MINUTES OF MEETING PALM GLADES
COMMUNITY DEVELOPMENT DISTRICT

The special meeting of the Board of Supervisors of the Palm Glades Community Development District was held on Tuesday, June 20, 2023, at 6:30 p.m., at 23770 SW 115th Avenue, Miami, Florida.

Present and constituting a quorum were:

Mauricio Pelaez	Chairman
Julie Varela-Medina	Vice Chairman
Zuzer Calero	Assistant Secretary

Also present were:

Juliana Duque	District Manager
Jesus Lorenzo	Governmental Management Services
Scott Cochran	District Counsel
Monica Henning	Clubhouse Director
Keslee Desulme	Clubhouse Manager
Oscar Borras	KWPM
Lina Contento	Octopools
Neno Lopez	Octopools
Cynthia Orozco	Resident

FIRST ORDER OF BUSINESS	Roll Call and Pledge of Allegiance
Ms. Duque called the meeting to order, called the roll, and the Pledge of Allegiance was recited by all who attended the meeting.

SECOND ORDER OF BUSINESS	Organizational Matters
A.	Consideration of Appointment of Supervisor(s) to Unexpired Term(s) of Office – Seat #1 (11/2024) and Seat #5 (11/2026)
B.	Oath of Office for Elected/Newly Appointed Supervisor(s)
C.	Election of Officer(s)
Ms. Duque: The next item is organizational matters, is there any consideration to appoint a Supervisor to the unexpired term of office for seat #1 and seat #5?
Mr. Pelaez: Not at this time.
Ms. Duque: Ok, so we’ll table this discussion.

THIRD ORDER OF BUSINESS	Approval of Minutes of the May
9, 2023 Meeting
Ms. Duque: Let’s move forward to the approval of the minutes of the May 9, 2023 meeting. This is the moment to present any additions, corrections, or deletions to those, if there are none, a motion to approve them will take place.

On MOTION by Ms. Varela-Medina seconded by Ms. Calero with all in favor, the Minutes of the May 9, 2023 Meeting were approved.

FOURTH ORDER OF BUSINESS	Consideration of Resolution #2023-07
Approving the Proposed Fiscal Year 2024 Budget and Resetting the Public Hearing
Ms. Duque: The next item is consideration of resolution #2023-07 approving the proposed fiscal year 2024 budget and resetting the public hearing. As you might recall, our meeting was supposed to take place last week on Tuesday and we didn’t have quorum, so, it was moved to today. So, a motion will take place at this time.

On MOTION by Ms. Calero seconded by Ms. Varela- Medina with all in favor, Resolution #2023-07 approving the proposed Fiscal Year 2024 Budget and resetting the Public Hearing was approved.

FIFTH ORDER OF BUSINESS	Public Hearing to Adopt the Fiscal
Year 2024 Budget
A.	Motion to Open the Public Hearing
Ms. Duque:	The next item is the public hearing to adopt the fiscal year 2024 budget, a motion to open the public hearing will take place.

On MOTION by Ms. Varela-Medina seconded by Ms. Calero with all in favor, opening the Public Hearing was approved.

B.	Public Comment and Discussion
C.	Consideration of Resolution #2023-08 Annual Appropriation Resolution
Ms. Duque: The next item is the proposed budget as the Board might recall which was discussed at our meeting on March 14, 2023. Are there any public comments at this moment about the budget? Not hearing any, are there any additional discussions from the Board?
Ms. Varela-Medina: No. Mr. Pelaez: No.
Ms. Duque: Not hearing any, the next item is consideration of resolution #2023-08 which is the annual appropriation resolution. So, this resolution pretty much takes this proposed budget and makes it the District’s adopted budget. A motion to adopt this resolution will take place.

On MOTION by Ms. Varela-Medina seconded by Ms. Calero with all in favor, Resolution #2023-08 the Annual Appropriation Resolution was approved.

D.	Consideration of Resolution #2023-09 Levy of Non Ad Valorem Assessments
Ms. Duque: The next item is consideration of resolution #2023-09 levy of Non Ad Valorem Assessments. So, this resolution allows the District to levy the Non Ad Valorem Assessments for the general fund and adopts the assessment roll for the Palm Glades Community Development District for the fiscal year 2024. The District, as the Board is aware has certain improvements and costs associated with the operation and maintenance of those improvements. So, the total of the general fund gross assessment during the fiscal year 2024 as you can see on the resolution will be $2,721,123.69 which is levied on 1,784 units for the admin and field. The collection of those Non Ad Valorem Assessments is done by the Tax Collector’s office of the Miami-Dade County office, the portion of the assessment imposed within the District is shown on the exhibit. This resolution pretty much allows the District to levy those assessments on the Miami-Dade County tax bill, so a motion to adopt this resolution will take place.

On MOTION by Ms. Calero seconded by Ms. Varela- Medina with all in favor, Resolution #2023-09 Levy of Non Ad Valorem Assessments was approved.

E.	Motion to Close the Public Hearing
Ms. Duque: A motion to close the public hearing will take place.

On MOTION by Ms. Varela-Medina seconded by Ms. Calero with all in favor, closing the Public Hearing was approved.

SIXTH ORDER OF BUSINESS	Ratification	of	Facility	Use
Agreement	(Soccer	Training)	with Elite Soccer Club, LLC
Ms. Duque: The next item is ratification of the facility use agreement, soccer training, with Elite Soccer Club, LLC. This item was already discussed by the Board and approved. The District attorney worked with Monica and myself on the agreement, it’s already executed but, we like to bring it back so that it’s part of the records of today’s meeting. A motion to ratify will take place.

On MOTION by Ms. Calero seconded by Mr. Pelaez with all in favor, ratifying the Facility Use Agreement (Soccer Training) Elite Soccer Club, LLC was approved.

SEVENTH ORDER OF BUSINESS	Staff Reports
Ms. Duque: So, let’s move forward to staff reports, attorney, Scott.

A.	Attorney
1)	Memorandum of Required Ethics Training
2)	Consideration of Fifth Amendment to GMS-SF Management Agreement
Mr. Cochran: Good evening, everybody. Two items under the attorney report, the first one is, and I know that they put it in the agenda package, and it deals with required ethics training. So, this something that has been applicable to certain public officials up until now but, this year the legislature approved an amendment that extends this obligation to officials that are independent Special Districts, which is the umbrella that includes CDDs, so what this means is starting next year, not this year, but next year as a member of the Board of Supervisors you will have to complete 4 hours annually of

required ethics training, and the topics that are required for that training are essentially the same thing we discuss from the time when I talk to you about when you first came on the Board, which is the government in the Sunshine, public records, and those things. There will be, I would imagine, entities that hold classes that satisfy this requirement, and we’ll be working with management to try to make you all aware of those resources, hopefully, there will be some that don’t require a cost. I imagine it would be stuff that you can do probably online, on your own time kind of thing for the most part but, as I mentioned it starts next year and as current members of the Board you would be required to meet that requirement by December 31, 2024, so the end of next year. However, on your Form 1s, you might have even noticed on your Form 1s this year, which is the 2022 Form 1, there is a box where you can check that requirement. You all are not subject to that this year, so you don’t have to check that but, next year, if there is that box on Form 1, that’s due July 1st, so as we mentioned we recommend that you complete it by then just so you can check that box off when you submit your Form 1, and that’s all nice and neat but, like I said it’s not a requirement to do it by then, but you will have to complete it by the end of that year. So, there will be more information about this as the deadline gets closer, we will go ahead and present it to you and just make you aware of that, so you can keep it on your radar, so that’s that item, and that was just for your information, there’s no action needed. The second item is the fifth amendment to the agreement for District management services, that’s the agreement between the District and GMS, the management services, and this was a project that Mike Pawelczyk from our office worked on with Keith Nelson at GMS on some of the Districts that they manage and that we counsel for. Just to kind bring up to date on some of the provisions in there includes for example, the public records language that’s required by Statute that wasn’t necessarily required the last time, either when the agreement was originally entered into or by the last amendment. It includes the E-Verify requirements that we include in all of our agreements per legislation that was adopted, it includes the financial services disclaimer, where you basically are just acknowledging that GMS isn’t providing you with financial advice, and then there’s insurance requirements which are pretty standard but, just formalizes those which were previously approved. (inaudible comment) Finally, it includes an amended indemnification provision and so it’s basically a mutual indemnity provision so that if the manager, being GMS, is negligent they will indemnify the District for any

claims or things that happen as a result of that. (inaudible comment) subject to certain actions that the District has under the sovereign immunity Statute and provides a cap on some of those. So, it’s up to the Board, this is something that GMS had initially contacted us about and put on the agenda, so it’s up to the Board for consideration. So, if you all are good with that then we would ask for a motion to approve the fifth amendment to the District management agreement.
Mr. Pelaez: So, if I remember we spoke a couple of months ago about kind of going through some contracts and agreements that we needed to add some language or something, I can’t recall exactly, is this part of it?
Mr. Cochran: Yes, when we were discussing that, that was kind of a blanket thing for all District agreements, so any agreement with the District for a contractor was kind of tweaking some of the language in the insurance requirements and indemnity requirements. (inaudible comment)
Ms. Duque: Mauricio, the same law firm represents a lot of other Districts and GMS is the management company for those Districts too. So, the way the process started is with the GMS agreement first, and then we’ll go and revise anything that is necessary for vendors in general in terms of the language if there is something we need to add or change or remove but, that’s the second step of this process.
Mr. Pelaez: So, we’re going to be looking at the KW one as well?
Ms. Duque: That is correct, yes, we are going to be looking at that agreement as

well.

Mr. Pelaez: Ok.
Mr. Cochran: Yes, it will be all of them, just in the interim we’ve had agreements

that have come up that we try to do this with.
Mr. Pelaez: New agreements.
Mr. Cochran: Yes, new agreements and those agreements that are already in place, and then just like with the public records and E-Verify language as soon as those Statutes were adopted, we’ve been doing it that way for years, ever since that legislation passed it’s been in all the new agreements. Some of the agreements are older agreements and that language wasn’t required to be part of it at the time.

Ms. Duque: So, unless there are any other additional questions from the Board, a motion to consider the fifth amendment to GMS-SF Management Agreement will take place.

On MOTION by Mr. Pelaez seconded by Ms. Varela- Medina with all in favor, accepting the Fifth Amendment to the GMS-SF Management Agreement was approved.

B.	Engineer
Ms. Duque: Nothing additional to report under the engineer report. Just so the Board is aware, we did receive already, every year, the District engineer provides us a report about the status of the District, and we received that report and if there was any comments on their side we will approach it and make sure we come back with whatever they think needs to be done. We already received that report just so the Board knows. The items that were on the report were very minimal, it was just maintenance items, there was garbage found in one of the lakes, and some of the grass growing around the monitoring system, but we are addressing those items with the vendors, and the next meeting you will be able to find that report with the follow-up and whatever was requested.

C.	Club
1)	Monthly Report
2)	Discussion of:
a.	Clubhouse Parking
b.	Clubhouse Hurricane Preparedness
Ms. Duque: Let’s move forward to the clubhouse manager report, Keslee?
Ms. Desulme: Thank you. Hi, good afternoon, everyone. So, for the month of May on the clubhouse management report the first few things are the work order summary of the items that are in progress and completed at the clubhouse. As you guys can see we have been doing everything to make sure everything is looking good, and the state of the clubhouse is up to standard. On the next slide, we have the preventative maintenance, everything is still ongoing with KH Pools for our pool. We also have the HVAC and the Fitness Solutions, they are quarterly, so they were not due in the past month but, we have HVAC this month. We also have the indoor pest control with the new

company now that everything is already set with PowerX and we have the lawn pest control that will be discussed further in a little bit for the new company that we’re looking at which is with Tony’s. The updates on the projects that we have open, the biggest one is the shed, and the paperwork has been submitted so now we’re just waiting on the authorization for that application, and also the new cameras that were approved at our last meeting, they already have been purchased, we’re just waiting for them to arrive so we can do the new installation with Contact Solutions. On the optimization and recommendations, we were discussing adding some new office signs, and I know you guys look around the clubhouse and see a lot of paper signs that we have around, and things we have been implementing and we have let the residents know that these are the rules to keep enforcing them, sometimes they tend to forget so we were deciding on having them professionally made to have everything uniform like the ones we have by the pool. For example, the ones by the side gate, we need to keep re-laminating that every few months so they can keep looking new but, those have been there at least a year so that’s something we’re going to keep updating so we think that’s going to be a good idea to bring those signs to look uniform like the other ones. Also, the ones we have installed inside the saunas, about no dumping water, please spray water bottle, I think if we have something in big letters like that, so maybe they will pay attention, hey a new sign, let’s see what that’s all about, and maybe a little bit more focused on that one, so that’s what we have for now. Also, I gave you guys some packages right next to you, the first one is the hurricane manual procedure, and everything is updated for this year. It has the communication protocol that we sent out, and this one has been done with the clubhouse and the community, Lennar Homes because it’s two sides, but the clubhouse side we have that also, so if anybody has any questions let me know. We also have a list of supplies and everything we’re going to have at the clubhouse, and of course, our team assignments for pre and post-hurricane also, so those are in the package and you guys can look it over and let me know if you have any questions.
Ms. Duque: Thank you so much for this Keslee, good job on this, I really appreciate it.
Ms. Desulme: Thank you, my pleasure. The second paperwork I have is, I’m going to just jump in on the second part of the optimization and recommendations, it is what we had requested for the outdoor fertilization and also the bait control. So, there

are two quotes in there, and the first one is the comparison for the two, one for PowerX and one from Tony’s, so that will be the two companies we’ll be using and both of them provide for the bait control so we can use either one of them to keep it at a minimum, so instead of having three different ones doing three different services, so far PowerX does offer the indoor pest control, but Tony’s does not offer which is why we’re going to have two vendors but, both of them do offer for the bait control and there is a price comparison in there. As of right now, PowerX is charging us $90, and they will provide us the box, and Tony’s $150 is the same amounof t boxes which are 9 boxes, they both provide the box with them. Right now, the boxes that we’re using were from Tropical Pest Control so they will be taking them with them once the contract is over and canceled and everything, so we do need the boxes also added to that one.
Ms. Duque: And PowerX is the current company the Board decided at the last meeting to move forward.
Ms. Desulme: For the indoor pest control, yes. Mr. Pelaez: Have they started already?
Ms. Desulme: Yes, so everything, the paperwork is also ready so they’re just getting in there now.
Mr. Pelaez: But have they come to do the spray?
Ms. Desulme: No, because we had to sign the contract, and we signed it on Friday, and I already emailed them, Roger is coming tomorrow, he’s the one who is going to be in charge of the clubhouse, and I’m going to do a second walk through with him and everything and then have all the paperwork ready and submitted and then we’ll get a schedule for our first indoor spray.
Mr. Pelaez: So, these are the two quotes for the outside area, correct?
Ms. Desulme: For the outside bait area so we have 9 bait boxes around the clubhouse and that is that one.
Mr. Pelaez: Ok, so it’s basically $90 versus $150.
Ms. Desulme: Yes, and they provide the same service, the same amount of boxes, and everything, and we’re already using both companies.
Mr. Pelaez: So, I guess the $90 is a no-brainer. Ms. Calero: The service with PowerX is good?

Ms. Desulme: Well, they have not started yet, when they start, I will give you guys an update on the clubhouse side, once they start on the indoor but, I think the communication has been open and there’s back and forth, and things like that.
Ms. Calero: And you just said we have both, we work with both already?
Ms. Desulme: Yes, we’ll be working with both now for the indoor side. Tony’s, we work with them for the outside landscape around the clubhouse but, now we’re also having a quote that’s coming up which is for the fertilization for the back of the clubhouse, which is the one we had with Tropical before.
Mr. Pelaez: We’re using Tropical for the bait right now. Ms. Desulme: No, now we’re using U Bug Me for the bait. Ms. Calero: That’s right.
Mr. Pelaez: Which is charging us how much?
Ms. Desulme:	U Bug Me is charging us $64.20 but, that contract was in 2018 when you signed it.
Mr. Pelaez: That’s when the service was issued. Ms. Desulme: Yes.
Mr. Pelaez: Ok.
Ms. Varela-Medina: So, we know Tony, and we like Tony, but we don’t have PowerX yet?
Ms. Desulme: No, they have not started working with us but, we already have an open contract with them that’s just about to start now for the indoors.
Ms. Varela-Medina: And the communication is ok?
Ms. Desulme: Yes, they replied, he already came to the clubhouse even before we had the contract, and also, I’m going to add that in there that for the original boxes, there is a charge of $500, and that was with the other contract so there will be no charge for that. When I approached Tony’s, he also said, no we’re not charging for the boxes, here it is, but the price difference is still quite high.
Ms. Henning: So, it’s a total of $1,800, correct? Ms. Desulme: Yes.
(At this point several people were talking at one time, and no one conversation could be heard)

Ms. Desulme: The second quote we have is.
Ms. Duque: Wait, so does the Board agree to move forward with that? Mr. Pelaez: Yes.
Ms. Duque:	Ok, so I would need a motion from the Board to enter into an agreement with PowerX for rodent control in the amount of $90 per month.

On MOTION by Ms. Calero seconded by Ms. Varela- Medina with all in favor, accepting the proposal from PowerX for rodent control in the amount of $90 per month and authoring District Counsel to prepare the agreement was approved.

Ms. Duque:	And at the same time allow the District attorney to draft the agreement. Can we amend the existing agreement actually?
Mr. Cochran: We can probably do an amendment to add that.
Ms. Duque: Ok, so I would just add this additional service to the existing one. Mr. Cochran: Ok.
Mr. Pelaez: But do we want to have two in case we want to get rid of one service? Mr. Cochran: You can still just do a subsequent amendment.
Ms. Duque: Yes, to terminate that one. Mr. Pelaez: Ok.
Ms. Desulme: Ok.
Ms. Duque: So, Keslee just make sure that we have the pest control for the inside agreement signed.
Ms. Desulme: Yes.
Ms. Duque: Ok.
Ms. Desulme: Then the second one I have, the second proposal, is from Tony’s and that one is for fertilization of the back of the clubhouse which is the service now we’re using Tropical Pest Control for.
Mr. Pelaez: We’re using Tropical right now. Ms. Desulme: Yes.
Mr. Pelaez: And we pay how much currently?

Ms. Desulme: Currently, for the year it’s $7,020 annually, and I did the calculation because it’s a little bit confusing, so that’s why I have the big notes in red for you because it gives you the total for the application and I broke it down because the fertilization will only be twice per year for the lawn and the palms also, so those are the two different prices and I’ve added everything together and also for the grass and the insects it will be every 3 months so, a quarterly service. So, in total it will be around $8,300 yearly for that service which is in comparison to the one we use now which is $7,020 with Tropical.
Mr. Pelaez: So, it’s around $1,300 more. Ms. Desulme: Yes.
Mr. Pelaez: And what do they give us right now at Tropical, do they do it twice a
year?
Ms. Desulme: The service actually with Tropical is, the pest control also quarterly
and everything else, the fertilization is that way also, two times a year.
Ms. Duque: The only concern I have, and I happened to remember this, was the charge of $7,020 was before the pandemic in 2018, and I’m just concerned if we stay with Tropical, that at sometime we’re going to receive an increase and I don’t know how much that would be.
Ms. Varela-Medina: And why would we be changing, if we’re using another company right now, that is cheaper, why are we thinking of changing to Tony’s?
Ms. Duque: So, we discussed at the last meeting Julie that pest control with this particular company is no longer treating the outside.
Ms. Varela-Medina: Ok, that’s right.
Ms. Duque: And we like for the same vendor to kind of provide double services so they don’t point fingers at each other if they see something that is not properly working at the clubhouse, if we see deficiencies on the plant material, so we want to make sure that the vendor is aware of what’s being done.
Ms. Varela-Medina: Ok.
Mr. Pelaez: I mean I’m good with it, maybe just a little conversation with Tony, maybe they’ll do a little something better, but he does good work and it’s all the same vendor, so I’d be ok with it.
Ms. Varela-Medina: Ok.
Ms. Duque: So, would you like to approve this amount?

Mr. Pelaez: Or not to exceed this amount.
Ms. Duque: Yes, then Keslee and I can reach out to Tony and try to see if he would help us with this amount.
Mr. Pelaez: Right.
Ms. Duque: Ok, So I’ll need a motion from the Board to first terminate the existing contract with Tropical Pest Control that we have, is there a motion?

On MOTION by Mr. Pelaez seconded by Ms. Varela- Medina with all in favor, authorizing staff to terminate the existing pest control contract with Tropical Pest Control was approved.

Ms. Duque: Now, I need a motion from the Board to enter into an agreement for the fertilization with Tony’s Landscape in an amount not to exceed $8,300.

On MOTION by Ms. Varela-Medina seconded by Ms. Calero with all in favor, accepting the proposal from Tony’s Landscape for fertilization in the back of the clubhouse in an amount not to exceed $8,300 per year was approved.

Ms. Duque: Perfect, and I guess the direction is clear, Keslee and I will reach out to Tony and try to negotiate the price.
Ms. Desulme: Lastly, I also wanted to bring to the Board’s attention that the picnic tables that we have by the gazebo are in bad condition, actually they are beyond repairs, and we will be disposing of them. So, we need to declare excess property or a surplus.
Ms. Duque: So, I will need a motion to declare excess property.

On MOTION by Ms. Calero seconded by Ms. Varela- Medina with all in favor, declaring the picnic tables near the gazebo as excess property as stated on the record was approved.

Mr. Pelaez: So, with that, I think nobody sits on those tables, so I don’t think we should make an investment to replace them, and I think we should in that area, we have the two barbeques that are in the grass that nobody uses and we really don’t want them

to be used for the fires and different stuff, so I think we should remove those from the grassy area.
Ms. Duque: And with those barbeques, is it the intention of the Board also to dispose of those?
Mr. Pelaez: Yes, remove and dispose. Ms. Varela-Median: Yes.
Ms. Duque:	So, then I will also need a motion from the Board to remove and dispose and declare them as excess property of the two barbeques.

On MOTION by Ms. Calero seconded by Ms. Varela- Medina with all in favor, removing and disposing of the two barbeques and declaring them as excess property as stated on the record was approved.

Ms. Desulme: That’s all, thank you.
Ms. Duque:	Ok, thank you so much Keslee.	Do we have anything from you Monica?
Ms. Henning: No.
Mr. Pelaez: So, I guess the last thing is on the barbeques if we get rid of them, we have the barbeque on the agreement, do we need a new agreement?
Ms. Henning: I don’t know if we need another agreement. Ms. Duque: Do we have the barbeque in the agreement? Ms. Henning: We don’t, no.
Ms. Duque: Ok.
Ms. Desulme: It’s in the same area.
Ms. Henning: I can tell you that over the course of the time I’ve been here, the amount of times that space is rented out, is not anywhere near as often as the grand room and the terrace.
Ms. Duque: I think we rent the barbeque section by itself. Mr. Pelaez: No, it’s just like it’s there.
Ms. Henning: And it has to be in a rental agreement, so if you rent that space (inaudible comment)

Ms. Duque: So, I don’t know if it makes sense to go through a rulemaking process just to remove the barbeque section, I mean Scott I don’t know, what you think.
Mr. Cochran: Just to say, it’s not going to be available for rental anymore?
Ms. Duque: Yes, so we don’t have to go through the rulemaking process and make all those changes but, we can wait until we need to make any additional changes because it costs money to do that, so it makes more legal work involved.
Mr. Pelaez: Ok, I think we can, if we ever decide down the line if those are ever in bad shape, rust and all that, maybe we’ll consider it at some point making a change but, maybe right now we leave it at that, and then we decide later.
Mr. Cochran: Yes, I think that’s fine. Ms. Duque: That’s fine, ok.
Ms. Henning: So, then as far as hospitality and social events, as you can see in the report there, we had our Cinco De Mayo BYOB, and that is certainly a good hit for us, complete with mariachis of course which were a big draw and we had tacos as well. (inaudible comment) So, they certainly had a great time dancing to the tunes, so it was a great turnout. For June, we’ve already had our food truck night, and last week we also had our Father’s Day event, both of which were a great success. Then coming up in July we’re going to be celebrating our huge independence celebration on Saturday, July 1st, with food trucks and music and a few other things, and then we’ll have our Summer BYOB on July 14th, and that’s it for hospitality. Based on our meeting last month I wanted to bring back the pool furniture proposal for discussion for the Board, we have some updates on that. If you’ll recall at our last meeting the Board gave me direction to continue working with Roberts Aluminum but, also to partner with Julie to kind of pair down some different options as far as for swatches, and things like that, and just kind of zero in on exactly what it is that we want. In addition to specifically working on that furniture proposal, we had discussed moving forward with just umbrellas, just the proposal for the umbrellas. In speaking with Robert and trying to get that organized as well, there were some color decisions that needed to be made in order to move forward with those umbrellas so it hasn’t been moved forward with them yet because we need to get those approvals for the rest of the color and swatch selections and then we can actually place everything together on one proposal. So, what I have here for you that I have provided is, the first page there shows the Atlantis Collection, so this is the

collection but, the quote is actually based on, you would be moving forward with this actual design for them. Then, as far as the frames of all of the pool furniture that you see here, so that will be the loungers, and then also we need the stacking chairs, the frame would be a gloss white, and then what they call the sling fabric which is essentially all of the fabric that you’ll see on these, we decided to move forward with the gray. It was a recommendation from Robert specifically, we’ve talked at length, and I had a number of phone calls and things like that, and he was recommending going with lighter frame options and with a darker sling as far as wear and tear for dirt and things like that, they look better. Also, just as far as we’d be giving a nice fresh look on the pool deck moving from the darker furniture that we have now and transitioning to those white frames and that gray fabric is really definitely going to make it better. As we discussed at the last meeting, the umbrellas are going to continue to stay that marine blue color and we’re actually going to continue to build off that color. All of the tables that you see here, including the dining tables, that will be just straight out replacing on the pool deck and those are also going to be this white, and they are made of aluminum. Then the bases of the umbrellas that are actually sitting on the tables are going to match that as well. Any of the other freestanding bases that are on the umbrellas are going to be this, and the dye is silver color, so it will basically tie everything together, it will be looking great. Then lastly moving over to the terrace itself, just like how we have now, the terrace has some furniture that essentially has the design of the pool furniture, it’s going to be the exact same thing, frames in white, the sling fabric will be the gray, and then all of the wicker furniture that we have here, that will be with blue cushion, the frames are going to be similar, not similar but, they will be the exact ones that you have in the photos there, they will be in white, and I’ll show you here, we’re essentially doing the exact same color of all of the fabric cushions there and it’s going to be that marine blue. So, we’ll have the marine blue out on the deck with the umbrellas, we’ll have them here on the terrace with the cushions again but, all of the light furniture here as well is going to open it up and liven up the terrace. So, that’s essentially as far as the colors and the look of it and moving over to the proposal, we made some changes to the proposal, and this has been talking a lot with Keslee based on what we’re noticing the residents use the most out on the deck, whether the furniture that is sought out and taken first on times of high occupancy, and also what exactly it is that we really need out there for the residents to

enjoy. Initially, we had looked at replacing the loungers, we had almost 100 and we looked at replacing it with 100 based on a lot of those conversations and also with Robert as well regarding the overall look and feel of things. We decided to go ahead and pull that number down, bring it down to 80 loungers instead because those are not typically the most sought-after pieces of furniture first, actually the dining chairs and the tables are. So, what we decided to do is shift that around and go ahead and increase the amount of dining tables that we’ll have out there setting them in strategic areas of course so that they’re away from the edge of the pool itself but, it allows people to go ahead and store their bags there, sit under umbrellas and not necessarily have to lounge in the sun. We’ll go ahead and obviously increase the armchairs to support those 13 tables and then everything on the terrace regarding the lounge furniture and the specific dining tables there would all remain the same. In regards to the umbrellas that we discussed, that we were trying to have on that separate quote, we’re going to go ahead and have Robert combine it with these because we had to wait for those final color selections and stuff like that, it makes sense to just go ahead and just put it all in one order, and move forward with that at once, it would also save us on some additional setup costs and delivery costs which is something that we noticed as well right off the bat.
Ms. Varela-Medina: And that will be about 3 months or something?
Ms. Henning: So, discussing with him he said that the lead time would be between 12 to 16 weeks, so I was trying to get Robert to give me the final confirmed updated proposal but, I wasn’t able to get that today but, I went ahead and went through and made the actual copy so that you could see what we were really looking at as far as our final numbers. So, you’ll see the updates and changes that I made there in red, as far as those, on the second page, of course, removing the tax because he is aware that we are tax exempt, and then including this up-to-date umbrella proposal, combining it in with the other. So, if they’re combining quote #9031A, which is what is shown here, and quote #9128, the combined total would be $105,130.86.
Mr. Pelaez: That’s both without tax.
Ms. Henning: Yes, that is correct, that would be both without tax and including the setup and delivery of all of the items. So, what we would do is he explained that it would be for this amount of furniture, it would be about a 3-day staging so we would set up the time once everything is ready for delivery, we would at that point need the pool deck

cleared of all current furniture that we have. We would for safety close down the pool for those 3 days while his team unpacks everything, assembles things that need to be assembled, and in that time prior, Keslee and I would work together to build out a floor plan of exactly where we want things, and his team will assemble the items and then place them in those areas how we want it.
Ms. Varela-Medina: And what is the warranty on those?
Ms. Henning: The warranty, I will double check, I believe that he, offhand I think it was either 3 or 5 years for this, but he had very good warranties, which is also another reason why we liked going with them since all of that furniture is outside in the sun consistently, it’s important to have the warranty there. It is a 5-year warranty for the aluminum frame for all of the framings, and it’s 2 years for any of the vinyl items, and 1 year for the slings, and since we are not seaside, he has sunlight stipulations here regarding seaside but that doesn’t apply to us, those particular maintenance things don’t apply to us. Essentially what’s not covered would be if we intentionally tried to cut or change things, or update the furniture in some way.
Mr. Pelaez: So, that number is really including what we motioned for last month.
Ms. Henning: Correct, yes, so I had on those umbrellas, I had a not to exceed last month of $14,460 which we haven’t said basically go on that yet, so that proposal would be rolled into this total of the $105,000.
Ms. Desulme: It’s 15 to 17 weeks.
Ms. Henning: So, he’s anticipating by October is when we would be able to go ahead and start working on this, and also school is already back in session so we’ll be able to navigate the summer, and we’re at high season right now and we’ll be able to get through that, and then he also too, he would make sure that it’s during the week.
(At this point several people were talking at one time, and no one conversation could be heard)

Ms. Duque: So, if there is no further discussion from the Board, and if you agree, the colors I think they’re beautiful by the way, a motion from the Board to approve the proposal which I’m going to say again is for $105,130.86 will take place.

On MOTION by Ms. Varela-Medina seconded by Ms. Calero with all in favor, accepting the proposal from Roberts Aluminum for new pool furniture in the amount of
$105,103.86 was approved.

Ms. Henning: And that’s all I have unless there are any questions.
Ms. Duque: Thank you Monica, and before we move forward with the field report, I would like to discuss with the Board the clubhouse parking. A long time ago the Board agreed to allow residents to park at the clubhouse when there were events and things like that at their homes for their guests and things like that and this was a long time ago. It’s my understanding that during that period of time, some issues had been brought to the HOA when those cars are parked at the clubhouse, and the clubhouse itself as well, going from like garbage being left in the parking lot, and you name it. So, I would like to bring this to the Board of Supervisors attention and if there is any different direction from the Board at this time, I will wait for you to provide it so that we can communicate that to the HOA. I would like to remind the Board of Supervisors that we have plenty of guest parking around the community that can be used as well but, once again it’s up to the Board to let me know how to proceed.
Ms. Calero: What was the reason then that the Board decided to allow that?
Ms. Duque: Zuzer, don’t quote me because this was long ago, we even had Barbara Krause as part of the Board.
Mr. Pelaez: Yes, that was a long time, like 7 years ago. Ms. Duque: Mauricio, was a part of the Board then.
Mr. Pelaez: So, I think it needs to be used for club parking and not for guest parking, when people come to the clubhouse, they don’t have a parking spot.
Ms. Calero: I agree, I just wanted to see what was the reasoning for that.
Ms. Duque: Like I said, let’s say for the summertime, you have a party during the day, people request to park at the clubhouse but, then you don’t have parking spaces for the members who are coming to use the facility. Then at nighttime someone comes and parks there and there is no problem but, then how do you deny someone that is requesting during the daytime, if you allow someone to park at the nighttime?  We have a reason, but once again, it goes to that gray area Zuzer, that there is a concern for the HOA, it’s a concern from some of the Board of Supervisors.

Ms. Desulme: And one thing to add also would be if we allow it at nighttime, it will be an extra time or something for the security for the clubhouse, because not only being in charge of the inside the clubhouse, now they also have to keep track of the cars in the parking lot which is not something we want once the clubhouse is fully closed.
Ms. Calero: Are there many people that park there when they have guests?
Ms. Desulme: We have had requests for it but we’re not allowing it, but before yes, but as of right now we’re not allowing it. (inaudible comment)
Ms. Varela-Medina: Because the guest parking in my area, they’re always taken, so we never heard of this, I’m not asking for it, I’m not requesting it, but I kind of understand a little bit because there is lots of guest parking.
Mr. Pelaez: But there’s a lot of guest parking on the main street that are half the time empty too, so technically there is guest parking that is open.
Ms. Varela-Medina: They’re not really that open, the residents park there, they have 3, 4, or 5 cars, I mean they’re there all the time, even if it says only 24 hours, you come the next day and it’s always the same people and they have space in front of their garages. It is really difficult, so I’m not saying yes to parking but, I understand when people request it because it is a bit difficult.
Mr. Pelaez: Yes, I think there needs to be some discussion about the guest parking, I think the HOA needs to have some discussion and stuff like that, and we can send an email to the HOA to discuss it at the next Board meeting, just maybe some changes or something but, in terms of the parking here needs to be just for this but, there’s definitely some changes that need to take place.
Ms. Varela-Medina: Because some people have 4, 5, or 6 cars, and they only have 2 or 3 spots in front of their house, and then they go to the guest parking, and they park there all the time.
Ms. Duque: And Julie, just so, because Monica is showing that’s something that Mauricio and I have discussed in terms of the rules, the overnight parking at the clubhouse is not allowed.
Ms. Varela-Medina: Yes, right.
Ms. Duque: So, the parking is when the HOA reaches out to us, and we have a resident who is going to have a party, can they park by permit but, this is what we’re talking about but, in general, it’s not allowed, so it’s in those cases.

Mr. Pelaez: And then you have the cases where the residents have space in their driveway and they want to just, and maybe they have guests parking close, so maybe they’ll take a spot because they want to leave their driveway open so then it makes it a challenge too but, the HOA needs to look into it.
Ms. Varela-Medina: Yes.
Ms. Duque: I have a resident that just made a comment and if the Board allows me, can you please give your comment?
A resident: (inaudible comment) I live in the townhouses, and I am retired, and the majority of those parking spaces that you have regarding guests, it’s not really for guests, it’s actually residents that park there, and their cars will sit there for 10 days straight with not moving. (inaudible comment)
Ms. Duque: So, I appreciate your comment, let’s be clear the CDD is not the responsible party to enforce parking, that is your HOA. So, we have guest parking areas, and when I say we, I mean the CDD, has an agreement with the HOA to enforce HOA rules and regulations, so for anything related to parking I would recommend you reach out to the HOA. I’ll be more than happy to let them know there are some issues over there so they can start addressing those but, the HOA is the responsible party.
A resident: Ok, and even with like she said around the mailboxes because you can never find parking at the mailboxes.
Ms. Duque: Yes, the same thing, it’s a guest parking area and those rules and regulations are established by the HOA and enforced by the HOA, not the CDD.
Mr. Pelaez: And I think the HOA is actively looking at it, so we’ll send them a reminder but, it definitely is being worked on.
A resident: (inaudible comment)
Ms. Duque: Thank you so much for that comment, so the final position from the Board in terms of allowing parking at the clubhouse?
Mr. Pelaez: No parking at the clubhouse. Ms. Duque: Ok, Zuzer?
Ms. Calero: I agree.
Ms. Varela-Medina: I agree too.

Ms. Duque: Ok, so I have that direction from the Board and we’ll make sure we pass this information to the HOA. Thank you so much, and the clubhouse hurricane preparedness was already presented by Keslee.

D.	Field Manager
1)	Monthly Report
2)	Discussion of Letter for Hurricane Preparedness with:
a)	BrightView Landscape Services, Inc.
b)	Tony’s Nursery & Garden
Ms. Duque: Let’s move forward to our field manager report, Jesus.
Mr. Lorenzo: Good evening, everyone. I don’t know if you had a chance to look at the report, I’m just going to go through some of the bigger items. The hurricane plan for the clubhouse for the field with BrightView, you’ll see the prices in attachment C which is page 222.
Ms. Duque: Then as the Board might recall when a hurricane hit us, we worked with FEMA for the reimbursement of those funds. There are certain requirements on the FEMA side so that when the moment comes, we are prepared and we have all necessary documents on file to be able to provide FEMA. One of those is, we need to make sure we have a specific vendor providing services in terms of the removal of the trees, opening up the spaces for the road, and everything that is related to those first steps when a hurricane comes. So, as mentioned by Jesus, you have two letters, one was sent by BrightView, those are in reference to the field, and the other one by Tony’s Nursery. We need to have those amounts that you see on that report because FEMA is looking for that, and that’s the amount that we are allowed to pay the vendor when that moment comes. There is one particular item that it does not disclose the exact amount, but FEMA is ok with it because we don’t know how much it’s going to cost for them to dump a specific amount of debris at the dump station, so all of that needs to be provided by FEMA with tickets and all the approval payments, so that’s why you don’t see those specific amounts but, everything else is in there. We have done this every year and once again I like to have those approved and signed by the Board. Can you use another vendor, yes, you can use another vendor but, in my opinion, and in my experience it’s better to use the same landscape company because the process with FEMA runs smoother if you do it that way, than if you tend to use another vendor, plus our vendor is the vendor we rely on a day to day basis, if we hire “X” vendor, that vendor has another

contract with other communities and then we’re going to be at the mercy of, when are you going to be able to be here. Our vendors, we can make them accountable, and they should be onsite and provide us with the services that we need. So, they are pretty fair amounts, as you can see even Tony’s and BrightView in terms of cost are very close on those amounts compared to what we have paid in past years, so I can ask the Board for a motion to approve them both and make sure we execute those agreements, or we can do a motion separating them.
Ms. Varela-Medina: I make a motion to approve both.

On MOTION by Ms. Varela-Medina seconded by Ms. Calero with all in favor, accepting the Hurricane Preparedness letters for hurricane cleanup with BrightView and Tony’s Nursery and authorizing the proper District officials to execute the agreements as stated on the record was approved.

Ms. Duque: Ok, so now let’s move forward to your report Jesus.
Mr. Lorenzo: Yes, continuing with the report, they’re working on the irrigation repairs as you can see under exhibit C, there was an emergency leak on #2, you’ll see the repairs in that picture, and the rest you’ll see in my next report. As Juliana mentioned, we’re working with the engineer regarding the manholes and the lakes were taken care of last week and the other concerns are being taken care of by BrightView. I’ll be driving the community with them on Friday, and also addressing some other projects which I’m going to get into now, which is the mailbox area on 236th, that keeps getting flooding. BrightView installed the new drains, and that’s going to stop the debris from going in there. We had a meeting today with Mauricio and Juliana and Chic and we came up with a plan, we’re going to meet with Tony and Nicholas from BrightView on Friday to continue to brainstorm and then we kind of already have an idea of what we’re going to do and then we’ll present it at the next meeting. The rotation of the annuals, we’re working on those, the ones that you have there are doing great, you’ll see some plants being replaced at the roundabout, as well as the hedge that Mauricio was concerned about last meeting has already been resolved, you’ll see pictures in the next field report. The fertilization is continuing with BrightView and everything is being taken

care of, they’re monitoring the bismarck palm, as well as the field which seems to be doing great, especially now with the rain. The lakes are doing well, and I guess we can go into the restriping project next which is exhibit F, and it should be pages 99 to 200, you’ll see the report there with all the parking spaces and the signs and then at the end of the report you’ll see the total, all the locations, and we have a proposal from Chic, or do we have the proposal?
Ms. Duque: No.
Mr. Lorenzo: So, he’s still working on it. Ms. Duque: Correct, yes.
Mr. Lorenzo: So, we should have that proposal at the next meeting, there’s 316 parking spaces, 35 signs, and 3 pending handicap signs, and included is painting the area, sealing the area, re-painting the parking stop bumpers, like we said changing the signs, repairing the posts as well that need to be repaired, so all that’s included.
Ms. Duque: So, for that project, we worked with Chic, Jesus and I worked on the report that you are seeing there and requested Chic for the proposal but, what Chic wants to do is he’s working in a specific area, and trying to show the Board the final product and what the project will pretty much carry which is going to be restriping the lines for the car stops we’re going to be painting it in yellow, and perhaps adding guest wording on it. He already pressure washed the area, that intention was for that to be done for today so that if the Board agrees with that approach, he will provide us with a proposal, but due to the amount of rain he is behind, and so far the only item that he completed was the pressure washing of the area and we’re still missing other components. The report is already there so now plan B is to have everything ready for the next meeting, showing the Board that specific section and providing a proposal.
Mr. Lorenzo: Are there any questions regarding that item, my apologies for not mentioning that part. Are there any questions regarding the restriping project? Not hearing any, the playground, we’ve already discussed with Mauricio and Chic, and Juliana, they’ve already pressured cleaned all three parks, and they’ve already done temporary repairs to the chains, you’ll see a list of some of the items that they were working on but, they put a temporary fix on the chains at the park, and I can’t remember the cross street right now but, he’s waiting on the chain, I believe he’s already received it, he's just going to bring the chain and it should last years because it’s meant for outdoors.

There’s also painting that is going to be included as well with the caps and the playgrounds and just updating the paint, so it’s already been cleaned, it’s just a matter of getting out there when the weather is a little bit better, as well as he’s going to put adhesive tape on some of the monkey bars and stuff like that where the kids climb so they have at least some type of grip with their feet and hands. Then there’s a mat on one of them, that holds the chains that leads to the slide, there was a sidewalk placed there, so I guess that’s why they put the mat so the kids don’t fall, I mean there’s enough sand to cover it but, after a while with kids falling there, that’s why they probably put the mat, so he's working on trying to find some type of solution to either replace the mat or put something else, but under that is concrete so that’s why we think the mat is there, we don’t know for sure. That’s pretty much it, they scrub them, they look good, they just need some paint and adhesive strips, and that’s it. The monument repairs on the west side have been completed and painted, everything looks great there, the sidewalk project should be done, weather permitting, by the end of this month. The lights were installed with the photocell, and that’s pretty much it for me, and there’s a lot of information regarding the schedule, as well as the quality site assessment with BrightView, you’ll see a lot of things that we tackled throughout the month, and we’ll have another one on Friday. Are there any questions for me?
Mr. Pelaez: No.
Mr. Lorenzo: The pressure washing for the sidewalks is coming as well. There’s no rush to do that, we’re going to do that as we do the painting of the areas as well, so that’s coming up as well, and that’s pretty much it.
Ms. Duque: And as just mentioned by Jesus, I think the intention is to kind of have the pressure washing when we get close to the holiday season so at the meeting we have today with Chic, Jesus, Mauricio and I, we’re planning to kind of bring that project close to October more than before, so that way the rainy season is over, and all of this has already passed too.
Mr. Lorenzo: Then last but not least cleaning of the storm drains, we received a proposal from Raptor Vac and I think you guys have that. The total cost is $12,650, we’ve identified the areas as you can see on the maps, actually the last 5 pages with all of the areas and how many inches of sediment they have.

(At this point several people were talking at one time, and no one conversation could be heard)

Mr. Lorenzo: So, he tells us everything that’s going on, he’s always reporting and like you said he’s very detailed, and very communicative, if we call him, he answers.
Ms. Duque: We have $22,000 is what we have allocated for this project, which is
$12,650, and last year we paid $18,000, so it is cheaper than last year and as per our conversations with him there are certain areas that he cleaned already and they don’t need to go back to those areas yet, so we’re going to be saving some money on this project this year. So, if the Board agrees with the proposal presented by Jesus, a motion to approve the proposal from Raptor Vac to clean the drainage system and authorize District staff to draft the agreement will take place.

On MOTION by Ms. Varela-Medina seconded by Ms. Calero with all in favor, accepting the proposal from Raptor Vac to clean the drainage system in the amount of $12,650 and authorizing staff to prepare the agreement as stated on the record was approved.

Ms. Duque: Are there any questions for Jesus? Mr. Pelaez: No.

E.	CDD Manager
1)	Discussion of State Board Administration Account
2)	Consideration of Proposed Fiscal Year 2024 Meeting Schedule
3)	Number of Registered Voters – 3,704
4)	Discussion of Financial Disclosure Report from the Commission on Ethics and Reminder to File Annual Form
Ms. Duque: Not hearing any, let’s move forward to CDD manager report, so the first item that I have to report to the Board of Supervisors is in reference to the State Board Administration Account, we have talked about this in prior meetings, we just like to bring this back to you so that you are aware of the status, no changes whatsoever, so I don’t have anything additional to report to the Board about that. The next item is the consideration of the proposed fiscal year 2024 meeting schedule. So, the meeting schedule for our meetings hasn’t changed, we’re going to be meeting as always at the Silver Palms by Lennar Clubhouse, 23770 SW 115th Avenue, Miami, Florida on the

second Tuesday of each month at 6:30 p.m. The list of the dates each month is described and unless the Board has any comments or would like to make any changes to that meeting schedule, a motion to consider the proposed fiscal year 2024 meeting schedule will take place.

On MOTION by Ms. Calero seconded by Mr. Pelaez with all in favor, accepting the proposed Fiscal Year 2024 Meeting Schedule was approved.

Ms. Duque: The next item is the number of registered voters, we need to comply with this, it is a Florida Statute requirement, and we need to let the Board of Supervisors know that at this moment we have 3,704 registered voters within our District, nothing else to discuss on that. The next item is the discussion of the financial disclosure report from the Commission on Ethics and pretty much a reminder for the Board members to file the Form 1, this item was already discussed by our District attorney, so unless there are any other questions from the Board, we can move to the next item.
(At this point several people were talking at one time, and no one conversation could be heard)

Ms. Duque: What we’ll do is during our next meeting, and we follow up all the time to make sure you guys comply with those requirements and if we see that we’re getting close to the deadline, and any one of you hasn’t filed, our office will reach out to each one of you individually so no worries about that. If you already sent in the form, and you received the confirmation, if you did it by email, you should be good.
Ms. Calero: I didn’t receive a confirmation though, I sent it. Ms. Duque: You did not receive a confirmation email?
Ms. Calero: I sent it by email like I did last time.
Ms. Duque: Ok, so Zuzer if you can, send that email to Jennifer McConnell in my office, we actually did this with another Supervisor yesterday that did not receive a confirmation, so she sent it directly to the county and they replied to her with the confirmation, so let’s do it just to be on the safe side.
Ms. Calero: Ok.
Ms. Varela-Medina: So, I did mine like a month ago and it’s not showing?

done.

Ms. Duque: Do you have a copy of it, Julie? Ms. Varela-Medina: No, I mailed it out.
Mr. Pelaez: This is only from the 13th, so this is like a week ago, so this has to be

Ms. Duque: Well, it takes some time for them to update the records, so I would

like to tell you that but, I don’t want to take risks, Julie, I can send you a new form so you can send a new one, it doesn’t matter, it doesn’t hurt to do it, and we’ll do it through email with Jennifer.
Ms. Varela-Medina: Sure, do ahead. Ms. Duque: Ok, let’s do that.
(At this point several people were talking at one time, and no one conversation could be heard)

Ms. Calero: I sent mine on June 1st and I did receive an automatic response, is that the confirmation you’re referring to?
Ms. Duque: Yes, that’s the confirmation. Ms. Calero: And this was on June 1st.
Ms. Duque: Ok, but then you received it, and that’s why I’m saying, their records sometimes, it takes some time to update, if you have that you’re good.
Ms. Calero: The automatic one that sends immediately after you send it in.
Ms. Duque: Yes. So, I don’t have anything else to add to my report unless there are any questions from the Board.

EIGHTH ORDER OF BUSINESS	Financial Reports
A.	Approval of Check Register
B.	Balance and Income Statement
Ms. Duque: Not hearing any, let’s move forward to financial reports. Tab A is approval of the check register, and tab B is the balance sheet and income statement. Unless there are any questions about those, a motion to approve them will take place.

On MOTION by Ms. Varela-Medina seconded by Ms. Calero with all in favor, the Check Register, Balance Sheet and Income Statement were approved.

NINTH ORDER OF BUSINESS	Supervisors	Requests	and
Audience Comments
Ms. Duque: Are there any Supervisor’s requests? Mr. Pelaez: I have two requests.
Ms. Duque: Go ahead Mauricio.
Mr. Pelaez:	The first one is I’d rather have a book next time than a tablet personally.
Ms. Varela-Medina: Me too, I don’t like the tablet. Ms. Calero: Really, I like it.
Mr. Pelaez: So, only two books. Ms. Duque: That’s fine.
Mr. Pelaez: Like your section, I can’t keep up with the pictures, and then you took me to page 228, and it just doesn’t work for me.
Ms. Duque: I’m like you Mauricio, I like the books, so that’s fine, we talked about this with the Board, we have this option so that you can save some money for the community but, it’s ok, don’t worry, and you’re good with it, Zuzer?
Ms. Calero: Yes, I’m good, I don’t want the book. Ms. Duque: Ok.
Mr. Pelaez: The second request would be to cancel July’s meeting, it’s summertime, and I think we’re already caught up with everything, so if we could take a break for July.
Ms. Varela-Medina: So, no books in July. Mr. Pelaez: No books in July.
Ms. Duque: Ok, so the July meeting, so a motion to cancel by Mauricio is there a second?

On MOTION by Mr. Pelaez seconded by Ms. Calero with all in favor, authorizing staff to cancel the July, 2023 Board meeting was approved.

Ms. Duque: Are there any other Supervisor’s requests? Not hearing any, is there any audience comments?
A resident: No comments.

Ms. Duque: So, Lina go ahead.
Ms. Contento: Yes, Lina Contento from Octopools and we sent an invoice for the pool remodeling, and we received a check at the end for less than the amount, so we wanted to know about that and see if we could collect the right amount. The invoice was for $7,498.94. (inaudible comment)
Ms. Duque: Lina, can you get closer, because we are recording, so even if you take a seat up here.
Ms. Contento: Ok, so one is for the application cost for the Miami-Dade permit, so when we got there, they told us that it’s going to be an adjustment on the price because they considered that amount needs to be higher because of the size of the property, and because of the scope of work that we were going to do, so they are right to make that adjustment, so instead of $500 which was the amount that we put in the proposal, they put it for $2,998.94, so that part of the charge we’re trying to collect. Then the second one is $5,000 for the plaster removal on the gutter of the main pool and the kiddy pool, we had to remove all the plaster because the type that was there was cut, some of them at 4” and some of them at 5”, and we didn’t realize that until we got there because that type was supposed to be by code at 6”, so when we tried to put in the new tile, it didn’t fit, so we had to remove the whole plaster and that took us one week of work, so it was an additional cost that we didn’t consider at the time we gave you the prices.
Ms. Duque: So, the Board is aware of the situation, we got those invoices for your discussion, and as mentioned by Lina there were two additional costs incurred, once again, one of them was the additional permit cost that was more than what they quoted on the proposal, and the other one was the removal of the plaster on the gutter area that once again, as Lina mentioned, they didn’t know because they found out when they were doing the job. The Board, can just give you a little bit of history Lina, what was discussed by the Board was number one, that’s the amount that was presented in terms of the permit to the Board, that was the amount that was agreed and also the amount that was part of the agreement, during that discussion the Board said that the company, Octopools, should have gone to Miami-Dade County even before the proposal was presented so that would cover it and you knew what the exact amount to be paid in terms of the permit, so that was part of the discussion. The other item as well, the plaster removal, direction from the Board was that’s something that you guys should have taken

into consideration before you started the work because once again, the District and the Board of Supervisors are not responsible for items that are part of your scope of work and as for your expertise should have been noticed before, and I’m just bringing you up to speed about what was discussed at those past meetings. I’ll let the Board of Supervisors provide any additional information to you, and to discuss further.
Ms. Contento: So, for those questions, the first one, I personally called Miami- Dade County, and that’s the price that they gave me when I got there, the lady told me, we know the prices of that type of work, so we have the right to make an adjustment because sometimes people get there with the scope of work and instead of, for example,
$30,000, they put $15,000, so they know how much is going to be the cost of repair, so in order to avoid those things with those fees they know how much is going to be the price and they adjust the price. So, we submitted the original plan, and even though I explained that to the lady, she told me that’s what they said, and you have to pay it.
Mr. Pelaez: So, I know you didn’t have the permit included and we said we wanted to do the work with a permit, and we started this discussion at least 4 months prior to you even starting the work, 4 or 5 months, I think in the summertime, the whole project as a whole for the pool, to make sure everything was covered, everything was checked, each meeting we kind of went back and forth, with all the different things to get it to a complete package done deal, and we wanted to do the work with a permit, and we asked for the cost of the permit, and you were going to go to Miami-Dade and check it all out, and you came back and assured us that this was the cost of the permit and put it in the price. So, we had like a certain budget also, and we based it off of that, I think they gave you a permit for a new pool construction which I think you’re aware of that as well, that they gave you a permit, like I say again, for new pool construction, so I think there should have been also a discussion back to them to say, this permit is wrong, the cost that we’re paying here because it’s not a new pool construction, and that’s why your permit was $2,500 versus $500.
Ms. Contento: Yes, but at that point, it was like he said, send it to review and we were like on top of the week to start, so we were trying to get the permit or at the end, we would have to pay more if we don’t complete everything that we scheduled, so at the end we had to pay more, even if we discussed it with Miami-Dade, or even if we just made a stop and discussed it with everybody, and delay everything, and regarding the plaster, I

mean if this is a commercial pool that goes under the supervision of the Miami-Dade County code, the tile is supposed to be 6”, so by code it needs to be 6”, so why are there some spaces that have 4” and others 5”, so we don’t know why that was because it was supposed to be 6”.
Mr. Pelaez: Right.
Ms. Contento: So, we can go and measure every single area, all around the pool, and measure the tile to see if it’s in the right size or not, when it’s supposed to be 6”.
Mr. Pelaez: So, I know part of the discussion was when you looked at those tiles during the phase, you had tiles that were 3”, you had tiles that were all different sizes, and they were small, so there was nowhere in the pool that had 6” of tile exposed that you could even see 6”, so what you’re saying that it would be impossible for you to put a 6” tile when you don’t even have a 6” tile there. So, the only way for you to have done it is, to take off the top layer and spend the 3 days chipping it out, that’s option number one, or you would have had to take every single tile, and there’s probably hundreds of tiles, and you guys would have had to cut each one of those tiles, let’s just say you didn’t put the 6” because it wasn’t to code, so let’s say you would have never chipped it out, so you spend the 3 days of chipping it out, and you would have done that, and you would have just replaced the tile, you wouldn’t have had to cut every single tile in the pool with a wet saw, and you know how much time and labor which is what I guess you had anticipated doing.
Ms. Contento: No, the tile has a design.
Mr. Pelaez: How would you have put the tile in if you wouldn’t have chipped it out, you would have to wet saw every tile.
Ms. Contento: No, we would have asked for another kind of tile than the one that you had.
Mr. Pelaez: Is that possible, because you had tiles that were 2”, you had tiles that were 4”.
Ms. Contento: Yes, but the thing is that one had a design, so if we cut the tile, you’re going to notice that.
Mr. Pelaez: But you would have to still spend the time to have your crew in the pool wet sawing all of those, that would have probably taken you even longer than it would have been to chip it out, it wouldn’t have been to code, and it wouldn’t have been

as nice and professional as it looks right now, and you would have had to cut every single one of those tiles, even if it’s a solid tile, it takes time to measure, go to the wet saw, cut it, put it back and go to the next one, and then you don’t have 6” all the way around.
Ms. Contento: It’s the same as that by code, it needs to be 6”, so that wouldn’t be an option.
Mr. Pelaez: Exactly, so how would you have done it then?
Ms. Contento: Ask for another kind of tile, like the solid one that you have here. Mr. Pelaez: Yes, the solid 6” is what you’re saying.
Ms. Contento: Right.
Mr. Pelaez: But even if it’s solid, it’s still not going to fit there if you don’t cut the edge out, you would have put a solid 2”, and it wouldn’t have been to code, that’s the issue. So, you spent the 3 days to chip it out to make it to code, or how long would you have spent to cut every single tile, probably even longer because that’s really detailed.
Ms. Contento: Yes, but it’s something that is out of the proposal, because in the proposal it said if we have to remove more than the 10% of the plaster there would be an additional charge.
Ms. Duque: Lina, you guys came to this Board a couple of times when we were going back, and forth with the proposal, why when you noticed this issue, you guys did not come to one of our meetings and discuss this item with the Board of Supervisors?
Ms. Contento: In one of the meetings we explained that we just removed the 10%, and if we have to remove more than the 10% of the plaster, it would be an additional cost, so removing the whole gutter area is something additional, it also said that in the estimate.
Mr. Pelaez: But cutting the tiles was included, correct? Ms. Contento: Yes, it was, but it was not an option.
Mr. Pelaez: But cutting the tiles, that’s not to code would have been included, so you would have had tile that’s not to code in the 6” tile, you would have put a 2” tile but, then you wouldn’t have been to code is what you’re saying, which is what you don’t do on a commercial pool with a permit either right?
Ms. Contento: Right.
Mr. Pelaez: So, I think just remember also budget, and the money that we had, I think the time that you saved cutting all those tiles really is significant.

Ms. Contento: But cutting those tiles wouldn’t be an option because then if you cut everything at the end, it’s not going to work, it’s not going to pass the inspection.
Mr. Pelaez: But that’s what you were going to go though, right?
Ms. Contento: No, we just tried to dig the first line or something, so this is where the tile goes, we just tried to cut from these up to here to fit the tile, but at the end when we got here, we got to the concrete and the drains were going to be on top, and the drains are not going to drain.
Mr. Pelaez: But you still had a quarter inch that you still had to put on top of what’s already existing there because by the time you put the cement underneath, or whatever you called it, I can’t remember now, and then the diamond bright you have a quarter inch.
Ms. Contento: At the end, it’s going to cover, if we cut here, and then we put the plaster, the plaster is going to go here, so then the problem is not going to be the tile, it’s going to be the drain.
Mr. Pelaez: Which is also I think part of the 4-month or 5-month process that we went through with all of this. I think that should have been analyzed, and you guys came multiple times to look at things, I mean we came back here, remember we talked about lights, and we had to remind you guys to put the thing in the proposal, so we went round and round to get it to that point.
Ms. Contento: Yes, but there’s no way to see that there’s a chunk of this size of plaster and Chic had the plaster that they removed, there’s no way to see it.
Mr. Pelaez: The bottom line is that there is no way you can put, or there were no tiles that were 6”, there was no way you could put a 6” tile to meet code in what was there right now, even if you dug a channel, you would have put 4” into the channel, let’s say hidden here, and then you would have had a 2” piece of tile, maybe even less because you would have put another quarter inch of bonding agent, and plaster up top, so you wouldn’t have even had that, and the inspector wants to see 6” tile all around, so you’re just going to tell him, I dug it into the plaster, that’s also not the right way to do it. How much time would you have spent chipping out the little channel all the way through the pool, the entire pool, to then stuff the tile in, you would have spent days, so you spent 3 days to do it right, which is probably the equivalent or maybe even a savings than having to soffit inside the channel just to put the tile, you would have had to chip out the tile, how

would you have gotten the tile out that was already existing in the channel, you would have had to chip that out, so I mean all those factors need to be taken into account, it needed to be to code, the inspector would have never seen 6” of tile.
Ms. Contento: But, as I said, there’s no way to see the size of the concrete until we remove it.
Ms. Duque: But I think removing the concrete, the point that Mauricio is making is, per code, 6” tile should have been there.
Ms. Contento: No, we can do what I said, cutting all of that but it was the drains.
Ms. Duque: But how long would that have taken you to do that which was part of the contract, how long would that have taken you to do that?
Ms. Contento: Practically the same.
Mr. Pelaez: So, exactly what I’m saying, it would have taken you the same amount of time to do it wrong, you took the same amount of time to do it right, and now you want to have a chance to do it right and it took you the same amount of time.
Ms. Duque: So, unless there are any questions from the Board, someone else was going to talk? Can you come closer so we can hear you?
Mr. Lopez: Ok, so at the last meeting I explained, I put the paper one on one, and the difference was, one thing is cheaper to the finish, and the caplet is a lot in some areas like that because the drain is up. (inaudible comment) So, in one week, 5 or 6 guys are cheaper all day for all concrete.
Ms. Duque: Ok, but the one that makes the decision here is the Board, so I would appreciate it if you would please provide this information to them.
Mr. Lopez: Ok, in the last meeting he said, some people were questioning removing all material, no, because that bond material is special for not removing all plaster in the gutter, and it’s not just remove the plaster, it’s remove all concrete because the contusion to the pool is not to code. The code says 6” in the water, the pool is not to code, and I don’t work for Miami-Dade but I need to be responsible for the pool, maybe put 4” to the tile and in the future, you have a problem with Octopool, or me, and for my security, I need to repair all of it, and in the future or later, give a proposal because I explained first, and I have bad English, but I explained the proposal is not to remove all plaster, bond material is a primer for the diamond bright for the finish, and there’s no cheaper diamond bright, all concrete is 100 or 200 bags, and 6 people it would take one

week, and the baby pool is not an easy job, so it’s not cheaper. If the material is underwater and the material cracked, you need to save the crack by the code and everything and there’s not two options, only one option, and that’s what happens because it's a big pool, that’s it.
Ms. Duque: Thank you we appreciate it. So, is there any direction from the Board? I don’t know if you have any other questions, but this is the moment for you to give any further direction. (inaudible comment)
Mr. Pelaez: It stays the same.
Ms. Duque: Ok, so I have a motion made by Mauricio to stay with the same decision that you had made before.

On MOTION by Mr. Pelaez seconded by Ms. Calero with all in favor, keeping the same decision that was made previously relating to the Octopool permit cost and the plaster removal of the gutter was approved.

Ms. Duque: Ok, so we have direction from the Board on that. So, we have another resident who would like to comment.
A resident: (inaudible comment) I’m going to talk about my residence at 23643 SW 118th Avenue, so long story short, we did a little bit of planting in front of the house right before they painted, and I was called out by Melissa Gonzalez, and I guess they had an HOA hearing that denied it, and they gave me contact information that I’m assuming is you, and I sent them all the application, and pictures and stuff and told me that I wasn’t allowed to really plant anything there, but there were plants there before. Long story short, I don’t know what the association in the beginning was using, it was before BrightView, but whatever they were putting on the plants, they completely killed it, we left it ongoing and nobody ever said anything but because we got excited that they were painting the townhouses we went ahead and did that.
Ms. Duque: Sorry, to interrupt you, this is your property? A resident: It’s the corner one, yes.
Ms. Duque: Ok, so it’s the corner, so why don’t you pass this around so the Board knows the exact location of the property?

A resident: So, before we had sent in the application it was supposed to be in front of the sidewalk, and whenever we got that done we sent it in, they only deny it because part of the plants were on the CDD property, which all we did was replant. The plants that were behind the tree are the same, but we decided to stick to the same plants and plant it in front of the tree because it was a different type of bush-looking thing and they were dying out.
Ms. Duque: So, if you go back, just so know, the plant material on those areas, the initial plant material was installed by the developer, and then those areas, which is from your wall all the way to the other wall, and down the sidewalk, like a straight line, that is your property. So, even though, and I get your point in terms of the location, it’s kind of similar to where the other plant material was, that is being maintained by the District in CDD areas. Now, when you make changes on the plant material, you have to go get with your HOA, get the architectural modification, and then I know that when that takes place, which it comes to the HOA side, and Mauricio, you will correct me if I’m wrong but, the landscape company will not maintain those areas if the plant material is changed, it’s being done by the resident. So, number one, to be able to do it, you need approval from the HOA, number two, if it is CDD property you need an approval from the Board of Supervisors if that’s the case. I’m going to tell you what has been done in the past, so you understand this is not a particular case, so in the past anyone that has a change on landscape changes on CDD property, they have requested to be removed. At some point, some of the Board of Supervisors allow an agreement for that particular property to enter into an agreement with the CDD, install the plant, or maintain the plants. This was done a couple of years ago with some properties that the landscape was modified even before those areas were transferred to the CDD, so they kind of grandfathered those areas and entered into an agreement with those specific homeowners. From the moment, any other changes on landscape or on CDD property have always been denied by the Board, just so we are on the same page, so I want you to understand that.
A resident: Understood.
Ms. Duque: So, I’m going to let the Board choose to direct this with her. Ms. Varela-Medina: It looks pretty, it does look pretty but, it’s on CDD land.

A resident: So, I would just leave the plants behind the tree alone because all I did was just replace the existing plants with the same type of plants, it would be the one in front of the tree.
Ms. Duque: Do you have a preference there before, or do you have I think on the side of the townhomes the plant material installed by the developer was the green arboricola?
A resident: It’s the same, that plant that we planted there is the same type that was behind the tree, and all we did was just replace the old ones with new ones, so we just decided to keep the same style, we went ahead and put it in front of the tree, and we did it on the other side.
Ms. Duque: Correct, you moved it from the installed rocks, you put rocks. A resident: Yes, I put rocks on my side.
Ms. Duque: And then you moved the plant material behind the tree, but I can tell you, the original plant material, and I don’t know if you’re the original owners but, the original plant material installed by the developer on the corner townhomes, it’s not only the crotons, it was like a yellowish and green color.
A resident: Any suggestions on what to do? I mean we’ve been maintaining them, and we even have a gentleman that comes by the plants being done that I’m paying monthly.
Ms. Varela-Medina: The problem is though, if the neighbors see it, they want to do it or if you move, who will then take care of it, should you ever sell the house and move somewhere else?
Mr. Pelaez: And as far as what happens is then, you have a little area and some other homeowners want to do half or the whole side of the house, like with all the plants there, so it makes it tough, so this is where we had denied doing anything in CDD land, to make it fair for everyone.
A resident: Right, so we kept it right there which is literally on the edge of our property line, we didn’t move over.
(At this point several people were talking at one time, and no one conversation could be heard)

Ms. Duque: So, those plants were, the initial plants Mauricio were with the white rocks, that was the plant material, so they moved the plant material a little bit outside close to the palm.
A resident: So, it’s like on the corner of the property basically, we didn’t go all the way over because the portion that was way over, and we weren’t going to do that.
(At this point several people were talking at one time, and no one conversation could be heard)

Mr. Pelaez: It sucks because it looks nice but, based on what we’ve done for everyone else, which is my only thing.
Ms. Varela-Medina: Be consistent.
Mr. Pelaez: And I feel bad because it looks nice, and you’re presenting us stuff, but I want to be fair for everyone that has come in here and gotten denied because maybe they’ve had, and yours might be a little bit, but maybe they had 5’ out, so it’s still on CDD property, so that’s really the issue, is that I have to be fair for everyone to stay consistent.
A resident: Ok, so what do I do, do I leave the plants behind the tree alone because they were there before, that’s my next question because the ones behind the tree, that was just to replace them on the same tree that was already there, or it was the bush.
Ms. Duque: The thing is, and I understand, but the bush that was there before, seeing that it’s the corner unit, the way the developer designed the way around it, that didn’t have rocks because you have like grass, and then the crotons and then rocks, you finish that section with rocks as well.
A resident: If I leave it with rocks, would that be fine on that side?
Mr. Pelaez: Personally, I think you remove the rocks, it was the plants there that are similar or whatever, I think if the plants are there from the developer and all that, I think it would be ok from the palm back because there were plants there from the developer, are they similar or the same?
A resident: It’s the same, that’s how it was before it was dying. Ms. Duque: Let me see the picture, Mauricio.

A resident: That’s the only thing we did, we went ahead and we removed the whole entire thing.
Ms. Duque: So, I see like maybe a concrete slab there? A resident: No, it’s just some tiles.
Ms. Duque: Ok, well just do you know that needs to be removed, and what I’m seeing right now, compared to what we have in other sections the plant material is the same one, the only thing that is not the same is, we didn’t have the bush, but it’s pretty much, and she said that the tree had died, and it’s the same plant, they just extended the same plant material. The rock section and whatever is behind that concrete slab were already removed, great, I think all of that section.
Mr. Pelaez: Can you put the fence a little bit like this way towards like the driveway, like it still falls on your property line?
A resident:  If we move them, we won’t have access, because the driveway is
here.
Ms. Varela-Medina: And did you have your roof pressure cleaned? A resident: Yes.
Ms. Varela-Medina: Did they use any kind of chlorine chemicals? A resident: I’m not sure.
Ms. Varela-Medina:  Because when we had ours, the first time done like 2 or 3
years ago, our hedges died too.
A resident: Well, this is the first time we pressure-cleaned our roof.
Ms. Varela-Medina: We fertilized them and everything, and they recovered, but the last time we had it pressured cleaned, we told them to cover it before, otherwise, everything that runs down from the roof and hits the hedges is going to die again.
A resident: Since we moved in, this is the first time we pressured cleaned. (inaudible comment)
Ms. Varela-Medina: Ok.
Mr. Pelaez: So, I think from the palm back we’re good.
Ms. Duque: So, the direction from the Board is everything from the palm outside to the road, and inside the palm section you can keep.
A resident: Ok, sounds good.
Mr. Pelaez: From the garage line, you can keep whatever is there.

A resident: Ok.
Mr. Pelaez: And the HOA is working on the parking, just so you know.
Ms. Duque: Ok, thank you so much. Are there any other additional comments?

TENTH ORDER OF BUSINESS	Adjournment
Ms. Duque: Not hearing any, a motion to adjourn will take place.

On MOTION by Ms. Varela-Medina seconded by Mr. Pelaez with all in favor, the meeting was adjourned.