MINUTES OF MEETING PALM GLADES
COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the Palm Glades Community Development District was held on Tuesday, November 9, 2021 at 6:30 p.m. at the Silver Palms by Lennar Clubhouse, 23770 SW 115th Avenue, Miami, Florida.

Present and constituting a quorum were:

Mauricio Monserrat Bryant Xavier George Monserrat Julie Medina

Chairman Assistant Secretary Assistant Secretary Assistant Secretary

Also present were:

Juliana Duque Andressa Hinz Philippi Scott Cochran
Monica Henning Andrew Sherman Several Residents

District Manager
Governmental Management Services District Counsel
Clubhouse Director
KWPM
(via teleconference)

Segment I:
FIRST ORDER OF BUSINESS	Roll Call and Pledge of Allegiance
Ms. Duque called the meeting to order, called the roll and the Pledge of Allegiance was recited by all who attended the meeting.

SECOND ORDER OF BUSINESS	Approval	of	Minutes	of	the
October 19, 2021 Meeting
Ms. Duque: The next item is the approval of the minutes of the October 19, 2021 meeting. This is the moment to present any additions, corrections, or deletions to those. If there are none, a motion to approve them will take place.

Mr. Cochran: I'm sorry, I have a couple of corrections, on page 4 under the supplemental engineer's report, about halfway through that paragraph, it says, "the estimate costs", it should be "estimated costs".
Ms. Duque: And that's under Mr. Hernandez?
Mr. Cochran: Yes, it's like the fifth line down, in the middle of the line. Ms. Duque: Ok, and it should be "estimated".
Mr. Cochran: Yes, and then the bottom line on that page where it says 28 units, it should be 29 units.
Ms. Duque: 29 units, yes.
Mr. Cochran: Then one other one, on page 17. Ms. Duque: Ok.
Mr. Cochran: Under Mr. Cochran, the third line on the page, instead of "looky" it should say, "look if'
Ms. Duque: Ok, look if, got it. Mr. Cochran: That's it.
Ms. Duque: Thank you so much. Are there any other comments? Not hearing any, a motion to approve them with those changes will take place.

On MOTION by Mr. Xavier seconded by Mr. Monserrat with all in favor, the Minutes of the October 19, 2021 Meeting with the indicated changes were appro_'{_E}d.

THIRD ORDER OF BUSINESS	Ratification of:
A.   Absolute Bill of Sale
8.    No Lien Affidavit
Ms. Duque: The next item is the ratification of the absolute bill of sale and the no lien affidavit. I will ask the Board of Supervisors to go to that section, which is section 3, the following tab after your minutes. Tab A is the absolute bill of sale, and we are missing exhibit A, so I have included that document in your package, if you open it and go to exhibit A, which is the legal description and I would like to thank Scott for that, it seems we made a mistake when we included the documents. Then for the no lien affidavit, the exhibit that is attached to the no lien affidavit is the incorrect exhibit, but I

have attached the set of documents that should be the exhibit for that particular document. So, unless there are any questions about those, remember it was already presented, it was part of the process, and it was presented to the Board of Supervisors at our last meeting, we just like to bring those back for ratification, so motion to ratify them will take place.

On MOTION by Mr. Xavier seconded by Ms. Medina with all in favor, ratifying the Absolute Bill of Sale and the No Lien Affidavit were approved.

Ms. Duque: Let's move to our workshop section.

Segment II: Workshop Section:
(The Board had a workshop meeting at this time to discuss the following items. No actions were taken)

Discussion of Tree Issues on Miami-Dade County Right-of-Way
Discussion of Parties at Miami-Dade County Parks
Residents Request
Discussion of Delta Five Security Agreement
Discussion of KWPM Clubhouse Management Agreement

Segment Ill:
FOURTH ORDER OF BUSINESS

Authorization or Approvals Requiring Board Action for Items Discussed During Workshop

Ms. Duque: So, we are back to our regular meeting and Segment Ill which is,
authorization or approvals requiring Board action for items discussed during the workshop section, and before we I go to that, I have a resident, do you have  a question?
A resident:  Yes, I just have a quick question for you.  I moved in about a year ago and for some reason I've been fighting for a light pole for the past year,  and they put the light pole 5 steps from my front door.  I went to FPL, I went to Lennar, Lennar told me to come here and talk to you guys.

lights.

poles.

Ms. Duque: That has nothing to do with the COD, we are not responsible for the

A resident: They said you guys were in charge of designer light poles.
Ms. Duque: The District does not design the light poles, we do not install light

A resident: Where they put the light pole, it's a streetlight on my front door. Mr. Cochran: Can I see it?
A resident: Sure. I've been fighting this for a year already, I went to FPL for 6

months, and FPL told me, no it's Lennar, and I went to Lennar for 6 months and they just sent me an email a couple of days ago, they said it was COD, so I'm just trying to see if it's with you guys before I go back to Lennar.
Ms. Duque: Who from Lennar sent you to us?
A resident: I have the email, I don't deal with them directly.
Ms. Duque: Ok, I'm going to provide you with my business card, and if you could please forward that email to my attention, I would greatly appreciate it. I'm sorry we cannot help you with that, but the COD is not responsible for the lights, we do not install the lights and we do not maintain the lights.
A resident: It's actually two people from Lennar, Francis Brown and Vincent Leonard.
Ms. Duque: If you could please forward that to my attention.
A resident: And I'll send you a picture of it as well, perfect, I appreciate it, thank
you.
Ms. Duque:	It's my pleasure.	So, let's move forward, the next item is
authorization or approvals requiring Board action for items discussed during the workshop section. So, the first item that we discussed was the roads and the right-of way, and the mailboxes located in some of the COD areas, so the direction from the Board is that Scott and myself will work and try to dig up a little bit more about who is the responsible party for the right-of-ways and we'll bring that back to the Board of Supervisors attention hopefully during our meeting in January. I will not promise this before, once again, we talked about it and this is going to be a lengthy process, so we want the Board of Supervisors to be patient. The other item is the mailboxes' location,

this perhaps is an item that I can start working with Scott on, we need to make sure the HOA and the COD have an agreement. It's very important once again, to state that the District is not responsible for the mailboxes, we are not responsible for the area, we do not maintain that specific area, and the District does not insure any of those  areas either.  The next item that we have is, we discussed parties at Miami-Dade County parks. Once again, and as it was mentioned during the workshop section, I received an email from Eduardo Martinez, and he is the supervisor with Miami-Dade  County Parks in this specific area, he's actually the manager. He stated that bounce houses are not allowed and amplified music is not allowed at those parks.   Anyone that would like to use the parks, they need to contact Miami-Dade County directly. The COD has no say about this and Delta Five, the security company cannot enforce any of those rules that are not COD rules. Once again, it's very important to mention, Delta Five also has an agreement with the HOA and that's a separate agreement.  We're talking about the COD, we're talking about COD procedures, and Miami-Dade County parks. I'll make sure I pass all of this information on to Delta Five, as well as to the HOA. The next item we talked about is, we have direction from the Board for the District engineer to visit the area where we're having some drain issues, in a particular home at the west side of the community. We'll make sure to bring those findings back to our next meeting. We discussed also that Delta had an agreement, it was directed by the Board  of Supervisors to reach out to Delta Five, perhaps remove the fourth vehicle, and make sure we bring the fees for their salary up, we will not, but Delta Five, so we need  to make sure we have a meeting with Delta Five and if there is anything for us to amend in terms of the contract we will do so. If you allow me, I would like to once again, perhaps the Board will direct Mauricio to work with myself, since he has been working on this particular agreement with me, so if you agree, because we need to have a meeting with Delta Five, Mauricio and I can represent the District if you're ok with that. The next item that we have is, we spoke about the KW Property Management agreement, as per the conversations we had with Andrew, the Board of Supervisors agreed with option #3 presented but, they have requested for the annual management fees to be lowered by
$4,000. They do not agree with the 3-year commitment, so Andrew, please reach out to Caplan who mentioned this to him or to any of the partners, and if they agree with this,

then we'll move forward with it, and if not, then the Board has requested for any of those partners or Caplan to be present at the next meeting. The next item that we have is, we discussed moving the hard copies to digital, and Monica presented a proposal from Advance Business Technology, but the Board agrees to bring that back to our next meeting and to hold off so that Scott can take a look into all of the necessary compliance with the Statutes and also the administration relations. The next item is I will need a motion from the Board to approve movie night in the amount of $350.

On MOTION by Mr. Xavier seconded by Mr. Monserrat with all in favor, authorizing staff to move forward with movie night in the amount of $350 as discussed during the workshop section was approved.

Ms. Duque: I will also need a motion from the Board to approve the mega party events proposal for the holiday party, a not to exceed $3,660 and authorize District staff to draw up the agreement.

On MOTION by Mr. Monserrat seconded by Mr. Xavier with all in favor, accepting the proposal for the Mega Party Events Holiday Party, not to exceed $3,660 and also authorize District staff to prepare the agreement as discussed in the workshop section was approved.

Mr. Pelaez: I think when we were talking about it, I don't know if I threw you off, but we were talking about the things, and the DJ, but I think I threw you off, that we didn't talk about the DJ. To have a DJ included, is there a separate price for that, for the events we have?
Ms. Henning: I apologize I wasn't there but, I did have one quoted though, just one second.
Ms. Pelaez: Is it the same DJ we always use?
Ms. Henning: It is, it's the same one that we had for Halloween as well, let me see, sorry just one second.
Mr. Pelaez: We can come back to it if you want? Ms. Henning: Yes.

Ms. Duque:  More or less how much we have spent for the DJ, because the Board directed me to make a motion for $500 for decor, maybe we can do a not to exceed amount for the DJ and the decor, like about $400 do you think?
Ms. Henning:  Typically, it's $500 or $550, and let me just confirm that, I'm so sorry it's taking so long to find that.
Ms. Duque: So, while Monica looks for that, we did talk about another proposal from Moe's Party Rental for chairs and tables for the holiday party in the amount of
$179, so I'll need a motion from the Board to approve it.

On MOTION by Mr. Xavier seconded by Mr. Monserrat with all in favor, accepting the proposal from Moe's Party Rental for the holiday party in the amount of $179 as discussed during the workshop section was approved.

Ms. Henning: Ok, the DJ is $600.
Ms. Duque:   Ok, so not to exceed $1,200 for the DJ and decor, so then I will need a motion not to exceed $1,200 for the holiday decorations and the DJ for the holiday party.

On MOTION by Mr. Xavier seconded by Ms. Medina with all in favor, authorizing a not to exceed amount of $1,200 for holiday decorations and DJ for the holiday party as discussed during the workshop section was approved.

FIFTH ORDER OF BUSINESS	Staff Reports
Ms. Duque: Let's move forward, next we have staff reports, attorney.

Attorney
Mr. Cochran: I think we covered a lot of it in the workshop, other than that, I did revise the draft notice for the public hearing that will be on December 14th, the rules hearing that we discussed at the last meeting, so we'll have that, and then I will be working on all the other stuff that we talked about in the workshop.
Ms. Duque: Thank you so much Scott.

Engineer '
Ms. Duque: Nothing to report under the engineer.

Club - Monthly Report
Ms. Duque: Clubhouse manager's report, Monica?
Ms. Henning: Ok. For this past month we can take a look at the operations and facilities management as far as what was recorded, we were clearly very busy between Chandler Contractors and also maintenance items, we have taken care of quite a few projects. A main undertaking which actually we have just wrapped up at the end of last week, which was the cleanup of the Halloween decor, so that has all been removed. Then any little repainting, retouching of the lobby and such have also been taken care of as well. As far as for club updates and projects status, we are continuing to make headway on the storage shed on the north side of the property. I'm still working closely with Chandler Contractors on that. We did complete the fitness addition in the annex area, we're getting a lot of really great feedback from the residents, they're so excited about all of the different equipment that we've added in there. I see it getting used very heavily, so thank you so much to the Board for that, they're very pleased. The tiling of the offices is also completed as well, for storage offices and also, I believe the HOA area was completed as well, and they look great. All of our storage has been reorganized in there, we took that time to basically streamline some stuff and get things in order, so we're doing well there. As far as value optimization and recommendations, we did actually already replace the garbage disposal, so that's been taken care of, and like we discussed in the workshop section, we'll continue just discussing that digital filing. For hospitality and social events, we had pumpkin carving night on Friday, October 8th and it was a huge turnout, a lot of families were here to enjoy it. We saw some really cool pumpkins and some really great designs, both ones that were followed from the stencils they were given, and also those that were very creative and thought up on their own, and some photos are in there.   Of course, we had many more, and actually Julie was there as well with her daughters, so it was a really good time. It was also surprising to hear how many of our parents had never carved pumpkins before, so this is actually the first time enjoying it with their children, so that was pretty cool. Then

we also had our Halloween bash on Friday, October 29th, it was a huge turnout and we had so much fun, both in setting everything up, the very spooky decor and kind of spooking the residents as well, but also just being able to see them all come out in their costumes, it was a lot of fun, and you can see some of the photos there. Everything again was really well organized, we had some volunteers that just helped us with getting the crowd through the area and such, and Delta Five also was a huge help as well at the front door keeping things organized, so a huge thank you to all of them, and we'll also have some more photos to come too. I'm going to work with the HOA to get a lot of them in the newsletter.
Ms. Duque: I would also like to thank the HOA and the clubhouse, the decor was incredible, and very professional, it was incredible, and I saw you during the process while you were doing it, so kudos to all of you, it was a great job.
Ms. Henning: We certainly could not have done it without HOA, so a huge thank you to them too in addition to our team, it was a lot of fun to put on and we're already throwing around ideas for next year, so it should be good.   For this month, we don't have any events, we're taking a break to prepare for the December events. Coming up in December we'll have movie night, Friday December 3rd and then also the holiday party for the residents it will be Friday, December 17th, and that's all I have.
Ms. Duque: Thank you so much Monica.

Field Manager - Monthly Report
Ms. Duque: Let's move forward to field report, Andi.
Ms. Hinz Philippi: Alright, well I don't have much to say, besides when I did my inspection, I got soaking wet as you can see from the pictures. When I stepped out of the car, it started pouring so I was taking pictures with the windows down, and I was soaking wet. So, these were not my best pictures but, it was an effort. So, everything looked good, I had a couple of things that I mentioned to Nick but, it was just like some weeds, and some things that we saw. They are working on tree trimming and palm pruning, it's still going on because you guys know how much rain we had, so they are still going, and this is a huge project here, but they are tackling everything at once, so that's good. You can see that they're cleaning the lakes.
Ms. Medina: Was the duck removed?

Mr. Xavier: The duck was removed by the flock of buzzards that devoured it.
Ms. Duque: It's important to mention that we do not clean the lakes every day, only once a month, so the residents need to be very conscious of that. It's also a mix of plastic bags, people don't like their Styrofoam plates, it's a lot. Then someone else decided to throw the palm leaves in the lake, so it's just a mix.
Ms. Hinz Philippi: .Alright, so the reports are attached with the inspections and also for the pest control, the quality site assessment, and if you guys have any questions on that, let me know and if not, that is all I have.
Mr. Pelaez: And you check the entrance, the last entrance at 240th or something when you first come in, that median, I think the tip of it, the landscaping needs to be addressed. The last time I look at it, it was kind of bare there.
Ms. Hinz Philippi: Which one?
Mr. Pelaez: It would be the last entrance at 242nd.
Ms. Duque: Yes, that's the one where the car accident was. Mr. Pelaez: Yes, that right there.
Ms. Duque: So, we did a drive by recently Mauricio, and actually nothing was reported to us, but it seems like another car perhaps went through the area, so what Nick is going to do, he's actually going to remove all of the plant material, he's going to add turf, and we're going to give it the same look that some of medians had, which would be the agave, so we might have to keep it clean.
Mr. Pelaez: Ok.
Ms. Hinz Philippi: That's all I have, is there anything else? Mr. Pelaez: No.

COD Manager
Ms. Duque: Ok, so let's move on to COD manager, I have reported everything that I needed to report.

SIXTH ORDER OF BUSINESS
Approval of Check Register
Balance and Income Statement

Financial Reports

Ms. Duque:   Let's move forward to financial reports, tab A is approval of the Check Register, and tab B is the Balance Sheet and Income Statement. Unless there are any questions about those, a motion to approve them will take place.

On MOTION by Mr. Xavier seconded by Mr. Monserrat with all in favor, the Check Register, Balance Sheet and Income Statement were approved.

SEVENTH ORDER OF BUSINESS	Supervisors	Requests
Audience Comments

and

Ms. Duque: Are there any Supervisors requests? Not hearing any, are there any audience comments, anyone from the audience? Not hearing any.

EIGHTH ORDER OF BUSINESS	Adjournment
Ms. Duque: A motion to adjourn will take place.

On MOTION by Mr. Xaviernded by Ms. Medina with all in favor, the meeting W):lS  adjourned..

Secretary I Assistant