MINUTES OF MEETING PALM GLADES
COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the Palm Glades Community Development District was held on Tuesday, March 8, 2022 at 6:30 p.m. at the Silver Palms by Lennar Clubhouse Silver Palms, 23770 SW 115th Avenue, Miami, Florida.

Present and constituting a quorum were:

Mauricio Pelaez Julie Medina Zuzer Calero

Also present were:

Juliana Duque Andressa Hinz Philippi Jesus Lorenzo
Scott Cochran Monica Henning Sergio Silva
Arif Hosein Wendel Chandler Several Residents

Chairman Assistant Secretary Assistant Secretary

District Manager
Governmental Management Services Governmental Management Services District Counsel
Clubhouse Director KWPM
Resident
Chandler Contractors

FIRST ORDER OF BUSINESS	Roll Call and Pledge of Allegiance
Ms. Duque called the meeting to order, called the roll and the Pledge of Allegiance was recited by all who attended the meeting.

SECOND ORDER OF BUSINESS	Organizational Matters
A.	Consideration of Appointment of Supervisor to Unexpired Term(s) of Office - Seat #5 (11/2022)
B.	Oath of Office for Newly Appointed Supervisor(s)
C.	Election of Officer(s)
Ms. Duque: The next item is the organizational matters, once again I would like to remind the Board of Supervisors that we have an open seat, seat #5 for the

unexpired term of office expiring in November, 2022.	Is there anyone that the Board would like to appoint at this moment?
Mr. Pelaez: Not at this time.
Ms. Duque: Ok, so since we don't have anyone, let's move to the next item.

THIRD ORDER OF BUSINESS	Approval	of	Minutes	of	the
February 8, 2022 Meeting
Ms. Duque: Let's move forward to item No. #3 which is the approval of the minutes of the February 8, 2022 meeting. This is the moment to present any additions, corrections or deletions to those minutes. If there are none, a motion to approve them will take place.

On MOTION by Mr. Pelaez seconded by Ms. Medina with all in favor, the Minutes of the February 8, 2022 Meeting were approved.

FOURTH ORDER OF BUSINESS	Ratification of:
A.	Seventh Amendment to Agreement Landscape Maintenance Services with BrightView Landscape Services, Inc.
B.	Second Amendment to Clubhouse Management Agreement (Club Silver Palms) with KW Property Management & Consulting, LLC
Ms. Duque: The next item that we have is the ratification of two agreements, I'm going to read them both and unless there are any questions, I will ask for a motion to ratify both of those agreements. The first one is the seventh amendment to agreement landscape maintenance services with BrightView Landscape Services, and the other one is the second amendment to clubhouse management agreement, club Silver Palms with KW Property Management & Consulting, LLC. Unless there are any questions about those two agreements, a motion to ratify them both will take place.
Mr. Pelaez: Have we received the $4,000 yet? Ms. Duque: No, not yet.
Mr. Pelaez: Is that in process? Ms. Duque: Yes.

On MOTION by Mr. Pelaez seconded by Ms. Calero with all	in	favor,	ratifying	the	Seventh	Amendment

Agreement	Landscape	Maintenance	Services

to with

BrightView Landscape Services, Inc. and also the Second Amendment to Clubhouse Management Agreement, Club Silver Palms with KW Property Management & Consulting, LLC was approved.

FIFTH ORDER OF BUSINESS	Discussion of:
A.	Arif Hosein Member Suspension
Ms. Duque: Let's move forward with item No. 5 which is the discussion of, and the first one Arif Hosein member suspension, and I think we have Arif with us today, how are you doing Arif?
Mr. Hosein: I'm excellent, and yourself?
Ms. Duque: I'm doing great, thank you so much, we're happy to have you with us today.
Mr. Hosein: Thank you.
Ms. Duque: So, I will let Monica present a little bit of feedback about this item so that the Board is aware of the suspension and then we'll let Mr. Hosein present to the Board, just so the Board knows and it's attached to your agenda, I received an email from Arif and he was requesting access to the clubhouse once again. The membership of Arif was suspended by the Board of Supervisors.
Ms. Henning: Ok, I know that some of the Board is familiar with this, we had some incidents in the middle to the end of 2021 with Mr. Hosein and at that point they were back before the Board, and the Board had made a decision to suspend, and then at that point the suspension was extended an additional time, and then at that point the Board reviewed once again as well, and determined that they would go ahead and have it be effective indefinitely. I know that at the two Board meetings the opportunity to appear was available to Mr. Hosein, he did not have time, but of course he's here today, so at this point he's able to of course speak with the Board in regards to the suspension that has currently been in place.

Ms. Duque: Thank you so much for that Monica. Are there any questions from the Board?
Mr. Pelaez: Not at this time.
Ms. Duque: Anything that anyone would like to include at this moment? Mr. Pelaez: Not at the moment.
Ms. Duque: So, Mr. Hosein?
Mr. Hosein: Well, one day I was surprised, I believe it was a Wednesday or it was a Thursday, I got a letter saying that I was suspended for speaking to one of the employees inappropriately. I had no recollection of this incident because I was here on Monday, I was here on Tuesday, I believe I didn't come on Wednesday, and on Thursday when I was about to show up, I got this letter at my doorstep. So, I immediately came to the clubhouse, I know I tried calling to ask hey, what is this about, I was here on Tuesday, I was here on Monday, and no one said anything. I have no recollection of saying anything inappropriate to anyone, then I get a letter on Thursday. So, I came to the clubhouse, I asked Monica what is this about, she says you can't be here, I leave the clubhouse. Then on the 12th I believe, I get another letter saying that I'm suspended because I threatened and I insulted one of the workers again. So, for me it was shocking, I was here on Monday, Tuesday, I stayed home on Wednesday, I got a letter on Thursday, and when I came to the clubhouse to see what it was about, Monica said I can't be here. I left and never came back. I didn't show up at any of the meetings because it was a bit confusing, and I had a lot going on in my mind, and I come here for the relaxation so you know I just didn't feel like coming anymore. Some time past, I spoke with some residents, and they told me, why don't you come back to the clubhouse, we kind of miss you. So, it's my understanding that we've been paying our monthly fees so I feel like, I haven't been here 7 months and I want to dispute why the whole allocation, one, I don't remember saying anything to anyone, and two, I didn't threaten and insult Monica, so I'm suspended because of hearsay, and I haven't had the time to defend myself, because I thought the allegations are just ridiculous. So, now I'm here, I want to find out exactly what's happening, what's been said, or what the allegations are against me, that's what I want to find out.

Ms. Duque: Mr. Hosein before you continue, I would like to make the statement that you have had the opportunity to present to the Board before, because there were letters sent to your attention that indicated that day of the meeting, as well as the opportunity for you to send an email to myself, and you sent the email.
Mr. Hosein: I'm sorry, go ahead.
Ms. Duque: Which is the email in those letters that stipulated that you could have reached out to the District manager, which is myself, which you actually did on, let me tell you the exact date. You actually did on February 18th, that you sent me an email, but prior to that you had never reached out to me, and the letters that were sent to your attention said that you could have that opportunity, and you were also given an opportunity to come to the meetings and appeal to the decision being made. So, I just want you to state that because we do have a copy of the letters, and the letters were sent to you via certified mail.
Mr. Hosein: The letters said that I had to email you in order to appeal, do you understand for legal reasons I didn't want to email anyone at that time. That's what it said, it said I was banned from the clubhouse, it said the police came to the clubhouse, that's what the letter said, that's why I didn't come to the clubhouse. The letters that you sent me said that you guys called the police on me, so that's why I did not come to the clubhouse, for legal reasons I did not want to email you because I was just confused, the police, allegations against me, I didn't come. Now, I'm in a better space, I have a better understanding of the situation, and yes, we've been paying for this, I've been denied access, I don't have the clear reason why I have been denied access so now I just want to find out, like what did I say.
Ms. Duque: Monica, please let Mr. Hosein know according to the letters what was the reason he was denied access.
Ms. Henning: Would you like me to read the letter? Ms. Duque: Yes.
Ms. Henning: Ok. It says, dear clubhouse member, on Thursday July 29, 2021, a notice of suspension was mailed to your residence related to an incident that occurred on Monday July 26, 2021 involving your violation of the clubhouse rules and regulations. The period of suspension was 14 days and was effective beginning on July 29, 2021.

You did not submit a request to be heard in writing to the District manager at any time prior to the meeting of the Board of Supervisors of the Palm Glades Community Development District on August 10, 2021, and you did not appear on August 10, 2021 at the Board meeting. On Tuesday, August 10, 2021 at the Palm Glades COD Board meeting, the District manager, along with the Board of Supervisors reviewed all information regarding the reported incident that occurred. On July 26, 2021 another reported incident in which you again insulted and threatened a different member of the clubhouse staff on July 29, 2021, the necessity of the clubhouse staff members contacted the Miami-Dade Police Department on both occasions and your prior violations of the club rules and regulations which have resulted in two previous suspensions and determined that effective Wednesday, August 11th the suspension of your full access to Club Silver Palms facilities for the violation of the club rules and regulations would be extended for an additional period of 36 days, up through and including September 15, 2021. On Wednesday, August 11, 2021 a notice of suspension extension was mailed to your residence related to the July 26, 2021 incident involving your violation of the club rules and regulations. The extended period of suspension is 36 days and was effective beginning on August 11, 2021. The August 11, 2021 notice advised you that the length of suspension as extended was subject to further extension up to and potentially including a permanent suspension of your full access to Club Silver Palm facilities. You did not submit a request to be heard in writing to the District manager at any time prior to the Palm Glades COD Board meeting on September 14, 2021, and you did not appear at the September 14, 2021 meeting. On Tuesday, September 14, 2021 at the Palm Glades COD Board meeting, the District manager, along with the Board of Supervisors again reviewed the information regarding the reported incident that occurred on July 26, 2021, another incident in which you again insulted and threatened a different member of the clubhouse staff on July 29, 2021, the necessity of clubhouse staff members contacted the Miami-Dade Police Department on both occasions and prior violations of the clubhouse rules and regulations which have resulted in two previous suspensions and determined that Wednesday, September 15, 2021 the suspension of your full access to Club Silver Palms facilities for violations of the club rules and regulations specifically, sections 3.3,

8.1	, 8.1.2 and 8.1.3 will be extended indefinitely. Should you require any other information, please feel free to contact the District manager at jduque@gmssf.com, sincerely Club Silver Palms Management on behalf of the Board of Supervisors, Palm Glades Community Development District.
Ms. Duque: Ok, thank you Monica. So, I don't know if the Board is clear with the documentation that was sent to Mr. Hosein. Once again, Mr. Hosein, I think that documentation specifies the reason for it, the dates that you could have, as you are doing it today, appear to those meetings and the same thing that you did on February 18th, you could have done it the first time you received your first suspension letter, so I just want that to be clear, and I want to make sure that the Board understands that process as well. We do follow due process, we do not suspend residents without a notice, or without a resident being able to be heard by this Board, so that's the process that actually takes place. So, I don't know if the Board has any questions, or if you would like to comment to Arif, I don't know Arif if you would like to add something else?
Mr. Hosein: So, basically, it's up to the Board to decide whether I can come back to the clubhouse?
Ms. Duque: Your statement is correct, yes. Mr. Hosein: Ok, and the Board are?
Ms. Duque:	The Board members that you have in front of you are, Mauricio Pelaez, you have Zuzer Calero, and you have Julie Medina.
Mr. Hosein: So, it's just 3 people?
Ms. Duque: There is a total of 4 Board of Supervisors, today we have only 3 of them present.
Mr. Hosein: Ok, so Mauricio, who is the next person? Ms. Duque: Zuzer, and Julie.
Ms. Hosein: Ok, so Zuzer and Julie, the initial person who decided that I should be suspended is the District manager?
Ms. Duque: No, the suspension was done by the Board of Supervisors.
Ms. Calero: All of us.
Mr. Hosein: Ok, and even though I've been suspended, I haven't been using the clubhouse and I'm still paying for it, correct?

Ms. Duque: Yes, that's your obligation, you are correct.
Mr. Hosein: Ok, so you can take it from me, and not giving back to me basically, and that's ok because that's you, correct?
Ms. Duque: No, that's not what I'm saying, Arif.
Mr. Hosein: Well, I've been paying and I don't have access to it, and basically my access is determined by these 3 people and somebody else, and I'm saying that I dispute the fact that I haven't spoke to anyone inappropriately, I didn't threaten or insult anyone, and I feel like I'm being victimized because I don't feel like this is fair. I mean, you guys can make the decision, but I just don't feel like your process is fair, I feel like I've been victimized, do you understand what I'm saying?
Ms. Duque: Oh yes, I totally understand what you're saying.
Mr. Hosein: Ok, so I understand that it's out of my hands and the decision is in your hands, I accept that, but you guys have been taken from me, and I just want you to know that the decision is up to you, have a good night.
Ms. Duque: So, for the Board of Supervisors, please let me know how you would like to proceed.
Mr. Pelaez: At this point, I can't change the decision personally, I mean I think this history has been a long time in the making. I don't think he presented enough tonight to change that and I can't change my decision at this time.
Ms. Calero: Same. Ms. Medina: I agree.
Mr. Cochran: And just for the record, I was just going to point out that in the rules it specifically says that suspension of privileges does not impact the members responsibility to pay the dues for the club as part of the assessment, so that's something that's explicitly derived from the rules.
Mr. Pelaez: I think he came in very aggressive tonight on the conversation and I think that's the same character, the same attitude that's been in that file, and that would continue, so I haven't seen any change, at least for me.
Ms. Duque: Alright, so I still have the same motion from the Board to continue with that same suspension. Scott, do we need to send any follow up letter about this, or is it not necessary?

Mr. Cochran: No.
Ms. Duque: Ok, permit.
Mr. Pelaez: But I'm glad about the email, and you put it on the agenda and gave him the opportunity, I think that's important.
Ms. Duque: But Mauricio, it's important to know that he had that opportunity to respond to that first letter, because the first letter that he received was a letter that said, this is what we found, you are in this violation, you have the opportunity to reach out to the District manager, and present to the Board of Supervisors pretty much your case, and that's what we did. That's the process, and he was not suspended before, he was suspended after this was brought to your attention and you discussed this item.
Mr. Pelaez: Right.
Mr. Cochran: And I remember the Board considered the report, and I can't remember if there was a police report, but definitely a report from the clubhouse security, from the security personnel about staff, and I think a police report as well, so the specific allegations were considered at the time, and what he did kind of today was like coming 6 months late for a trial, more or less.
Ms. Duque: Right.
Mr. Cochran: Because the letter that Monica read was sent back in September too, so even that was 5 months ago.
Ms. Duque: So, there is nothing else that I need to do at this point. The direction from the Board is the same motion that you guys made, so nothing else for us to do.

B.	FY23 Proposed Budget
Ms. Duque: The next item is fiscal year 2023 proposed budget, so we discussed this item already, so unless there are any questions from the Board, I would just like to bring it back to your attention in case you have any questions or you have any concerns about it, we can discuss it again. We also give this opportunity to the community, in case anyone, any resident, any member of the clubhouse would like to come and perhaps question or kind of better understand the budget, how we utilize our funds, so that's pretty much why this proposed budget is here again. Once again, you approved this proposed budget during our last meeting, and are aware publishing to adopt the

budget which is going to be in April. So, unless there are any questions, we can move forward with the next item.

SIXTH ORDER OF BUSINESS	Staff Reports
Ms. Duque: Let's move forward to staff reports, attorney, Scott, anything that you would like to report?

A.	Attorney
Mr. Cochran: Just that I sent the draft yoga agreement to Monica and Juliana earlier today. I did get the documentation regarding the copier/printer and I'll be working on trying to finalize that agreement as well. I did look some more into the issue of the right-of-way portion but, I'm suggesting that next month, I think that would be better, but that's all I have to report tonight.
Ms. Duque: Thank you so much Scott, I appreciate it.
Mr. Pelaez: Can we talk to him really quick about the rules, really quick about the thing, I have a couple of questions.
Ms. Duque: Sure.
Mr. Pelaez: So, part of the issue is obviously when they rent the grand room, there's been a couple of incidents where they leave the room and never clean up. So, part of the rules, or there's some discussion in the rules saying, there's a $20 clean up fee, etc.; well the mess, it's 2 hours cleaning up and that cost them $40, so $20 doesn't even really cover the costs. So, I know there's some discussion around the rules saying that the club manager can adjust it, or adjust the rules, but I would like some feedback on the amounts, if not I would like to see the process to be able to change those amounts, because $20 doesn't even cover the cost. So, I'm not sure, I had circled a couple of areas, you'll probably have to look over it.
Mr. Cochran: So, unfortunately as far as fees, or dues, or any kind of charges that you're going to be imposing, those do have to go through the formal rulemaking process, either to modify them or make new ones, or whatever. So, it's something we can do, butit's just something that has to go through the same rulemaking process that we do anytime we do like a rules amendment or adopt new rules. So, I would suggest depending on how acute of a need that is, just because of the cost and the time

investment of doing it, it just makes sense, if there's anything else that you guys think that you might want to revise or tweak in the rules, depending if there's been any other situations that come up that have been unclear or whatever, I would just suggest maybe taking a little bit of time and kind of go through them and see if there's anything else, and if you think any of the other costs need to get revised, I mean obviously a lot of them were set back years ago, so obviously the cost of living and other expenses have risen since then, but it's perfectly fine legally, you can literally just make that one change if that's what you want to do. I'm just saying because you have to pay to advertise it, have a public hearing and allow the time, it's usually better to batch things together if you can.
Mr. Pelaez: Alright, so I guess what we'll do is for the next meeting send you the email with our comments like we usually do, right?
Ms. Duque: Yes, and Monica please distribute that to all of the Supervisors, individual emails, do not reply to all please, and then check to see if you have any questions or would like to modify anything in those rules so we can go though the rulemaking process. Then Monica, we need to advertise, there's a 29 day and a 28-day advertisement, so we need to make sure we follow up promptly.
Mr. Pelaez: My last question also is, do we need to have some type of waiver, like a blanket waiver that covers all these events that are happening here at the club that Monica puts on in general, if someone trips or falls to any of these things?
Mr. Cochran: You certainly can, I know we had those for the vendors for like the zumba classes and the yoga classes, and those kind of things, there is like a waiver form that we do with those. To my knowledge, there isn't kind of a general one for events, but we could certainly do that, if we just make it generic or general as far as description of the event so that you don't have to fill in the blanks or do one every event, it can just be I guess a general one but, that's certainly something that we could do.
Mr. Pelaez: I think that would be a good idea if you guys are on board with it, we have kids playing and something happens.
Ms. Calero: I agree. Mr. Pelaez: Ok.
Mr. Cochran: Sure.

Mr. Pelaez: Thank you.
Ms. Calero: I thought at one point we had something. Mr. Pelaez: It was for COVID.
Ms. Calero: Ok, it was in the COVID that we had to sign in before coming in. Mr. Cochran: Yes, there was one for COVID as well.
Mr. Pelaez: That's all I have.
Ms. Duque: Perfect, thank you so much Mauricio.

B.	Engineer - Discussion/Updates on Stormwater Management Needs Analysis
Ms. Duque: Let's move forward to engineer report. So, under the engineer report, we have discussion/updates on the stormwater management needs analysis. So, for the Board of Supervisors there is a new law that just passed which is 2021-194, that law supports this Chapter and actually now directs municipalities and governmental entities and independent Special Districts like the Community Development Districts to kind of develop a program or a stormwater drain system program, and we need to do a 20-year developed program. So, that's new, it's something that we have new in the law, this is not something that we had worked on before, it seems to be stricter for governmental entities in terms of big municipalities, not as much as for the Community Development District but, still we do have to go through with this process. Now, the first report that we need to do, we need to submit that over to the county which is Miami­ Dade County by June 30, 2022. Now, the county will submit that report together with their own report to the DEP, which is Department of Environmental Protection, they need to do that by July 31, 2022. Why it's important for me to mention this to you, I have attached a proposal from Ford Engineers which is our District engineer. This process will be done by them, and once again, there is no other option, we need to do this. I am happy to report to the Board that we have maintained our stormwater drainage system every single year, we have cleaned it, so hopefully in terms of the report and the condition of the drainage system is going to be positive for us but, this is not included in our current agreement or contract with the engineer. So, this is an additional proposal that they are proposing not to exceed $10,000 to prepare that report.  It could be $1,000, it could be $2,000, the exact amount we do not have it

because once again, we do not know still the extent of the work that needs to be done. The law, it's fairly new, actually recently in February there was a couple of items that were actually included to that webpage, certain forms that now they need to be filled out, so it's really kind of walking through this process with them at the same time but, then we do need to make sure we move forward with it. They have also provided, I asked the District engineer to provide the hourly rates that they have so that we can better understand when they bill the District. My recommendation for you is to make a motion not to exceed to prepare the agreement with the District attorney and move forward with it, and then let's hope that amount is going to be less than the $10,000 that we're approving, but that's the maximum that you are approving today.

On MOTION by Mr. Pelaez seconded by Ms. Calero with all in favor, authorizing a not to exceed amount of $10,000 for Ford Engineering to prepare the Stormwater Management Needs Analysis Report and also authorizing the District attorney to prepare an agreement was approved.

C.	Club - Monthly Report
Ms. Duque: So, let's move forward with the next item which is club manager report, Sergio or Monica?
Mr. Silva: Good evening, everyone. Starting with operations and facilities management, in February we did a large part of the back of the clubhouse pressure cleaning, pool deck and back walkways by the basketball court and playground. We also realigned the link fence that was around the basketball court and also took the opportunity to repaint the door and readjust it, it was dragging. As you can see here, a lot of the wood furniture has been touched up by maintenance and we have a scheduled painting coming up this week that we will be taking care of on Thursday. Moving on to club updates and projects status, we are pending the storage shed for outdoor storage, we are still pending some permits, but we are moving forward with it. Then the transition of the club documents to digital filing, we're currently with teams to organize each file that we have on paper to make the transition as accurate as possible.

Then moving on to value optimization and recommendations, I believe last meeting we had mentioned about the new sound system for the clubhouse perhaps. I have identified some potential vendors, but I do believe that we would need to revisit this after the digital filing is complete and done with, and that would be it from my side, so I would like to move it over to Monica for events.
Ms. Henning: So, for hospitality and social events, in the month of February we had a really easy month, starting off with the Valentine's BYOB, that was the one if you recall where we had the, or it was approved to have staffing and also the salsa dancer here for the BYOB. It was a big hit, we had a really good turnout, the residents had a lot of fun dancing, I did not dance but watched everyone else, and they had a great time. The paella also was supplied by the HOA, it was excellent as always, so we of course already have residents asking us when the next one is, so they definitely enjoyed it. Some photos of course are there, we even snuck one in of Mauricio, and at the end of February we also had our food truck night which of course is always a big hit. We had over 400 residents that RSVP'd for that event, so the food trucks of course were really excited, that's something that I make sure to communicate to them so that they're aware of just really how popular it is and what they can anticipate, as far as for prepping for food, and well after we were already packing up the food trucks and they were still there serving food to residents who had still made the lines to eat. So, again, I had really great feedback, they were wowed by the bounce house for the kids but, then also that meltdown one, that one was also a whole lot of fun, there was a lot of adults that did participate, they did get in there even with their children, so they really enjoyed that too. Of course, the food was outstanding from all of the different food trucks, so another great hit. Thank you for of course approving the funds to make both of those such a great turnout. Moving on to our upcoming social events, for this month we have the shamrock scavenger hunt, which is going to be this Friday, we are going to have about 100 people that have RSVP'd, so that one is certainly going to be good, so we have that one which should be a very big hit, which again, I'm not sure if you remember we had that one last year as well, and also at the end of March we have the basketball shoot contest that's coming up for the children. We already have had a really good response for the competitors for essentially breaking them down into 3 different age groups, and

we're going to be working with Elite Basketball which is a local club for children, so they're really excited about that too to help us put on a real event. April, we have the Easter Extravaganza of course and then coming up in May we will be hosting a Mother's Day event and then also arts and crafts, and all the proposals have already been taken care of as far as the Board consideration, so that's all I have.
Ms. Duque: Thank you so much Monica. Are there any questions for Monica? Ms. Calero: No.

D.	Field Manager - Monthly Report
Ms. Duque: Let's move forward to our field manager report, Jesus?
Mr. Lorenzo: Yes, I'm Jesus, thank you guys, good evening. I'm sure you've had time to review the report even though there's a lot to review. Thank you, Juliana for the introduction and for showing me around, it's a very dynamic property, and you can get lost very easily but, Juliana showed me around and Andressa was very supportive with my first report. There's not much to report other than Solitude, Andressa helped out and made sure that they cleaned the trash around the lake as requested, and as far as landscaping, I already walked the community with Nick to familiarize myself as well from a landscape standpoint, and on the 242nd median, there's some dead plants that were replaced recently and he says they're going to replace them again at no additional cost, and if there's anything else I can help with, I am here and all ears.
Ms. Duque: Thank you so much Jesus. We recently replaced the plant material, and it didn't do well, we don't know why, and so Nick actually checked on it, and BrightView is going to replace at no cost.
Mr. Pelaez: Excellent, ok but, the landscaping looks great. Mr. Lorenzo: Agreed.
Ms. Duque: Thank you so much.

E.	COD Manager
1)	Discussion of Drain System Cleaning Project
2)	Discussion of Tree Removal and Sidewalk Repairs Project
Ms. Duque: Let's move forward to COD manager report, so the first item that I have is discussion of the drain system cleaning project. So, once again, this is the time of the year, a little bit early but, we're going to start moving with the proposals to clean our catch basins for the stormwater drainage system. We have received two proposals, one is from Shenandoah and the other one is from Raptor Vac Systems. Shenandoah, I know this company, I worked with them before, I actually used them not long ago in another District up in Broward, Griffin Lakes COD, they are very well known and they do a good job. Raptor Vac Systems, I have not worked with them but they came very highly recommended by Ben, you might recall Ben, he works with GMS as well, and he actually received this vendor from one of our District engineers, Juan Alvarez. He is an amazing District engineer, but he is not the District engineer for our District, but I have Juan in many other Districts and he is, I could say, my top District engineer. So, he actually recommends this company, he has made very good statements about the way they work and how they proceed, and indeed I was impressed and surprised when they did the first report during their maintenance visit. As you can see Shenandoah is charging us, in terms of, if you ask me, if we are comparing apples to apples, we are, but at the same time we're not because it's up to them. Some of the companies, they'd rather clean a catch basin that they already have 6" sediment, there are some others they will not do it, they will go for everything that is higher than 6", and that's actually what I like about this new Raptor Vac company. In terms of the amount of catch basins, we are cleaning pretty much around the same, one is 186, the other one is around 170 something, but we are very close one to the other one. Now, as you can see Shenandoah is charging us $62,120 to do the work, and Raptor Vac Systems, and I want to go over to what we did is, I divided, and you can see it in your agenda package, I created a drainage system section, so they could guide themselves like this. So, it's the District map and then I divided that by sections, remember that the COD is not responsible for all of the drainage system, we're only responsible for the drainage system within those sections. So, I divided by section and I show each one of the sections to the vendors so that we can receive the proposal.  Shenandoah, did a

general proposal I have requested them to do it by section and checking on the sediments that we have in each one of those drainage systems, which is the report that we received from Raptor Vac Systems. As you can see, we have each one of the sections with the amount of catch basins that need to be cleaned and we also received a map that shows each one of the sections with the location of each drain system and the sediments that we have in each one of them. So, you can see it in the package, so I was actually very surprised and impressed to see this report, I was very happy actually to see it too, we took a couple of pictures, I like to keep those at the beginning and then compare it to when the work has been completed too, and both companies know that at the end I will also request pictures of the work being done, and we will have that for the records of the District. Our proposal once again with Raptor for that system, it has two options, option 1 including everything, even the 6" and under sediment is for a total amount of $18,700, and option 2 which is removing those 6" and under is $11,000, we have in our budget $22,000. I don't know how the Board feels about it, I mentioned Shenandoah is extremely high, and it's very common to see this, I'm not surprised, but don't ask me why they have different rates, different ways of doing their work, but it's extremely high, $62,000 compared to $18,000 which we're still under the budget.
Mr. Pelaez: I think we should go with option 1, I like that they're local here in Homestead, I think they did a great job with their quote taking the time to map out and put each drain on a map for you, without even having the job. So, hopefully their work is going to be just as good as the time they took to making this, so my motion would be to use option 1, with Raptor Vac Systems.

On MOTION by Mr. Pelaez seconded by Ms. Medina with all in favor, accepting the proposal from Raptor Vac Systems, option 1, for the drain system cleaning project in an amount not to exceed $18,700 was approved.

Ms. Duque: Once again, I'll work very close on this project with Jesus, and also with Andressa, so that you guys can receive the following reports. Let's move forward then to the next item which is the discussion of the tree removal and sidewalk repair project, so this is another big project that we have talked about for a couple of meetings

already. So, what I did is, I want you to go to section, it's actually tab E2 of section 6, so it's a section tab and you'll see this report which is the Palm Glades COD tree removal report, you're going to see a new name which is Patrick Burgess. So, you can see maybe a name that you're not familiar with, that's Patrick Burgess, and Patrick works
\Nith GMS, he's one of our new field supervisors, and he actually did this, and he is in training, so I'm very happy to report this because he did an amazing job. Once again,
\Ne divided those by sections and we presented the amount of trees that need to be removed. Those are the trees located between the sidewalk and the main road on those areas owned and maintained by the District, remember there are sidewalks and roads owned and maintained by the District, there are some other areas that are not C DD property that belong to Miami-Dade County.
Ms. Calero: And these are the ones that lift the sidewalk?
Ms. Duque: That is correct. So, those are the trees, most of them were mahoganies and we also have other types of trees, so most of them are the trees that are giving us issues every single year, we repaired sidewalks, and then 6 or 7 months after we need to come back again and do the due diligence again. The reality is that those are extremely aggressive trees, the root system is very aggressive and we're going to continue having these issues, the areas where they were planted are areas that are not even 2' by 2' or 3' by 2', so it's extremely small, and that's not an area for those kinds of trees. We have actually encountered other issues with the root system, damaging piping from residents, but we don't know if it's our trees or not, it was a conversation and discussion that we had, it's kind of difficult to see, but at least if we do our part now, we can say listen, the tree that we have on District property, we'll remove it, so at least now we're doing our due diligence to prevent all of those future issues. It's a big project, and I have attached this proposal for your review. We have Chic from Chandler Contractors today, so Chic, if you would please come up here, when we were working on this project Mauricio contacted me because the HOA hired Chic to do this work. The HOA is going through the same process that we're going through, they are removing those trees that are creating an issue on the property, private properties, HOA, common areas, and they are removing them, so this is a project that Chic is already working on with the HOA. So, we approached him and we requested for him to

provide us with a proposal as well, which is a proposal you have in front of you. Chic right now is passing out some pictures, and Chic those pictures are about?
Mr. Chic: Actually, I can explain it. Anyway, guys hi, I'm the guy doing a lot of the work around here, and Board members, hi my name is Wendel Chandler, but they call me Chic. So, we started this actually awhile back, we had a few of these root systems that were very aggressive underneath the sidewalks, underneath the pavers of some entrance driveways, so a couple of years ago, or a year and a half ago we started doing some repairs and some root cutting and root grinding, and where they raised the sidewalk, and as a matter of fact, Juliana, you did a really good job on these pictures. Some of the sidewalks that you marked with red paint, we already ground a year and a half ago, and those trees have already raised them back up. So, it's like you said, it's going to be an ongoing thing for you guys, it's a nightmare. So, what I did was, if you look here, we did a couple of the trees just to give you an idea, and it is a big number, but it's a tremendous amount of work. So, if you look at the first pictures, we have to drop the trees, and obviously chop the trees up, if you turn the page, we have big heavy equipment, it's a $20,000 piece of equipment to root grind, stump grind, and that picture of that dumpster is one tree in that load there. Now, that's a big one, and if you look at the proposal there's 3 different sizes, you have big ones, you have medium ones and then you have the smaller ones, so I tried to itemize it accordingly, according to the survey that was given to me, and you're right, Hunter did a really good job. So, I went through and I looked at, I'm going to say 90% of the trees, and tried to be as accurate as I could as far as the estimate goes. It's going to take a while to do, and if you guys decide to do it, this is a perfect time of year to do it. Come springtime, rainy season, they're going to start growing again, and seriously some of these trees I looked at a year ago and I went through this. There's a few that are raising the concrete gutters, the drainage system, and it's amazing how much it's raised solid concrete, the gumbo limbos, they're really aggressive. So, if you decide to do it, you want to do it, if you can, before the rainy season, before these things start to really take off again.
Ms. Duque: Ok, thank you so much Chic for that. Mr. Chandler: Thank you, nice to meet you.
Ms. Duque: Wait Chic before you leave, any questions for Chic at this moment?

Mr. Pelaez: None that I know of yet. Mr. Chandler: Ok.
Ms. Duque: Thank you Chic.
Ms. Medina: Are we replacing those trees? Ms. Duque: No.
Ms. Medina:· So, they would be completely gone?
Ms. Calero: We're not replacing them with any other trees? Ms. Duque: No, nothing.
Ms. Medina: We don't have to?
Ms. Duque: Well, we need to see when they come back, they request for anything specific but, once again Julie, we're talking about triangle areas that we don't even know. I mean what you could plant in there is like a small area, the problem here is we might need to plant certain trees, but that doesn't mean that we need to do it in that specific area, generally Miami-Dade County will suggest for you to plant in other areas within the District.
Ms. Medina: Ok.

Ms. Duque: That could happen but, I don't think we're removing one tree to replace another one, I would not suggest that because once again, for us in terms of the community, we need to be very careful with what we plant there, it's just weird, there are certain areas that have trees and some others that do not, and it's seems that was the way it was built by the developer back at that specific time, there were sections that you had trees, there were some others sections that you do not have trees and you can see the oldest sections are the ones that have those trees, that's why they are so big already.
Ms. Medina: So, these are the only sections that are going to have the trees removed?
Ms. Duque: Correct. Ms. Medina: Ok.
Mr. Pelaez: So, like this one for instance, you see how small this area is, and this tree, some of their roots on some of the drives I've seen, they're monster roots, and

they go all the way up into people's driveways, up sidewalks, into drains, and it's really bad.
Ms. Medina: So, what about the areas that do not fall under the District because I'm just speaking from, I walk the neighborhood, of course I only don't walk these areas, I walk all over the neighborhood, so I know some of those don't fall under us but, what else could we, I guess that would be the HOA.
Mr. Pelaez: Yes, the HOA is mostly working on those right now, yes, and I know the HOA added a big list as they continue to do the drives, as they see more, and they just added another I think 10 trees that were monster, and affecting the areas, so the HOA would be the ones to contact.
Ms. Medina: We had to remove one in front of, and I don't know if you know, the one that's by the mailboxes because it was darkening the streetlight, and the children, I was afraid they were going to fall, so we had to do all these letters and it was a whole mess, it took about 6 to 8 months to actually have the city come out and get rid of it.
Mr. Pelaez: That's the same thing on mine as well.
Ms. Medina: And still the floor is, they came and they just kind of trimmed it down to the cement, so you still have the hill.
Ms. Duque: Where was the repair?
Mr. Pelaez: On the asphalt one, so there's one sidewalk here and the HOA reported it.
Ms. Medina: Yes, I saw that.
Mr. Pelaez: So, they want to report it, they don't want anybody else to fix it correctly, and it's not going to even cost them, they just want nobody to fix it but, then they come and do that, so that's a battle, the HOA is battling with that though.
Ms. Duque: So, I don't know how the Board feels about it, once again, we are talking about $139,000, the entire project. Let me tell you the exact amount, I have the proposal here.
Mr. Pelaez: I think if we push them, even like the HOA started about a year ago
calculating these trees, and on the drive that the HOA did, the change within a year to some of the roots, it was crazy. So, I think they need to be addressed already and not

push it off because it's an issue, and so pushing it off longer is just going to make it worse.
Ms. Duque: So, the question is do we have the money, yes, but we will not have the money to do the diamond bright for the pool this year, so those are things that I want us to think about. We do have the money, but that means at the same time we need to push some other projects for another time, and try to tackle those that are more, let's call it emergency potential, let's get on this because it's most important than some other projects that we have in our minds.
Mr. Pelaez: So, I also think, and I know we had discussed about the diamond bright, obviously the summer is not the time to do it if we want to close the pool, I don't think we have even enough information or our ducks in a row to really even get it done before June, so it's going to have to be at the end of the year when it's cold and you can close the pool down anyway. So, I think we can still continue to work towards the diamond bright, you guys gather all your information, but we could do it starting the next fiscal year which anyway falls in the cold season, and January and so forth but, it's going to take extensive research from you guys anyway to get it all together, so we're not going to push it by June anyhow, so I think that this would be more important to do it now and then push the diamond bright into next fiscal year for the next budget.
Ms. Medina: That makes sense.
Ms. Duque: So, what's the direction from the Board, would you like to move forward then with this, the proposal from Chandler?
Mr. Pelaez: I personally think that we need to do this now. Ms. Medina: I agree.
Mr. Pelaez:	And I think he's also already working in the community on this
project, so I think it would be wise because he's already geared up for it to continue the process, he's got the machines and tools and everything here.
Ms. Calero: And we've worked with him before many times. Ms. Medina: Right.
Ms. Duque:	Ok, so I have motion made by Mauricio to authorize the tree removal and at the same time authorize District staff to draft the necessary agreement.

On MOTION by Mr. Pelaez seconded by Ms. Medina with all in favor, accepting the proposal from Chandler Contractors for the tree removal and sidewalk repairs project for a total amount of $139,425 and authorizing staff to prepare the necessary agreement was approved.

Ms. Duque: The last item that I have for the Board is just for your information, so I did an inspection on the lakes, remember we need to have lake signs on all of our lakes. We had a total of 4 missing signs for those, and actually two signs of the existing ones, so I'm showing them here, some of the ones for you to choose to use. authorized this work already, it was in the amount of $793.40 but, the Board knows I like to bring those back so we can ratify them at the meeting, and you are aware of the work that is being done. Once again, a motion to ratify the proposal from FCC Carpentry and Painting for the lake signs in the amount of $793.40 will take place.

On MOTION by Mr. Pelaez seconded by Ms. Calero with all in favor, ratifying the proposal from FCC Carpentry and Painting for lake signs in an amount of $793.40 was approved.

item.

Ms. Duque: Unless there are any questions for me, we can move to the next

Mr. Silva: I have one more thing to add, it is a proposal for the changing of the

signs of the rules in the pool area.
Ms. Duque: Ok.
Mr. Silva: The first quote is what is needed, we must change to comply with the Department of Health, I do have a second quote but it's not as critical, it is just the damaged signs, and that is something we can revisit later, and I have an actual total count of all signs, rather than just the damaged ones so they don't look different.
Ms. Medina: What signs are we talking about?
Mr. Silva: The pool signs, I'm sorry, all around the pool deck. Ms. Medina: Ok.

Mr. Silva: The pool rules, no food or drinks, and things like that.
Ms. Duque: Sergio, and it's my understanding that the one on estimate #2072, in the amount of $2,837 is for those requested by the Department of Health.
Mr. Silva: Correct.
Ms. Duque: For us to be in compliance.
Mr. Silva: Yes.
Ms. Medina: And the second proposal is?
Mr. Silva: The second proposal is just damaged signs, it is not a total count of all signs, so damaged ones compared to all signs would be different, they would just look different. We're going from aluminum vinyl to acrylic.
Ms. Duque: So, then you're suggesting only to check on the first list.
Mr. Silva: Yes, my suggestion is to move forward with the first proposal so we can comply with the Department of Health and we can revisit the second quote at a later date.
Ms. Duque: Ok.
Mr. Pelaez: And you can also see how those signs come in the new acrylic and all the stuff before you tackle all that later.
Mr. Silva: Yes, it would be a great opportunity to see exactly what we're getting for the rest of all the signs.
Ms. Medina: Ok.
Ms. Duque: So, do I have motion from the Board to move forward with the DBL Media, LLC estimate #2072 in the amount of $2,837?

On MOTION by Mr. Pelaez seconded by Ms. Medina with all in favor, accepting proposal #2072 from DBL Media, LLC to be in compliance with the Department of Health for pool signs in the amount of $2,837 was approved.

Ms. Duque: Anything else Sergio or Monica?
Mr. Silva: Nothing else.
Ms. Duque: Ok, so I don't have anything else to include, unless there are any questions from the Board.

SEVENTH ORDER OF BUSINESS	Financial Reports
A.	Approval of Check Register
B.	Balance and Income Statement
Ms. Duque: The next item is financial reports, tab A is the approval of the Check Register, and tab B is the Balance Sheet and Income Statement. Unless there are any questions about those, a motion to approve them will take place.

On MOTION by Mr. Pelaez seconded by Ms. Calero with all in favor, the Check Register, Balance Sheet and Income Statement were approved.

EIGHTH ORDER OF BUSINESS	Supervisors	Requests
Audience Comments

and

Ms. Duque: Are there any Supervisors requests? Not hearing any, are there any audience comments? Not hearing any other comments.

NINTH ORDER OF BUSINESS	Adjournment
Ms. Duque: A motion to adjourn will take place.

On MOTION by Mr. Pelaez seconded by Ms. Medina with all in favor, the meeting was adjourned.