MINUTES OF MEETING PALM GLADES
COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the Palm Glades Community Development District was held on Tuesday, October 11, 2022, at 6:30 p.m. at the Silver Palms by Lennar Clubhouse Silver Palms, 23770 SW 115th Avenue, Miami, Florida.

Present and constituting a quorum were:

Mauricio Pelaez George Monserrat Zuzer Calero
Julie Varela-Medina

Chairman
Vice Chairman (by phone) Assistant Secretary Assistant Secretary

Also present were:

Juliana Duque Jesus Lorenzo Scott Cochran Monica Henning Jorge lrzany Lina Contento Chic Chandler Joe Gonzalez Renzo Cabrera
Eduardo Ramirez

District Manager
Governmental Management Services District Counsel
Clubhouse Director LEDs Are Us Octopools
Chandler Contractors Master Rollers Resident
Flooring Contractor

FIRST ORDER OF BUSINESS	Roll Call and Pledge of Allegiance
Mr. Pelaez called the meeting to order, called the roll and the Pledge of Allegiance was recited by all who attended the meeting.

SECOND ORDER OF BUSINESS	Organizational Matters
Consideration of Appointment of Supervisor to Unexpired Terms of Office - Seat #5 (11/2022)
Oath of Office for Elected/Newly Appointed Supervisor(s)
Election of Officer(s)
Mr. Pelaez: So, the first item is going to be the organizational matters for the unexpired term of office for seat #5. Does anyone have anyone they would like to appoint for the seat for the open Supervisor? Not hearing any, we can move on.

THIRD ORDER OF BUSINESS	Approval	of	Minutes	of	the
September 13, 2022 Meeting
Mr. Pelaez:	The next item would be the approval of the minutes from the September 13, 2022 meeting. We will need a motion for approval for the minutes.
Ms. Duque: Unless there are any changes.
Mr. Pelaez: Yes, unless there are any changes.

On MOTION by Ms. Medina seconded by Mr. Monseratt with all in favor, the Minutes of the September 13, 2022 Mee!l!lg were appr_o_v_ed  .	_

FOURTH ORDER OF BUSINESS	Public Hearing to Adopt the Rules
Motion to Open the Public Hearing
Public Comment and Discussion
Consideration of Resolution #2023-01 Adopting Rules
Motion to Close the Public Hearing

Mr. Pelaez: We're going to go ahead and skip down from No. 4 to No. 5.

FIFTH ORDER OF BUSINESS	Consideration	of	Resolution
#2023-02 Amending the Debt Service Budget for Series 2021
Mr. Pelaez: Item No. 5 is consideration of resolution #2023-02 amending the debt service budget for Series 2021, we will need a motion for approval.
Ms. Duque: Now, I would just like to remind the Board of Supervisors that we have talked about this particular item, and in case you have any particular questions, I would be more than happy to answer those questions.
Mr. Monserrat: No questions.
Mr. Pelaez: So, we need a motion for approval.

On MOTION by Mr. Monserrat seconded by Ms. Calero with all in favor, Resolution #2023-02 amending the Debt Service Budget for Series 2021 was approved.

SIXTH ORDER OF BUSINESS	Ratification of:
Fifth Amendment to Services Agreement (Holiday Landscape Lighting) with Rileighs Outdoor, LLC
Mr. Pelaez:  The next item, we can go to No. 6 which is the holiday agreement
landscape lighting, ratification of that agreement. We already discussed it at the last meeting and it was approved, we just need ratification of the agreement, so we need a motion for approval.

On MOTION by Ms. Calero seconded by Ms. Medina with all in favor, ratifying the Fifth Amendment to Services Agreement (Holiday Landscape Lighting) with Rileighs Outdoor, LLC was _a pp r_o_v_ed .	_

SEVENTH ORDER OF BUSINESS	Staff Reports
Attorney
Mr. Pelaez:	Next item, we're going to skip over No. 7, correct Juliana, because we're going to come back to Scott's report.
Ms. Duque: Yes, Scott should be here soon, yes.

Engineer
Mr. Pelaez: So, the next item would be engineer. Ms. Duque: Nothing to report under the engineer.

Club
Monthly Report
Flooring Proposal with Mayfair Home Services, LLC
Clubhouse Painting Project Proposal with Master Rollers Painting, Inc.
Pool Diamond Bright with Octopools
Discussion of Kids Splash
Lobby Lights - High Ceiling - LED Retrofitting
Pool Pavers Repairs
Porte Cochere Repairs
Clubhouse Main Entrance Landscape
Water Sealing Main Offices
Lobby New Furniture
Ms. Duque: Then let's go to the club manager report, so Monica.
Ms. Henning: Good evening everyone, I will be going over the full club report in Sergio's absence this evening.	So, moving on first to operations  and facilities

management, we definitely have been doing a lot around the clubhouse this month. As you can see we have quite a bit of items on there that were completed. We also have been working hard on getting a bunch of quotes together for the upcoming renovation of the clubhouse. I know that Sergio has provided a folder for all of you here, it should be the manilla folder. So, inside here we're actually, we have a few different quotes, so taking a look at these, one of the first proposals that we have here is going to be for the flooring. Now, I know that and correct me if I'm wrong, Sergio did bring this to the last meeting, but I don't believe that we fully went over it.
Mr. Pelaez: So, that's the flooring one, right? Ms. Henning: Correct, yes.
Mr. Pelaez: Ok, so I guess let's go one at a time, some vendors are here tonight so we can ask any questions. I know we met with the flooring people last time and you brought the samples. So, I guess the first item is going to, if we want to approve the flooring quote, and then you brought some samples. Just so you have an idea, the idea right now is to start the first week of January, so that way we can get through the holidays, and then essentially we have to close the club. I'd like to see it done by the first week if possible of February, give or take a week. I know Monica has a Valentine's Day event so hopefully, we can have the club ready for that event. There's not really much going on in January so essentially like January 2nd if we could be full force, the reason that we're going through these now is so we can get our approvals. By the next meeting bring the agreements to be signed for that meeting and any final changes, and then I guess any final things in December, but December we kind of try to leave it a little bit open because it's the holiday season and things could change if something happens, we're all ready by November, they have time to order their materials and be ready for January 2nd. So, the first item, like Monica was saying, was the flooring, which is these samples here, and he was removing all the baseboard and the whole club with taking the new flooring, it's going to go on top of the current flooring so they won't have to chip all this up. I did like I mentioned last meeting, I went to see it at Lakes by the Bay that he did the same job, it came out beautiful and what else am I missing?
Ms. Henning: He's also providing the vapor barrier as well, and then he'll be painting and reinstalling all of the baseboards as part of his portion of the project.
Mr. Pelaez: And his quote was $69,740.40.

Ms. Duque: Remember it's important, there are all on one sheet and everything is in the manilla folder.
Mr. Pelaez: So, Juliana was kind enough to put all the quotes in one, so we can see the numbers. What we're trying to work with is the funds that we allocated last year for these projects, we just really didn't have a chance to do it with timing because we had to repair, so we're within our numbers of what we can budgetarily do. So again, the first item would be flooring, I met with him, Juliana met with him as well, we saw his work, and we were happy with what we saw, so unless you guys have any questions, if you guys approve, the first item would be the flooring part of the project. Again, the major is flooring, painting, diamond bright and repairs are the ones we're really tackling as a whole, so the flooring is the first one to go after.
Ms. Duque: And remember that this is the first quote that was written for entering into an agreement with each of those vendors with the requirements and the legal wording for the District.
Ms. Calero: So, just a very quick question, you said that the new.
Ms. Duque: And excuse me Zuzer, Eduardo from the flooring company is here. Mr. Pelaez: Ok, perfect, good.
Mr. Ramirez: Good afternoon, everybody. Ms. Calero: Good afternoon.
Ms. Duque: Hello.
Mr. Pelaez: I thought you weren't coming, but you surprised us.
Ms. Duque: So, if you could just give us a quick overview to the Board. Mr. Ramirez: Ok, sure.
Mr. Pelaez: Just about your installation, and all the good stuff. Ms. Calero: And that was my question.
Mr. Ramirez: Ok, sure. Basically, the difference between everybody else's and our work is the workmanship, so I met with Juliana and they looked at the work to be done and some others at some houses. We like to have the best work in the class, that's what we are, the top of the line in order to get the satisfaction of the client, that's exactly what it is. The rest is, we used to put a lot of, trying to put underlinings on the bottom of the floor, and other things on the floor, the quality of the floor is the top of the line, so that's going to last a long time, instead of the regular prices that everybody used to have.

So, basically, when we start the job, we're going to give you guys a schedule as to when we're going to start, because we need to take some furniture out, and put it back, and I would say that it's much better to have a selected flooring because we're passing through some kind of shortage of materials, so if you guys decide to go with me, the first thing that we need to know and we need to have this to approve the materials, so we can buy the materials and put it aside instead of waiting for the materials to start the work, you know like going out and waiting until next month or 15 days, so what I presented to you guys, I don't know if you have the samples.
Mr. Pelaez: Yes, we have them right here, this is what you used at Lakes by the Bay, right, the darker one?
Mr. Ramirez:	Ok, can I check that first?	So, this one is the one you guys selected?
Mr. Pelaez: No, I was just asking which one you used in Lakes by the Bay which is the one I saw the sample of.
Mr. Ramirez: Lakes by the Bay was a little bit different, Lakes by the Bay was a little bit more like this.
Mr. Pelaez: No, it wasn't a brownish tone though, it was like a grayish tone.
Mr. Ramirez: It was like brown and gray, that is correct, it's a little bit dark but, I brought those because when I talked with you, we were trying to go a little bit with shades of gray in order to get some modern view, but either way, I can bring some other ones, like the one we put in the other clubhouse.
Mr. Pelaez: I just wanted to kind of get rid of the brownish tones because everything that we have so far is all brown furniture, brown walls, brown everything, so it's kind of a more modern grayish tone, so that's what I was just asking.
Mr. Ramirez: I agree, 100%.
Mr. Pelaez: Now, how long does the job take?
Mr. Ramirez: Normally, for 6,000 to 7,000 feet it would take like a month, so 4 weeks from Monday to Saturday.
Mr. Pelaez: Ok, so Monday through Saturday. Mr. Ramirez: Yes.
Ms. Duque: And we don't need the club closed?

Mr. Ramirez: No, we can, that's what I'm trying to tell you guys, we can start in part, we can start with this area, and then we can go over here, and then to the offices and so on, in order to get everybody working and everybody doing their things in the clubhouse.
Mr. Pelaez: So, I know we want to start like January 2nd with all these projects, so know we're going to meet with and we're going to talk to the painters tonight, but obviously then, I'm assuming, that the painters are probably going to want to paint and then you come in, so how do you guys work together? Then I don't know if you cover it
and then there's paint on the floor.
Mr. Ramirez: I could say that those guys do the painting first, and then I'm going to come and do the floor.
Mr. Pelaez: So, you'll come and take off the baseboards? Mr. Ramirez: I can take the baseboards off and put it aside.
Mr. Pelaez: Because then if they're painting, maybe it makes their life easier too, and then you check the site, I don't know how you would do that, and we can talk about that.
Mr. Ramirez: Yes, any way you want to do it we can work it out, so we can take
the baseboard out in order for the painters to do their work in the proper way sure, and they can take down all the molding if they want to do it.
Mr. Pelaez: No, the crown molding? Mr. Ramirez: Yes, the crown molding.
Mr. Pelaez: No, they're just taking off the bottom so you can put in the flooring. Mr. Ramirez: Are you going to change the color of the walls?
Mr. Pelaez: The wall color is changing, so just your baseboards because you're going to put the flooring and put the baseboard on top, right?
Mr. Ramirez: Yes, that is correct, so they can cover the floor, so it's much better for me because I need to fill every single joint with some kind of compound in order to get that joint flat, so meaning that over the years the floor that we are going to put on top is not going to have the shape of the joints. So, that's the most important thing, so prepare the area, and prepare the floor in order to put that color.

Ms. Duque: And if the Board moves forward with your proposal, and we are in October right now, the plan is to start the projects, and correct me if I'm wrong Mauricio, in January.
Mr. Pelaez: That's correct.
Ms. Duque: So, what do you need from us to be able to keep the price in the future?
Mr. Ramirez: Ok, the first thing we have to assure the price of the product, so if you guys approve that, we need to buy all the materials and save it there with the supplier, so for the next 3 months, which is more or less they are going to wait for you to pick up the materials, so we don't have any changes in the prices. We don't know, with the problems that we're having around the world, we don't know if we're going to have the flooring, we don't know what is going to happen in the future.
Ms. Duque: So, your concern would be the materials?
Mr. Ramirez: Yes, just the materials, not the labor, the labor is not a problem because we have a lot of people doing this. We are doing a huge project with 500 apartments with the government, so we have the people, but the materials are the problem, there's a shortage of materials all around, meaning every single day, you can go to Publix and you will see the shelves without products, so it's the same thing in construction. So, the only thing we have to assure is the materials, when we have the materials there, we can do it.
Ms. Calero: And how long does it take for the materials if you order them?
Mr. Ramirez: Well, if we order the materials in the next week, the materials are going to arrive, I mean the materials are now in stock, that's why I brought those samples, that's going to be until Friday. So, more or less, this supplier used to have a lock of stock in storage, a lot, but you never know, somebody might come and buy 10,000 feet of that, and they're going to prefer somebody else who is going to pay right away up front with the money. So, my only concern is the materials, the rest is not a problem for me, so whatever you guys decide, so I have to go back to the supplier and tell them what we have.
Ms. Calero: So, not later than Friday.

Mr. Ramirez: That is correct because we have 30 days, but we have a little time, two weeks more to decide, which Friday is our deadline. So, you guys decide whatever you need to do and let us know so we can proceed with getting the materials.
Ms. Calero: Thank you.
Mr. Pelaez: And you're confident for January, you can start on your schedule? Mr. Ramirez: With no problem.
Mr. Pelaez: And we'll be able to give you like a more exact date if the Board approves you, then once we speak with the painter and we know their timeframe, we will be able to tell you the second week or we'll work together and see, or you might have to come on the 2nd to take off the baseboard because they're going to start.
Mr. Ramirez: You just tell me, I have to come by, and take all the baseboards off. Mr. Pelaez: Essentially January 2nd would be the start date.
Mr. Ramirez: It's up to you guys, whatever you need to do, I will schedule the job for next year.
Mr. Pelaez: Are there any other questions for him?
Mr. Monserrat: Are we planning to have the painters coming before January?
Mr. Pelaez: January 2nd, they would start that, the problem is right now, the painting, Monica is decorating for Halloween, and she's got the Halloween event, then she's preparing for Christmas right away until December, and then there's going to be decorations all over so right after the New Year, break down the club and then they're going to start.
Mr. Monserrat: It just seems for painting, baseboard removal, and time of installation, it seems like we only have January, and a little bit of February because then more events start popping up, and more activities, so I think that timeframe is a little short if he's quoting almost 30 days.
Mr. Pelaez: Yes, we may have to, and I was just telling Monica now we may have to cancel the one in February, the Valentine's Day event because we have that on the 10th.
Mr. Monserrat: Right.
Ms. Calero: Or we could have it outside.
Mr. Ramirez: So, that's going to be right here? Mr. Pelaez: Yes.

October 11, 2022	Palm Glades CDD

Ms. Henning: Yes, it would be here.
Mr. Ramirez:	So, people can go through right here, you don't have to cancel anything and we can start with this first.
Mr. Pelaez: And that may be a possibility as well. Mr. Ramirez: Right.
(At this point several people were talking at one time, and no one conversation
could be heard)

Ms. Henning:	Yes work out the logistics, even if I need to have it outside or whatever the case is, I have wriggle room with that.
Mr. Monserrat: We should work with you on a schedule that works for both of us, in phases.
Ms. Calero: Start with the painter then, so they all start in this room. Mr. Monserrat: Right, so everything moves seamlessly.
Mr. Ramirez: Right.
Mr. Monserrat: Let me ask you, is there a warranty for the work?
Mr. Ramirez: Yes, you have the warranty, they're in the proposal, but most of the time the warranty is going to be until I die, you know what I mean any time or any day, or on a Saturday, I'm going to be here. I'm going to give you the paper that has 2 years warranty on labor, and whatever the manufacturer is going to give, but if you call me in 10 years and you have a problem, I'm going to come over here and look for that.
Mr. Monserrat: That's what I like to hear.
Mr. Pelaez: You know I like warranties too, so good. Mr. Ramirez: Ok, guys.
Mr. Pelaez: I think that's good, Juliana will let you know the final decision. Mr. Ramirez: Ok, alright, thank you very much guys.
Mr. Pelaez: Thank you so much. Ms. Duque: Ok.
Mr. Pelaez:	Can we go through all of them and then motion at the end all the
items?
Ms. Duque: Sure, yes.
Mr. Pelaez: Ok, so what's up next, you want to do some painting next?

October 11, 2022	Palm Glades COD

Ms. Henning: Yes, so we're going to go ahead and move to Painting, we do have Joe from Master Rollers here so, Joe you're up.
Mr. Gonzalez: I actually had a question for, just talking to Sergio today over the floor, I know there were some colors that we were trying to get some renderings for but, in all honesty, I think that based on the floor.
Mr. Pelaez: Do you need anything before he goes?
Mr. Gonzalez: Yes, is there anyway, I guess when you guys select the floor, before we pick the color, I think that we should look at something with that floor next to it because this floor is completely different than what you guys are going to get.
Mr. Pelaez: Exactly, correct.
Mr. Gonzalez: So, that might play a role with the visual that you're getting, and what you're getting now.
Ms. Henning: Yes, and Joe did provide, he was able to get us a quick rendering, and I have it in all of your packets, it should be right behind Joe's quote, it says Master Rollers, and it's the elder white proposed rendering, and that was the first thing you had mentioned because it's going to look a lot different seeing as this current photo has our existing flooring in it which is a lot different than any of the ones we're going to move forward with.
Mr. Gonzalez: And once you go with that drastic change, the color itself is going to be different, so I don't know if maybe you can get some planks and we can actually do a mockup?
Ms. Duque: We already have the samples.
Mr. Ramirez: We have the colors in small samples.
Mr. Monserrat: But I think he means like in a small section, so we can visualize it.
(At tltis point several people were talking at one time, and no one conversation could be heard)

Mr. Gonzalez: Right, like a bigger section, and the reason why I say this is maybe we can get an area somewhere and do the flooring and what the real color would look like.
Mr. Pelaez: You see we're trying to go with the modern color now, the grays and all that.

October 11, 2022	Palm Glades COO

Mr. Gonzalez: Right, and I think the sample I was able to get unfortunately, Sherwin Williams doesn't have this, so we had to go through a third party to get this on very short notice. The grays are probably, based on the colors that you have, are probably going to be the best-looking colors but, don't take my word for it, I'd rather do that mockup, get a piece of wood, put it on the floor, put some paint on the wall so you guys can at least visually see this before making a decision.
Mr. Pelaez: So, going to your proposal, if you could just tell us a little bit about the quote and obviously you heard, he's going to take off the baseboards and how that would work. I know you're one of the painters that we're going to talk to tonight, but just tell us a little bit about what you're doing in and out. I know we talked about the ceiling, about an option for painting that, so just kind of go over that, go over some timing, and are you available, if the Board chooses you, on January 2nd to start.
Ms. Duque: Before we continue, sorry, can you please state your name for the record?
Mr. Gonzalez: Yes, it's Joe Gonzalez, Master Rollers Painting. Ms. Duque: Thank you so much, and Eduardo, I will call you.
Mr. Ramirez: I'm going to bring some more boxes, as soon as I can pick it up, tomorrow or maybe Thursday, I'm going to bring it out to you.
Mr. Pelaez: We'll let you know which one, so that way Juliana can let you know. Mr. Ramirez: Ok, alright, thank you very much.
Ms. Duque: I'm sorry, please continue.
Mr. Gonzalez: No problem. Timing is not a problem, we have plenty of time to schedule that, same thing with the colors and the samples and stuff like that, that's not a big deal. As far as scheduling, I have one concern, and I wasn't sure, he's talking about removing, are we going to be installing, or is somebody else going to be installing those baseboards?
Mr. Pelaez: He's going to be installing them.
Mr. Gonzalez: Ok, so he's going to reinstall them. Mr. Pelaez: Yes.
Mr. Gonzalez: Ok, so that wouldn't be a problem. Once we do that, and from what I heard, we're going to be doing the painting, and then we have to come back and finish the baseboards once he reinstalls also.

October 11, 2022	Palm Glades CDD

Mr. Pelaez: Yes, you're going to have to paint the baseboards again, unless you guys work together, like an area at a time.
Mr. Gonzalez: No, that's not a problem.
Mr. Pelaez: Well, what I'm saying is, I can see he is, you can set up and come to this room, and he can work room to room, so I'm sure he can put the baseboard up, and then you guys are painting, so there would be some coordinating but, yes.
Mr. Gonzalez: That's not a big deal, as long as we can coordinate what areas are the priority, get a schedule ahead of time, so we know what we need to work with him on, and we if have deadlines, and I think you guys were talking about now in February, something coming up then, or something that's a priority, would you also like to get, because I know you want to start in January, I mean do you want to start the interior in January, or exterior, what would be a priority for you?
Mr. Pelaez: Probably interior I'm guessing, I know we're going to coordinate some other work that's going to happen in the pool and we'll get to Chic, so the repairs are on the outside, so maybe you start in here if he's repairing the outside, and go ahead I see your hand raised.
Mr. Chandler: Yes, so talking about coordination and everything. Mr. Pelaez: What's your name?
Mr. Chandler: Yes, my name is Wendell Howard Chandler II, and you can call me Chic. With the whole coordination and everything that you're doing, I think there's a lot of stuff that we're going to have to also consider removing of lights, removing of the curtains, you're going to remove and put back up, what you're going to remove or leave off. I understand also we're considering replacing these lights, so if they have to be taken out and replaced, that's going to have to probably be done before the painting gets done, so I'm just saying, let's consider the big picture when we're ready to coordinate and getting everything together.
Mr. Gonzalez: Correct.
Mr. Chandler: Because there's a lot hidden items, electrical plates have to all be taken off and put back on, there's a lot of hidden things that are going to have to come off.
Mr. Gonzalez: Well, if you're replacing lighting, of course, because you might want
to put something else differently and there might be some drywall work that needs to be

October 11, 2022	Palm Glades COD

done, so all these things have to be coordinated, and that issue, before we even come in here with paint, any electrical work.
Mr. Chandler: Also, pictures have to come down, and a lot of things have to be put back up.
Mr. Gonzalez: Yes, curtains and everything like that needs to be taken care of, so we're available to start but, I think there is other work that has to be done if you're changing lamps and stuff like that.
Mr. Pelaez: So, then start on the inside which I think would probably be right, start on the inside and then we'll talk about the coordination and we'll get with you in a little bit about your stuff, and then how you can help coordinate and so forth with all that's going on, but we want to start with the inside.
Mr. Gonzalez: Ok, yes, it's not a problem.
Mr. Pelaez: So, I see on the quote you have the exterior painting, and you were using which paint?
Mr. Gonzalez: Latitude.
Mr. Pelaez: Which is the new name?
Mr. Gonzalez: It's a new version of the new formulation of resilience, it's the same thing being used in the community now. I pretty much mirrored the exact same products that are being used in the community now.
Mr. Pelaez: Is that a 7-year10-year0 year warranty? Mr. Gonzalez: 10 years.
Mr. Pelaez: Ok, so a 10-year warranty, and I see here also, line #2, clubhouse lights, let me see here, is that for the outside, remind me what that one is?
Mr. Gonzalez: Those are the parking lot lights, the fixture itself, that we discussed painting those. I know you guys were also talking about replacing LED lights, and then kind of refreshing them with the color.
Mr. Pelaez: Those are for the outside big poles. Mr. Gonzalez: Correct.
Ms. Duque: So, just so the Board understands, there is like a big square here. Mr. Gonzalez: And I don't think we have any pictures of it.
Mr. Pelaez: Right, it's the big lights on the outside. Mr. Gonzalez: The parking lot lights.

October 11, 2022	Palm Glades CDD

Ms. Henning: There's some that are kind of in the photos, you can see them.
Mr. Gonzalez: Oh, yes, so we would be painting those actual cans where the lights are hidden inside so I guess whatever accent colors, which is what I would suggest and what you guys can decide on the clubhouse.
Mr. Pelaez: So, the only thing on the lights as of right now, I know we're talking about, and I know we've had some bulbs go out, and Chic has replaced some bulbs. I just think that we need to make sure on the outside lights, what we're really doing with the lights, and I know we want to change it to LED, the whole inside, the ballast, and all that stuff, and if something changes, if they can make changes or whatever, so to me, for right now the clubhouse lights, until we make a decision, I wouldn't want you to paint it and then now we're changing the cans or anything like that, so I'd like to hold off on that if you guys agree as well. The next one was the sealing of the stone, that's to make it like a glossy finish, right?
Mr. Gonzalez:  Yes, it will also protect it from fading and the other thing it also
does is, not here because you really don't get a lot of water exposure in the front, but you will prevent water from eventually getting behind it, and popping them off from the invasion of the stone itself. It also gives it some curb appeal because when you do seal it, the stone color tends to get a little bit darker, so it does change the curb appeal of it, not to measure the durability of the color fade.
Mr. Pelaez:  So, it makes sense on the sealing portion, the only thing is that the
rest of the community has the same stone, that California Collection, and they're not resealed, so these are going to look a little different than the rest of it, because if we seal like a driveway, if we would want them to match everyone else, they would have to stay the same, so they are also just a matter of opinion. I understand where you're coming from that it seals it but, we have to make sure we know it's a different look now.
Mr. Gonzalez: We've done independent homes in the community and some people have requested sealing them, and some haven't, so it's just a personal preference, but it also has to do with the sun because it will fade differently if you get different sun exposure that gets on the stone too.
Mr. Pelaez: And we'll come back and make a final decision on that one in a little
bit. Caulking, that's caulking around the whole outside, windows and everything is that what that is?

October 11, 2022	Palm Glades COD

Mr. Gonzalez: That's removing and replacing the caulking around your windows, this is actually oil-based caulking as well, so that would be removing everything that's there and replacing it, and to be honest, it's not in bad condition now, will it last you 10 more years, probably not, because what's on there now is a 7-year system, but it's holding up. A lot of areas are not exposed to the sun directly, the front is but back here it's not, and even the front is holding up decently, just to be honest, and that might be something you guys want to look at but, because you're doing all this now if you want it to last another 10 years, then I would recommend it. If it's something that you may think about holding off, you can, you have time.
Mr. Pelaez:  Then we have the interior and the ceiling, so I know you had put the
ceiling, the lobby ceiling, on like a separate quote.
Mr. Gonzalez: Correct.
Mr. Pelaez: And that's because of the height and all that, right?
Mr. Gonzalez: Yes, all the special equipment has to be brought in. Also, I wasn't certain but I know there's a couple of offices in here, I left those out not knowing if that was going to be part of the color scheme that's going to be in here, like the offices where, anything that's the bathrooms, the gym, the bathrooms in the gym, the area in the front, and then there's also a little office there.
Mr. Pelaez: The lobby and all of that. Ms. Henning: Right, the club office.
Mr. Gonzalez:  Yes, the club office is all included, but there's some stuff in here
that I wasn't sure what was in or it was locked, so I left that portion, and I don't know if you guys want to paint that also.
Mr. Chandler: Those offices were all just freshly painted.
Mr. Pelaez: Are they all the same color?
Mr. Chandler: All just freshly painted, all the offices and that storage room there. Mr. Pelaez: They would just be a different color though so.
Mr. Chandler: And if you're going to go with a different color, then that's fine.
Mr. Pelaez: Yes, I think we should paint all 4 offices the same color, I'm thinking so maybe you can send us a bid for it.
Mr. Gonzalez: It's not going to be a big deal.
Mr. Pelaez: Just so all the paint matches and everything else.

Mr. Gonzalez: We can do that, that's fine, we can add that.
Mr. Pelaez: The only thing with leaving out the ceiling is that then you have a different color up there, and if we're already painting the entire club, like why leave that, it almost seems like we're doing it halfway by not doing the ceiling.
Ms. Henning: It's alright with me.
Mr. Pelaez: Yes, so I think we should paint it.
Mr. Gonzalez: I mean that's really going to play another role with the color you guys choose, remember now you're going to be changing schemes completely, so all that is going to play a role in what you do, if that will even match up there because it's not that it's in bad condition, it really isn't, nobody ever touches that, unless you're changing a light or something, you might get some fingerprints around it but, once you rehab everything and change colors, that might play a factor on the existing color that's there now.
Mr. Pelaez: And how long will the whole job take inside and outside?
Mr. Gonzalez: Depending, on if we can come in and just do our work, which is probably not going to end up happening, we're going to have to do it in some bits and pieces, that might delay us up, but I would say probably about 4 to 5 weeks.
Ms. Medina: And could you also start at the beginning of January?
Mr. Gonzalez: Yes, we're available, even though I think there's going to be like we were talking about, there's some things that need to be done before we get started, but yes, we're available, that's not a problem.
Mr. Pelaez:  And that's again why we're starting now so that way we can
coordinate all those little things and the team here, and everybody is going to work together to make it happen.
Mr. Gonzalez:  So, there's a lot of work, and I'm sure you're going to agree with
me, that the most crucial part of this job is to make sure that things are done in sequence, and not out of sequence because then they're just costing you money, and causes more issues, and having to go back and fix this and fix that.
Mr. Chandler: What you're going to want to do is establish a critical path of who
starts what, taking down this, day by day and when the timing comes, everybody gets broken down.

Mr. Gonzalez: I guess the best thing to do is to have a meeting once you guys decide everything you want to do, we can look at everything that's on the agenda and then I guess in order of importance start scheduling that stuff.
Mr. Chandler: Correct, I mean there's a lot of things that have to be done, and if you break it out, like take the lobby, take this media room, where you come in, you tear out the baseboard, you get everything ready, boom the paint is done, because a lot of this stuff is going to have to be taken off carefully, all the nails are going to have to be pulled out, caulking is going to have to be cut off, there's a lot of prep work just in here.
Mr. Gonzalez: Right, you're probably going to, once you're in this area, you're going to be down to the drywall, you're going to have some drywall that needs to be repaired.
Mr. Chandler: Right, and it has to be stacked up and put out of the way, and then
obviously, like you say, you want to paint, and then once it's painted, you're going to want to start putting down the floor. So, you coordinate with the flooring guy, where are you going to start and where are you going to end up as far as all your seams go, as far as his work goes and how it's going to look. So, realistically, before anything gets started there's going to be a big pow-wow of the contractors, key guys, the painter, the flooring guy, your general contractor, and coordination to walk through the project and discuss where you're going to start for sure, otherwise, it could be a nightmare.
Mr. Gonzalez: Yes, agreed.
Mr. Chandler: Like every other construction project.
Mr. Pelaez: Are there any other questions for him? I have one here, it also says about the District needs to be named as an additional insured and that's $350, am I reading that correctly?
Mr. Gonzalez: Let me see. Don't worry about it, that's just a generic statement.
Mr. Pelaez: Ok.
Mr. Gonzalez: I can have that removed. Ms. Duque: Thank you, I appreciate it. Mr. Gonzalez: No problem.
Mr. Pelaez: Do you guys have any questions for him? Ms. Medina: No.
Mr. Pelaez: No, anything else Juliana for him right now?

Ms. Duque: No.
Ms. Medina: No.
Mr. Pelaez: Ok, so we're good at the moment, and we'll keep discussing it and she'll let you know hopefully next week.
Mr. Gonzalez: Ok, thank you. Mr. Pelaez: Thank you.
Ms. Duque: Thank you so much.
Mr. Pelaez: Do we have another painter or no? Ms. Duque: Sepi Painting, no.
Mr. Pelaez: Ok. We did get one more quote from Sepi Painting, and you see the price cost in there, It was $56,000, if I remember correctly, I know Juliana probably remembers better, that included the ceiling and the lobby, and then AB was, remind me what he had done for AB, do you remember Juliana?
Ms. Duque: Yes, so we had a different proposal because if you go to the page where you have the prices, it's towards the end.
Ms. Medina: Ok. Mr. Pelaez: No.
Ms. Duque: So, if you include the upper portion of the proposal it's $29,650, and
the other one is $25,900 which includes the exterior, and interior, and the other one has the option of the upper portion of the lobby or without it. (inaudible comment) So, option A is with the upper, a certain amount of money, and that would be $56,230 without that, it would be $52,089.
Mr. Pelaez: Ok. They were also invited tonight but I guess they couldn't make it.
Master Rollers, the first company, just so you all know is the same one that is doing currently doing the townhouse buildings for the HOA.
Ms. Medina: Ok, and one last question, do we have any experience with the other
one?
Mr. Pelaez: Just from what the HOA has seen from the painting out there, which I
know the HOA hasn't had any complaints with them, but I could even think of two or three minor little things that they've noticed, they touched it up and it was a done deal, so that's the most that I've heard the HOA say.
Ms. Medina: And they're cheaper than Sepi.

right?

Mr. Pelaez: Yes.
Ms. Medina: Ok, and if he's adding the offices then it's going to go up a little bit,

Mr. Pelaez: Right.
Ms. Calero: And the Master Rollers include the ceiling? Ms. Duque: Yes.
Ms. Calero: It does, ok.
Ms. Duque:	And it's the proposal that they gave us, if you go back Zuzer, the

second item.
Mr. Pelaez: The $53,000 is including, the top, and the ceiling. Ms. Calero: The clubhouse lights.
Ms. Duque: No, on the second page.
Ms. Calero: Ok, I see it, interior club house ceiling.
Ms. Duque:	And then the ceiling is $8,700, so if you include that all, it's
$53,354.18.
Ms. Medina: And then he's going to add the office rooms. Mr. Pelaez: Right.
Ms. Duque: Yes, that's what we're missing, the portion of the office of the HOA
pretty much, yes is what he said.
Mr. Pelaez: And then we'll probably come back, and we'll probably remove the lights from the exterior for the $5,119.60 since we're going to hold off on those, but we can come back around if we decide we're going to go with them, then we can just go through their quote one more time. Are there any other questions on painting, or can we go to the next one?
Ms. Calero: When do we make a decision on the colors?
Mr. Pelaez: I think we're going to have to come back around on the colors, he'll bring the samples, maybe we can narrow down the wood tonight, so he can bring the flooring samples, and then he can make another rendering for the next meeting.
Ms. Calero: He only has to bring one or two of them.
Mr. Pelaez: Right, and then he can make the same rendering by the next meeting but at least if we give direction that we're going to use them, then they can start going to work on this type of stuff.

Ms. Calero: And then we can also, on Friday we need to get either one of those, the wood.
Mr. Pelaez:  Right, so when we come back around to the quotes again one more
time, then we can I guess narrow it down and make a final decision, that way we can hear them, and then talk about it a little bit more.
Ms. Calero: Ok.
Mr. Pelaez: Next item.
Ms. Henning: So, as far as for, we can either discuss the floor right now, or we also have Jorge here from LEDs Are Us to discuss lighting, and I believe Jorge has the proposals for us ready to go.
Mr. Pelaez: Ok, let's do that, I know he got here first, so let's go ahead and do
that.
Mr. lrzany: Ok so let's jump into the lighting. Thank you very much for your time,
nice meeting everybody.
Mr. Pelaez: Thank you for coming, we appreciate it.
Mr. lrzany: My name is Jorge lrzany, and I don't need any titles but, they call me the director of the commercial division. I started with this group in March, it's going to be 12 years, and right now we are very fortunate we're working on referrals at least in my portfolio, and I'm doing a lot of projects for KWPMC, I was referred also to Chic on the contractor's side, and basically, I'm here to let you know that this was short notice, they kind of like confirmed today around 12:00 noon, and I'm not complaining, I'm very happy but, I want to let you know that this proposal is not complete. What we have in this proposal is basically, and let me tell you a little bit about the company, and tell you what I did, and I'm going to tell you what I would like to do so we can complete this package, and then moving forward, with your permission, I would like to take it to the next level to win your business which is actually to bring some samples like I did today. Then maybe if you like my package and you see some samples in the areas. Lighting makes a big difference especially since you're changing all the natural colors into the new modern colors, and we usually go in with a lot of what is called natural whites, instead of having the warm whites which is traditional. This company has been established for 32 years, we're in the package, on the right side you have a little barcode that you can scan, we are actually a family of companies, originally started as all-season imports, for the

October 11, 2022	Palm Glades CDD

Christmas Palace in Miami and Fort Lauderdale for 32 years, I was hired by the CEO, the Knix family, I worked directly with him, the owner, and he had multiple companies. We also manufacture what we have sold, and that's our brand, it's American-made, it's all UL tracer in the US. We use American-made drivers and dales, and right now we are extremely busy because we have a lot of inventory. Everybody in this room, I would like to invite you, if you would like to come and see our operation, it's right in the Hialeah Heights area, we have about 7 buildings, all commercial, next to the Christmas Palace. We also have over 300,000 square feet of warehouse and distribution, we have engineering, we are certified like your contractors for licensing purposes, we have certification for insurance, and we can be bendable. So, we have all the credentials, we have small, medium, and large accounts we manage, right now I'm doing about 7 projects with KWPMC, we finished The Park Grove in Coconut Grove, the whole entire property, and I was referred to Skyline on the Bay, we're doing Skyline as we speak. Uniquely, and not only into marketing sales, but in my position because I'm old school, and Mom said I look younger than my age, I like to be involved in every aspect of the project, from the assessment to the proposal, to meet and greet with you guys, get a feel for what you guys want to do. I totally agree with him, you're going to renovate and change this to natural colors, and modernizing, and we definitely want to coordinate if we have the opportunity to win the project so we can actually become a part of the painting, the flooring, and then coordinate with them. Right now what we did is, I did an assessment of the lobby, which is a high ceiling, we did what we call the HOA hallway, management offices, the ballroom, and the bathrooms. I also did an assessment of the storage rooms, kitchen, gym, terrace, and parking lot. I'm going to start backwards with the parking lot, now I'm going to go into my recommendation, you're going to see that you have a proposal and on the back side you're going to have some of the specs. Right now, what you have since I started about 12 years ago, it was very common for a lot of people took what we call, and to correct your phrase for those fixtures, they're called true boxes, that's what they called them, it's actually a box. Back in the day, you had the metal hanging light, you had the 150 to 400 watts, and it's actually a box that the light throws down. I brought in what I call the new technology for the parking lot, which is actually completely redesigned, so you actually can not only redesign the fixture, but this fixture is not a true box, it's actually a fixture that is completely and generally designed so

October 11, 2022	Palm Glades COD

it can throw like a half moon, if you're in the perimeter, so you can actually have a cut-off, so you don't have any light polluting the neighbors. We actually can do this for projects that we do with photometrics and permits, we do it in-house. I don't think you need to do photometrics and permits, in this case, we'd probably do photometrics, but you don't need to pull a permit if you don't need, or if you don't want to, but we will basically do the parking lot like we would do a permit for the city. We do the photometrics, we put the fixtures, the doubles are going to be doubles, and the singles, and the fixtures are going to be in the color of your preference. It could be white, it could be silver, it could be bronze, and it could be black. I think right now you're planning and going into black because of a lot of the trims of the building and the new designs are with white colors and black trims, so we can have the fixtures black. Now, this fixture that you have right now, and you made a retrofit with some of them when I did my assessment, you put in what are called the cone ball, the cone balls, it actually throws 360, so you're losing a lot of the lighting inside of the old fixture. What we do, and we've been doing it for many years now, we remove the fixture, we have a bracket that is the same color of the fixture, if it's a double, it's going to be a double bracket, it's going to slip into your pole, and we can actually have the wattage that is going to give you the minimum full candles that you need in the parking lot, so in your 20 year, 30 year, or 40 year recertification, your parking lot will be up to date, we're going to give you photometrics, and we can give you a letter from our engineer certifying that you have the minimum light levels. So, that's very important for the condos because if somebody trips in the parking lot, some car gets broken into, we have more attorneys than cars in Florida, you have a certification, but the reality is we live in a legal world so you want that parking lot to be up to code, you want the lighting to hit that corner over there with a one-foot candle, and you want the fixtures to be UL, you want it to be wind load certification to handle the 150 mph, and you want that fixture to have a 5-year warranty, and you have a local manufacturer who gives you the representation and the parts, and you have no issues if something fails, we can replace it locally in Florida and then we can take care of your parking lot. Your parking lot, I've seen it at night, it's really dim, you probably want to bring up the light level so you feel that comfort safety zone that the light levels are where they should be. Back in the day when I started, it was like .5 average for foot candles, now it's 1.0 minimum, so if you do the math, it's about 3 times more light levels that you need. This is a good fix, it's a

October 11, 2022	Palm Glades CDD

temporary fix, but it's not going to give you the distribution of light levels that you should have, with or without a permit we're going to do the parking lot like you were doing it with permits. Now, moving forward, I do recommend going with not the bright white, because this is not a shopping center, but to go with what I call the natural white. Right now, when we go and account for temperature, and I'm not a designer, I have them around me, and I'm not an engineer but I have them on my team, and I learn from them. You have right now what is called the warm white, so this is kind of like going into the counting temperature, you are at 2700K or 3000K, it was very popular back in the day, it was classical, this was the in, everybody went with the natural colors, they wanted white, and it's all over town and it was beautiful. Now, everything is changing into what is called the light colors, you're going to have the grays, the whites, the black trims, so this is the light that actually interacts really good with your colors. We can go another .5 into the 4000K, that's actually 3500K, so you're going from 2700 and 3000 average that you have in your clubhouse, we're going from 3000 to 3500 for the common areas. On the parking lot I'm recommending to go with 4000K, so it's another .5, so it's a little bit more brighter for safety reasons, and that would give you the freshness, it will give you the look that is being renovated and fresh, but it's not going to look like a stadium, so that's just my recommendation. It's happening all over town, but at the end of the day, like I'm doing with Skyline, even though we got the contract signed and two deposits, and we already started, I'm going to put in the hallway one area with 4000K of wall sconces, which are the little cubes, and I'm taking the initiative of putting on the other side of the hallway, 3500K, it's three fixtures in each corner of the floor, and I'm going to have them look at it. It looks very different on paper, so we win a lot of the projects by installing some samples in your property before you make a final decision, we can do that also with the parking garage, we can do that also with the terrace. That way you can see how it's going to look at the end of the day and if you change some of the colors on the wall, even better because you interact with the new lighting. Now, are there any questions so far? So, we already assessed those areas, you'll have a proposal for $29,980 which includes remove and replace, that includes all the parking lots, that includes all the poles, heads and fixtures, that includes all the brackets, that includes the labor, that includes the terrace, and all the inside, the high ceilings, the fixtures for the lobby, and all the areas that I mentioned.  The only thing that I did not include that I'm going to do and add to your

proposal because I just got this email today around 1:00 o'clock, so I'm going to go now with your feedback and I'm going to do the decorative package, which is going to be replacing all your chandeliers, all wall sconces, and remember, the lights in your lobby, the chandeliers, and everything that you have in your areas are the traditional ones. So right now, I'm going to get some feedback from you if this is kind of what you want to go with which is what we call in between traditional and modern for the wall sconces, and then my intention is to add to this proposal the next package which will be the decorative fixtures which are the chandeliers, wall sconces, all the wall sconces you have on the exterior of the building, your two sizes. You have the medium and you have the large ones, and they paint some to start that you think you're going to like, and then I can start adding those to the proposal and then bring you some samples for you to touch and feel, and once you select the style that is your preference, then we actually take it to the next level, if you want, we can install some samples.
Ms. Duque: Jorge, question, I don't see that in here.
Mr. lrzany: No, I just received this after I put this together. The decorative stuff, and the management inclination, or some samples of what you guys are looking at I didn't have it before I put this together, that's the reason I didn't quote it because I didn't know if you wanted to go like really modern, or if you wanted to go traditional modern, or if you wanted to go traditional.
Ms. Duque: Just a question, Monica, are those ok?
Ms. Henning: I believe that those were Sergio, that's the first time I'm seeing that.
Mr. lrzany: Ok, so this is a process and the main reason that I didn't put together the proposal is because it takes a long time for what I call the decorative package. Remember, the decorative package shows the decorations, your light levels are already being taken care of by your property ceiling, and already the infrastructure lighting which you already have in my package. You have the perimeter, you have the parking lot, you have the wall sconces, then the wall pack, you have all the dome lights, all the corridors, the panels, everything that actually puts the light in the front, you already have that in the proposal. Now, move into the decorative one, it depends on the style you want, I can put together a really nice package, and then we either have it separate or we can have it together through the package, and then hopefully we can move into some samples.

Ms. Duque: But if I understand correctly, the quote doesn't have the ceiling right, but if we install the decorative ones, will that have impact or not really? (inaudible comment)
Mr. lrzany: Well, the lighting experts consider those fixtures to be decorative, this fixture doesn't throw a lot of light but, it's part of your redesign, we will be replacing it with a decorative fixture of your choice, I just need to have a little bit more information of what I received today so I can actually have my team put together a decorative package but, we can have it separate or we can add it to the one that I already put together, for everything else except the decorative. The decorative ones that you have really are the wall sconces, which are very traditional, then you have what is called the chandeliers, and then you have two sizes of sconces. So, it's really like four items, you have chandeliers, you have wall sconces, small, medium, and large. So, my question to the Board is what idea you have for the decorative fixtures in your mind that you'd like to see when you finish the renovation of your clubhouse?
Mr. Pelaez:  So, at least for me, the front area is super important, the parking lot
lights.
Mr. lrzany: Ok.
Mr. Pelaez:  And then also the lobby lights because of the height of those cans,
those highhat cans, and now that's the moment we need to address those because we're already up there with the lifts, those are super important.
Mr. lrzany: Exactly.
Mr. Pelaez: Depending on the budget, would depend on what we could do on the inside and what we want to do. So, I also think that there needs to be some discussion and to see exactly some of them that have already been changed to LEDs, if they can be saved or not, I think we also need to just walk the club and make an idea of what we're doing and what we're changing or not changing that are outside the scope of those two areas, just budget-wise.
Mr. lrzany: Ok.
Mr. Pelaez: We may have to start off with something and then in the future maybe change the other ones, I don't know if we would change them all at the same time, just because of budget-wise, but I think we need to do a little bit of homework here with the team to understand what Chic has done already, I know he already has some knowledge

about some of the life of some of the cans, making sure what he's changed out to LEDs or not before we can make a final decision in my opinion, but if you guys have some other ideas on what you're thinking, but originally it really started with the lobby area and the parking because those are the most crucial areas. Especially even the lobby area because that we have to do in the January timeframe to fix those lights that are out but, I think we really need to meet and kind of, this is like a whole package that really needs to be talked about, discussed and narrowed down before we can make that final decision.
Mr. lrzany: Right, and actually what we committed, his idea is the same idea that I have, we would like to install some samples.
Mr. Chandler: You bring one of the recessed lightings with the 6" cans?
Mr. lrzany: That's actually one of the 6" cans that you have. Mr. Chandler: Yes, and 8" is going to be outside.
Mr. lrzany: No, I'm going to bring you a whole set.
Mr. Chandler: It's ok, and so what I was thinking was, obviously with the 8" which I think we would like to put here, but we need to know what it's going to take to wire it in because it's not really that easy to get to the power that's up in the ceiling.
Mr. lrzany: Correct.
Mr. Chandler: So, the last thing we're going to want to start doing is cutting out a lot of drywall to having to get to the power, and we want to verify that.
Mr. lrzany: Yes, I understand.
Mr. Chandler: And check the lighting, with an 8" can which are the ones for the outside, the same thing, because we can't cut that because that's a wood ceiling, but when we do the porte-cochere we can kind of work around that because we have a big picture there, we have to do a lot of work on that porte-cochere. As far as replacing these lights here, we want to make sure with that can, how much work it's going to take to do before you put, I mean you're going to need budget numbers as far as the layout goes.
Mr. lrzany: And that's a very good point, and so far, in this building, and I'm not an
electrician, but I work with them as a project coordinator, this actually is a UL fixture, and it goes directly to the junction box, you don't want any cables exposed. Now the good thing about the new technology that I'm proposing, is it's actually tunable, and these have been a blessing for me, these actually I can adjust the wattage, before I would only have

one wattage for example, if I put one here, and it goes into another area slower, then over there it looks like I have a big glow because it was the same wattage. I can adjust to 8, 12, or 16 watts, and I can go 3000, 3500, or 4000K for the same fixture, which is great because in reality some of the ceilings are not the same level so we can adjust the wattage so you can get a really nice even distribution and it looks nice, and if for some reason we put the 3500 and after they paint the walls and they put the new flooring in and then they say, you know what Jorge, I want that to be whiter, so all we have to do is we have to bring it down, and we just have to adjust it, and we don't have to touch it. The only area that I agree with you that we need to verify is the 8" and the 6", usually it's easy to access, the ones that we have to look at are the ones that are 4".
Mr. Chandler: Well, remember, that's a remodeled can, that's for remodeling, the existing drywall up, they built these, put the cans in, and put them in and then they put the wood up to it, and then they worked around the can. So, we have to verify on these lights how far away that can is, or the junction box is to tie into because we can be cutting the ceiling and cutting it again.
Mr. lrzany: No, of course.
Mr. Chandler: In other words, this is the preliminary meeting, and it's great, and then you're putting budget numbers together for the fixtures, you're giving numbers for the fixtures.
Mr. lrzany: Yes, of course.
Mr. Chandler: And you're going to have to work up numbers for the labor, for the cost to install it, to wire it, to do it, and you really have to research that before you can give an accurate number, so that's why we're here obviously.
Mr. lrzany: Yes, of course, so that's why I said, this is my proposal, the next step is that I would like to break it down whichever way you want, and we're very happy, if you want to do the high ceiling in the lobby and the porte-cochere to start with, maybe the parking lot in January, or whatever way you want to do it based on your budget, we're happy to accommodate that before we move forward we definitely want to, or I wanted to give you some of the fixtures so we can actually install them for two reasons, so we can verify any installation potential roadblocks, so they don't happen again, and certainly so you guys can see how it looks, and maybe at that point we can put a 3500 and we can put a 4000, then you guys can look at how it interacts with the new colors, and then make

a final decision before you go ahead and do the whole entire retrofit. That's the right way of doing it, now we have the technology to do it, so we actually can adjust it on the fly as we have the fixtures already installed, and we can give different feedback on the lighting to see which one you prefer better based on the wattage and the cabin temperature without having to remove the fixture that's already installed, all we have to do is make the changes in the back, and that's great. Before, when I started in this industry, we didn't have this technology. Are there any questions? So, I'm going to give you some fixtures so we can put in some of the areas of concern, and that way we can take it to that level and have no obligation whatsoever.
Ms. Duque: The proposal we're receiving today for the $29,980 it's just to remove and replace?
Mr. lrzany: Remove and replace the areas that are on the proposal, and again, what we did is we did an average estimate based on our history, we have done this consistently for many years. So, the only one that we are a little concerned about because of the size is the 4", usually the 6", the people that we have used and he's an electrician, they are familiar with if they have a little more room, they actually can tap into, they can connect this with a box and then they can actually just close the ceiling. The good thing about this is you're no longer going to see any of the trim, it's actually going to close the ceiling, and also, it's going to make your efficiency with the air conditioning a lot better because you don't have air conditioning going to the open areas.
Mr. Chandler: That's good. I want to mention this about the parking lot lights because Mauricio, I know you were concerned about this. Obviously, the old ballast system, there's 12-year-old ballast system that is in there and they're going out, one is gone, we've already replaced it two years ago and the ballast burned out again. If we think we're going to do the LED system or whatever we're going to do, I say we pick that one because it's already out, we're not going to invest the money and do another ballast, it's the one that's above the scaffolding, that's where the scaffold is already set up there. So, if we come up with an idea of what we think we want to do, and I don't have the budget numbers, I didn't give them to you, but we do that one light, let's see how it looks, and see how it works out. That's already there, it's burned out, my guys replaced three more of the bulbs, those high-intensity incandescent lights. So, we replaced three of them, or four of them actually, and two of them are flickering, so the ballasts are going, so

those are the ones that are down and are going to burn out. Hopefully, they'll last between now and Halloween, it's not the end of the world but, I'm just telling you we're close to making a decision of what we're going to do because, and we talked about this for a couple years Mauricio, and eventually once the ballasts are going, we have to switch to LEDs.
Mr. lrzany: Yes, and the reality is that back in the day those ballasts, they have a life, right now you have some that are going out, that means that the other ones are near their life and the ballasts, by the time you replace the ballast and the bulb, and the scaffolding, it costs about the same, of just replacing the fixture for a 5-year warranty, we give you the warranty of labor, it's a local manufacturer, an American UL product, wind load certificate, and once you see one of those fixtures up there, it's going to be like poof, you're going to say like, wow, we definitely wanted to go this way, that's what the tendency is and the marketplace before replacing the shoe box, not investing any more money trying to fix them, and then going with LED technology.
Mr. Pelaez: So can you supply a quote for what it would be only for the parking lot area, and then for this I think again we need to walk around and just make a little game plan and just walk the areas and see where we're at because you have everything in there but, we need to go through your quote by areas and make some notes and what we want to change and decide what we want to leave, and then we could kind of narrow it down because we have a full package here which is perfect, but we really need to walk it and decide, and we may even say, listen leave these small ones, because we may not be able to get the bigger ones or something.
Mr. lrzany: Well, the small one, we can match the color, and we can put in an LED bulb that has a bright view and it has a 5 years warranty.
Mr. Chandler: No, you can take up the small ones and bore bigger holes if you want to put a thicker one in.
Mr. lrzany:  No, we usually recommend changing your original design or
infrastructure, and let me explain to you why, 95% of the projects we do, we do it without a permit, why, because we are retrofitting, we're not adding anything, we're not adding another hole here and 3 fixtures there, and reading your drawings with the city, you have a fixture there, so it falls within the gray zone which is called, lighting upgrades. Now, if you have an old property and you have a lot of distribution, you need to add poles, you

need to add fixtures, or it's a whole remodeling electrical of drawings of walls and everything that's a different story, that's new construction but, when we do a retrofit, 95% or 98% we can do a UL by code retrofit and then we just remove and replace at the same place, and then we find an area that you have back here, or we can add one here or there, but at the end of the day, you're not changing the infrastructure for city permit purpose that was originally signed which is going to enhance the distribution by removing the old lighting with the new LEDs that give you a better distribution in some of the areas. It's very significant the high ceiling because the problem is that you have such a high ceiling that you lose a lot of the lighting, it doesn't hit the floor. I can actually put up fixtures in the high ceiling that has a different narrow beam, instead of it being a wider beam, it has a narrow beam so it actually it hits the floor, and then the lower ceilings that have a more wider beam so they can open up and it looks nice and even. Now I have the technology to do that, so it's really easy. The parking lot is going to be huge, especially until we put a sample in that hall, I think you guys are going to be very pleased before and after, it's going to be like a wow thing.
Mr. Pelaez: Sounds good.
Mr. lrzany: Any questions? So, to wrap up, I'm really excited for you guys to walk around, and just give me directions, and you say, Jorge, you know what, this is the picture of the wall sconces that we have in mind, why don't you do a proposal separately, and give me the proposal for the, now that we saw the light and the parking lot, give me a proposal for that, and you can give me direction and I can break it down because I didn't have that direction before I came to this meeting, and then I can break it down. Now, once I break it down, the parking lot, the interior, and give you the samples, we do the decorative separate, and then you want to start with the portion of the LED project, we're very happy to accommodate and help you with that.
Mr. Pelaez: Excellent.
Mr. lrzany: Are there any questions? Mr. Pelaez: No, good, thank you.
Mr. lrzany: Ok, perfect.
Ms. Duque: Thank you so much, Jorge, I appreciate it. Mr. lrzany: You're welcome.

Ms. Henning: So, as far as continued upgrades the only remaining proposal that we have is for Octopools.
Ms. Duque: Wait, Monica, before you go over that, Mauricio can you go over the
repairs with the kid's splash pad?
Ms. Henning: Oh, from Sepi. Ms. Duque: Yes.
Mr. Pelaez:  Yes, so we have a quote from Sepi Painting for the kid's splash pad,
but we need some more information and we're still kind of doing some research so if we could hold off on that one until the next meeting until we gather some more information. We're looking at either painting it or replacing it because it's kind of deteriorating and it's kind of falling apart in some sections, so we want to do a little bit of homework to be able to understand the real options from multiple people, and then bring it back to the next meeting to have a better answer.
Mr. Monserrat: Good.
Mr. Pelaez: So, next would be the diamond bright from Octopools.
Ms. Contento: Hi everyone, my name is Lina, I'm from Octopools. So, basically a project like that takes about 3 to 4 weeks, so what we need is every work that is going to be done outside, it's completely done before we start, so if you're planning to start everything that way, we need to plan very carefully, at least when they paint or I don't know if there's going to be something with the paver area, that needs to be done first. So, as long as they are able to do that, I believe then you're going to paint or whatever.
Mr. Pelaez: The splash pad, we're either going to paint it or replace them.
Ms. Contento: So, that one needs to be ready before we can get in. So, what we're going to do is put the tile all around the heavy traffic area, and we want to replace it, but who knows which are the ones on the steps, and the ones on the spa, I believe there's a bench there, so those are going to be under the new code which is non-skid, but it's the same hue, and we're going to replace the main drain covers, the jets, and all the drain covers on the other end, and the markings are going to be practically the same color (inaudible comment) and there will be a 5-year guarantee with a commercial pool, usually they make it 10 in the residential area, but 5 years in the commercial, and that's it.

Mr. Pelaez: Now, you're going to, or what are you going to do with the existing diamond bright, are you cutting, or going on top of it, testing it, does it all get removed, what are the options?
Ms. Contento: No, we test all the areas to remove all the hollows areas, and if we
consider coping it, we do a special washing or not, and we do an acid wash and then put the primer, but basically, we need to let the primer dry for at least 2 days or 3 days, and then we do the finish.
Mr. Pelaez: Now, how does the diamond bright go up to the existing tile?
Ms. Contento: We cut under the tile like 4" so leaving the cap off to put the new material to be flush with the pre-existing tile. So, it's not going to be like a bump, it's going to be even, but we put it to code.
Ms. Duque:  But if one of the tiles or steps is chipped where you guys are doing
the work?
Ms. Contento: We would replace it, all of the tile is commercial tile, so those colors are still available, so we're going to replace it.
Ms. Duque: Ok.
Mr. Pelaez: Now, in some places I know, like you talked about testing and the hollow areas, some people remove all the existing diamond bright, so what are the pros and cons or why not remove it all, or leave it, what's the difference to have a better understanding about that because I know some people that we've spoken to, they say to remove all the diamond bright, and some say leave it, so just to have an idea about that, the existing diamond bright.
Mr. Chandlers:  Listen, he's going to talk to you guys in Spanish also, if it's ok
because I know he wants to be able to explain some of this.
Mr. Pelaez: Are we allowed to talk in Spanish because we can't transcribe it? Ms. Duque: No, we do need her to explain it still for the record.
Mr. Pelaez: Because we're on the record still.
Ms. Duque: And not everyone speaks Spanish so, those are the records of the meeting today.
Ms. Contento: Ok.
Mr. Chandlers: And I have a couple of things I just want to bring up. As far as, we talked about the backsplash, the water-running tile, were we going to replace that?

Ms. Contento: No.
Mr. Chandlers: Ok, because we put that up there as an option, and I know this is preliminary, and I know we're kind of getting this together quickly, but the water line tile that's there is stained, not it's also old, and there's some things that I think we need to maybe make sure we do this right. The grout is old, so we have 10-year-old backsplash tile, and a water line tile which is under the gutter and under that bullnose thing, we might want to consider replacing that because we have one shot at this and it's a little stain, and we might be able to acid wash it but the bottom line is the grout is 10 years old, so it's a matter of timing. So, I think these are other little things that I want to make sure that we cover before we finalize anything. Also, the drains, the drain in the gutter, the overflow when you get to the drain, we have to raise it, so we're going to raise the drain and I know there's some issues as far as the diamond bright meeting the existing water tile, so I think, and Mauricio you brought up a good point, because Oscar brought this up, replacing all the diamond bright. To take all that diamond bright away is huge, I mean to get in there and chip all of that out, it's huge, and I know that Oscar brought it up, and if you guys want it as an option, then I think they'll have to come back to the table with that as an option. Me personally, I've never seen it done, if it's all good and it's sound, then there's really no sense in taking it out because it's almost impossible to get it all out, but if it's an option that you think you want to cover and answer that question, then at least they'll have to come back and give that as a line item, let's just call it.
Ms. Duque: Well, what is important here is what needs to be done, and that's because it's not only an option but if it needs to be done. (inaudible comment)
Ms. Contento:	And if it's not necessary to remove the whole diamond bright, mean we are able to see it right now, we have to test the whole area to see if the dusting is coming off to see if we have to remove it. Otherwise, it can stay like that and we just apply the foundation, which is the primer, and the one that gives the texture as the concrete, so that's why they assure that we get primer, the flat base is going to stick to the walls and the floor.
Mr. Chandler: Also, I wanted to say, because I worked on the kiddy pool, I did a big crack repair in there. There's a crack that runs along, it's a structural crack, we did a repair a couple of years ago or whatever, that's something that we're going to address also because the last thing we want is a leak. I don't think the crack came back after

years as a ruling but, that kiddy pool has been redone, so it's delaminating, so I just want you to know that the original diamond bright is there, but there's also a thin layer, and they didn't do a great job, and they didn't bond it, so when you go to this, I want you to make sure that either you turn or tip it, and you get off what you can. The only other option is to wet blast or sand blast, and that's a lot of work but that's something that I want you to make sure that we're covered on, and of course, what you're going to do to clean it if you're going to take that out and replace it because that's really going to be part of the whole scope of work on that. So, if you're going to take it out, and you're going to replace it, I don't see it happening, I mean that's probably a huge task, or you're going to paint it, and prep it and clean it, and not to get off the track but, we re-decked the deck area, and we paved it with that coating and it works good and it's still holding up very well, except where it's underwater. So, more than likely, at minimum, that kiddy pool deck has to be replaced, which is the louvered deck and all those slides, and we have to take the slides with the plastic areas, plus all the little jets and all the little water features that's going to be a big deal but that's going to have to be done, it should be done now, and then obviously you're going to decide on the painting or whatever you're going to do it.
Mr. Pelaez: What about the pool lights?
Mr. Chandler: The pool lights are also going to have to be done, so that's going to have to go into the budget number which are LEDs.
Mr. Pelaez: Are you guys doing the pool lights, or who's doing the pool lights Chic? Do you guys do pool lights?
Mr. Chandler: We're going to have to have, technically an electrician does the pool lights, the pool lights with the LED system they're possibly $1,000 a piece, maybe
$1,200 for the lights, and I'm sorry that I don't have that budget number here now but, I promise we'll have it in the full package. I mean we're feeling it out now, once we get those numbers together, we can have the full package with the lighting, and what type of lighting.
Ms. Duque: (inaudible comment)
(At this point several people were talking at one time, and no one conversation could be heard)

Mr. Pelaez: So, I'd like to see the price of the pool tile as well, to see what it is, because I know that pool tile there is stained and we can leave it but, if we're already doing it, we should consider looking at the price.
Mr. Chandler:  And the kiddy splash too because that one has cracked tiles, we
did some repairs on that, so we also need the kiddy pool because there's cracks in that.
Mr. Pelaez: Right, we would do them all.
Ms. Contento: So, about the sandblasting, we don't consider sandblasting as an option to remove the pool plaster, that we use to remove the paint, so there's no use for sandblasting.
Mr. Pelaez: So, if you get into let's say the kiddy pool area, and you start testing it,
so whatever needs to be chipped out is included to chip out, is that correct in your quote?
Ms. Contento: Yes.
Mr. Pelaez: And you said 3 to 4 weeks more or less it takes? Ms. Contento: Yes.
Mr. Pelaez: And you guys would be available in January to start if we decided.
Ms. Contento: Yes, but as I recommend, we need to kind of have the other things to be finished and then we can start, and of course, we have to order the material first to make sure that it's going to be assigned here before we start.
Ms. Medina: And you said the primer takes about 2 days to dry, what if it rains in
between?
Ms. Contento: The important thing is that no rain during the painting because otherwise, you have to do it again.
Ms. Medina: Ok.
Mr. Monserrat: So, we have to get in before March basically, or April. Ms. Contento: Right.
Ms. Medina: Before it starts raining again.
Mr. Pelaez: You know I feel that again, the kiddy splash is going to be one of the main factors here but, for the most part, their area besides the pavers out there, does not interfere with anything we're really doing in here because it's out there, and they can come and do the back, so essentially besides pavers and kiddy splash, they can work at any time on the pool area that we decide on.
Ms. Medina: And lights.

Mr. Pelaez: And lights right. Ms. Contento: And the paint.
Mr. Pelaez: Right, and the paint in case there's a sprayer and the wind blows, but we'll definitely coordinate that but like George said, before March.
Mr. Monserrat: Definitely the interior should make headway, starting their work, and at least remove tiling, once they get started we can get them in, once we know a schedule of the interior work and the exterior obviously because now we pushed back the exterior, after the interior, so it's going to kind of run into problems with them if we work on the exterior and then they're coming in at the same time.
Mr. Pelaez: Right.
Ms. Calero: And you said we need the supplies before you start, how long does it take for the supplies to get in, when do we have to order them, or what's the timeframe?
Ms. Contento: Yes, probably at least 2 weeks before.
Mr. Chandler: Also, there's something that I want to mention that, I just reminded Monica if you recall, in the main pool there's 2 very big pumps running, and the pump motors, one of the pumps is making noise, and it's also leaking, and also there's some rusted bolts and stuff down there, so that will also be part of the package I guess, the budget numbers to put those together as far as when we come back to the table, make sure that we have that covered because one of those pumps is leaking, and I think it's just the gasket, you couldn't do anything with it anyway until the pool is drained. So, once the pool is drained, the water level is down, and you can work on a few of those line items we'll call them, the same thing with the lighting.
Mr. Pelaez: So, you'll work on the quote to add the tile, the removal, and the new tile, anything else Juliana that you want to add from your experience from other communities doing the same thing or you're good so far with your questions or whatever.
Ms. Duque: Yes, I'm good.
Mr. Pelaez: Anything else you guys want to add? Do you think you can have the quote for them in the next week or two?
Ms. Contento: Yes, something similar to the one you have, right? Mr. Pelaez: Yes.
Ms. Contento: Ok, thank you. Mr. Pelaez: Thank you.

Ms. Duque: Thank you so much, Lina. Mr. Pelaez: Tony's Landscaping is last.
Ms. Henning: So, as far as the clubhouse projects, as far as the renovation, that's all I had from Sergio's part.
Mr. Pelaez: Yes, that's the last one that we had in there.
Ms. Henning: Ok, sorry there is still one more. Ms. Duque: There are two more.
Mr. Pelaez: Which I think you have some pictures, and then Chic's stuff. Ms. Henning: Ok.
Mr. Pelaez: And I know, I think Juliana was also working on this one, and I think
there were some pictures I think they have it in there as well. So essentially, Tony's Nursery had given a quote to redo the landscaping in the front, since we're doing all of this renovation to redo the landscaping in the front to spice it up and make it look new again. Anything else, I mean we had a couple of pictures I thought in here.
Ms. Henning: No.
Ms. Duque: (inaudible comment) The one who did it before between the parking lot and the entrance of the club, as well as the walls to the clubhouse. Our plans are pretty much what we want and try to get the total amount of $26,740 and this is a project you can always put on hold until we finish all of the other projects. (inaudible comment) But I think it's important to at least have the price.
Ms. Henning:  And just to kind of add to what Juliana is saying, there are like,
especially in the median, some of the plant material over time it's become pretty sparse in certain sections, so it would certainly really dress it up after we finalize all of the painting and everything.
Mr. Pelaez: Ok, and the last one is Chandler Contractors for water sealing, you're
up.
Mr. Chandler: Ok, sorting out the 11th hour of not having this in the package but,
here's an itemized proposal for the porte-cochere repairs, and if you look at the package, just to give you a good idea. I kind of just based this on a per line item, just to give you a good idea of what we're up against and if you look at the pictures in the back, the big picture that shows 6 ceiling areas, and all the way in the back, that is where the parking is, or the driving in the driveway and the other area is the pedestrian area which is right in

front of the building. If you look at the picture with 6 recessed ceiling areas, that entire area, all of the stucco, the bans, everything that you see in the light there, that all has to come down and be replaced, and if you look at the other area, the two center areas, and up against the building seem to be perfectly fine. The north and the south areas have to be replaced, and I'm only telling you this because when we go down per line item, you'll have a better idea of what we're talking about. So, line #1 is mobilization, scaffold setup, safety protection, etc., which is basically setting mobilization. I have to protect the pavers, we have a lot of demolition to do. Line item #2 is demo, and that's to tear out all the stucco, concrete, steel mesh, plywood, etc., everything above the car and driveway area, and partially above the pedestrian area which is the north and south. I'm kind of guessing on this a little bit and through experience, I'm pretty sure that's what we're up against. Then we have a hauling and dumping fee, to haul all the debris away, and get rid of it. Now, on the north and the south sides, you have all stone that's up there, there was a poor design by Lennar, and the reason why you have this problem, is water just came down behind the stones, ran across, and just saturated everything up there, the low lying areas, which are all the stucco bans. I mean we did exploratory, and there's areas where the plywood doesn't even exist anymore, that's how long it's been rotting, I mean it's pretty bad. So, line item #3 is to remove the stone on the north and south sides which are on the very edge, and you know I apologize, I don't think I have a picture of that but, the stone has to be removed because we're going to have to eventually, re-waterproof it and then we have to put the stones back. Item #4 is carefully removing existing tongue and groove ceiling wood from these areas, now that's these areas here. Now, I put a line item there, I really don't think it's bad but, I really can't tell until I tear it out and I see what's up there. So, if I have to tear out any of these or all of these, that will be that line item. I don't think I'm going to have to, and if you look at the picture, all the water went down into these areas, I mean it just poured. I drilled holes 3 years ago and the water just poured out of them, it didn't really come out of the wood, so I don't think we're going to have that problem but, I want to give you a line item obviously once we get into it.
Mr. Pelaez: So, you won't have to do #4?
Mr. Chandler: I don't believe so but, I wanted to give you a budget number in case we have to do one or two if it's bad. Item #5 is to remove the rotten damage in the same areas, where if I have to take the tongue and groove, because we want to take that down

carefully, pull the nails out, stack it up, and tear all the plywood out because eventually, we're going to have to put it back in, and put that same existing tongue and groove back up, it's in good shape. I don't think we're going to have to do it, but that's a line item.
Mr. Pelaez: Is that regular plywood, or is that pressure treated? Mr. Chandler: That's regular plywood that's up there.
Mr. Pelaez: No, but I'm saying if we put in new, is it regular or pressure treated? Mr. Chandler: Well, you only need pressure treated if it's going to get wet.
Mr. Pelaez: Well, like moisture just from the air? Mr. Chandler: No.
Mr. Pelaez: Ok.
Mr. Chandler: I use CDX, which is exterior plywood. Mr. Pelaez: Ok.
Mr. Chandler: You don't really need pressure-treated plywood unless it's going to get wet, and besides the pressure treated they use now really isn't that good. Ok, item #6, steel framing repairs and painting, when I tear out this stucco, and we did do a sample area, there's a couple of holes that I cut out. The steel framing there which was bad areas has a substantial amount of surface rust, I really don't think we're going to have to replace any framing, but I have to get that surface rust off so we're going to have to grind it, prep it, and prime it, so that's line item #6. Replace any steel framing that may be beyond repairs, that's going to be determined, I don't think we're going to have that problem, but obviously, when we do the work and I do the demolition, as everyone knows I take a lot of pictures and I send them out, we don't do anything unless we know. Waterproof the north and the south sides of the lower parapet walls, so the north and the south side, water gets behind the stone, Lennar left a gap about 4", and it's just stucco mesh and the water gets in there, pours in there, and that's where all the water came from, so we're going to have to waterproof that, so that's that line item. Once that's done, we're going to have to put the stones back, and I'm thinking we're only going to have to go up about 2 rows of stone, which is about that much, that's line item #9. Once we're done with that, we need to now put all new steel mesh, and stucco, stucco the corner and stucco all the bans, the big white heavy bans that you see there, and obviously last but not least, is reinstall existing tongue and groove wood, and to re-nail it. Now, we're going to do lighting, and I don't think we're going to have to do those lights.

Mr. Pelaez: And I had one question here, I think #11 talked about what is needed, and I remember we just talked about something for plywood, under #5, so just to understand what the difference is, remove rotted water damage plywood, oh ok so this is removed, and this is put in new, correct?
Mr. Chandler: Correct. Mr. Pelaez: Ok.
Mr. Chandler: So, with that being said, it's a guestimate on cost between $45,000 to $50,000 from soup to nuts.
Mr. Pelaez: Lastly, so if we don't have to do #4, then we wouldn't have to do #12. Mr. Chandler: Correct, exactly.
Mr. Pelaez: Ok. Mr. Chandler: Yes.
Mr. Pelaez: So, this quote is like the worst-case scenario, is that what you have estimated?
Mr. Chandler: This is more like an estimate, not a quote.
Mr. Pelaez: Right, but this is the worst-case scenario, hopefully we're going to be able to remove like #4 and #12.
Mr. Chandler: Correct, exactly, I believe so. Mr. Pelaez: And how long does this take?
Mr. Chandler:	Well, remember we want to kind of coordinate this with the big picture.
Mr. Pelaez:	Right, but I'm saying, so that way the painters, that needs to essentially be done for the painters.
Mr. Chandler: Exactly, that could be the last thing the painters paint anyway, so we could be working right along with that.
Mr. Pelaez: But once they start the outside, it needs to be ready.
Mr. Chandler: Correct, exactly. So, I'm going to say probably 3 to 4 weeks, soup to nuts.
Mr. Pelaez: Ok.
Ms. Henning: And I have a question, if one of the pool tiles is damaged, or if one of the stones happens to break or something then what?
Mr. Chandler: They are going to be broken and I have to find matching stones.

Ms. Henning:Ok.
Mr. Chandler: So, if you remember when I did stone repairs around here, the contractor that did Lennar's work had some of these pallets left over, so I'm kind of counting on taking the stones down carefully, maybe saving some of them. I've saved some in the past that are over there in the storage area, in the dumpster area, I don't know how many I have. So, realistically trying to find the matching stones might be a little bit of a challenge, but Lennar is back to building again and they're doing a lot of these, so hopefully, we can find anything that I have to do.
Ms. Duque: (inaudible comment) So, there are 9 sections, right?
Mr. Chandler: Correct, yes. So, I will carefully remove the tongue and groove plywood, and yes that would be per section.
Ms. Duque: (inaudible comment)
Mr. Chandler: Correct, or none, but once we get up there, obviously I'll let you know right away before we do it.
Mr. Pelaez: So, I guess two things come to mind when we're talking about the
stone replacement, and if some break you might have to replace some. I know we spoke to the painter about sealing them, so number one what's your opinion about sealing them, and number two, it makes me think also in the future if something ever happens and we need to remove a section and replace them, or something breaks in the clubhouse or something now, we could have a section not sealed and we have to call the painter back to seal them because then you're going to have a patch of undone ones, so what are your thoughts about those two questions?
Mr. Chandler: Well, he's going to seal them with waterproof clear sealer, he's not waterproofing anything, when he seals them, he's sealing the stones, and he's right, once he sprays the polyurethane, and we're all familiar with these clear coats in your driveways, and yes, it's going to enhance the veins that's going to come out, and yes it will protect your stones but, it will not waterproof anything. So, it will just happen to have water beads on the stones.
Ms. Calero: Is it an optical thing only?
Mr. Chandler: Yes, kind of, you mean as far as seeing the visual, yes. Ms. Calero: So, water still can get in.

Mr. Chandler: Not necessarily in the stone, so in other words, these stones are glued up, so water is going to still get in there and run behind it, I mean there's no stopping that.
Mr. Pelaez: You'd have to caulk every crack.
Mr. Chandler: Right, and that's not going to happen. What he wants to do, and I don't know what his budget numbers are on this stone, but waterproofing, and he's right, you don't have to do anything where the sun is not beating on it, you're not getting rain, but in my opinion, and I don't know what your budget number is on the stones but, it might really enhance it, it might make it look better, and it will help protect it, the stone, but it won't waterproof the stone. I mean I have a challenge, and we've replaced these stones before and they're not exact but you can't tell because it's just a maze, so that's what I'm kind of counting on for that, because that was just a visual up there.
Mr. Pelaez: And your other for the water sealing of the south side, you're going to explain a little bit about that, and when that came about.
Mr. Chandler: The north and south end.
Mr. Pelaez: Well, this one is for the south side, the other quote. Mr. Chandler: Oh, you mean for these offices here.
Mr. Pelaez: Yes, correct, so they can also understand how it came about and when it started and all that.
Mr. Chandler: Ok, so when we renovated these offices, we took out the carpets and the carpets were stained in a few areas in the corners, and the carpets were stained and the wood tact strip that goes along the edge was rotted and it was black and all mildewed or whatever, and at that time it was really the rainy season and they got a lot of rain and flooding. So, that's when it came to my attention again that we had this problem on the north end, which is the men's sauna, and that actually had water pouring in it, and pouring out of it, and roots were growing through it. So, we dug out a section here, and we discovered, you have the same problem, it's not as bad or severe as that area was but, eventually you're going to have water problems under the tile, coming in the walls, you don't want to let it go for too long, so we need to dig a trench along the wall through those clumps of roots, and everything, dig it down, take the two bottom layers of stone off, and this is a foundation, this a big slab, and on the slab they lay their first row of block, so we have a seam, where the first row of block is, and the finished floor slab, and

it moves and you have a crack so water gets inside that crack, we need to waterproof that. So, we chip it out, take out the two layers of stone, chip it out, open it up, waterproof it, put the stones back, and then obviously put the soil back, and landscape and whatever. What happens is, and this is anybody's house, your house has a concrete slab, and they lay that first row of block down, if you build outside above that seam, and it's a seam, and they really don't waterproof it, because they really don't have to because when they build it's down below, so eventually water, if you have a planter or something that gets in through there, and a lot of times people don't know it because it's under the tile until you start seeing the stain later on, so that's basically the same thing there.
Mr. Pelaez: Because this is lower, it's essentially lower than the sidewalk.
Mr. Chandler: That's because of the years of the landscaping, you put more mulch, and the trees grow, and everything is growing, and so now it's higher than the outside slab. So, with that, you want to create a trench drain, and I have pictures of when we did it on the north side.
Mr. Pelaez: I remember we looked at it.
Mr. Chandler: Right, and so I highly recommend doing that for these 4 offices right

here.

Ms. Duque: And Chic, for those offices how much is that? Mr. Chandler: $9,500.
Ms. Calero: And how long would that take?
Mr. Chandler: To do this? Ms. Calero: Yes.
Mr. Chandler:  The digging, I would say 2 weeks, the digging is the hardest part

about it, seriously. The roots are so dense and chopping and trying to get down and getting down far enough, and then like I said, the sequence is getting the roots out, cleaning it out, and then chipping all those stones off, so a couple of weeks.
Ms. Calero: Ok.
Mr. Chandler: It's not an emergency. Mr. Calero: But it still needs to be done. Mr. Chandler: Yes.
(At this point several people were talking at one time, and no one conversation
could be heard)

Mr. Monserrat: So, that landscaping would need to be done before the painting.
Mr. Chandler: Well, it doesn't have to be done before the painting because there's no walls to it, it's the stone and it's down below.
Mr. Monserrat: Right.
Mr. Chandler: But you're going to want to kind of coordinate all this stuff together, and I'll tell you why because you have a mess, and this place is shut down.
Mr. Monserrat: Right, you're going to have 5 or 6 contractors running around.
Mr. Chandler: Right you have 5 or 6 subcontractors, and the coordination of this is really going to be very important, that critical path of who starts where, what, with the baseboard molding coming off and cleaning it, you know cleaning them out and stack them, it's going to take a little coordination, it really is, and I mean it's not that big of a deal but, you want to make sure all your subs and whoever you hire is right on point with each other because you don't want to shut this place down for too long. I mean you're figuring two months,
Mr. Pelaez: Yes.
Mr. Chandler: I would say two months between this, the pool, and the amount of work that needs to be done, and Mauricio I know we talked about the pool, and you guys can send me on my way but, I just wanted to throw these out there. Originally, when you wanted to do the diamond bright and all the pool work, remember we talked about working mostly from the back, because we didn't want to interrupt the front, but if the clubhouse is shut down, and I don't know what your big picture is there, but I think you can also start to work part of it from the front, I don't think you have to just eliminate that, you know what I mean, just work from the back as far as the pool area is concerned because now it's the whole scope.
Mr. Pelaez:  If they're going to come in after the painting is done because they're
afraid of the painting and the wind, Lina had said when the painting of the exterior is done, we agreed that it needs to wait.
Mr. Chandler: That's a nonissue, painting, you could have them paint this back all
at the same time they're doing the diamond bright.
Mr. Pelaez: It's not an issue. Mr. Chandler: Not an issue.

Mr. Pelaez: Ok, because I wouldn't want everything to be painted, and then they're in and out on the side, and then you know those bags, and then they leak, and then you have water. If we're done with this, if we're in the middle of it then they could use the clubhouse, but if we're done, they have to use the back.
Mr. Chandler: We want them to do the back, we said remember we are going to have everything from the back.
Mr. Pelaez: Right.
Mr. Chandler: Because you also have other subs, and you have a lot of people working back there, you have tile setters, people like that.
Mr. Pelaez: Do we have issues around the pool with the pavers?
Mr. Chandler: Yes, we have low-lying areas, I don't have the number for that, my guy was off the ball a little bit.
Ms. Duque: Are there a lot of areas?
Mr. Chandler: There's a few low-lying areas.
Mr. Pelaez:  The big area that we already fixed, remember that, the kids splash
area?
Ms. Duque: But I don't think it needs to be part of the quote, it can be part of the
regular repairs.
Mr. Chandler:	And that's fine, you do have a couple of real sharp edges back
there.
Mr. Pelaez: So essentially, like Juliana said, regular maintenance but it needs to
be done before the diamond bright people work, so we're not now lifting pavers.
Mr. Chandler: No, it needs to be done after the diamond bright.
Mr. Pelaez: I prefer it to be done personally, just because if there's sand and then it goes in, so I think that the pavers should all be done when they come in it's done, and that's it, there's no, oops something fell in, and all that.
Mr. Chandler: That's fine, we can go back and look at that, that's fine, I mean but
if you're saying before the diamond bright guys, it's Christmas.
Mr. Pelaez: Right, or whenever diamond bright is going to start, at Christmas, no they're not starting at Christmas, they're not starting until January, so from now until January, or the week before they come, have it done.

Mr. Chandler: Hang on, so what you're saying is, maybe do those areas between now and Christmas.
Mr. Pelaez: Between now and the time they start.
Mr. Chandler: Correct, which is Christmas, between now and the end of the year. Mr. Pelaez: There you go.
Mr. Chandler: Right, ok, alright. Mr. Pelaez: Ok.
Mr. Chandler: And it's clear to everyone and you're the one who is on top of this, I
know it's not really your job but, those areas are big areas, and there's this area.
Ms. Henning: To give you an idea, as you're looking at the pool towards the trellis on either side of the main curb in the center, there's two large areas there, and then closest here, right next to the fenced area on the left-hand side is another big portion. The other main portion we had we already completed.
Mr. Chandler:  So those areas are really tricky because you can have, let's say
this is a straight line, you could have a low-lying dip in it and you think it's this area, but it's not, it's point A to point B that needs to have that patch. So, to go back to that and how much we want to do we'll have to, like I said, go back to the drawing board with a big straight edge like I did last time, a 20-footer, and then that way you can actually physically see how much we want to take out because this could be huge. I don't think we need to do that much, but I just want to make sure that we're on the same page.
Mr. Pelaez: Well, can you look at that and get back to Juliana on the findings and all of that?
Mr. Chandler:  Yes, absolutely, ok. Like I said, the kiddy pool, the kiddy splash,
when it comes to that, that tile really should be replaced, that water line tile, it's stained and it's been scrubbed for so many years.
Ms. Henning: Yes, it's almost like from the scrubbing of it, it's almost like etched.
Mr. Chandler: Exactly right, it's etched.
Ms. Calero: It is sharp, we cut our fingers several times on that. Ms. Duque: (inaudible comment)
Mr. Pelaez: Any other questions? Ms. Calero: No.
Mr. Chandler: Yes questions? Ok, thanks.

Ms. Duque: Thank you so much Chic. Mr. Chandler: Ok.
Mr. Pelaez:	So, to kind of summarize a little bit, I think we have, I guess the
flooring guy is the easiest guy, that's kind of like a no-brainer besides picking a color we have to give him but, I think some of these we could narrow them down, maybe give some type of direction, but I'd like to see the quote redone. Like for the painting guy, if we're not going to do the lights in there, let's get like a clean quote so we can give a final approval based on the final things, or we could do like a number not to exceed so we can start with working with them a little bit more.
Ms. Duque: (inaudible comment) We need to make sure we have all of the
proposals. (inaudible comment)
Mr. Pelaez: Right and add in the offices and those changes.
Ms. Duque: So, I agree with Mauricio, my other suggestion and it's up to the Board, but I think we need to get more proposals for the diamond bright. This is just my opinion, I will put it to the Board, it's up to you to decide but, I believe you need to see other companies for this.
Mr. Pelaez: So, I agree with that, I know two other vendors Sergio reached out to,
one didn't show up, and one was supposedly working on it, so maybe he'll have something for us very soon, but I know he was working on two other companies as well. So, I think again, we should bring it back to the next meeting now that we have some kind of ideas already, and maybe we can at least just pick a sample color that maybe he can just bring us some samples for the flooring guy but, like you say, maybe you can read them and go over them.
Ms. Duque:  Right, for the flooring proposal, this proposal was good only for 30
days, we presented it during the last meeting, and I talked to him, and he agreed to keep the price for an additional 30 days. So, I don't know if that price is going to change right now.
Mr. Pelaez: I'm ok with approving the flooring proposal tonight, so if you guys, and
again it's up to you as well, so that way we can get moving with him, we've seen his work and he's highly recommended, so I'm ok with that to lock in the price and he can start bringing samples and so forth, and that way you guys can start working on the agreement, and the others ones we can bring back, and we can bring back this one as

October 11, 2022	Palm Glades COO

well, but the other ones, narrow them down and change their quotes a little bit and then bring it back to the next meeting.
Mr. Cochran: He's got a payment of 70% at the acceptance of the proposal so that he can buy the materials so I just want to make sure that's not a problem.
Ms. Duque: Correct.
Mr. Pelaez: Good.
Ms. Duque: So, if the Board agrees, we would need a motion to move forward with the flooring proposal with Mayfair Home Services, LLC in the amount of $69,740.40.

On MOTION by Ms. Calero seconded by Ms. Medina with all in favor, accepting the proposal from Mayfair Home Services, LLC for flooring for the clubhouse project for a total amount of $69,740.40 was approved.

Ms. Henning: Just a quick question to confirm, because I'll be taking a lot of this back to Sergio as well, between that one, because it has some overlap with the baseboards, do you want that baseboard work to be done by Mayfair, or do we want it to be done by Joe?
Ms. Calero: Mayfair. Ms. Henning: Ok.
Mr. Monserrat: That's for the installation, not the painting. Mr. Calero: No, because they're removing it already.
Ms. Duque: Because he will paint it, it's on his proposal. Mr. Monserrat: He will paint them as well?
Mr. Pelaez: Yes.
Ms. Duque:	Yes, it says in here, I will paint and reinstall all baseboards, so it's part of his proposal.
Ms. Henning: Ok.
Mr. Monserrat:	Do you think it would be better for him to reinstall it, but let the painters paint it?
Mr. Pelaez:	The only reason I'm thinking to let it him paint it is because if something happens and he paints his floor, because then he says, oh no you didn't tape

it, that was there, so if he paints and spills and then it's on him, on the floor guy, that's my thought.
Ms. Calero: And he starts the job, it's better for him to complete it, and there aren't
any issues, saying well that person took it off and I had to put it back.
Mr. Pelaez: Right, or I'm waiting on the painters because you already heard them, you're going to take it off, ok we'll come back around, and then no, so the painter can paint and the other guys can come in.
Mr. Monserrat: Right, so when the painter comes in it's just they start painting.
Ms. Calero: Right.
Ms. Henning: Ok, so it will stay fully with them.
Mr. Pelaez: Yes, so just make sure we're not paying for installation through the painters as well.
Ms. Henning: Exactly, yes, so I'll just make sure that's removed.
Mr. Pelaez: And I think we're ok even with the water sealing, to bring it back to the next meeting, he's not going to start before the end of the year anyway, so that way we can come in with a complete package with all our totals and kind of narrow it down and then just have a whole project scope.
Ms. Duque: Same as for the porte-cochere repairs?
Mr. Pelaez: I think so, let's go through the thing, let's add it up the worst case, let's check his numbers, let's just kind of finalize to make sure that we're correct. I know he gave us the estimate but, the per section, let's make sure it's fully added up and all of that.
Ms. Duque: Ok.
Mr. Pelaez: Anything else with club then?
Ms. Duque: (inaudible comment) Are you going with a particular vendor, or do you want both of them to come back with a revised proposal?
Mr. Pelaez: I don't think Sepi was here tonight, I don't think we met with him, so I don't know Sepi enough, I've seen what Master Rollers have done for the HOA, so I'm ok with Master Rollers personally but, whatever you guys suggest but, I think we have to, with the floor and the painting, we have to start giving some direction because if he's going to bring floor samples, and the other one is going to start doing renderings, I don't want to say, do all the renderings and say thank you very much, we're not going to use

you. So, if he's going to start putting that legwork in, I would like to use him, or the other company.
Ms. Medina: That makes sense.
Ms. Calero: Well, we've already used them. Mr. Pelaez: And we've used them before. Ms. Calero: Yes.
Mr. Monserrat: I don't have a problem with Masters. Mr. Pelaez: Ok.
Mr. Monserrat:	And that way, like you said, we can start the ball rolling with the
floor and paint which is the most intertwined project here.
Ms. Duque: But then you will not enter into any agreement right now, we need a revised proposal but only from Masters.
Mr. Pelaez: Right.
Ms. Calero: Yes, bring in the samples and revise the proposal. Mr. Pelaez: Right.
Ms. Duque: Ok.
Mr. Pelaez: Because we have to do the 4 offices into the quote. Ms. Calero: Right.
Mr. Pelaez: And then we have to take off the baseboards from the quote.
Ms. Duque: And the lights, take off the lights too.
Mr. Pelaez: And take off the lights yes, so we'll just run through the quote, we're going to take off the lights, we're going to do the sealing, and what was the other one, and the offices, and I think he said the caulking can maybe last, but I think if we're already doing it, we should remove all the old caulking and put in new so everything is brand new, caulking and painting.
Ms. Calero: Right.
Ms. Henning: So, remove the baseboards from Master Rollers, also remove the lights, add the sealing and then add the offices.
Ms. Calero: And the caulking.
Ms. Pelaez: And what's your opinion on the sealing of the stones, that is according to this $1,800 to seal all the stones on the outside, do you want to do that or not? So, from my experience, in my house, I did a little section on the bottom, like in a

corner behind the landscaping, and I didn't really care for it, it gave it this shiny look, I like the dull look like it has original stones, so I didn't end up sealing all of my stone, some people probably have it but, again, I'm also concerned that in the future if we have to change a section, then we have to have them come back to seal it. It's just going to give it that shiny look.
Ms. Calero: It's aesthetics, I mean I have it, we have it sealed. Mr. Pelaez: Is it shiny?
Ms. Calero: It's shiny, and it's darker.
Mr. Pelaez: Do you like it better sealed or not sealed in your opinion based on your house?
Ms. Calero:  Personally, I like it sealed, whether we did the floor, we did the
driveway, but again, it made it look, because we painted the house, so we did everything so it almost made it look all new as opposed to, oh why is this dull, so that's why we did it but, again, I don't feel strongly one way or the other, we just said, oh let's do everything.
Mr. Monserrat: Maybe have them paint and then look at a piece.
Mr. Pelaez: Because if he's going to spray it, he probably has to spray it before he paints or whatever so he doesn't spray the walls.
Mr. Monserrat:  I think he can do it either way, but that's a question for him to
answer.
Ms. Medina: I'm not sure if that's very important, the sealing.
Ms. Calero: Right, aside from adding the shine and making it darker, do we care? Mr. Pelaez: I think we could use the $1,800 for something else more important,
furniture, and different things, and I know Monica is working personally on those.	So, we'll take that one off as well.
Ms. Henning: Ok, so now the sealing of the stone.
Mr. Pelaez: Right.
Ms. Duque: And the lights are for the parking lot. Mr. Pelaez: Yes, we're going to remove that as well. Ms. Henning: As far as the painting of it.
Mr. Pelaez: Right, the painting, so just that alone is $7,000 between those two line
items.

Ms. Calero: Well, there's always some money that's added, so that's a little cushion because sometimes there's something that comes up, so if that happens you can use that cushion.
Mr. Pelaez: Right, exactly.
Ms. Henning: Ok. Mr. Pelaez: Good.
Ms. Duque: Mauricio, before we continue let's go back to the public hearing. Mr. Pelaez: Yes, anything else before we do that?
Ms. Henning: Do we need to discuss furniture quickly or I can just give you a brief
update?
Mr. Pelaez: Right, just a brief quick update.
Ms. Henning: Ok, yes so just to keep you in the loop as far as the furniture for the clubhouse, I have started reaching out to vendors. I reached out to 3 currently, and I'll be reaching out to another one this week as well. I'm beginning to send them the inventory of the current furniture we have and then just kind of getting an idea as far as if they include the design work or not. The majority of them do offer that design help for us, obviously because it is a larger project, it's included in the cost. I'm setting up to meet with one to do a walk-through with Sergio and next week, and hopefully, I'll be able to schedule the other ones as well in order to bring more of that info back for the next meeting.
Mr. Pelaez: Perfect.
Ms. Medina: If we replace the furniture what happens with this furniture? Ms. Calero: We donate it?
Ms. Duque: (inaudible comment)
Ms. Henning: Yes, we would be able to donate it.
Mr. Pelaez: And you can go through it, and we can make a decision like the high top tables, you know they match this table. The main real concern is the lobby, maybe these, but the lobby is really a concern, especially those couches at the entrance and all that, depending on the budget if we couldn't do something in here then we can't, but at least out there for sure.
Ms. Henning: So, there are definitely some pieces that show the wear and tear on
them, some of them don't as much, so I think at that point we could really come and take

a look once we get those quotes back and determine, ok if these pieces are good, let's go ahead and hang on to them and just strike them from the proposal.
Ms. Medina: And who do we donate it to, which organization?
Ms. Duque: (inaudible comment) Scott could provide a list, but we need to actually do an inventory of all the items, and declare them as surplus.
Mr. Cochran: Yes, declare them as surplus. Ms. Henning: Yes.

FOURTH ORDER OF BUSINESS	Public Hearing to Adopt the Rules
(Cont.)
A.	Motion to Open the Public Hearing
Mr. Pelaez: So, alright so moving on would be item No. 4 the public hearing to adopt the rules, so we'll need a motion to open the public hearing.

On MOTION by Ms. Calero seconded by Mr. Monserrat with all in favor, opening the Public Hearing was approved.

8.	Public Comment and Discussion
C.	Consideration of Resolution #2023-01 Adopting Rules
D.	Motion to Close the Public Hearing
Mr. Pelaez: Scott, you want to help us with this section?
Mr. Cochran: Sure, so these are the rule changes that we've been talking about for serval meetings now. To comply with the statutory process, we've advertised this public hearing on the rules, and in your book, there is resolution #2023-01 and what this does is, and it's in section C. Well, first I guess since public comments are first, is there any public here that has a comment on the proposed rules? So, there is no public comment at this time, the resolution basically just adopts the proposed amendments to what's called in shorthand the club's schedule which is the fees, dues and charges, the rentals, the rental guidelines and rules, and the facility rental agreement, that's all kind of included is what we refer to as the club schedule which is slightly different from the club rules and regulations which is what we've amended I think last year most recently. So, this resolution adopts the amendments to that club schedule. If you look at exhibit A to the resolution, that has a redline version that shows all the changes that were made to that, so for instance, on the left side of the page, you'll see like little dashes wherever

October 11, 2022	Palm Glades COD

there's something that's different. There's one at the bottom of every page because we added page numbers which is one of the things we talked about but, beyond that, we've discussed each one of these items specifically at a past meeting. We did kind of like two rounds, we did an initial round and then we came back at another meeting and went through it again, so this is just incorporating all those things that we already discussed. Then the second thing the resolution does is it adopts the mailbox facility rules and so we didn't have any of these rules before so it's adopting them for the first time, and so that's exhibit B, which again is what we discussed at a prior meeting. We had discussed a preliminary version of that, and we added a few things in terms of just an additional description of the facilities, the maintenance portion, and #3 parking, we explicitly make the parking rules, which are separate rules that the District has adopted and we make those applicable to the parking that's adjacent to the mailbox facilities but, those are really the only changes that were made, and those were all again things that were discussed and requested by the Board at the last meeting when we discussed these. So, basically, the resolution just adopts those two things, the amendments to the club schedule and the creation of the mailbox facility rules, and if you adopt it then it becomes effective as of the date of adoption, and then I would prepare like a clean version without the redline stuff, give that to Juliana and Monica, and they can post it on the website, and begin using the revised facility rental agreement for rentals, and the new rates as far as the rentals, and the cleaning fee, and that kind of thing that were discussed, they would go into effect upon adopting this resolution. So, that's what I have, but if you guys have any additional thoughts of things that you wanted to change, or if there was any of the wording or any post changing that you guys wanted to change, now is the time to do it but, if you guys are comfortable with everything then you would just do a motion to adopt the resolution.

On MOTION by Ms. Medina seconded by Mr. Monserrat with all in favor, Resolution #2023-01 Adopting Rules was approved.

Mr. Pelaez: So, then we'll need a motion to close the public hearing.

On MOTION by Ms. Calero seconded by Mr. Monserrat with all in favor, closing the Public Hearing was approved.

SEVENTH ORDER OF BUSINESS	Staff Reports (Cont.)
Mr. Pelaez: So, moving on to staff reports, attorney please.

Attorney
Mr. Cochran: Yes, so since the last meeting one of the things we had discussed was going to an electronic version of the event waiver, so Monica did set that up. She sent me basically a template to try it out and so we made a few changes to the verbiage but, it looks good to go. To that, one of the things the Board had approved was a number of amendments to agreements at the last meeting, so I prepared those amendments. There was one thing that we need to revisit, so BrightView, we have like 5 different agreements with them, two of them, one is for the annuals, one is for the mulch, so those are things that are basically installed on an annual basis, or periodically but it's an annual agreement to provide those kinds of installation projects. Then one of them is the tree trimming and palm pruning and that's actually with, there are two different BrightView entities and that one is with a different legal entity so that one is a separate agreement. So, the other two are for the general landscape maintenance throughout the District and the irrigation which is also kind of a maintenance service. So, under the Statutes basically, if you have maintenance service agreements that exceed $195,000 you have to go through a competitive solicitation process, like a bid process, and so because the increase in the, even if you just took the landscape maintenance alone, we were at like
$190,000 and with the amendment it would put it to like $200,000, so the amendment to that one alone will push it above the threshold but, after talking with some of my colleagues about it we think really that you probably need to treat the irrigation and the landscape together for the purposes of the threshold part, so it's definitely over it for that. So, for those agreements we do, and I talked to Juliana about this but, we do believe you need to put those out for bid for those two, not the others, and in the meantime, it's not a problem to basically operate on a month to month kind of interim basis with them, so you can pay them the increased amount that was agreed to and approved at the last meeting. It would just be for the purposes of like a full annual agreement that we'd have to do the bid process for, and that will take a little bit of time, so while that process is going on we

can do the month-to-month with them, so I just wanted to give you guys an update on that. The only other issue really is, we had talked in the past about obviously the swale areas that are kind of on the public rights-of-way throughout the District, so these are not the District-owned ones, these are the ones that the county owns, and the question discussed in the past if the COD versus the HOA, who's responsible for maintaining those. The conclusion that we had reached before was that it was not the District's responsibility, that's it's looking at kind of the HOA documents, so it's either the HOA or the individual homeowners whose lots are abutting it. We did have a phone conference with the HOA management and the HOA attorney, and Mauricio, and I was on it, and Mauricio kind of wearing his HOA and District hats, and Juliana, and so we discussed that issue and so basically we reached the same conclusion that it's not the CDD's responsibility if it's something the COD desires to do, like if the COD wants to fund the maintenance for that, and we discuss it, and if you do decide to maintain it, you're also kind of taking on potential liability for anything related to that maintenance, that would be something that would need to be budgeted and done but, because it is public property within the District, it is something that could be done but, it's not something that the District has to do. So, that was kind of the upshot of that, and I think internally with the HOA, their attorney is kind of still trying to figure out and make a final recommendation as to whether it's the homeowners versus the HOA but, that's basically it, so we don't have to but we can if you want to, and if we can budget for it.
Ms. Duque: And just to add to what Scott said, number one we do not have the budget to move forward with that maintenance. Right now, we have discussed this in the past, right now the District does cut the grass in some of the areas, mulch some of the areas, and also lift some of the branches. We have discussed this and it's important that we decided to continue with those services because no one else was doing it and because we were not 100% sure if we were the responsible party. Now, we know we are not but, I do need direction from the Board on what we're going to do moving forward. (inaudible comment)
Ms. Medina: So, if you stop doing that, will the HOA pick it up or how is that going to work?
Mr. Pelaez:  So, the HOA is currently working on figuring it all out too.  I know
Scott put a lot of effort to confirm and make sure that it's not the COD, all these trees and

October 11, 2022	Palm Glades COD

different things that are in the swale area, I know the CDD is not going to take it on, we're not going to add that to our budget, etc. So, the HOA is working through their side and with the county to see what the county is going to do to take on these areas, or not. So, what I'd like to see happen is for right now, leave it as it is, at least for another month or so, two months max, while the HOA just kind of figures it out because I don't want everything to stop and now these areas are just going to start looking terrible because nobody is going to touch it. So, that way it continues now and through the holidays, and then we make a final decision once the HOA figures it out, but the CDD and this Board are not going to take it on to add a whole other line item to repair trees and all this stuff, we're not going to do that, and it's not our area so, we're not going to touch it.
Ms. Medina: So, we could run it until the end of the year?
Mr. Pelaez: Yes, and hopefully by then they'll have an answer, the HOA, it takes a little time because they're sifting through all the documents as well, getting with the county, getting things together, you know that's always a process as well, so hopefully the HOA will have it done by the end of the year, now with the holidays coming up, so we'll be able to determine how we're going to work with it if they're going to take it on with BrightView and just kind of keep the continuity of things working like we have now.
Ms. Calero: So, it sounds like, what I'm hearing you say is, it's not a decision, we're not doing it here because of the budget, so now we're just kind of waiting to see what the HOA decides of what can be done on that end, is that what I'm hearing?
Mr. Pelaez: It's not a CDD responsibility, so the CDD is not going to touch it, and if the HOA is going to touch it then that will take place, and it may be that the HOA is not going to touch it if it's determined that the HOA is not responsible for it, and then a decision can be made of who's going to maintain the areas at that point but, as of right now it's not CDD and we're not going to be maintaining anything on those areas.
Ms. Calero: Has it been CDD up until recently?
Mr. Pelaez: No, it's always been the county, right Scott, that area has always been, and that's what you determined also in your findings that it's still county areas responsibility.
Mr. Cochran:  We're talking about the county-owned  areas, yes, and my
understanding is they've been doing sidewalk repairs and sometimes other types of

landscape stuff, not general landscaping but like certain tree trimming and hardwood stuff, like I think they've been doing, so they've definitely done certain things.
Ms. Calero: The county.
Mr. Cochran: Yes, the county, correct.
Mr. Pelaez: And you can tell the job that they've done, because you've seen the sidewalk on the way in, it looks like a skate park is what I call it, so I know that the homeowners have been reporting to 311 when they have issues on their swale area or on their sidewalks, and it takes them forever but, the county at some point comes out, so that's all part of the discussion that the HOA is working on because there's ticket numbers for all these repairs, it just takes them forever, so I know the HOA is working through those as well.
Ms. Duque:  So then, what I'm hearing is as far as the COD is concerned, we're
going to continue doing it until the end of this year.
Mr. Pelaez: Well, I think we have to have the discussion in either November or December's meeting just to see where we're at with that, not to put the final deadline on because what if it's January, and we still need a little bit, but hopefully by the end of the year it's resolved but, I think we should have the discussion at December's meeting one more time just to make sure how it's all going to work together.
Ms. Duque: Do you know when the HOA will be able to make that decision? Mr. Pelaez: By November's meeting, December at the latest.
Ms. Duque: Ok.
Mr. Pelaez: I did ask for it by November's meeting but, I'm realistic in case there's some follow-up for some different things, so that's why I said, we only have two months left after this one, and we just spoke to her, and again Scott, thank you for all your work through this and speaking to the HOA and all of that just to reiterate that it's not the COD and they are super clear and we're all clear on your findings.
Mr. Cochran: Sure, you're welcome.
Mr. Pelaez: Anything else we need with that? Or do you have anything else under attorney?
Mr. Cochran: That was all I had for the attorney report unless any of you have any
questions.
Ms. Medina: No.

Engineer
Mr. Pelaez: Moving on to the engineer, I don't think we have anything right? Ms. Duque: No, nothing.

Field Manager
Monthly Report
Mr. Pelaez: So, we can move on to field manager.
Mr. Lorenzo: Alright. I don't know if everybody had a chance to look at the report but, just to save some time, the notable items to discuss would be the monument painting and restoration. Let me find it again here.
Mr. Pelaez: I think it was in tab D.
Mr. Lorenzo: Yes, and that's for the west monument and the main entrance. So, that's for the rear and main monuments, included in the work is the replacement of the foam that's coming apart and you can see that in the pictures I put in my report. They have to do stucco repairs, and other repairs to then go ahead and clean and paint.
Mr. Pelaez: So, on the front and the back like I've seen there's chunks of the foam missing.
Mr. Lorenzo: Right, so they have to redo all the foam.
Mr. Pelaez: Which I know we've been looking at for a while, we had looked I think even last Christmastime we were analyzing it.
Mr. Lorenzo: Yes, so he's going to do the complete molding replacement.
Mr. Pelaez: So, now what we were also talking about was a possibility to start that as well at the beginning of the year because they're going to be doing the Christmas lights on those monuments and all that, there could be some possible damage of the lights coming on or off, and then tacking it to it.
Mr. Lorenzo: Right.
Mr. Pelaez: So, as soon as they take it out in January possibly doing it if you guys also agree.
Mr. Lorenzo: Right.
Mr. Pelaez: What do you think Juliana? Ms. Duque: I agree.

Mr. Pelaez: Also, in that area I know we spoke about the rear, how are our lights on the ground, are we good with lights and all of that?
Ms. Duque: Yes, we're good.
Mr. Pelaez: Ok, so we're good with that. So, I'm good with the repairs as long as we start it at the start of next year if you guys are good with it as well.
Ms. Medina: Yes.
Ms. Duque: If the Board wants to move forward with this, we need a motion to approve the painting, and restoration of the monument would be in order for $8,200.
Mr. Pelaez: And then the rear side is $4,950. Ms. Duque: There are two sides.
Mr. Pelaez: Right.
Mr. Lorenzo: Right, so it's $8,200. Ms. Duque: The total is $8,200

On MOTION by Ms. Medina seconded by Ms. Calero with all in favor, accepting the proposal for monument restoration and painting in an amount not to exceed $8,200 was approved.

Mr. Lorenzo: The only other thing is, we met with the lake company regarding the concerns a resident had about the lakes, and it's very hot so a lot of the algae and then some aquatic vegetation is growing at an accelerated rate. We're looking into options behind the scenes to present hopefully at the next meeting, maybe increase the treatments during the summer months, maybe an extra treatment or try to schedule an extra treatment. We're trying to navigate that to make it feasible and possible.
Ms. Medina: So how often do you currently treat them? Mr. Lorenzo: Once a month.
Ms. Medina: Ok.
Mr. Lorenzo: So maybe try it twice a month.
Mr. Monserrat: What causes the growth, the heat? Mr. Lorenzo: Yes, the heat.
Mr. Pelaez: It changes the PH levels in the water.
Mr. Lorenzo: So, we're looking into the possibilities of getting more services.

Mr. Pelaez: We also had like in the past something good that was growing, right, it was growing like crazy but, everybody thought it was bad, but that was good to have in the lake.
Ms. Duque: That's a different lake.
Mr. Lorenzo: And I've noticed it in a lot of the lakes, if you see it's turning brown, that means they've applied the chemicals and it's dying. So, there's a bluish/green chemical that they put on top of it.
Ms. Calero: My lake has it, and you notice it when the lake is low, so when there's
less rain, you can see it.
Mr. Lorenzo: Right, because of the littoral shelf.
Ms. Medina: So, in the summer months you were thinking of applying more?
Mr. Lorenzo: Maybe trying to do maybe two services a month, or maybe one every 10 to 15 days or so, just to kind of try and reduce it because I requested a quote in another community and it doubles the lake maintenance. I don't know if that's something that you guys are interested in increasing but, this is a different company so we gave them what our ideas are, we met with Bryant and Juliana was there as well just to see what we can do to combat the issue during the summer months because now when it starts getting colder, it's not going to be an issue.
Mr. Pelaez:  So, this is something that they go through in other communities, so
it's not like it's uncommon just to ours only.
Mr. Lorenzo: Yes, right, this is something that's common to South Florida, so we're working on that. The playground mulch, we're looking at other estimates, I'm working with Tony's Landscaping as well to get you guys another estimate because we received one from BrightView and it's a little expensive, so we're trying to see what we can do to help with that. Other than that, I don't want to go too much into depth of the report because it's already kind of late but, if you have any questions let me know, tonight or whenever. We did have a post-hurricane inspection, Juliana was here, I was here, and BrightView, by the time I got here they were already piling things up, it was very seamless. I did notate that there was debris in my report, when I mean debris, just landscaping debris, not actual debris. The notice that was returned back from the unit with the landscaping encroachment, it was the wrong zip code, and we've already rectified that, and that's at the end of the report, and that's pretty much it.

Ms. Duque: (inaudible comment)
Mr. Lorenzo: Yes, oh I forgot to mention that, and we'll get with Mauricio regarding the new rotation, and they've already started with the bismarck trimming which is in the report, and they're also actively taking the seed pods out, which is in the report. I'm working with the fertilization company, Tropical Plants and Pest Services to make sure not only that they're revisiting the items that I've sent them in the past but, also the new items that were seen on our landscaping drives. There's a dead row of poincianas at park #2 that needs to be removed, that's already been approved, and then if you want me to keep going I can.
Mr. Pelaez: Well, if you have other stuff.
Mr. Lorenzo: No, those are the most notable items, I mean if you have any other questions let me know.
Mr. Monserrat: Do you know what happened to the royal poinciana? Mr. Lorenzo: It got struck by lightning.
Mr. Monserrat: Oh, ok.
Mr. Lorenzo: That's what he thinks.
Mr. Monserrat: It's not going to fall over though, is it?
Mr. Lorenzo:	No, but it's drying out, I mean it's right by the playground, ideally would be to replace it but, for now, at least get it removed.
Mr. Monserrat: Get it down, yes.
Mr. Lorenzo: Yes, just in case God forbid it does fall.
Mr. Monserrat: Because it seems like a lot of damage towards the bottom too. Mr. Lorenzo: Yes, the whole outer layer is chipping off, and it's completely rotted.
Ms. Duque: The other item that we have under the field report is that we received an email from the HOA, as well as a resident. (inaudible comment) The resident received a violation from the HOA that he is to remove all of the plant material, and some of the rocks that he has by the property, and it's COD property, it's part of the tract of land that was transferred to the COD in 2016. (inaudible comment)
Mr. Cabrera: Which I wasn't aware of. Ms. Duque: (inaudible comment)
Mr. Cabrera: Yes, I would like to add the fact that this whole violation happened because somebody threw some garbage behind my fence, and Melissa, the violator for

the community started taking pictures, and I don't know who was sending emails of the violations, but one of them was the landscaping and when I asked her why is that you now coming to me after more than a year, and she literally told me that if it wasn't for someone throwing things behind your fence, I wouldn't even care about it, that's what she told me. (inaudible comment) and she provided me Juliana's email to follow up with her.
Mr. Pelaez: Sorry, but I think it's very simple, you've been maintaining it, you have the emails from the original management company, so I think it's ok, and we approve it, and you continue to maintain it, and it's a done deal, personally, I think. If there's more to add to it, we can keep talking about it, but I don't think there's much more to it.
Ms. Duque: (inaudible comment) Scott, I think at this point we need to do an encroachment agreement, but I don't know. Once again that was grandfathered in back at that time when the property was transferred to the COD.
Mr. Cochran:  Yes, let me see, or let's take a look at what's already in place in
terms of that grandfathering because it might be that we don't need to do anything else.
Ms. Duque: Right, ok that sounds good.
Mr. Pelaez: And again, thank you for maintaining it and making it look nice and we saw pictures, it looks great, so thank you.
Mr. Cabrera:  Like I said, I want to keep maintaining it but, I just wanted to make
sure because Melissa told me I was not responsible to do anything at all on that side, so I wanted to make sure because I did pay for the mulch on that side of the property. (inaudible comment) So, I just wanted to make sure that going forward I know when I get an email from the association saying you are receiving another violation because of this.
Mr. Pelaez: No, that will all be cleared up with the association, and you'll be continuing to maintain it like you are now, and then after the Board approves it then the HOA will clear up their side I'm sure.
Mr. Cabrera:  Ok. The other thing is, as far as Christmas lights, am I allowed to
put anything on that side, or is it also COD, and I don't want a violation from the association saying that I'm not supposed to take over areas of the COD, the common areas? (inaudible comment)
Ms. Medina: I mean you're going to take them down in January?
Mr. Cabrera: Yes, it's just the season, I just don't want to have another situation like this.

October 11, 2022	Palm Glades COD

Ms. Medina: If he maintains it, he should be able to use it.
Mr. Pelaez: Well, are we just maintaining what's there right now currently, and I'm just thinking, leave it just like it is now so there are no changes.
Mr. Cochran: So, this is the first I'm hearing about it at the meeting, so I don't know, we talked about these being grandfathered, usually that means there's something in some document that explains what that means, so I'd kind of like to see what that is, and what it says. It's my understanding that we don't have an agreement, the CDD, with this gentleman, so there's not a contract that lays out anything. So, whatever the grandfathering document might say is permissible or not permissible, it might not, I don't know, I just would need to look at it but, beyond that, since there's no agreement, if the Board wants we can enter into an agreement if you want. Again, I would still probably want to consult the other thing but, it's up to the Board essentially because there's no existing agreement. So, the Board could do what they want, I mean if he's maintaining that area, normally we would with holiday landscape lighting is kind of what we call it for landscaping that the District maintains, so I wouldn't have a problem if the Board wants to allow him to do that. I think that could be within maintenance but, it's up to the Board since it's District property, unless again, the caveat being whatever the grandfather documents say so that would be my only caveat.
Ms. Calero: So, shouldn't we first look to see what that grandfathering agreement says before we move forward with it?
Mr. Cochran: Yes, that would be my recommendation probably because then we know what the parameters are or if there are any parameters.
Ms. Calero: Right, and for his sake as well, so this way in the future you don't have to deal with this, 5 or 10 years from now.
Mr. Cochran: Yes, it would provide clarity.
Mr. Cabrera: Yes. (inaudible comment) If I would have been told this a year ago, or maybe in 2017 when the COD took over, no problem but, this happened just last Monday.
Ms. Calero: Right.
Mr. Pelaez: So, I'm not sure exactly about the document and the grandfathering and all of that, but I think based on the story regardless, I think we need an agreement if there's no grandfathered document where I think we still need an agreement based on

October 11, 2022	Palm Glades CDD

the history of the landscape and story, and the age and all of that, and the original property management. So, if we don't have one, I think we need an agreement for the area.
Ms. Duque: And I tried to look and see if any of those agreements existed and I
couldn't find anything, just the conversation I heard from the Board. (inaudible comment) Mr. Cochran: About the grandfathering?
Ms. Duque: Yes.
Mr. Cochran: So, this was the conveyance back in 2016, and I can take a look, if it's just conveyances they probably didn't have conditions in there and things like that. So, if it was just, and you can show me maybe the discussion in the minutes, or just send me the minutes and I can take a look but, if it's just that then we can do an encroachment agreement, we've done it probably in this District before, that's fine.
Ms. Duque: We have done it in this District. Mr. Pelaez: Yes, we have.
Mr. Cochran: Ok, so I can take a look and if it's something we can do, we can do
that, so I guess the only question would be, do you want to address the holiday landscape lighting in there as well?
Mr. Pelaez:  So, I know what we try to do is, we try to kind of approve it to what is
there now, the landscaping, and I know the lights they put it up, or you might put it up, and you say in January you're going to take it down but, what I don't want is, not you, but if it was another case then they leave it up and now we have to be after them to take down the stuff, so I don't want to have to be policing them, so that's my only thing. I know you'll take it down but, what if something happens, and then it stays up, and then now we have to send him a letter because we didn't, so that's my only concern that some homeowners may leave the stuff up longer than they're supposed to, and then the HOA has to send the email, or the COD, and so I'm just trying to avoid that but, if it's in the agreement I guess it would be fine.
Mr. Cochran: Well, if it's District property I don't know that the HOA could send an
email.
Mr. Pelaez: No, I'm saying on the HOA areas, like what I'm saying in general,
homeowners abuse the dates that they're supposed to be adhering to, and they don't listen, and I don't want it to happen in this area.

Mr. Cochran: Right, and you could put a provision like that in the agreement that says, what they're allowed to do and it says they need to remove it, or if they do it, they have to remove it by "X" date or whatever, and if they don't the District would, and you can do whatever you want but, usually in the encroachment agreements it gives the District a right to go in like if the resident is doing something that they're not supposed to do or puts something there that's not authorized, the District is able to go in and remove it if the resident doesn't, so that's usually how those work. Depending on what it is, sometimes it's the property that the District maintains, and certain types of things get put up on the property and it hinders the District from doing the maintenance and so they have to be able to go in and get rid of it if some homeowner is not going to do it.
Mr. Pelaez: I don't know but, I think we have another one that we did, another agreement, I don't remember if we, and maybe we just didn't talk about holiday lights in those areas.
Ms. Duque: No, it's not in there. Mr. Pelaez: It's not in there either?
Ms. Duque: No, I looked at that agreement.
Mr. Pelaez: So, I think we should have the same agreement like we have already right now, so that way it's the same, personally, I think.
Mr. Cabrera:  Normally the association sends a blast email around December or
early in January telling everyone that the lights need to be removed after the second weekend of January.
Mr. Pelaez: Right, which is for the HOA areas, so this area is the COD area so
that's why it's a little bit different. So, I think the agreement should be like we have for the other ones.
Ms. Medina: Ok, so no holiday lights.
Ms. Calero: No, holiday lights. Ms. Duque: So, no holiday lights.
Mr. Pelaez: Because it doesn't match the other ones we have. Ms. Duque: Right.
Mr. Cabrera: So, they're going to send me that same email about the violation.
Ms. Duque: But once again, that's COD property, and I'll make sure I'll direct that, which you know I already did send them an email to Melissa, and you were copied on it.

Mr. Cabrera:	So, I can keep the landscaping as it is, I'm not going to violate anything and it will just stay as it is, just maintain it?
Mr. Pelaez: And we are going to make an agreement though.
Mr. Cabrera: Ok, do you guys know when I'm going to get the agreement? Mr. Cochran: Yes, this week I should be able to get it to you.
Mr. Cabrera: Ok.
Ms. Duque: (inaudible comment)
Mr. Cabrera: Ok, so you guys can let I guess Melissa know about this violation, it's already been closed.
Ms. Duque: I know you received a couple of things about other items on the HOA
side, so make sure you take care of everything.
Mr. Cabrera: Yes, I'm going to take care of everything. (inaudible comment)
Mr. Pelaez: Yes, so we'll communicate this portion of the landscaping with them, anything else related to HOA, violations, if it's been cleaned or not, or whatever, just deal directly with them, and if they have anything but this portion then management will communicate to the HOA for that only.
Mr. Cabrera: Ok, I appreciate it.
Ms. Duque: Thank you so much for being here today, I appreciate it. Mr. Pelaez: Thank you so much for coming.
Mr. Cabrera: Ok, I appreciate it for handling my special case.

E. COD Manager
Credit Request for Private Valve Repair - 11321 SW 233 Street - Jose Alvarez
Update on Delta Five Company
Mr. Pelaez: Moving on, I guess the next item would be the COD manager, I guess we'll talk about the credit request and I'm going to explain a little bit, or you can explain it. Ms. Duque: (inaudible comment) So, the COD treated the damaged private valve,
and we sent Nicholas to the area from BrightView. (inaudible comment) So, the root system from the tree was the one that created the issue with this particular valve. We moved forward with the removal of that particular tree to prevent additional damage to the other private valves, and they have requested a credit. So, I have attached that invoice

and the proposal that they received for a total of $1,500, and I received proof of payment as well. (inaudible comment)

On MOTION by Ms. Medina seconded by Mr. Monserrat with all in favor, authorizing a credit of $1,500 for the private valve repair at 11321 SW 233 Street was approved.

Mr. Pelaez: The next item will be update on Delta Five, do you want me to go over this one?
Ms. Duque: Yes.
Mr. Pelaez: So, we had some discussion last time, trying to understand some of their timesheets and paperwork and just different things across the board that we had talked about. Juliana and I met with them, they brought all the documentation to us, stacked so high, and it was all cleared up, we're very pleand ased, we're clear, so no further action is needed unless you guys have any other questions but, everything that we needed to make sure we were clear on was provided. There were no loop holes, they did a lot of work to supply us with that information and we're good with it, so unless you guys have any other questions, we're good, so we can move on.

EIGHTH ORDER OF BUSINESS	Financial Reports
Approval of Check Register
Balance and Income Statement
Mr. Pelaez:	The next item would be financial reports, and approval of check register, we need a motion for approval.
Ms. Duque: For both, the check register and the balance sheet.
Mr. Pelaez: Oh, we do them together, ok so the check register and balance sheet and income statement, unless there are any questions, we need a motion for approval.

On MOTION by Mr. Monserrat seconded by Ms. Calero with all in favor, the Check Register, Balance Sheet and Income Statement were approved.

NINTH ORDER OF BUSINESS	Supervisors	Requests
Audience Comments

and

Mr. Pelaez:	The next item would be, any requests from the Supervisors or audience comments? Not hearing any, we can move to the next item.

TENTH ORDER OF BUSINESS	Adjournment
Mr. Pelaez: The next item would be a motion to adjourn.

On MOTION by Mr. Monserrat seconded by Ms. Medina with all in favor, the meeting was_a_d jo_u_r_n_e_d_. 	 _