall this, we have discussed this, and this project was on hold because we needed to move forward with the sidewalk repairs which was almost $100,000. The diamond brite of the pool is another project that is at least, and this was just rough numbers back at that time, would cost us $120,000. So, we're back again at the same place we were discussing before, we will not be able to have capital reserves and I'm extremely concerned about that. We try to be very conservative with our budget but, we need to make sure we start increasing that reserve, the amount that we have in our reserves so any capital project, so we do not have to place a special assessment on the units, not that I want to bring that back, but we'll see what's going on right now with condos and not having the necessary amount in the budget that could affect in many ways the community, so that's important.   So, from the $175,000 we brought it up to
$250,000, so that way at least we will continue with more or less $150,000 in our capital reserve or capital projects, so those are the only changes that we did on the budget. So, then if we have this change, that will also bring up our budget of $177 per unit, as it was

discussed during our last meeting that we were planning to increase that amount. So, the letter that was sent out to the residents has the wrong numbers, and because of that we actually need to come back to the Board, present the proposed again, and then set up a new public hearing, which that's the main purpose of resolution #2021-07, we are resetting the public hearing and then approving this proposed budget. I don't know if anyone from the Board has any questions or any comments?
Mr. Monserrat: It is $250,000 or $275,000?
Ms. Duque: I'm sorry, $275,000, we increased it $100,000, did I say $250,000? Mr. Monserrat: Correct, that's fine.
Ms. Duque: I'm sorry, you're right.
Mr. Monserrat: And that's the only change?
Ms. Duque: That is correct, that's the only change, and once again, that's the only change in terms of the budget, but in terms of the assessment that was sent in the letter that was distributed to the community has the wrong numbers.
Mr. Monserrat: Because that reflected the 1,755.
Ms. Duque: That is correct, so what you are seeing if you go back to the same page 2, which is very simple, the box that you will see at the bottom, if you go to fiscal year 2022, and for everyone who has joined us today as well, if you go to page 2, and you look at the last portion, fiscal year 2022, you're going to be able to see the gross assessment, and the gross assessment per unit is $1,045, that's for your field and your admin, and then for the clubhouse is a gross assessment of $491.64, so for 1,712 units, those two add up, that will be the amount they're paying for the general fund operation and maintenance, remember this is only operation and maintenance, and for the 43 units that are not part of the clubhouse, then they will pay the $1,045.50.
Mr. Pelaez: I know we haven't had an increase, and we haven't really had money in the reserves to be able to do what we want, and we've been talking about that pool for 2 years, we've had different ideas but we've been talking about the diamond brite for at least a year and a half, and it's already starting to get stained, the pool gets used a lot, and that's like the main amenity, and I think we have an obligation to keep that area looking good, and not let it deteriorate to a point where it's in such bad shape. Keeping the club and there's certain repairs and painting and different things that need to be done, and we've been putting it on hold because we're trying to not increase it but, at some

point we have to do it, and if we don't move forward with this, we're never going to be able to do that project. We're at the point now we've just been patching it up and just to kind of do what needs to be done, and I hate to do an increase, but we have to in my opinion.
Mr. Xavier: Right, and this increase is to make sure that we meet our reserve requirement but, it doesn't allow room in the budget, are we budgeted for the pool expense?
Ms. Duque: That's why we are adding that $100,000 on the capital projects, that's reason behind it.
Mr. Xavier: Right.
Ms. Duque: So, we still can have the reserves that we have discussed according to the needs that we have seen for the District.
Mr. Xavier: What does that bring us to in reserves?
Ms. Duque: So, it's exactly that amount, so remember the project that we did for the clubhouse, the different projects that we did for the clubhouse, the different projects that we did on the outside, the electrical work, and the also the sidewalk repair which I believe was one of the biggest projects.
Mr. Xavier: So, what's the difference annually or monthly per unit?
Ms. Duque: So then if you check on the amount that we have, and let me give you the exact amount, so that's $433.64 for the field and admin, that's your difference, and I want to give you the exact amount but, it's close to $450, so your exact amount is
$449.63, or $450.
Mr. Xavier: Ok, thank you.
Ms. Duque: My pleasure.  So, once again, as we have discussed  with this increase of $100,000, will represent $37 additional for the monthly payment, and I think we have talked about this many times, if the Board is increasing the budget right now, I think it's better to do it once instead of having to review this next year again, and increasing the budget again. I don't think that's a good practice, the community will not like that either because it's an increase, and we have to be honest, it's difficult times but, we do have a responsibility an we do have a District to maintain. I also believe that the sidewalk project, the pool project, those are projects that you don't do every year, at least not to that extent, not to that amount, we will not proceed to spend again $100,000 on

July 13, 2021	Palm Glades COD

sidewalk repairs within the District next year but, if you have to do one here or one there, which we're already working on preventative maintenance as well, the amount will be lower than what we expect for those line items. So, perhaps at some point, and with the additional 29 units that we're going to be receiving, we can go back to the budget and instead of increasing, we see and maybe say, we feel that we are comfortable with the amount that we have, we do have capital reserves, and we do have to spend the money in X, Y and Z projects, but we don't perceive to have any major projects in a couple of years, so then you can decrease the budget, and give a little bit of those savings to the community, that's something that we can always do, and I'd rather do that or encourage the Board to do that than in one year or two years go back and increase it again, that's my only concern.
Mr. Xavier: I'd like to see if we can also identify maybe some areas for maybe the next meeting, or next time we review the budget is try to identify a couple of areas where maybe we can try to identify areas of cost savings too, so just revisit a lot of things and try to find opportunities to reduce costs.
Ms. Duque: And I think we have Bryant, it's very challenging right now, we were actually having a conversation with Chandlers Construction earlier before the meeting, and that's an item that I will present to the Board when it comes to the manager's report but, we have seen increases in material, so things that we have already approved and the Board already decided, ok we're going to move forward with this project, now we're talking about double the amount that will cost us in a month of difference. So, it's very challenging because we are in very difficult times, you try to project numbers, but when you come to the reality in what we're facing right now, it's difficult to meet those realities.
Mr. Xavier: Right, ok.
Ms. Duque: Does anyone else have any questions? Mr. Xavier: No.
Ms. Duque: Ok.
A resident: I have a question, could I ask a question? Ms. Duque: Of course you can.
A resident:	What's the difference between the carry forward surplus and the capital reserves, it's seems to me like they're both reserves?

Ms. Duque: It is, but remember we work with projected amounts when we are in our budget for the operation and maintenance, when you're trying to set up the amounts for the next fiscal year. The carry forward, or the surplus is those amounts that you haven't used, or allocated from previous years but, that doesn't necessarily mean that you're going to be able to have all of that amount by the end of the fiscal year. So, the fiscal year for the District actually starts on October 1st and ends in September 30th, so we're pretty much getting towards the end of our fiscal year, and that's why we work on projected amounts because we say, ok from here to September, what other costs are we going to have, and even if you look at, and let me just show you. I can perhaps show it to you better, if you look at the projected amounts, let's say if you go to the clubhouse and go to page 2 towards the end, the description of the clubhouse, you will see contingency, so what we did for contingency I'm going to show you for the fiscal year, which is your first line for your fiscal year 2021, we projected to use $35,386, but if you look at the actual total, we have spent $90,920, so we even passed the amount that we projected to use, so that is what we try to do. There are projects that we have to do, but if there are projects that can still wait because there was something that is more important, or at least that has always been the direction from the Board, we put those on hold and see how much money we have left and go on from there.
A resident: Ok, and when you said earlier about the sidewalk, how long was that
there?
Ms. Duque: So, let me see if I have a map here, but the sidewalk project is, we
started in 2019, towards the end of 2019.
Mr. Pelaez: Well, we did it 2020, so we started discussing it like mid-2019, starting planning.
Ms. Duque: Yes, I think it was towards the end of mid-2019, and the beginning of 2020, during that fiscal year we worked on sidewalk repairs.   So, within the District and I'm trying to find a map so I can show you, so within the District for the community, there are some roads and sidewalks that are actually owned by the District, and maintained by the District, but not all of them. So, I'm going to give you an example, 113th Avenue, close to the entrance and imagine you're driving along 238th Street, and you're going to make a left on 113th Avenue, that section belongs to the District, and it's owned by the District. So, 113th Avenue is owned by the District and maintained by the District, but as

soon as you touch 238th Street, that's Miami-Dade County Road. So, those roads that are owned and maintained by the District, this past fiscal year, or this fiscal year we've been working on repairs, so it was a huge project, we actually removed sidewalks, we replaced sidewalks, we also did root pruning, we removed a couple of trees that we knew at some point will continue to give us issues to that particular sidewalk, we put root barriers, so it was a huge project and we repaired all of our sidewalks within the District and that project was close to $100,000. So, once again, we didn't do it on all of the roads because we do not own all of them but, we did it on COD sidewalks. So, not hearing any other questions, let's move forward with consideration of resolution #2021-07 approving the proposed fiscal year 2022 budget and resetting  the public hearing for August 10, 2021 at 6:30 p.m. at the Silver Palm by Lennar Clubhouse, 23770 SW 115th Avenue, Miami, Florida 33032. Is there a motion?

On MOTION by Mr. Xavier seconded by Mr. Monserrat with all in favor, Resolution #2021-07 approving the proposed Fiscal Year 2022 Budget and resetting the Public Hearing on August 10, 2021 at 6:30 p.m. at 23770 SW 115th Avenue, Miami, Florida was approved.

FIFTH ORDER OF BUSINESS	Acceptance of Audit for Fiscal Year
Ending September 30, 2020
Ms. Duque: The next item is the acceptance of the audit for fiscal year ending September 30, 2020. So, the only item that I have to present for the Board is that we have received the auditor's report from Grau & Associates and we have complied with all of our accounting financial requirements listed for fiscal year ending on September 30, 2020.  So, a motion to accept the audit for fiscal year ending September 30, 2020 will take place.

On MOTION by Mr. Xavier seconded by Mr. Monserrat with all in favor, accepting the audit for Fiscal Year ending September 30, 2020 was approved.

Ms. Duque: Then let's move forward to segment II which is our workshop section.

Segment II: Workshop Section:

(The Board had a workshop meeting at this time. No actions were taken)

Segment Ill:
SIXTH ORDER OF BUSIN

Authorization or Approvals Requiring Board Action for Items Discussed During Workshop

Ms. Duque: So, now we are back in our regular meeting, and segment Ill is the
authorization or approvals requiring Board action for the items discussed during the workshop section. The first item is, we have received a landscape modification from your property Yadira, those properties are 23667 SW 114th Place and 11357 SW 240th Street. I have direction from the Board for the District to send letters to those two properties and make sure they bring the landscape items or the COD property owned area to it's original condition, so we'll make sure we send those letters.    The next item we have, I need a ratification from the Board of Supervisors for a proposal to replace the kiddy pool filter pumps from Chick Chandler in the amount of $3,775.

On MOTION by Mr. Xavier seconded by Mr. Monserrat with all in favor, ratifying the proposal from Chandler Construction for the kiddy pool filter pumps for a total amount of $3,775 as discussed during the workshop section was approved.

Ms. Duque: During the workshop section we also discussed an auto collision which took place at the clubhouse, so this particular resident, when he was backing out of the parking space, pulled off the front of their bumper, and the Board has authorized to pay $102.72 to the resident, but we need to receive proof of payment and we also need a release form from them. So, at this moment I will ask for a motion to approve as stated before and authorize District counsel to work on the release form.

On MOTION by Mr. Monserrat seconded by Mr. Xavier with all in favor, authorizing to pay resident for auto damage to his vehicle and directing District counsel to prepare the release form as discussed during the workshop section was approved.

Ms. Duque: And Monica, just for you, remember to please provide Scott and myself with those set of documents for the payment and let the resident know those steps.
Ms. Henning: Understood, thank you.
Ms. Duque: The next item that we have is, I will need a motion from the Board to approve $275 for the fire show at the summer luau, so a motion will take place.

On MOTION by Mr. Xavier seconded by Mr. Monserrat with all in favor, authorizing $275 for the fire show at the summer luau as discussed during the workshop section was approved.

Ms. Duque: And just for the record of today's meeting, I would like to mention that is additional to the $400 already approved at our past meeting. So, the next item that we have is back to school bash in the amount of $1,300 from Mega Party Events, a motion to approve will take place.

On MOTION by Mr. Xavier seconded by Mr. Monserrat with all in favor, authorizing $1,300 for the back to school bash from Mega Party Events as discussed during the workshop section was approved.

Ms. Duque: The next item that we have is the food truck night for August 27th that will include laser tag in the amount of $1,518. The proposals are from Mega Party and Moe's Party, so a motion to approve will take place.

On MOTION by Mr. Monserrat seconded by Mr. Xavier with all in favor, authorizing the amount of $1,518 for the food truck night on August 27th from Mega Party Events and Moe's Party as discussed during the workshop section was approved.

Ms. Duque: It's important to mention for the record of today's meeting, that as discussed in our workshop section, Scott our District attorney reminded us that the

District is following up with the Emergency Orders related to COVID-19. The next item that we have is, I need a motion from the Board to open again our clubhouse for event space and rent out the different areas that we have within the clubhouse.

On MOTION by Mr. Xavier seconded by Mr. Monserrat with all in favor, authorizing staff to open the clubhouse for events and renting space in the different areas as discussed during the workshop section was approved.

Ms. Duque: The next item is that we will also ask Monica to send an email to our Board of Supervisors, and copy Scott and copy me, in reference to the clubhouse rules and regulations and also rules and regulations for the renting of all the spaces. As Scott mentioned, if the Board is planning to make any changes to those rules, we would need to go through the rulemaking process, instead of only looking at those related to the rental of the spaces, let's look at the clubhouse overall rules and regulations in case the Board decides to move forward with any changes. So, a motion, well this is actually a direction so I don't need a motion for that, and I think that's pretty much it, we don't have anything else to discuss for segment Ill.

SEVENTH ORDER OF BUSINESS	Staff Reports
Ms. Duque: Let's move forward to staff reports, attorney, Scott?

Attorney
Mr. Cochran: Thank you, good to be with you, I apologize for being a few minutes late today, the traffic was unprecedented coming down, and I think there were some accidents along the way, that had me taking some weird routes to get here. So, just a reminder, I don't know if we've already confirmed that everybody submitted their Form 1s, but just a reminder that your Form 1 financial disclosures were due July 1st, there is a little bit of a grace period, so you might want to get tho$e in as soon as possible because there are fines that are assessed daily once the grace period runs out. Aside from that, I've been working on a couple of items, one is just the agreement for the swimming instructor that presented a couple of meetings ago, we're just waiting on a little bit of additional specific information from them to finalize that agreement and then one of the prior pool vendors, we're still waiting on our reimbursement from them, so I already did a

July 13, 2021	Palm Glades COD

demand letter to get them to reimburse us for an overpayment basically that was made a while back. Other than that, that's all I have unless any of the Supervisors have any questions.
Mr. Pelaez: Thank you. Mr. Xavier: No, thank you.
Ms. Duque: Thank you so much for that Scott, and just to follow up with your report, I would actually like to congratulate the Board of Supervisors because you all have filed the Form 1, so thank you for that.

Engineer
Ms. Duque: Let's move forward to the engineer's report, nothing to report under engineer.

Club
Monthly Report
Discussion of Kiddy Pool Filter Pump Replacement Invoice with Chandler Contractors, Inc.
Ms. Duque: Let's move forward to our clubhouse manager's report, Monica.
Ms. Henning: Thank you and good evening again. So, taking a look at our clubhouse report, under operations and facilities management, our work orders, we had a little bit of a slowing down for this month. We did have our maintenance staff member, he needed to take an emergency leave of absence for about 3 weeks due to a health emergency, so he is ok and everything is fine and he is back with us, but we did have to place some of the items on hold. So, you'll notice on the list here of the status, a lot of items are still in progress and on hold, and it was due to that.
Mr. Monserrat: The list looks shorter this month though.
Ms. Henning: It is because he knocked off a lot of things, yes, he really did, but like I said, he did join us again this week in good health again and we're really happy to have him back to start tackling these items.
Mr. Pelaez: We're going to paint obviously before anybody comes in.
Ms. Henning: Correct, yes, which that's something that actually he's working on this week as far as getting the touch up paint for it.
Mr. Pelaez: What's the new name for the room? Ms. Henning: That's an excellent question.

Ms. Duque: The rules, if you want to add a different name to that, we can do it under rules and regulations.
Mr. Pelaez: Is there a rule or something that it's called?
Ms. Duque: Pretty much if you want to change a name, if you want to make any changes or add a name to any particular location of the clubhouse, the idea is to include that.
Ms. Henning: I'll note that on the email that I send out to you so that you have some time to think about it.
Mr. Pelaez: Thank you.
Ms. Henning: As far as for club updates and projects status, the storage shed for the outdoor storage space, that is still in progress, we're working on that, and then also the addition of the fitness equipment in the kid's room has also already been ordered. Just to give you a heads up, that lead time as far as acquiring those items is anywhere from 8 weeks to 12 weeks, so it's been ordered and I'm just waiting on an actual time that we're going to receive it from the vendor, so as soon as I hear about that I'll have more details to come but, the order has been placed. As far as for value optimization and recommendations, in light of the fact that I know we've had some little issues with the lights in the main pool, it was just a recommendation that we start looking at that in the future as far as maybe revisiting the replacement or the change of the lights that are inside of the main pool. Under hospitality and social events, for June we had movie night on Friday, June 4th, it was a very fun night, so fun that I didn't take as many pictures as I should have but, we did get two there, and we had a great turnout and the kids were really excited to watch Ryan the Last Dragon, so we had a great time like I said, and so it was really cool to be able to do events in the grand room again, so I know we're excited for the next ones. In honor of Father's Day, we had bocce and brews on Friday, June 18th and so you can see some of the photos there, it was a really great turnout.  A lot of
the residents had never played bocce before, but it's a pretty easy game to pick up and
so they were impressed. We had a couple of families that ended up getting into a like a tournament with it, so it got pretty intense but, they really had a good time, and a big thanks to the HOA too for them supplying all the food and beverages for that as well.
Then let's see what's coming up, as far as upcoming social events, in July like I mentioned we do have the Hawaiian summer luau, and that's going to be on Friday, July

30th, it is for 21 and over as far as for all the residents and we already have a lot of residents that have expressed excitement and they're marking their calendars, so we should expect a pretty good turnout. Then for August, like we mentioned in  the workshop, we do have the back to school bash coming up Saturday, August 14th and then food truck night Friday, August 27th. As far as proposals, they were taken care of in the workshop section, and that's all I have.
Ms. Duque: Thank you so much for the report Monica, are there any questions from the Board to Monica?
Mr. Pelaez: Thank you, no. Mr. Monserrat: No.
A resident: Can I ask her something?
Ms. Duque: We will get your question afterwards. The next item is the discussion of the kiddy pool filter pump replacement invoice with Chandler Contractors, and that was already done during our workshop section. Just so you know, towards the end of the meeting we have audience comments, so just wait for that and we will move forward with it.
Ms. Henning: I'm so sorry, I just have one more thing, I apologize. I did receive some information this week from our Zumba instructors that they have moved out of the community, so they're no longer going to be able to offer Zumba classes here with us, so they're wrapping that up and I wanted to make Scott aware of that. I don't know if there's anything I need to do as far as the District contract that they have.
Ms. Duque: No.
Mr. Cochran:  I don't think so, but I'll take a quick look. Ms. Henning: Ok.
Ms. Duque:  I think it's what pretty much happens when yoga ended, remember we looked into the yoga agreement.
Ms. Henning: Ok. So, right now I do have someone who is interested, a resident has mentioned that they'd be interested in offering classes so I'm working with them to kind of get some things in order so that they can present that to the Board at the next meeting.
Ms. Duque: Ok.

Mr. Pelaez: Thank you. Do you want to talk about the fire vendor at this point, remember at the last meeting we talked about, we were waiting, confirming that the vendor would approve our contract, which he did, we're going to send a termination to the other people, so we're all good with that?
Ms. Duque: Yes, I think we're still waiting to find out if he's ok with everything.
Ms. Henning: Everything was approved, so it was fully executed, so I just need to basically send him a copy, and then we can move forward with the additional steps as far as the current vendor.
Ms. Duque: Ok, so let me go back and check because I know we had a couple of items and we wanted to make sure they were all checked, and if that's the case, then what Monica is providing me here is the executed document so I think I can move forward with Scott and continue with the rest of the process, so I'll keep you posted on that, and I'll check on that.
Mr. Cochran: Ok.
Ms. Henning: And I can circle back this week to see if there's anything else you need on my end.
Ms. Duque: Please, yes, ok.

Field Manager
Monthly Report
Ms. Duque: Ok, let's move forward to field manager report, Andi?
Ms. Navarette: Good evening again guys. So, for the field there are a couple of things I want to mention, if you go to the second page of the report, you'll see the beautiful flowers that we installed, the new annuals there, they're pretty nice, the banners that were installed for the 4th of July, I made sure I did this picture, the first one, look at the palm. Remember we talked about, I think it was 4 months ago that this palm was declining, no I think it was more than 4 months, but the palm was declining, and we had Rusty working on treating it and trying to recover the palm, look what happened, it died. So, it got better and then it declined very badly, so we had to replace that, and then on the other page you have the replacement and a picture of the new palm that was installed there by BrightView.
Mr. Pelaez: Well at least you tried to treat it, and you gave it a try.

Ms. Navarette:  We did try hard to keep it there, but it was not responsive.  Then as for the report, that's it, the lake report, I made sure I put the pictures of the guy when he went before and then after when I took my picture, so we know what he's doing.
Mr. Xavier: Much appreciated.
Ms. Navarette: And then you have the report there, now I think water levels are starting to come up to the healthy water levels which are coming back, so I think we're going to be good there and see less problems with algae and everything. Then we have the wet check report that is there, and also our calendar for the next month for BrightView and the proposal for extra work that we have on the back, but that's it for the field issues. If you guys have any questions I can take them, and if not, that's it for us.
Mr. Xavier: I do, I have a question for you. Ms. Navarette: Ok.
Mr. Xavier: Who would be responsible for collecting or picking up palm fronds that are on or around the lake?
Ms. Navarette: That's the porter. Mr. Xavier: That's the porter, ok.
Ms. Duque: Ok, this is very tricky and let me take a step back. The District does not have palms or trees close to the lake banks, so any palm fronds that end up on the lake comes from a homeowner.
Mr. Xavier: Correct.
Ms. Duque: So, it's important to make that clarification. Now, the  entity responsible to remove a palm frond from the lake bank is BrightView, their porter services, they know about it because at the end it's very difficult. Sometimes we can, certain palms, let's say just as an example, a Christmas palm, if that's the only home that has it, that is a palm frond that belongs to a Christmas palm, so we approach the resident and we try to follow up with that, but if we don't know where they're coming from, that's why we have the porter services. If the palm or the coconut from the palm end up being at the lake, BrightView will not touch them, that would be done by the lake company which come only once per month. So, it's very tricky, if it is close to the edge of the water then BrightView will assist us, but in reality, they do not have a license to do any work related to water and that's why they try to stay away from it, but they assist us.

Mr. Xavier: So, it should be the homeowner that owns the tree that's on the property that collects his palm fronds that end up outside of their fence.
Ms. Duque: Yes, correct.
Mr. Xavier:   And the reason I bring that up is because I see that BrightView cuts the grass and they're just going right over the palm fronds.
Ms. Duque: But that shouldn't be done.
Mr. Xavier: That's doesn't make a whole lot of sense to me, because the porter I doubt is walking on the lake bank.
Ms. Duque: No, they do it, but I think you actually touched on a very important point Bryant because we actually had a meeting, Yadira, Mauricio and myself about the porter services, we inspected a couple of areas. I actually talked to Nicholas from BrightView, the field supervisor from BrightView, so he is aware of certain situations that we have noticed and they were addressed already with him but, the bottom line is, yes residents should be picking up, but if BrightView, which is our landscaping company is cutting the grass and passing over palm fronds, that should be done.
Mr. Xavier:   Well, that's the practice of what's going on, I know because I've seen it with my own eyes, I've seen the guy drive right over the palm fronds, so I would ask that we address that with BrightView and let them know it's still going on.
Ms. Duque: Yes, ok we'll do that Bryant. Mr. Xavier: Thank you.
Mr. Pelaez: So, Andi this scope of work here, is this something that we need to do, or are we going to talk about it after, or maybe I missed it, I apologize, what are we looking at?
Ms. Duque: So, the scope of work is here Mauricio because that specific item had the royal palm removal and the stump grind at the main entrance, but we did not authorize any other work to be done as additional work.
Mr. Pelaez: Ok.
Ms. Duque: Sometimes we receive those proposals from BrightView, but if there is not a need for us to address any additional landscape that's not additional money we'll be paying for. As you can see the proposal is from June 14th, and remember we tried to create those books before, but the work done there was actually the replacement of the royal palm at the entrance.

Mr. Pelaez: Ok.
Ms. Duque: Any other questions for Andi? Mr. Pelaez: No other questions, thank you.
Ms. Duque: Ok, so not hearing any let's move forward.

CDD Manager
Consideration of Proposed Fiscal Year 2022 Meeting Schedule
Discussion of Lennar North Site Plan
Ms. Duque: Moving on to COD manager's report. So, the first item that I have is consideration of the proposed fiscal year 2022 meeting schedule. So, as presented in your agenda, we are proposing once again to have our public meetings for fiscal year 2022 at 6:30 p.m. at the Silver Palms by Lennar clubhouse, 23770 SW 115th Avenue, on the second Tuesday of each month, and each one of those dates are listed as follows. Unless there are any questions or if the Board would like to make any changes to that meeting schedule, I will ask for a motion to approve the meeting schedule for fiscal year 2022.

On MOTION by Mr. Xavier seconded by Mr. Monserrat with all in favor, accepting the proposed Fiscal Year 2022 Meeting Schedule was approved.

Ms. Duque: And just for the record, this is the same time and date that we've been having our meetings, so no changes presented there. The next item that we have is the discussion of the Lennar North site plan, which we already did, that was taken care of by Luis, and I already also followed up with the discussion of financial disclosure report from the Commission on Ethics, and as I stated when Scott provided his report, thank you for the Board of Supervisors for filing their Form 1s.

EIGHTH ORDER OF BUSINESS	Financial Reports
Approval of Check Register
Balance Sheet and Income Statement
Ms. Duque: The next item is financial reports, tab A is approval of the Check Register, and tab B is the Balance Sheet and Income Statement. Unless there are any questions about those, a motion to approve them will take place.

On MOTION by Mr. Xavier seconded by Mr. Monserrat with all in favor, the Check Register, Balance Sheet and Income Statement were approved.

NINTH ORDER OF BUSINESS	Supervisors	Requests
Audience Comments

and

Ms. Duque: Are there any Supervisors requests? Jay, any Supervisors requests? Mr. Vazquez: No, nothing, thank you very much.
Ms. Duque: Thank you so much.  Are there any audience comments? I know you have something?
A resident: I just had a question about the room name where the children play in front of the gym, that you're changing, are you going to announce that to everybody?
Ms. Duque:	And I'm sorry, because we are recording our meeting, could you provide me with your name please?
Ms. Vaeka: My name is Julie Vaeka. Ms. Duque: Ok, thank you so much.
Ms. Vaeka: I wondering if you're going to communicate that with them?
Mr. Pelaez:	We have plans to, are we going to include that in the newsletter Monica?
Ms. Henning: Yes, I'll work with Yadira to have it in there, basically new photos and stuff like that, and then also if we decide to do a name change.
Mr. Pelaez: Thank you for your recommendation, we'll include it in the newsletter. Ms. Vaeka: Ok, thank you.
Ms. Duque: Anything else, any other questions?

TENTH ORDER OF BUSINESS	Adjournment
Ms. Duque: Not hearing any, a motion to adjourn will take place.

On MOTION by Mr. Xavier seconded by Mr. Monserrat with all)n avor, the meeting was adjourned.

Secretary/ Assi