MINUTES OF MEETING PALM GLADES
COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the Palm Glades Community Development District was held on Tuesday, November 8, 2022, at 6:30 p.m. at the Silver Palms by Lennar Clubhouse Silver Palms, 23770 SW 115th Avenue, Miami, Florida.

Present and constituting a quorum were:

Mauricio Pelaez Zuzer Calero
Julie Varela-Medina

Also present were:

Juliana Duque Jesus Lorenzo Scott Cochran Monica Henning Sergio Silva Oscar Borras Jorge Irizarry Lina Contento Nena Lopez·
Wendell (Chic) Chandler Raphael Voygur

Chairman Assistant Secretary Assistant Secretary

District Manager
Governmental Management Services District Counsel
Clubhouse Director KWPM
KWPM
LED Are Us Octopools Octopools
Chandler Contractors Playground USA

FIRST ORDER OF BUSINESS	Roll Call and Pledge of Allegiance
Ms. Duque called the meeting to order, called the roll and the Pledge of Allegiance was recited by all who attended the meeting.

SECOND ORDER OF BUSINESS	Approval	of	Minutes	of	the
October 11, 2022 Meeting
Ms. Duque: The next item is the approval of the minutes of the October 11, 2022 meeting. This is the moment to present any additions, corrections, or deletions. If there are none, a motion to approve them will take place.

On MOTION by Ms. Calero seconded by Ms. Varela­ Medina with all in favor, the Minutes of the October 11, 2022 Meeting were approved.

I	November 8, 2022	Palm Glades COD

THIRD ORDER OF BUSINESS	Ratification  of  Second  Amendment
to Agreement (Clubhouse Janitorial Services) with All Professional Cleaning, LLC
Ms. Duque: The next item is ratification of second amendment to agreement, clubhouse janitorial services with All Professional Cleaning, LLC. This item was already approved by the Board, once again, we bring it back so that it's part of the records of today's meeting, so a motion to ratify will take place.

On MOTION by Ms. Varela-Medina seconded by Ms. Calero with all in favor, ratifying the Second Amendment to Agreement (Clubhouse Janitorial Services) with All Professional Cleaning, LLC was approved.

FOURTH ORDER OF BUSINESS	Consideration	of	Engagement
Letter with Grau & Associates to perform the Audit for Fiscal Year Ending September 30, 2022
Ms. Duque:  The next item is consideration of engagement letter with Grau &
Associates to perform the audit for Fiscal Year ending September 30, 2022. So, this is the letter that we received from Grau & Associates, they're confirming their services to provide the audit of the Palm Glades Community Development District for the fiscal year ending September 30, 2022. Unless there are any questions about it, the fee is also part of the letter which is on page 4, and the fee for those services as has been discussed and approved before will not exceed $6,900, so a motion to approve it will take place.

On MOTION by Ms. Calero seconded by Ms. Varela­ Medina with all in favor, accepting the engagement letter with Grau & Associates to perform the audit for Fiscal Year ending September 30, 2022 was approved.     _  _   _

FIFTH ORDER OF BUSINESS	Staff Reports
Ms. Duque: Let's move forward to staff reports, attorney.

Attorney
Mr. Cochran:	I don't actually have anything specific to report at this meeting, unless anyone has any questions.
Ms. Duque: Thank you so much, Scott, I appreciate it.

Engineer
Ms. Duque: Let's move forward to the engineer report, and there is nothing to report under the engineer.

Club
Monthly Report
Clubhouse Painting Project Proposal with Master Rollers Painting, Inc.
Pool Diamond Bright
Octopools Agreement
BRS Pool Spa & Fountain
Kids Splash Pad Project
Sepi Painting & Waterproofing, Inc.
Playground USA Turf
Lighting Proposal with LED Are Us
Ms. Duque: Let's move forward to clubhouse, Sergio and Monica.
Mr. Silva: Hello, good evening, everyone. In the month of October, we did a lot of different work orders with maintenance but, we will be focusing more on what would be the club updates and project status that we have. So, I'll go in order, with the roofing project and outdoor storage, Chandler Contractors is continuing the process. We have been sending emails trying to stay up to date the most that we can. Chandler should be here shortly if we have any more questions further on the detail, we don't have any more concrete advancement on this yet. Next up is the transition of the club documents, previously we had approved a floater to be acquired for the property to just focus on doing the digital filing. As explained here, the floater was assigned here for two uninterrupted weeks. She started with the very last of cabinet 2, she finished the entirety of cabinet 3, and she did about a quarter of cabinet 4 in her time with the club, her schedule was Monday through Friday, and they worked from 8 in the morning to 4:30 in the afternoon. About three-quarters of the last cabinet is left now, and the staff has taken

it upon themselves to work further but, we are trying to perhaps bring the floater down for another week. We are seeing if perhaps KW would give us a little help on this side with the floater seeing if they could perhaps cover the fee. We're still working on that, I don't have an answer or an update on that yet but, we are collectively working on the documents, not as fast as Maria was, and she was here and only focused on that but, it is moving forward.
Ms. Duque: So, we are not certain if the cost is going to be covered by KW right? Mr. Silva: Right, not yet but that was the direction to pursue that.
Ms. Duque: I'm just concerned about it, I want to m'ake sure I express that when we discuss, that's why I want to make sure that we're going to have the necessary time to be able to complete the task. I think three-quarters of a cabinet is still a good amount.
Mr. Silva: It is, yes.
Ms. Duque: So, I'm just concerned and I don't know what the Board feels.
Mr. Pelaez: I feel the same exact way and that's why I told you we need the person for the week, I think we already put two weeks out, so if KW can help with the fee on that but, I think we need to get this done already I think, so it's been like a week, we've been still waiting for an answer on if KW is going to do it, and pay for the cost. I think there should have been an answer by now on that. Do you know when we'll have an answer because I know that was at least a week since we spoke about it?
Ms. Duque: But still Mauricio, if we don't have an answer and if the answer is no, they will not cover the cost, but there is no additional cost to the District, then we're good to go but, if there is an additional cost, that means we need to wait until the next meeting to be able to discuss.
Mr. Pelaez: That's why I was hoping for an answer by tonight too as well with that.
So, I don't know, unless Oscar can give you an answer.
Mr. Borras: I usually try not to interject in the meeting, but I'm not the ownership of this, so Sergio did communicate it to me, but for X,Y, Z reasons I haven't been able to speak directly to anyone, but I'll get you guys an answer as early·as tomorrow and we'll go from there.
Ms. Duque: Ok, and I don't know how the Board feels but, I'm going to put another option out there just in case, if there is an additional cost perhaps you would like to do a not to exceed amount and you can direct a specific Supervisor to work on it, so

we don't wait for another month, that's just another option. I don't know how you feel about it, once again, I think, the goal was that time was the necessary time to do be able to complete this task, that there were not going to be any additional charges for that job to the District. Once again, it's up to the Board, I'm just throwing this other idea out there so we don't have to wait for a month but, it's up to you, you will guide us as to what to do.
Ms. Varela-Medina: So, this should have been finished when?
Mr. Silva: It should have been finished within the two weeks that the floater was here for.
Ms. Duque: Which was a week ago, no?
Mr. Silva: Yes, a week ago, she was here for two weeks, so that is what we guessed would be the time it would take if somebody were to come in here and only do that task.
Ms. Varela-Medina: And that's what she did, she only did that?
Mr. Silva: Yes, she was here, she sat down, there were witnesses around here, the staff, all she did was sit at that computer and go in and out with the HOA office, they themselves even had sometimes to drop off many empty files, they would come back to her with the answers or no answer, and then she would come to me, but that is all she did while she was here.
Ms. Varela-Medina: And she only got done a quarter, so there's still three quarters
left.
Mr. Silva: Yes, of one cabinet, of the last cabinet, so she started when the last of
cabinet 2 was left.
Ms. Varela-Medina: Ok.
Ms. Duque: How many cabinets do you have?
Mr. Silva: Four cabinets, so she finished the last bit of 2, she did the entirety of 3, and she did a quarter of 4 in those two weeks.
Ms. Varela-Medina: So, if we give her an extended week, she should be finished?
Mr. Silva: Again, we are guessing and hoping, the very first week she was here it looked like she was flying through them and zooming through them but, then she ran into obstacles of the HOA didn't have certain papers, or she was waiting for too long, and like I said, she was only here working on that, she didn't do anything else. We didn't ask anything of her, all we asked her for is to work on that and that's it. I told her to come to

me if she had to make a very extreme decision where it was to delete a key or to add someone who doesn't have a key, she would come to me, so she did everything she was told.
Mr. Pelaez: Harry came back in and that's what she was working on too.
Ms. Henning: Even with the direction from Sergio, she truly was drilling through them the whole time that she was here.
Mr. Silva: Right, that's all she was doing.
Ms. Calero: Normally that task, is it something of a backlog, or is this something we are going to continue scanning, is this something that someone will be tasked to do?
Mr. Silva: Well, I mean currently until we finish because I think the idea was once we go to digital filing, we wouldn't have to deal with having pages.
Ms. Calero: So, it would be doing it on a continuous basis.
Mr. Silva: This wouldn't be happening again once we're finished with it.
Mr. Pelaez: Would you guys be bringing the same girl, forget about even who's paying for it, would you be bringing the same girl to finish the task?
Mr. Silva: That was my request to bring the same one because to use those first 2 or 3 days would be starting from the beginning again, and we might not have the deadline, but if we would get her, she was actually very interested in coming back because she thought she didn't finish it, she wanted to, but she knew it was in our hands here to discuss for that.
Mr. Pelaez: So, would it be the same girl?
Mr. Borras: I'm going to say with 95% certainty, yes, she's a floater. Mr. Silva: She's just a floater, right.
Mr. Borras: She's not assigned to a particular property, I'd just have to verify that 5% margin of error that she would be assigned to another property. I mean if you can give me until tomorrow because right now I have to reach out to my schedule person.
Ms. Duque: But how do you feel about approving an "X" amount so you don't have to wait for another month because if you want the same person from now until another month, if she's a floater then perhaps she's going to end up being on another property, I don't know.
Mr. Pelaez: Right, and I'm ok with it, personally I don't want to pay to bring somebody else in like if you guys say you're not going to pay for it, I don't want to pay

somebody and bring them in and we're going to waste just a full day in just trying to train them again, and now we're just wasting money. So, I would be ok with, if KW is not going to pay for it, to pay for one more week, if you guys are ok with that as well, but it has to be for me the same person, if not, then we pay for it.
Mr. Borras: Can I make a suggestion, what if I reach out to another facility, corporate venue, because if I partner with the HOA maybe I could pay the overtime for one of the girls in the office to do it on the weekend to do that additional work, I would pay the overtime for it. I'm just saying, that makes sense, I already have the person here. (inaudible comment)
Mr. Pelaez: I don't like the idea, and you guys can give me your feedback, but I just want to keep it the HOA doing their thing.
Ms. Duque: My concern is that right now you're acting as the Board of Supervisors of the COD, so any answer needs to be provided as a Board of Supervisors. So, for that, we might need to reach out to the HOA.
Mr. Borras: That's all I'm saying, yes, I'd reach out to the HOA, I wasn't trying to corner you.
Ms. Duque: Ok.
Mr. Borras: Alright, scratch that, I'll give you the answer by tomorrow whether or not Maria is back here.
Mr. Pelaez: So, I guess the decision is if KW is not going to bring the floater in for one more week at your cost, the Board approves one more week of a floater to come in to cover the ,expense so we don't have to wait another 30 days to then come back and say if KW doesn't, then we can continue the process.
Ms. Varela-Medina: Yes, that makes sense.
Ms. Duque: So, any floater, not Maria, but any floater for a week.
Ms. Varela-Medina: Well, if we can get the same girl, then yes, that would be nice. Ms. Duque: Just to make sure.
Ms. Calero: Well, it also has to get done, so if there is no other option then.
Ms. Varela-Medina: And she also has the experience, if she's not available then I would say, anyone at this time.
Ms. Duque: And then to cover the additional cost for one more week. Ms. Varela-Medina: Yes.

November 8, 2022	Palm Glades CDD

Mr. Pelaez: One more week but, if it's not Maria and it takes you guys 2 days to train her, or whatever, we'll put in one more week to get it done, and if not, then you guys have to figure out how to get it done.
Mr. Silva: Agreed.
Mr. Pelaez: There would be one more week of floater if KW doesn't put the one weekend in.
Mr. Silva: Ok.
Ms. Duque: Ok, so I have a motion as stated made by Mauricio.

On MOTION by Mr. Pelaez seconded by Ms. Varela­ Medina with all in favor, authorizing one additional week of expense for the floater for the digital filing if KWPM doesn't cover the expense as stated on the record was approved.

Mr. Silva: Ok, moving on with the flooring proposal, that was already approved at a previous meeting. We provided in advance to secure materials, and Eduardo provided more samples of the flooring. I don't know if you've had a chance but, we actually placed them over on the corner of the floor outside. So, we have the LED lighting, the new one on top, we have the new flooring on the floor, and we have samples of what the paint would look like for the interior of the club, so it's all on the wall there for the Board to see. Eduardo will be in contact with Chandler Contractors, as well as Master Rollers for the beginning of their project and duties. Next, I have the clubhouse painting and exteriors, I have understood from the last meeting there were a couple of things that needed to be updated in the proposal, some things to be taken out, and some things to be added, so Masters Rollers provided its final proposal which I have included in the packet that I have made for everyone numbered with a cover page, to see if it would be approved or not tonight. Pool Diamond projects, actually if I may ask, should we start reviewing already from the book already?
Ms. Duque: So, we took from what you have here, so Sergio we have on the agenda, we have the painting project with Master Rollers, that's the first item. Then you have the pool diamond bright, which are the proposals from Octopools and BRS, then you have the kids splash pad project, Sepi Painting and Waterproofing, and Playground USA, and then the lighting proposal is the last one.

item.

Mr. Silva: Ok.
Ms. Duque: From there I think you are missing the Comtech Solutions proposal? Mr. Silva:  Right, which was added towards the end, right, that would be the last

Ms. Duque:  Which was last Friday I think, so yes, do you want to start with the

first item following the agenda?
Mr. Silva: Yes.
Mr. Pelaez: The only thing I just want to recap on is, again, unless there is any feedback on the roof storage, where we're at with that. Are we still in the permit process still with the roof storage for the shed?
Mr. Silva: Yes, what I was needing to provide was the proposal, with at least the estimated amount of the work from Chandler Contractors for the roof storage.
Mr. Chandler: Ok, the last information I have on that, the engineering had just been submitted to the building department, that's all I can give you. It's still pending in the building department. There was some more information that she needed, provided with another drawing that they didn't accept from the survey, so we gave them that. That was done a couple of weeks ago, I have not spoken to them since the last email, I think I had forwarded it to you guys. I have no information on that now, I can't tell you where it's at, it's still in Miami-Dade County now.
Mr. Pelaez: So, I think we should give this another 30 days, if not, we'll just scrap the whole idea for right now for the roof storage by the next meeting.
Mr. Silva: I understand, ok.
Mr. Pelaez: If they won't issue a permit, or if we have to struggle, then we'll just regroup altogether at the next meeting.
Ms. Duque: I think the last one Chic, was on November 4th when you sent them an email asking for status, and I don't know if you have received anything but, no follow­ up after that.
Mr. Chandler: When was that? Ms. Duque: November 4th.
Mr. Chandler: I believe there was one that she sent that was resubmitted to the engineer.

Ms. Duque: Ok, but we were not copied on it, so maybe she sent it directly to you because we were not copied on it.
Mr. Chandler: Ok, then I'll go look, and then I can send it to you. Ms. Duque: Ok.
Mr. Pelaez: Ok, so now we can move forward, I just wanted to say that since you had it in that order, just to make sure we talked about it already.
Mr. Silva: I understand. Ok, so number one yes, that would be Master Rollers, Joe was supposed to be here, but he had a family emergency, quite literally at the last couple of hours before the meeting, so he was not able to show up for now. He hopes the Board understands, he really did want to be here.
Ms. Duque: But he was here at the last meeting. Mr. Silva: He was here at the last meeting?
Ms. Duque: Yes, he presented at the last meeting.
Mr. Silva: Ok, so he presented everything he needed to hopefully cover, and he was going to send an associate tonight, but the associate was not familiar with this specific work that was going on, so he didn't want to send someone that didn't know anything if you had any questions for him. The direction I got in notes from Monica last time she was here in the meeting, I went ahead and contacted Joe so he could do those changes to this proposal, that is what he included here. So, this would be the final proposal from Master Rollers.
Mr. Pelaez: Did he take out Sergio, the insurance thing? Mr. Silva: The $350, he took that out.
Ms. Duque: And included the roof.
Mr. Silva: He added the caulking and the ceiling as well. Ms. Duque: Yes.
Mr. Pelaez: And what's the warranty?
Mr. Silva:	The warranty was either 5 or 6 years, I believe he mentioned the 5 years, it was a 5-year warranty.
Ms. Duque: He gave us 1-year warranty for work is what I recall.
Mr. Pelaez: So, it was 1 year on labor and 10-year warranty on the exterior. Ms. Duque: Yes.
Mr. Silva: Ok, 10 years.

Ms. Duque:	Yes, it's here, 1-year warranty labor, and 10-year warrathe nty on exterior. The doors and floors are not covered under warranties.
Mr. Pelaez: At the end of this we're going to get the warranty paper from Sherwin Williams that they give, I know I've heard the HOA get that for their projects.
Mr. Silva: Yes.
Mr. Pelaez: That way you guys have a copy of that as well. Mr. Silva: Yes, he'll be giving that to us, yes.
Mr. Pelaez: And does it say here the type of paint they're going to use? Mr. Silva: Yes, that was part of it.
Ms. Duque: It's the Sherwin Williams, Latitude satin finish.
Mr. Silva: Yes, it's Latitude satin finish, that was actually one detail that he wanted us to know with a satin finish. The only I guess negative thing about it would be that when we're going about blending in spots when things get dirty or something because of the satin effect, we might see some flashing if you're standing at one end of the hallway and looking down at the end. In those specific spots you might be able to tell given the angle of the light where that was fixed because since it has the satin finish, it will have a bit of a protective layer with a kind of shine with the lights. So, that's one thing he did mention, but it also gives more life to the wall, as opposed to now doing it.
Mr. Pelaez: And it's easier to clean versus a flat finish.
Mr. Silva: Right. He suggested you don't just go and start scraping at the wall, he said you just wipe it off, and it should work rather than painting on top of it.
Mr. Pelaez: He did some samples that we can look at after picking a color and all of that.
Ms. Duque:  So, do you want to do like a field walk right now, do you want to go
and check, so you know what we're talking about?
Mr. Pelaez: No, I don't think so, I think we're all settled in, so that way we're not all going out there and start talking, it's better at the end where everybody just looks at the color, and then we can let him know, I think.
Ms. Duque: Yes.
Mr. Silva: Ok, that's perfect.
Mr. Pelaez: Unless you want to see it now? Ms. Varela-Medina: No.

Ms. Duque: And for the lights, when we discuss the lights, no? Mr. Pelaez: Maybe, but maybe not.
Ms. Duque: Ok.
Mr. Pelaez: So, I think this one we are good with.
Ms. Duque: So, you're good with the proposal from Master Rollers in the amount of $46,350.05 which will include the interior and the exterior of the building, the caulking, and also the ceiling, yes?
Mr. Pelaez: Yes.
Ms. Duque: Ok, so then I'll need a motion from the Board to approve the proposal from Master Rollers in the amount of $46,350.05 and also authorize District staff to draft the agreement.
Mr. Pelaez: Just one last question, Sergio, the lifts and all of that they're supplying to get to the lobby, that's all included?
Mr. Silva: Yes, I actually just spoke with Chandler Contractors as well, they are talking about scaffolding perhaps but, the actual lift had not been specified as to who would be bringing it in yet.
Ms. Duque: So, we don't know if that's an additional cost, let's say if Master Rollers brings it?
Mr. Silva: The thing is, we're also doing the lighting so, I was thinking perhaps with Chandler we could work that out with him as part of his cost as general contractor for the high ceiling.
Mr. Pelaez: Would you be bringing in the lift, would you recommend we have painting, and possible lights in there?
Mr. Chandler: Yes, when it comes to that I would almost recommend setting up with, or until I confirm it with Jorge and with Joe from Master Rollers, we'll discuss what's the best option there with the high scaffolding that way they can work and just roll it, not having a lift. If Joe has a lift that he's working with, maybe we could bring that in but I doubt that's going to happen. So, I want to say probably the best bet is to work off the scaffolding, and they could start that, as far as our commencement goes and our critical paths and our dates, we can work with those, but I don't want to commit those until I talk to these guys.

November 8, 2022	Palm Glades COD

Mr. Irizarry: From our end, we can work from the scaffold or on the lift because we don't bring any heavy equipment up there, this is the biggest light for the high ceiling, they're not that heavy, so if they have the scaffold for the painters or they have the scissor lift, we will work with whatever is convenient for them, and we can do the installation either or.
Mr. Chandler: Now, as far as Joe, how did he plan on painting it, do we know? don't have that information also.
Mr. Silva: He has a rate set of $950 per day if he has to provide any scaffolding or any equipment, any additional equipment to the charges already listed here.
Mr. Chandler: So, that's added, in other words, that's not part of this contract, he would be charging additional costs. How much?
Mr. Silva: $950 per day.
Mr. Chandler: I would recommend going with a high scaffolding then because it's already set up and you don't have to kill yourself getting the lift.
Mr. Pelaez: The only problem is, we don't know if he is going to be ok with the high scaffolding, so if you provide the scaffold, he may say my guys need a lift, and obviously if he's doing a high ceiling, I think he needs to provide a scaffold for these guys to go do the high ceiling.
Mr. Chandler: I agree.
Mr. Pelaez:	So, I wish we knew that answer because if he has the lift here, at
$950 per day, and he has a lift here for a week, we're talking about $5,000. So, I think we need to know that answer, I think that's pretty important.
Ms. Duque: And what it says here is that it does not specify that equipment, it's just a daily rate based on market rental rates currently set at $950, so it could be more.
Mr. Silva: Yes, it could be more.
Ms. Duque: I don't know, but it's pretty correct.
Mr. Chandler: So, I guess you're going to want to know the answer to that before you commit to the contract right, the painting?
Mr. Pelaez: Could we give him a call or something? Ms. Henning: Yes, I can text him right now.
Mr. Pelaez: I mean just so we have an answer, like if we're talking about another
$3,000 or $5,000 just not to leave it open-ended like that and then be surprised.

Mr. Irizarry: But it's another factor also that we were discussing where we have good and bad experiences, when you have a high ceiling at 20' or 24' you can bring a scissor lift that weighs "X" but when you have 32' you need to bring a bigger scissor lift, and then you can actually damage the tiles in the floor because of the weight of the equipment.
Mr. Pelaez: Right, and I know we're doing new flooring so that's the other reason
that we have to put plywood, but we talked about it, it's just a high ceiling, whatever is going to be convenient, the scaffold is fine but again, I don't want his guys to say no, we only work with lifts in here to paint the ceiling and then now we're at a stopping point, and I think it's just the only item that's kind of pending to know the answer to.
Mr. Silva: He's not able to get on a call right now.
Mr. Pelaez: Can you just text him and ask, is your lift included to paint the ceiling, we could see if he answers, we could make the final decision in a minute but, we need to just know. So, that way for the record, for everything, for our agreement we already have everything in place of what we're doing.
Ms. Duque: And I want to make sure also if we enter into an agreement with them, and we meaning the District, he states that under the acceptance of the proposal, the prices are subject to change due to increasing costs of material. This proposal is good for 30 days, so I just want to make sure that in case he needs to get the materials before we get that, so we don't run into this issue. The same things that we did with the floor.
Mr. Pelaez:  I think again if we approve it tonight, you guys let them know, and
start working on an agreement, I think he should be able to lock it in, I know he's worked on them before so he said it's included, so you can put that there, and we can put it in an agreement together, and I think now we have clarity.
Mr. Silva: Yes, I'll follow up with this. Mr. Pelaez: Great.
Ms. Duque: Ok, so then once again, I will need a motion to approve the proposal presented by Master Rollers Painting in the amount of $46,350.05, including the lift.

On MOTION by Ms. Calero seconded by Ms. Varela­ Medina with all in favor, accepting the proposal  from

Master Rollers Painting for interior and exterior painting of the clubhouse, including the lift, not to exceed $46,350.05 and authorizing District staff to prepare an agreement was approved.

Ms. Duque: So, the next item we have is the pool diamond bright.
Mr. Silva: Yes, ok. What 1· have included here is Octopools has two proposals, well it currently is three, but the two you see here would be tile replacement and the second one is labeled diamond bright, put together that is the $130,000, the amount you see on the cover page which would be the $60,000 and the $70,000. We were also asked that in the replacement of the tiles, this proposal is in here, we were able to get only one example of it. Lina from Octopools, has brought in another proposal for a more expensive water tile line because we wanted a design rather than just a blue cobalt. So, what you have presented here is the tile replacement.
Ms. Duque: Which is the proposal for $70,000? Mr. Silva: No, it's the one for $60,000.
Ms. Duque: Ok.
Mr. Silva: They're labeled, one says tile replacement, and the other one says diamond bright.
Ms. Duque: Ok.
Mr. Silva: The $70,000 is the diamond bright. Ms. Duque: Ok.
Mr. Silva: And the $60,000 is the tile replacement. Lina has the third proposal that she brought in today, which is for the more expensive tile replacement, which is right here. This is the third proposal for it.
Ms. Contento: And these are the samples that you select from that price.
Mr. Silva: Right, so for that price would be either this over here or this right over here, no this is included, right?
Ms. Contento: Yes, so the one that you select goes like that, but they didn't have the sample so I just brought the 6x6.
Ms. Duque: So, this one is the one that's included, that one. Ms. Contento: Yes.
Mr. Silva: Yes.

Ms. Contento: So, the one for $60,000 includes samples like this one, which is a pretty basic blue.
Mr. Pelaez: Like a standard one. Mr. Silva: Yes.
Ms. Duque: So, the basic ones will be $60,000 and the other two, those two, would be $65,000.
Mr. Pelaez: So, basically there's a $5,000 difference if you go with these.
Ms. Contento: Yes, because this one only goes from the water line which is one on the back, and the other one on the gutter.
Mr. Pelaez: While he gets that, I guess just a quick question, so when we start this whole project what's the permit required, permit process, how does that work? Is there a permit?
Ms. Contento: No, because it's just a remodeling. So, this one goes on the water line, and then this one in the gutter and this one has nonescape which is the one with the dots.
Mr. Silva: That's for the steps, right?
Ms. Contento: Yes, for the steps, but in this color.
Ms. Calero: So those three, those two that you have in your hand, plus this one in that color?
Ms. Contento: Yes, and this one.
Mr. Silva: But this one will be like this right? Ms. Contento: Yes.
Mr. Silva: So, that one would be like this. Ms. Calero: Got it, that texture but that color. Mr. Silva: Exactly.
Ms. Contento:	Yes, and the entry which is white tile, 2x2, is the same that you have right now.
Mr. Silva: The kid's splash, yes, which was added recently. Which it's the same exact water tile line that divides the center of the pool.
Mr. Lopez: And the numbers.
Ms. Contento: Yes, and the deep markers are also included. Mr. Silva: Like the 6ft, 3ft, and stuff, yes, that's all included.

Ms. Calero:	So that combination, which we were just speaking about, is this
$65,000?
Ms. Varela-Medina: The new one she gave us. Ms. Calero: Got it, ok.
(At this point several people were talking at one time, and no one conversation
could be heard)

Mr. Pelaez: Do you have the sample to show them on the diamond bright? Ms. Contento: Yes, it's either the sky blue or the blue gem.
Mr. Pelaez: Which is something similar that we have right now, correct? Mr. Silva: Correct.
Ms. Contento:	Yes, and the difference between those two is that this one has black quartz in it, and this one is just only blue.
Ms. Calero: And what we have outside is it also diamond bright? Mr. Silva: Yes.
Ms. Duque: Yes.
Ms. Contento: I mean diamond bright is a brand, this one is blue gem, we prefer this one.
Ms. Calero: Why do you prefer this one?
Ms. Contento: This one is smoother so it's less rough. Ms. Calero: Ok, so easy on the feet.
Mr. Pelaez: But the color is the same in terms of what we have now. Ms. Contento: Yes.
Mr. Lopez:	And of course, it'sbiggerg with the diamond bright, the other one is
small, when you plaster you use more cleaning material, and that brand is better, and that one is for explaining about the preparation for the cobalt, so they will remove all the plaster. So that one is for cleaning the area, chipped area, the hollow spots and later acid wash, pressure clean it, and then you put a bonding, it's like a primer but it's special for the pool, two days later you put the plaster. It's a rough area, it's like waterproofing, something like that, it's a bond mixer, it's special.
Ms. Calero: And what's the warranty on that?
Mr. Lopez:  Yes, this is that lschian and lschian is manufactured to the diamond
bright.

November 8, 2022	Palm Glades CDD

Ms. Contento: This is the one that we are going to use. Ms. Varela-Medina: And what is the warranty on this? Ms. Contento: 5 years.
Ms. Varela-Medina: Ok, 5 years.
Mr. Lopez: In the residential it's 10 years, and commercial is 5 years. Ms. Varela-Medina: Ok.
Mr. Pelaez: So, just to be clear, you're going to remove all the tile, you're going to sound out all the existing paint, chip it out, put the bonding, put the diamond bright, put the new tile, put the new drain covers, not in that order exactly, but I'm just saying everything you're doing, so I'm just covering all the bases.
Mr. Lopez: So, the old pipe, the ring around the light, put the hydraulics and then all the pipe, all the light, and main drain, and use a new main drain cover for the commercial. The new commercial has a code number you need to use, and new jets.
Ms. Contento: The number that you need to use, it comes with the drain, it's a number that you need to provide to the inspector.
Mr. Silva: Ok, we need to do that, right? Ms. Contento: Yes.
Mr. Silva: Ok, got it.
Mr. Pelaez: Now for the kiddy splash, the same idea, and you're doing the tile at the waterway?
Ms. Contento: Yes.
Mr. Pelaez: What about the pool lights?
Mr. Contento: I told Oscar that we need to check the length of the cord because the price is different based on the cord.
Mr. Pelaez:	So, the price that's in here, it's like a standard price for the pool

lights? 250'.

Mr. Lopez: Yes, and sometimes the regular size is 50', on a commercial pool it's Mr. Pelaez: So, is it in here?
Mr. Silva: No, they did not include the lighting, no. Mr. Lopez: No.
Mr. Pelaez: So, we don't know what the lights go for.

Mr. Chandler: When I checked the price of the lights, you can replace the bulbs for about $1,000 for the good LEDs, so each light is going to be about $1,000 plus the installation.
Ms. Varela-Medina: And how many lights are in there? Mr. Silva: There's 12 lights.
Ms. Contento: The thing is that we don't recommend to change just the bulb, we recommend to change the whole piece because sometimes the cover gets water inside, so in the end, you need to replace the whole light.
Ms. Varela-Medina: Ok.
Mr. Lopez: The cable and everything, the problem is, sometimes when you take out the cable, it's not moving, maybe it's broken, I don't know.
Mr. Pelaez: Ok, I was just hoping we were going to have a price by tonight for the
lights.
Ms. Contento: I mean I know the price for the 50' which is $980, but I need to
check the one for 250'.
Mr. Silva:	Right, so basically let's say one of the lights is over here, while the transformer is all the way over there most likely.
Mr. Pelaez: Yes, it's a longer cord.
Mr. Lopez: Sometimes the junction box is in another area, maybe it's too short, but I need to check, or sometimes the light was longer and it was special ordered.
Mr. Silva: And he's never had to actually go in there and take out the lights to see how long they were.
Mr. Chandler: Yes, the lights have been taken out, the only thing is you want to make sure the casing that's there is compatible with the new LEDs.
Ms. Contento: Yes, it's a standard casing.
Mr. Chandler: Right, I know, it's basically the standard. Also, a couple of those were in a little bit of rough shape.
Mr. Lopez: No, they put an adapter.
Mr. Chandler: Right, exactly, that's good for commercial pools.
Mr. Lopez: And when they put the light, they put epoxy and seal it inside, and in the pipe and the cable, inside in each, when they put the lights.

Ms. Duque:	Can you do like a rough estimate of those lights in terms of the amount because you're saying that it's $980.
Ms. Contento: If it's 50'. Ms. Duque: Correct.
Ms. Contento: So, we can consider like all of them are 250' to have like the big number, and if it's less, we're under that number.
Mr. Chandler: That's for the additional length of the cable. Mr. Silva: Right.
Mr. Chandler: It doesn't go from 50' to 100'?
Ms. Duque: Like that's the maximum, the 250' would be the maximum. Ms. Contento: It goes 250', 150' 100' and 50'.
Mr. Chandler: Right, so if I were to guess, I would say 100' would do it because they're all in the landscape areas here, but you can double-check that.
Mr. Pelaez: It doesn't go all the way back to the pool room, it goes right there.
Mr. Chandler: No, right, they all go right here, and there's transformers that come off, the transformers all have to be replaced, so that's something that has to be considered too because the transformers that are there are 10 to 12 years old, so the transformers have to be replaced also, so that would be part of the whole package.
Mr. Pelaez: So, the transformers are additional? Ms. Contento: Yes.
Ms. Varela-Medina: So that's $980?
Mr. Chandler: No, I put LED bulbs in but to fix them, they're not LEDs.
(At this point several people were talking at one time, and no one conversation could be heard)

Ms. Duque: Let's try to wrap this up because my concern is, I don't want us to continue talking about an item if we're not going to make a final decision, there are still a couple of things that I think are pending and they're a must for this project.
Mr. Pelaez: Well, we haven't even reviewed the other quote yet.
Ms. Duque: Exactly, and we have another proposal, so I don't know what you guys wanted to do but, I think we need to actually have a direction instead of going back and forth because we're not going to have an answer right now.

Mr. Silva: If I may also add, the second proposal that we'd be looking at from BRS, he was not able to provide me a line item for new tile replacement.
Ms. Duque: So BRS, we don't have a new tile number.
Mr. Silva: So that's basically just saving the tiles, and that price that they gave us is without actually replacing new tiles, that would be a whole other amount, he was not able to get that to me.
Ms. Duque: Ok.
Mr. Borras: May I make a suggestion for the LED lighting, and I know this is not me, I only installed one fountain in my career and that was it, it's very complex, it's very detailed, you have to have an installer that knows how to install it, that cable cannot be cracked or sliced because then it gets damaged and you're not going to be a happy camper. My recommendation and I don't touch that work because in the LED world it's a very finicky thing on how you install it. My recommendation, since they're going to demolish everything, is just jack everything out, put everything brand new, case the driver, and seal it, so you have another 12 or 15 years without any problems.
Mr. Pelaez: Do you have any insight on the permit, on the remodel, confirming, do we know from any experience, is it following the remodel?
Ms. Duque: I do know for Lakes by the Bay, which is the District that we worked on, we worked on permits too, so I know it's remodeling, but she said that they don't need permits, so I don't know.
Ms. Contento: For the lighting, yes.
Ms. Duque: Yes, that's why you need the permits.
Mr. Borras: You mean to replace the lights you need a permit. Ms. Duque: Correct, yes.
Mr. Pelaez: Do you have experience Oscar from other projects?
Mr. Borras: Yes, I'm doing it right now, so if you're going to do the plaster, it's a simple permit, it's not too complicated but, if you're going to do the lights, you do need one.
Ms. Duque: But you do need a permit.
Mr. Pelaez: So, there is a permit for plaster already, even if we don't do the lights? Ms. Duque: Yes.
Mr. Borras: Through the county.

Mr. Pelaez: Would that be a problem for you guys with the permit? Ms. Contento: No.
Mr. Borras: It's a very simple straightforward process, it's not really a problem. Mr. Pelaez: So, you can pull it and move forward.
Mr. Silva: Ok, and we would be wanting to then add the lighting with them? Mr. Pelaez: I think we need a quote for the lighting.
Ms. Duque: Yes, and if we need transformers too, as stated by Chic. Mr. Pelaez: Yes, and transformers.
Mr. Silva: Transformers would not be with you Lina, right? Ms. Contento: Yes.
Mr. Silva: Just the lights?
Ms. Contento: No, we can do the transformers too. Mr. Silva: Ok.
Mr. Pelaez: And the permit cost as well.
Mr. Silva: With the permit, so permits for plaster, permits for the lighting.
Mr. Pelaez: Permits and lights need to be in the quote so we can have our final number.
Mr. Chandler:  Right, and he just brought up a very valid point so everyone
understands, theoretically everything should be fine but there's a pipe that runs from the pool all the way to the transformer, hopefully, there's no breaks in the pipes, there's no obstructions or anything like that, so obviously that would be a nightmare.
Mr. Borras: So, if you have a break in that lining or any of the conduit that goes through, you're going to have water seeping out.
Ms. Duque: Yes.
(At this point several people were talking at one time, and no one conversation could be heard)

Ms. Duque: So, let's continue then with the meeting, so do we have any other additional questions for Octopools right now, or just a direction to provide us with the lights, transformers, and permit amounts as additional for the proposal?
Mr. Pelaez: No.
Ms. Duque: Ok. Thank you so much Lina and Oscar, I appreciate it.

Mr. Borras: Thank you.
Mr. Pelaez: It would have been nice to approve but, I think we have these questions that need to be answered before we can finalize everything.
Ms. Duque: I think they're important, they are part of the project and important. So now, do we have someone from BRS here?
Mr. Silva: No, they were not able to come in as well.
Ms. Varela-Medina: They weren't here last time either, right?
Mr. Silva: No, twice, with multiple communications with them, they only came to survey the pool.
Ms. Calero: They did include the lighting in their proposal.
Mr. Silva: As stated, they included that, so I was going to say, they included their options if we would need to change the proposal, they included a price, so BRS did include that in their proposal.
Mr. Pelaez: I'm sorry, I misunderstood you, what did you say?
Mr. Silva: BRS, in their proposal, while they did not include the tile replacement, they included a light replacement if we wanted to see that.
Mr. Pelaez: Which was how much?
Mr. Silva: It is roughly the same price he was talking about, so new LED lighting as required would be $1,075, the spa light, it being smaller, I'm guessing would be $875, and it includes installation.
Mr. Pelaez: So, it's $1,075 times 12. Mr. Silva: Correct.
Ms. Duque: Pretty much, yes.
Mr. Silva: But 13 because of the spa light.
Ms. Duque: And the permits that they have is $2,500. Mr. Silva: Yes, they have their permits there as well.
Ms. Varela-Medina: So, they didn't include the tile replacement, because they didn't have the information?
Mr. Silva: When the tile replacement was being asked of Octopools when they were done, that's when I went to him, he had already been to the property, that was the omission, so basically it was to get him back on the property to measure what the tile replacement would be and all that and that was the issue there, I was not even here.

Ms. Duque: So, it talks a lot about, and I'm sorry I don't know them, but a vendor that's bidding for a project that has issues coming to check on additional work, I don't know if I'm feeling that.
Mr. Silva: No, I agree too, because when I spoke to him, he felt very uneasy to meet the Board and answer questions. I could not give you an explanation as to why but, he was very uneasy, he thought that those were not ways to do things, he said to put vendors against each other, or having him divulge his technique to other vendors, he didn't think that was a very professional thing to do. It's how he felt you know, I mean, he didn't want to divulge his secret techniques is what he basically said.
Ms. Duque: For now, Lina, oh they left already, but they've been twice at the meeting already. Are there any other comments?
Mr. Pelaez:  I just think we have a couple of things that are missing, I think we
would have been able to have better direction if we would have had those items.
Mr. Silva: Yes.
Mr. Pelaez: I wanted to find out about a lot of money that we're up in the air about. Mr. Silva: And this isn't just a small amount of money, I know definitely.	I had spoken to her when she provided me these samples, I spoke about the lights, and I did
speak about her needing to add them, I don't know where that got lost.
Ms. Calero: Yes, it's just strange because being experts in their area, and this gentlemanincluded that information.
Mr. Silva: Right, without me asking him.
Ms. Calero: So, it's like you're going to need all of this, and I feel like we get bits and pieces so we're never going to make a decision because every month it's like, oh what about that, what about this, so that's the only thing I'm curious about because usually, I'd expect someone to tell me from A through Z, this is all that it's going to require.
Mr. Silva: Cover everything and that is it. Ms. Calero: Exactly.
Mr. Silva: I am asking everything, I take the notes, I take the direction the Board gives me, and I do give that to them, and I work wit them to try and get you this.
Ms. Calero: No, and it's not you, they should be the ones supplying it and letting you know because you're not a pool person, you don't know.

Mr. Silva: I try to cover it all but, yes, I agree definitely. So that would be the pool renovation, those two quotes.
Ms. Duque: Ok, so I think we just table that for the next meeting. Let's move on then to kid's splash pad project.
Mr. Silva: Yes, so it's Playgrounds USA. Mr. Voygur: Yes.
Mr. Silva: How are you? You are Raphael's son, right? Mr. Voygur: Yes.
Mr. Silva: Ok, so on our package here I provided 3 different proposals from, and just to get out of the way, so you can see what it's like. First, you will see a model of what a new kid's splash would look like. They are able to modify this and put it in our area, even though it looks like it might not fit, they are able to make it fit. The price is right there as you can see on the next page it's new. They provided prices for two different kids' splashes, I went ahead and scratched out the other one, it's just the highlighted one that we should be looking at, that is the price for a new installation and structure of a kid's splash. On the next page you should see from them as well, the repairs, we would be obviously taking out the tax because we have a tax exemption certificate, so that is repairs as you see there, and then on the last page they provided painting, just painting, but they subcontracted electrostatic paint, and they would be subcontracting for that. So, there is one for new, there is one for repairs and there's one for painting from Playgrounds USA.
Mr. Voygur: We would be subcontracting the painting, we wouldn't be doing the painting ourselves.
Ms. Duque: But if it's to replace it?
Mr. Voygur: That will be directly through us, yes. We've got a painter so we can customize it to fit the area in accordance with the laws. I know there's different kinds of codes for playgrounds and waterparks, but it would meet all the codes required because I know they look a little big, and they are a little big for that area, but we can kind of compact it a little bit, we can alter it to fit, so that wouldn't be a problem.
Ms. Duque: Ok, and then for the proposal to replace it, it's the one that we have here in the picture? It's this one? It looks like this one?

Mr. Voygur: Well, there's two different kinds of models, I'd leave it up to you guys to choose which one you'd like but, we would be removing the one that's existing and replacing it with one of the two models, depending on which one you guys choose.
Mr. Silva: Based on price, I gave that model since it was the cheaper one, the other one was about $150,000 so I just went with that option, at least to just give an option for new.
Ms. Duque: So then for the new one, and we're a government entity so we're tax exempt.
Mr. Voygur: Ok.
Ms. Duque: And we'd be able to provide you with that document. So, for a new one, it would be $125,000, right, $124,999?
Mr. Voygur:  Yes, and in reference to pricing, like I said, it really kind of depends
on whichever model you choose, and the delivery and install, it would be including the removal and disposal of the existing one at no cost. So, we're removing and getting rid of the one that's existing, and we'll be reusing the pumps and the waterlines under it, we won't be putting new water lines or pumps.
Ms. Duque: And when you refer to any one of the models, you have here the estimated dimensions, they're pretty much the same in dimensions, meaning we're not going to have an additional cost if we go with B instead of A?
Mr. Voygur: No.
Ms. Duque: Ok, so they are the same price? Mr. Voygur: Yes.
Ms. Duque: Ok.
Mr. Voygur: And depending on if we alter the size and make it smaller, obviously there would be some sort of credit. The way we work is we require a 50% deposit and then we complete the project, and you pay the other half. If we alter the size and make it smaller, we would credit you the difference, and products or merchandise we remove, and also delivery and install as well, we'll credit you the difference.
Mr. Chandler: What's your lead time?
Mr. Voygur: For one of those, about 30 days or 35 days to get it here, delivered, and installed.
Mr. Pelaez: And under the repair, that's this quote, correct? Is that the repair?

Mr. Voygur: Yes.
Mr. Pelaez: Has it been inspected, like you guys already know exactly what needs to be done?
Mr. Voygur: Yes, my dad came by and took a look at it, and said what it would need is changing the bolts, replacing the clamps, tightening up any the supports for the beams under the platforms and also the round slides, some of the pools might need to be changed, that's all included.
Mr. Pelaez: How about the slides themselves, like the big slide? Mr. Voygur: The slides are in good condition.
Mr. Chandler: The problem with the slides is they're really faded.
Mr. Voygur: Yes, right, in all transparency, what we're going to be painting is metal, not the plastic.
Ms. Duque: That's where I was going, the plastic ill stay the same color.
Mr. Voygur: The idea of the playground being painted, it's going to look brand new well it's not, you're going to have a contrast in paint of a light blue, we're going to sand it and pressure wash it, but regardless, I want to be as transparent as possible when it comes out painted it's not going to look brand new, and we're not painting plastic, we cannot paint plastic. So, you will have an offset.
Ms. Varela-Medina: And you will not do the paint, you will subcontract it.
Mr. Voygur: Yes, and we've used them before so I can guarantee the work will be good, they do offer a 6-month warranty on all the workmanship and also a 6-year warranty on all the paint, if any paint chips, dyes, or something like that, it's covered but, they said it's not going to be like when you repaint a car it looks new, it's not. It will look good, and it will be presentable, but it will not look like it's something that was just put in new.
Mr. Pelaez: Now what about the steps, the grates or whatever, or the deck, whatever, have guys looked at that?
Mr. Chandler: It needs to be replaced, the fiberglass deck, and the corrugated deck, that all needs to be replaced. Now it's been painted with epoxy paint, it's holding up very well, except for in the water.
Mr. Silva: The deck.

Mr. Voygur:	Was that EPDM that was placed on it? That's pour and play, the cover, it has a little blue cover on it?
Mr. Chandler: No, that's paint, that's epoxy paint. Mr. Voygur: That's been painted?
Mr. Chandler: Yes, that's epoxy paint.
Mr. Silva: It looks like the grates, but it's paint.
Mr. Chandler: So, that deck needs to be replaced, I'm telling you now don't rebuild this thing without replacing that deck. The problem is the underside is fiberglass, it's like a little I beam or whatever and it's deteriorating around the bottom side, so it has to be replaced.
Mr. Voygur: We don't have replacements for those decks. Mr. Chandler: Excuse me?
Mr. Voygur: That playground is not ours, we don't have replacements for that.
Mr. Chandler: Correct. I did find it a couple of years ago before I painted it, I found the deck, and it was pretty expensive stuff.
Mr. Voygur: It's fiberglass.
Mr. Chandler: It's fiberglass beams, right, and I can go back and look at the paperwork and if you go that route then we coordinate, we'll coordinate finding it, locating it, lead time, and getting it.
Mr. Voygur: Yes, we can install it for you if you want to replace it, that's not a problem but, it's the finding it part, once we're contracted with the job, everything is done, if the part isn't live or you can't find it.
Mr. Chandler: That I can't tell you now, that was a couple of years ago.
Mr. Voygur: Well, I mean repairs, paint, adding that part, you're running up into the $40,000 or $50,000.
Mr. Silva: Right, exactly.
Mr. Voygur: So, you have to think in long terms, long term-wise, I don't think it's a smart investment to spend $50,000 on something.
Ms. Duque: I agree with you.
Mr. Voygur: I mean as a salesman, it sounds kind of fishy but, I'm telling you in full transparency.

Ms. Duque: No, I like that, let me ask you something, if we stay away, we're working on a lot of projects right now, and perhaps my feeling about this is to replace it. I don't like the repairs on those types of equipment but, you do have an estimate for repairs. Do you think that those repairs are going to be holding the equipment at least to give us time, to be able to enter into the next fiscal year and use the money to actually replace it, instead of painting, instead of doing a lot of other projects that are just adding up to $25,000 as he said, changing those is going to be perhaps another 20 years just to repair it.
Mr. Chandler: Without even replacing the slides.
Ms. Duque: Correct, and then you're going to paint it and then you're going to see the old and the new.
Mr. Voygur: You have a pretty good point, I would say your best course of action
is to repair it, get it up and running, and get it as best as we can. What we can do for you is replace the bolts, change and make sure it's viable and it's in good condition, and it won't cause any issues, and whenever you guys are ready we can upgrade it, or replace it.
Ms. Varela-Medina: And if you fixed it, how long would it last, how much time?
Mr. Voygur: Well, an exact timeframe isn't possible for me to give you but, what I can tell you is it will give you another year or year and a half for sure, not an issue.
Mr. Chandler: To find and fix what?
Mr. Voygur: In terms of fixing, I'd say replace the bolts.
Mr. Chandler: Most of the bolts and stuff are good, they're stainless steel.
Mr. Voygur: Just making it secure, making sure that it's, or advise that it's good for safety and all that stuff.
Ms. Duque:	And then let me ask you, for actually the subtotal because of the
taxes, so for the $3,500 that will cover everything in terms of repairs that you guys saw?
Mr. Voygur: Well, we won't be replacing parts, but yes, what we do is, usually what happens is after so much use the bolts start going loose, or getting loose, some of them get rusted in the bottom, so what we can do is kind of like patch up some of the fiberglass.

Mr. Chandler: A couple of things, where the bolts come up that are supporting the columns were bolted down though, we're missing the covers on them, the little round covers, they have to be replaced.
Mr. Voygur: You mean on the flooring or part of the base? Mr. Chandler: On the floor, yes, they have to be replaced. Mr. Voygur: But isn't that inground?
Mr. Chandler: No.
Mr. Voygur: The playground is not inground?
Mr. Chandler: No, so what it is, the plates that are on top of the diamond bright, or on top of the pool, you have the bolts sticking up, and then they're not in their element place, there's supposed to be plastic covers on a few of them that are missing. Do you have access to a get any of those?
Mr. Voygur: Well, we have them yes.
(At this point several people were talking at one time, and no one conversation could be heard)

Mr. Voygur: I can check with my factory, maybe we have some older parts but, I highly doubt we carry them.
Mr. Chandler: Your dad was out here you said?
Mr. Voygur: Yes, and he's sick today so I apologize for that. Ms. Duque: No, but you're here, so thank you for being here.
Mr. Silva: This was one of our concerns too, that one of those beams holding up the slide.
Mr. Voygur: Yes, we have some of those parts.
Mr. Silva: That was the biggest concern for that slide.
Mr. Chandler:	Actually, that thing could be taken out and cleaned up and then galvanized.
Mr. Voygur: Yes, and like I said the stuff we can do for that playground, from what
my dad explained to me is we can make it viable for another year or year and a half, but after that, it needs to be changed.
Ms. Duque: Alright I think that's too much.

Mr. Chandler: To revisit it one more time, and really look at it together, Juliana, to really look at it together and look at the deck and look at everything.
Mr. Voygur: And I can come by another time and take a look at the place before you make any decisions.
Mr. Chandler: So, if we can just revisit it and make sure that you guys make the right decision.
Mr. Voygur: Yes, and it's not $500, it's a good amount of money and we don't like to look bad, so we don't want to make a rush decision, that's not going to solve anything.
Mr. Chandler: If what you're leaning towards is, hey can we make it decent now, and save it for now, then ok.
Ms. Duque: I think we want to make sure that it's repaired, that it's up to code, that what needs to be done is done, that's it, painting and all that, we don't want to make it beautiful, let's put it that way.
Mr. Chandler:  So, now you're thinking that maybe next year or in two years let's
just say, you might want to invest the money then possibly. So, two years from now we go in, it's all diamond bright and everything is done, we have to cut the bolts, we could detach it, we pull it out, we don't want to damage the pool in putting in your new system, which you're going to bolt down now. These rods were set in concrete so you're going to go the opposite way, that should be no problem.
Mr. Voygur: Yes, we bolt it to the cement.
Mr. Chandler: Right, but you're going to go the other way, you're going to bolt it the other way, and that should be no problem.
Mr. Pelaez: No plumbing issues with the water features?
Mr. Voygur: No, normally what we do is edit the piping of what's already there, so we'll just have someone reroute the pipes depending on the size of the playground where we want it to run through but, regardless, we will damage some of the flooring, but we'll take care of that as well. We'll use the same EPDM that's used for lowering water surfaces and stuff like that, we take care of all of that but, in terms of the piping, we will be using the same pumping and just replacing the PVCs.
Mr. Chandler:  Ok, so if you're leaning towards that then, what we'll do is when
everything gets stripped down then if you're going to paint it, is that what you're thinking?
Ms. Duque: No, we're not going to paint it.

Mr. Pelaez: All we're going to do is repairs right now because we really want to just focus on trying to get the new one when we get over this budget, then we don't want to waste money and do that, so let's make it safe and prepare it and just start planning for that.
Mr. Chandler: Ok, so then it's just finding the covers, making it safe.
Mr. Voygur: Yes, I'll schedule with you guys whenever you want, I can come back.
Ms. Duque: So, do you think there is something additional that we'll need to do to this amount that you presented here in terms of repairs?
Mr. Voygur: For repairs, no. From what my dad told me, that will cover most of everything he saw.
Mr. Pelaez: The flooring is my only question, if that's included or the deck?
Mr. Voygur: Well, in terms of the deck, you said it's fiberglass and we can always patch it, depending on how bad the damage is.
Mr. Chandler:  I don't think anything is wrong with the top of it now, it's painted,
and it's deteriorating on the underside, but you won't do anything underneath, you can't. I mean you don't have to show me, but there's just so much you can't do, what are you going to do spray it, you're going to touch it up, we'll have to look at it, trust me, we have to look at it. I don't even know what kind of shape it's in; that was 2 ½ years ago we did whatever it was.
Ms. Duque: But have you worked with these types of things before as well? Mr. Voygur: Yes.
Ms. Duque: So, I think they have the experience. Mr. Pelaez: Yes, and I think that's the best approach.
Mr. Chandler:	I think the material that we did it with, I think in my warehouse
there's still enough to repaint the whole thing again, so I have the same paint and everything.
Ms. Duque:  So, let's just move forward and I will ask the Board for a motion to
approve the proposal from Playground USA Turf for the repairs of the playground in the amount, and I'm just going to read this total of $3,499.
Mr. Voygur: Yes, I'll revise it for you.

On MOTION by Ms. Varela-Medina seconded by Ms. Calero with all in favor, accepting the proposal from Playground USA Turf for playground repairs in the amount of $3,499 was approved.

Ms. Duque: Thank you so much, we appreciate it. Mr. Voygur: No problem, it was my pleasure.
Mr. Silva: Thank you.
Ms. Duque: Ok, so let's move forward to the lighting proposal with LED are Us, and I don't think we're even going to be discussing the Sepi Painting and Waterproofing presentation.
Mr. Silva:  I was going to say to you, he was supposed to show up here today,
apparently it looks like I have the same thing that happened with BRS, this is something he just sent. He feels like he's here to compete with others.
Ms. Duque: That's fine, the Board already approved Playground USA to do the work and have the repairs, ok.
Mr. Silva: Ok, so LED lighting, those are the proposals so, on the cover page that you see here, Jorge had provided us two different proposals, Chic and I went back to Jorge and asked if he could please break these down into 5 different areas of proposals, which is what he has here for us today.
Mr. Irizarry:  Thank you very much, I'm the easy one.  First of all, you guys are
doing the right thing, and I really appreciate the opportunity. Yes, you are because actually, we installed samples in the hallway, in the porte-cochere, on the terrace, and we have an area like it. When we go out of the way to do that because we want to win your business because it's very important to do your due diligence and see how the lighting looks in your property. If you're going to change the whole schematics of the colors, you want to make sure of the lighting now. The other easy one with lighting, with color, because all the colors that I'm offering for the porte-cochere for the terrace and for the high ceiling, we actually can change the color of the tone, and we can change the color of the temperature and the wattage.
Mr. Pelaez: Is that only the exterior, or is that the interior like the sample you have here in the hallway?
Mr. Irizarry: It's only for the interior and porte-cochere.

Mr. Pelaez: But this one that you have here in the hallway in the corner?
Mr. Irizarry: Yes, exactly. So, what I mean is that I want to give you peace of mind because you have a lot of projects. With me, for certain reasons, right now it looks nice with the 4000K, and 4000K is what most people are using now with their light colors, and you see them now with color change when you put a warmer color. So, this is the correct tone for this scheme which is the natural colors but, if you go to yellow and see how it changes?
Mr. Silva: Yes.
Mr. Irizarry: So, this 3000K, and 3500K, it interacts very good with this color, but if I put that lighting in that light color, it does not interact, the one you need is a whiter color.
Ms. Duque: And that's what, 4000?
Mr. Irizarry: Yes, 4000, exactly which here does not interact as nice because they have grays and white and blues, and the other tones on your color scheme which interacts with the 4000 which are your natural colors but, the plan I tried to bring is that my fixture you could change the tones and most importantly because of the high ceiling we can actually increase the wattage. So, once we go up to 32' we're going to have a high wattage, I most likely recommend 4000 but if you think it's too white, then actually we can tune it back. After the fixture is installed, all I need to do is take it out, just bring it down with a scaffold, and then just change the button in the back and then put it back up with pressure. Now, very important also on the light year, the fixtures are going to be UL, there's not going to be exposed cables, they're all going to be inside the casing, this is going to go directly into a junction box and it's going to be completely sealed. So, if you have any future inspection the fixture is going to pass, so I'm doing everything like I'm doing it by code. Now has anybody seen the parking lights?
Ms. Duque: We have.
Mr. Irizarry: That's 4000K.
Mr. Silva: One light creates a lot of light. Mr. Irizarry: Yes.
(At this point several people were talking at one time, and no one conversation could be heard)

November 8, 2022	Palm Glades COD

Mr. Irizarry: So, every condo, parking lot, hotel, indoor, you're always going to find imperfections because on the blueprint everything looks perfect but once they go into the construction, you always miss one point, because it depends on the angle, maybe a column in the middle, so there's always imperfections. Good thing I'm going to be able to fix that because my distribution of the light is 3 or 4 times more than what you're getting in a shoebox.
(At this point several people were talking at one tbne, and no one conversation
could be heard)

Mr. Irizarry: Now, after we installed the lights, we're going to come in because we can actually adjust the light. Right now, I put it at zero degrees because instead of playing 150 watts, which is watt to watt from the 400 to the 150 LED, I went 200, why, because you have very little poles which is the old design, and that allows me to go ahead to give it a little angle and twist it a little bit, so I can cover that area instead of going and adding additional poles which are going to be very costly. So, it's a lot cheaper to go from 150 to 200 watts, and then let me play with the angle so I can make your parking garage up to code, so you're going to be up to code, and I'm going to give you a letter after we finish installation, I'm going to come in with my engineers so they can certify your parking garage, that's an additional value. I'm going to give you a 5-year warranty and I'm going to give you a warranty on the product of 1-year labor. So, what I did is, based on the request, I broke it down like you said, give it to me by section. So, we have the first over here is the one for the terrace lights, is that the first one?
Mr. Pelaez: Why don't you start with the outside first?
Mr. Irizarry: Ok, let's start with the outside, so I highlighted to make it easier, it's going to be the exterior parking. So, exterior parking is $10,982, that includes tax and labor. We have a 5-year warranty, 1-year labor. You're going to have 14 area lights, and you see I'm going to 240 watts, are you looking at the same one I am?
Mr. Pelaez: Yes, I'm just making sure, we have to take off the tax though, go ahead.
Mr. Irizarry:  Yes, we can take the tax off, you give me a certificate, and I'll take it
out.
Ms. Duque: Yes, I will provide you with that.

Mr. Irizarry: And this is just a proposal. Mr. Pelaez: Yes.
Mr. Irizarry: So, before we go to the final line, if there is a tax certificate, we'll take it out. So, we have 14 fixtures, we have to remove the slip fitters, you actually have 4 fixtures there, they are doubles, so we have to remove those, you're not going to use the old bullhorns, we're going to remove them, they usually get rusty so we're going to put a new bullhorn, which is the one that makes the fixture double, and then we're going to remove and replace the fixtures at 24' high by a certified electrician, this is going to be your parking garage and it's going to look beautiful, it's going to be like completely different, and this is Luminoso, the manufacturer is a distributor here in Miami, we own the manufacturer Luminoso, linking you to parts and service and we give you good support locally.
Mr. Pelaez: So, two questions, are we sure it's 14?
Mr. Irizarry: I counted them, yes, but remember you have doubles. Mr. Pelaez: Ok, so for sure is it 14 out there?
Mr. Irizarry: Yes, I counted twice. Mr. Pelaez: Ok.
Mr. Irizarry: We can doublecheck.
Mr. Pelaez: And it says excluding the permit fees, can you tell us a little bit about that permit fee?
Mr. Irizarry: There is no need for a permit because I'm not adding an additional
pole, I'm not adding additional conduit, this actually falls in a gray zone what is called, lighting upgrades.
Mr. Pelaez: Got it.
Mr. Irizarry: As long as you don't add an additional pole, and you're going to add a percentage of lighting, we do 98% of our work, I'm in the space of retrofit because I actually hate to deal with the permitting, and he knows why, but it delays the process, I can do the processing now, I can do this within less than 30 days because I don't have to get a permit. Now if it's a new construction, or I have to add 3 poles, add a percentage of lighting because it's a renovation, then we pull a permit but, in this case remove or replace.
Mr. Pelaez: So, this you can have done in 30 days?

Mr. Irizarry: Yes, actually I have the fixture installed so we can do this before your holiday. So, if you give me the green light, take out the taxes, you give me the deposit, I schedule it, we have the bucket truck, we have the fixtures installed, and we can do it like we did with ours and we then go poof before the holiday it's going to be nice and bright.
Mr. Pelaez: Well, that one looks great that you put out there, and I appreciate getting that sample, that really made a big difference.
Mr. Irizarry: Now that's 4000K because we don't need to go 5000, that used to be, but now you're getting more lumens with less wattage, so you actually can go into the natural 4000K, make it more comfortable to the eye and boost up the lighting. Are there any questions?
Ms. Duque: It looks really nice. Mr. Irizarry: Ok.
Ms. Varela-Medina: You need the lift for this though, right? Mr. Irizarry: Yes, and we take care of all that.
Ms. Varela-Medina: Ok. Ms. Duque: It's included.
Mr. Irizarry: Yes, we use our own boom lift, it's actually a truck, and we have the whole team to do it.
Ms. Varela-Medina: Ok.
Mr. Irizarry: We handle, small, medium and large accounts at Aventura Mall. Are there any questions on the parking garage? I'm so glad that we installed the sample because now you know what it's going to look like. Now, on the liability side, now you're parking lot is up to code, and also on the safety side usually, when people are trying to do unethical things, they usually look for the dark areas, when you post them all like we did in some areas for hotels, and we put additional lighting they move somewhere else, so your parking lot is going to be nice and bright, so that's a win/win. Which one would you like to go to next?
Ms. Duque: Porte-cochere
Mr. Irizarry: Ok porte-cochere, is another area that actually right now, and I'm going to take 50% credit for this, the samples were good, but actually the samples could be better because we actually do our due diligence in the sense of when we installed the sample, they installed a sample, and we see what is up there. This building does not

have a generator for emergency lighting, so all your emergency is in the up ceiling with battery backups. If the lights go down in the building, there's every other fixture in each area in the inside of the porte-cochere and your terrace, and in the inside of the building that you will turn on with a battery there in the upper ceiling, and we did not include those, but now they're included because it's very important that if the lights go down, every other fixture turns on for 2 ½ hours to be up to code and people will be able to see where they're walking, they can exit the building. So, that's something that we picked up on the sample, I said to the gentlemen over there, so we added additional battery backups, that's why it's good to work with a team, so you're going to see on the interior the battery backups. On the porte-cochere, you don't need it because you're already on the exterior.
Mr. Chandler: Excuse me, Jorge, I believe that a couple of them do have, so I would figure on if you haven't, the one that they replaced was a battery backup.
Mr. Irizarry: It was a battery backup?
Mr. Chandler: Yes, and the transformers were different, with these lights. These lights right here require a different transformer.
Mr. Irizarry:	Yes, that's right, we included the battery backup for the porte- cochere.
Ms. Duque: Ok.
Mr. Chandler: I don't think all of them were. Mr. Irizarry: No, it's usually every other one. Mr. Chandler: Right.
Ms. Duque: But you have a total of 8. Mr. Irizarry: Yes, correct.
Mr. Pelaez: 8 batteries and 14 lights out there. Mr. Irizarry: Correct, and those are the big trims.
Mr. Pelaez:  And they're all the same idea to adjust the lumens and all that good
stuff.
Mr. Irizarry: Yes. So, if you change the color scheme on the outside, we're going
to be able to come back easy and we're going to be able to adjust the tone. So, right now, because the color scheme is kind of like natural colors, we can put the 3000 or 3500K and if you paint the building on the outside, eventually, then we can bring it up to the 4000.

Mr. Pelaez: Well, we're painting it now.
Mr. Irizarry: Oh, you are, ok, so we'll put it all to 4000, we want to go out with the yellow, and come in with natural colors.
Mr. Pelaez: Yes.
Mr. Irizarry:	Are there any questions on the porte-cochere? This one we also have installed and we can do this before the holiday.
Mr. Pelaez: Now this one, if we move forward, probably wait because we're doing
some repairs to the porte-cochere.
Mr. Irizarry: Ok.
Mr. Pelaez: So, maybe some of the tongue and groove might have to come out, you have to coordinate with Chic on that and work it out, this one obviously can be done sooner, this one, if we move forward you have to coordinate.
Mr. Irizarry: Which it was a good idea that you broke it down this way because then you can phase, instead of waiting to do everything, you can do one project, start and finish, and then the other one we already have with a deposit and have all the equipment reserved, and when you guys are ready then we can pull the trigger and then we can do so and so forth.
Mr. Pelaez: Ok.
Mr. Irizarry: Alright, so porte-cochere. Mr. Pelaez: Lobby next.
Ms. Duque: Do you want to go to the terrace which is also like outside? Mr. Pelaez: Yes, terrace lights.
Mr. Irizarry:  Ok terrace, we have a combination of the same, 8" downlights, we
have 4 that you have by the soda machines, you have some of the leaner fixtures, and then remove and replace, there's no battery backup because once you exit the building and exit the porte-cochere, because of your traffic area, the entrance, usually with the daylighting, or being outside the building you need to have a battery backup, so we're using one for one.
Mr. Silva: I have a question, is that still porte-cochere?
Mr. Irizarry: No, this is the terrace.
Mr. Silva: I just went back real quick, you said 14 lights, but there's only 12, were we counting also the sconces?

Mr. Irizarry: Maybe so.
Mr. Silva: Ok, with the sconces it's 14 but the actual ones that are up there, it's only 12.
Mr. Irizarry: Ok, and remember this is a proposal but once I have approval, what we do is we bring an engineer and we do a final revision, so if there's any adjustment like the taxes, whatever, before we send you the final invoice for signature we do our final revision, and if there's any adjustments, we do it at that time.
Ms. Duque: And you said that for which ones we have 12, and not 14? Mr. Silva: For the porte-cochere.
Mr. Irizarry: The porte-cochere. Ms. Duque: Ok.
Mr. Irizarry: There are 12 of those circle ones, of these, and I think there are 2 but I'm going to verify it.
(At this point several people were talking at one time, and no one conversation
could be heard)

Mr. Pelaez: In the front, we have the 2, I guess we're talking about sconces, that are in the front.
Mr. Silva: Yes, in the very front, at the entrance when you come in, right. Mr. Pelaez: Right.
Mr. Silva: Those 2.
Mr. Pelaez: Those can be replaced or no?
Mr. Silva: Is that what you included as 13 and 14? Mr. Irizarry: You're talking about decorative ones? Mr. Pelaez: Yes.
Mr. Irizarry: No, because you have it all decorated. Mr. Pelaez: Right, I was just making sure that was it. Mr. Silva: Ok, so that's not part of it.
Mr. Irizarry: No, that's not part of it.
Mr. Pelaez: Now, in these, I know you say there's no battery backup. Mr. Irizarry: On the exterior ones.
Mr. Pelaez: In the exterior back here because you said from the outside.

Mr. Irizarry: Yes, and for some reason, by code, for some reason they put it in the porte-cochere, an interior of the building, everything inside, all these fixtures, every other one, every 2 or 3 they have a battery backup.
Mr. Pelaez: Now what about, like if the power goes out and there is an event or something out there, would it be a good idea to put some battery backup, can we add it through those terrace ones because the power could go out if there's something going on, then you have the pool out, and there's like zero light out there.
Mr. Silva: Correct, complete darkness. Mr. Pelaez: Is it like a big expense?
Mr. Irizarry: No, it's not.
Ms. Duque: More or less how much will that cost us?
Mr. Irizarry: Like with installation and everything it's probably under $200. Ms. Varela-Media: For one?
Ms. Calero: Per light?
Mr. Irizarry: Per backup, the light is already included.
Mr. Pelaez: It's not required but if we have it for every couple or whatever. Mr. Irizarry: They look like this.
Mr. Pelaez: Yes, so when we have events that would be good.
Mr. Irizarry: Ok, so you want me to add that, and that's a big area, I probably add 2 and 2.
Mr. Pelaez: Ok.
Ms. Duque: So, 4 that would be $800 then, like an additional $800? Mr. Irizarry: Yes.
Ms. Varela-Media: Can I ask a question, so in case there's a power outage, they
will kick in for 2 ½ hours?
Mr. Irizarry: Yes 2 ½ hours or 3 hours, it's going to be on, the fixture is going to be

on.

Ms. Varela-Media: Ok, and how do we charge those battery packs again?
Mr. Irizarry: Once the light comes back on, it's a battery, it's always charged until

the power goes out, when the power goes out, they charge on the fixture.
Ms. Varela-Media: Ok.

Mr. Irizarry: And then the battery gives you about 2 or 3 hours, 4 hours of lighting. Once the battery goes out, then it will turn off, and when the power comes back, then it starts charging it.
Ms. Varela-Media: Ok, thank you.
Mr. Irizarry: That's a good question. So, we're going to add 4, and we're going to look and make sure we have the right count for the porte-cochere and there is 12 and we'll be minus 2, and then I'll send you the revised, and this is good because then we can do the revision.
Mr. Silva: Exactly.
Mr. Irizarry: Ok. So, then the porte-cochere, and any questions on the terrace? We're going to add 4 batteries, 2 and 2 on each side for the terrace, and the battery backups. Ok, where do you want to go next?
Mr. Pelaez: Lobby.
Mr. Irizarry: Ok the lobby as we know are high ceilings, based on the scenario that I see, you're going to put new floors onto this floor?
Ms. Duque: Yes.
Mr. Irizarry: Ok, well my recommendation is to and he's the expert to do it in segments, and in the correct order, so it would be like painting, doing the lighting, and then doing the floor.
Mr. Pelaez: That's the plan of action, yes.
Mr. Irizarry: So, I have a lot of these in inventory, that's why it's good that we're doing this with time because if you guys want to move forward with this with a small deposit, I just lock in all the inventory and I'm ready to do it with 3 or 4 days in advance, or a week, I can coordinate with him, right behind the painters and before the flooring.
Mr. Pelaez: Yes, so you have an idea, January 2nd is starting everything from painting to floor, obviously not on that day but everything is starting that day, so you guys would coordinate what you're timing is. Obviously, the outside, if we move forward, we could do that beforehand, but if not, all that has to be coordinated.
Mr. Irizarry: And how about the porte-cochere and the terrace, do ou also want to wait for that?
Mr. Pelaez: The porte-cochere is starting January 2nd as well.
Mr. Irizarry: And the painting?

Mr. Pelaez: The painting is starting January 2nd, now they won't get to the exterior for a few weeks after that but, they're starting in here first.
Mr. Irizarry: Ok.
Mr. Silva: If you'd like to just stay after for just a little, we can pass out to you the timeline of how we were trying to do all this.
Mr. Irizarry: Ok, terrific, perfect, yes, that's no problem.
Mr. Chandler: Excuse me, I want to make a point real quick, he just brought up a good point, looks like we'll be starting Tuesday, January 3rd.
Mr. Pelaez: Why?
Mr. Chandler: The 2nd is the observed holiday.
Mr. Irizarry: Ok, so the lobby, I think that my guys can work either or but, I think that this environment, since you're going to be painting, they're probably going to use the scaffold, we probably can use the scaffold.
Mr. Pelaez: So, in there you're doing 9 lights, the same idea that we're doing in
the other area.
Mr. Irizarry: Yes, you have two sizes, you have 8" and you have the 4", you have the little ones like this one.
Mr. Pelaez: For a total of how many lights?
Mr. Irizarry: You have 9 of the 8", and you have 10 of the 4". Mr. Pelaez: Ok, so it's 19 lights.
Mr. Irizarry: Correct, but you have the little ones in the perimeter and then on the insert where you have that recessed area, then you have 3, 3, and 3.
Mr. Pelaez: Now they're all adjustable, the same.
Mr. Irizarry: Yes, they're all adjustable, the same, including the 4".
Mr. Pelaez: And obviously, we're not going to have to worry about, right now we have some out, we have bulbs out, so with this, we're not going to worry about that.
Mr. Irizarry: Everything comes out, and everything goes in through the junction box, you'll have a good fixture for a long time because that's an area that is really hard to service because you need a scaffold, so that's something this is definitely recommended to remove the whole fixture like we do and just put something brand new.
Ms. Duque: But if you all are going to be using the same scaffolding, you're going to be fighting for it.

Mr. Irizarry: No, I'll bring my own scaffold.
Ms. Duque: Ok because there's a lot of projects going on at the same time. Mr. Irizarry: Yes, I know.
Ms. Duque: Ok.
Mr. Irizarry: We already have the equipment. Ms. Duque: And the HOA hallway?
Mr. Irizarry: Oh, the hallway is all right here, we already have a sample installed there and for some reason, they wanted to break that down that way.
Mr. Pelaez: So, I guess my question is, in the hallway and I saw your sample there, but I know that let's say there's a hallway that goes to the gym, why are we doing just this hallway, because then I think we're just having this and it's not like it goes all the way.
Mr. Chandler: Not just that, actually you have two of them, these lights above your
head also, because if we're already in this room.
Mr. Pelaez: Well, we haven't even touched this room. Mr. Chandler: That's what I mean.
Mr. Pelaez: Lighting-wise, nothing in this room.
Mr. Chandler: That's why we went back, and I wanted to itemize so you guys had a choice of hey, we can hold off on this depending on your budgets, and have everything broken down that way, I mean I thought it was a good idea to break it down that way.
Mr. Pelaez: No, that's perfect.
Mr. Irizarry: I understand your point, usually the people that I do these projects with you break it down, exterior area light parking, you have the porte-cochere, you have the terrace, and then the interior usually they do by areas, by room, like this is a zone. This is the clubhouse, you do the whole clubhouse, then you do all the hallways, then you do all the offices, and then you do the whole gym, so you complete the whole area so you don't have any of these lights over here that really aren't clean and then you step in here and it looks like a different zone, so you usually, you want to do it by the whole area.
Mr. Pelaez: That's fine.
Mr. Irizarry: Like maybe you do the gym, that hallway, the whole area over there, and then when you step into that hallway you're going into a different environment, that's what my lighting designers recommend. If you come into his area, I mean I'm happy to

do a section, I'm happy to do the whole area, and when you guys are ready, it's going to be a big difference.
Mr. Pelaez:  I just think there's a couple of lights that lead from the lobby to the

gym.

Mr. Irizarry: Which is that little hallway.
Mr. Pelaez:  And there's probably only a couple, but I'm just thinking that you're

going to have one light there, you might have a different light in that little hallway, and then this one would be different so, I think when we do the hallways, I think that needs to be incorporated.
Mr. Irizarry: I'm going to go back and recount but I think that's included, the hallway.
Mr. Pelaez: So, you think they're included in there too? Mr. Irizarry: Yes, the two hallways.
Mr. Chandler: What about this room? You look up.
Mr. Pelaez: I think maybe just start with that just from a budget standpoint.
Mr. Chandler: The only thing I'm thinking now is these 4 big ones, see the ones above you, above your table?
Mr. Pelaez: But these are different, they're like halogen right, those are new, right, those little ones, those are LED already.
Mr. Irizarry: These are LED already, yes,
Mr. Chandler: So here we only have these 4.
Mr. Irizarry: Actually, I think those are LED, those ones.
Mr. Pelaez: They're LED bulbs but they're still the old fixtures.
Mr. Irizarry: Yes, so I think this room is pretty much LED, that's why it's so bright, and it's nice and clean because even though it's A19s, actually it's like a Par38 and then you have the MR16 but they're plug and play, but what they did is they upgraded to LED, so this room is LED, that's why I'm not so concerned.
Mr. Pelaez: Ok.
Mr. Irizarry: I'm more concerned about the other areas that you have the PLs and the ballasts up in the high ceilings, or the other areas that we really can make a big difference.
Mr. Pelaez: But both hallways are included in what you put here for hallways?

Mr. Irizarry: Yes.
Mr. Chandler: Ok, now while we're talking about lighting, you gave in the sample light the 4', so all the lighting in the pool, the pump room, the dumpster, and the other pool pump room, those bulbs are going, they're gone, the lenses are breaking, I have one sample in the office.
Mr. Silva: He gave it to me with the cover on, right? Mr. Chandler: Yes, I have the one sample there.
Mr. Silva: We have 3 completely broken ones.
Mr. Chandler: Oh, we do? Mr. Silva: Yes.
Mr. Irizarry: What we can do is, since we're making little adjustments, I'm going to take off the tax, and I'm going to verify the count before I leave, we're going to add the 4 battery backups for the terrace, and then I think, how many of those do you have?
Mr. Chandler: I don't know, but you have to go visit it anyway, not just that, but how much work is it going to take to replace them because of the way they're piped in.
Mr. Irizarry: Exactly.
Mr. Chandler: And the location of them, so you need to revisit that, if we decide we're going to do that. I think it should be a number, a budget that could be thrown out there, and at least we know.
Ms. Duque: But, so far what we have with the numbers that you gave us, and adding $800 for the 4 batteries, we're at $32,163 and that's without the taxes.
Mr. Irizarry: You already took out the taxes? Ms. Duque: No, I did not remove taxes.
Mr. Irizarry: Ok.
Ms. Duque: This includes everything, this is like a not to exceed amount.
Mr. Chandler: So, for the record, Jorge handed me one of these, and said, hey could you use one of these for your garage, and as soon as I saw this, I called him up and said, yes, we could use these.
Mr. Pelaez: So, how many did you say were broken? Mr. Silva: In total 3 are broken.
Mr. Pelaez: So, 3 are broken, and how many are in each section? There's only like 3 or 4 lights, right?

November 8, 2022	Palm Glades CDD

Mr. Chandler: I would say at least 6.
(At this point several people were talking at one time, and no one conversation could be heard)

Mr. Irizarry: So, what I can do is I can look at it before I leave and I think it will be very healthy and beneficial if maybe we include it into the exterior package. When we come in to do the exterior package, that way we can take some of the headaches away.
Mr. Pelaez: Now those are on a switch?
Mr. Irizarry: Yes, they are on a switch and this is watertight. Mr. Chandler: No, they're on a timer.
Mr. Irizarry: Ok, they're on a timer. So, this is what we use for those because it's not going to rust, this aluminum and it has a seal.
Mr. Chandler: It's stainless steel.
Ms. Calero: That's what we have now, or that's what we want to use?
(At this point several people were talking at one time, and no one conversation could be heard)

Ms. Duque: Ok, so we have right now, $32,163. Mr. Irizarry: Ok.
Ms. Duque: And how much are the photocells, Jorge? Mr. Irizarry: The photocells actually are $45.
Mr. Chandler: To be honest with you, I don't know if I would, to illuminate that, and we'll go back to that. I thought the dumpster was on the timer, but I guess it's not.
Mr. Silva: No, because there's a switch, and those turn on. Mr. Pelaez: They don't have to be on a switch all night long on.
Ms. Henning: It does create a lot of bright uplight in that area, so like for example if we had an event going on, you'd walk by and you'd see this light coming out of the pool pump area.
Mr. Chandler: You don't need to illuminate the pool equipment all night long. Mr. Irizarry: Ok, alright, perfect.
Mr. Pelaez: Whoever is going to go in there, I know they're going to work, they're going to need the switch.
Mr. Chandler: I agree.

Mr. Irizarry: But there's a switch that has a motion sensor also, so when you walk into that room, it turns on, and then if there's no movement, it turns off.
(At this point several people were talking at one time, and no one conversation
could be heard)

Ms. Duque: So, more or less Jorge, like doing the math, including everything that you have presented, plus the additional batteries, plus the additional lighting that we would like for the pool pumps, and we're going to use the photocells.
Mr. Irizarry: And the switch is like $29 or something like that.
Ms. Duque: Ok, so we are close to $34,300, and I don't know if you want to do a not to exceed amount, and then.of course he's going to be revising all the proposals, removing the tax, and adding and removing some other items.
Mr. Pelaez: I think so. Ms. Duque: Ok.
Mr. Irizarry: So, you want to keep it this way, separate proposals? Ms. Duque: Yes.
Mr. Irizarry: Ok, so what I'm going to do is the adjustment, take out the taxes, and then I'll send you just the quote that can be converted into an invoice, and you guys are ready.
Ms. Duque: Yes.
Mr. Irizarry: So, you guys want to do the outdoor with the fixtures for that area, and we can pull the trigger on that.
Mr. Pelaez: Yes, we want to do the parking lot and then the dumpster and all that, and then again now it's just coordinating between you guys to get ready for it.
Mr. Irizarry: Yes, right behind the painting, and before they start doing the floor. Mr. Pelaez: Right, exactly, having everything set and that's it.
Mr. Irizarry: Ok, that's perfect. Any questions? Then when you finish all of the projects, we'll get together next year and then we'll look at any other areas that you need, we're going to look at by zone because then you have these areas. For example, this room honestly, this room, for me is pretty much, everything at the beginning looks pretty good, it's not yellow, it's not PL, but I think it's going to interact decently with what you

have. So, I think a room like this can wait until you paint it, and if you can change it if you're not happy with it, then you can save that money for something else.
Mr. Pelaez: I think your knowledge and your samples made a big difference.
Mr. Irizarry: I appreciate it, that's why I think that it's always been a win/win for everybody.
Mr. Pelaez: So, thank you.
Mr. Irizarry: Thank you for your time. Ms. Duque: Jorge, thank you very much.
Mr. Chandler: Jorge, I recommend you walk out with Sergio and look at the pump room before you leave.
Mr. Irizarry: Yes.
Ms. Duque: So, let's move forward, I need a motion from the Board, if we are moving forward, my recommendation is a not to exceed amount of $34,000 for the entire project of the lighting proposals with LED Are Us. Jorge, the representative, will be providing us with updated proposals and then you will authorize District staff to draft the agreement for this.
Mr. Pelaez: And like we said, we're doing the exterior first and then all the interior and all of that will be in the January phase but, this could be done once we have an agreement in place.
Ms. Duque: Perfect, so once again, I just need a motion not to exceed $34,000.

On MOTION by Ms. Varela-Medina seconded by Ms. Calero with all in favor, authorizing a not to exceed amount of $34,000 to proceed with the project lighting with LED Are Us and authorizing staff to draft an agreement was approved.

Ms. Duque: Anything else we need to discuss Sergio?
Mr. Silva: I believe, yes, because items 6 and 7, the pool pavers and the porte­ cochere repairs, does that need to be reviewed? I had it that it was approved by the Board.
Ms. Duque: No, we never approved it, we discussed it, but there was no motion for the porte-cochere, but the porte-cochere, the last time that we discussed, Chic said

that it would be around $40,000 to $50,000, so that's what he said, but we didn't have a proposal or anything.
Mr. Silva: Ok, so I have 6 and 7, as the proposal, so then 6 would be pool paver
repairs, and 7 would be the porte-cochere season repairs, which I believe there might have been like a type before but he went ahead and fixed all that, so that's not there anymore.
Ms. Duque: So, then because the only one that I have right now is the, and let me go back and check the proposal for the porte-cochere.
Mr. Silva: It's 7.
Ms. Duque: Ok, so the pool pavers are $9,750 to repair the pavers. Mr. Silva: The pavers in front of the pool.
Ms. Duque: So, that we need to discuss, and then we have the porte-cochere and we have what?
Mr. Silva:  The number for the storage was not given yet, I believe there was an
original number.
Mr. Chandler: That was an older item.
Mr. Pelaez: That was from previous, from 2 years ago or whatever, that one was already approved.
Mr. Silva: That has nothing to do with this anymore.
Ms. Duque: Ok, so then for the pool pavers, move forward and present that one. Mr. Silva: Ok.
Mr. Chandler: Oh, that was based on square footage because we can only kind of
guesstimate how much they're dipping down, and they're holding water. Unfortunately, for me to give an accurate number it's almost impossible until we start taking the pavers up, I based it on square footage. It's a pretty good guesstimate according to my calculations but, it could be less.
Ms. Duque: So, this will be like the maximum. Mr. Pelaez: The worst-case scenario.
Mr. Chandler: Yes, this should be the worst-case scenario, yes, as long as, once they start doing it, we don't find any voids, because they create voids underneath, so as long as we don't find any _additional voids.

Mr. Silva: Alright, when it rains, actually they are able to be more noticeable, and from what I've been able to see when it rains heavily, there are 4 major areas here in the pool deck and there are on both sides of the kid's splash area, that side close to the playground, and one on this side, there's 2 dips there. So, in total it looks like about 6 dips in the whole entire pool deck area.
Mr. Chandler: I don't want to sell more than we have to, obviously. There's some areas over there that are smaller pockets that are livable, I mean the water just dissipates right away but, you can see a little bit of a divot. If it's something that you don't want to see then those areas are going to have to come up, I wouldn't do it but, somebody has to make the call. So, I could only base it on the square footage of what I think has to be done, or should be done.
Mr. Silva: And that's basically pool pavers right, because there are other dips outside of the pool deck area, two specific ones that I can remember right off the top of my head, is the french drain right there when it rains heavily, possibly this whole entire section of the terrace over there gets submerged and the same thing over there on the ping pong table, that's where another dip is located in the terrace. Anywhere else I have not seen it, it just happens in those two areas, here and right here on the terrace.
Mr. Chandler: This is based on the two big areas that are out by the pool on the west side. I mean, it's a little bit hard to say a not to exceed amount, that means I only do that many square feet. If we say a not to exceed, and we do much more, that kind of puts me in a bad position, or us, or whatever.
Mr. Pelaez: So, there was a big section that was by the kiddy splash which was right in the middle.
Mr. Chandler: We did that.
Mr. Pelaez: And is that still that way?
Mr. Chandler: We did that one 2 years ago.
Mr. Pelaez: And what was the deal with the back section close to the trellis? think it was sinking over there and I think it even busted a pipe and all of that.
Mr. Chandler: We had a sinkhole, there was a broken water pipe that was back there, of course we dug all that up and we did that, so that's fine but, you also have it like in this section.
Mr. Silva: Right there at the jacuzzi.

Mr. Chandler: There's a big puddle there, exactly, and we also have the drain system that's out there, which is the linear drains, that whole drain, and they're up in the air because they have sunk, and there's a little step up there.
Mr. Silva: It becomes a little bit of a trip hazard. Mr. Chandler: And it's hard to explain.
Mr. Pelaez: So, what's going to happen with that?
Mr. Chandler: Here's the deal, it goes all the way down, to try to bring the pavers up even with it, you'd have to start here and go all the way to where the pits continues.
Mr. Silva: From beginning to end.
Mr. Chandler: Right, so if anybody is curious to take a look at it, and I can explain it, once you see it, you'll know what we're talking about. That's something else if we want to eliminate that little bit of a step up in that drain.
Mr. Pelaez: So, I don't know, before making the final decision on this area, do you think you can bring this back for the next meeting because this is something I don't think is going to happen until January anyway.
Mr. Chandler: Right.
Mr. Pelaez: Maybe set up a meeting and we all look at it, or somebody is looking at it, just to make sure, what section, and if there's something else, or the drain and all of that.
Mr. Chandler: Right, I think if you guys are working on budget numbers, we want to be covered, and you want to have a budget, then we figure out a budget number what we think could be the worst-case scenario but, really we should look at it together and say yes, so I can't make that decision. So, take a day and you'll take a look out there and see what the options are, and then give yourself a budget number between now and then, or just revisit it in the next week or so.
Mr. Pelaez: I'm fine either way, I'm good with repairing the 3 big sections that we have, but either way I'm ok with it, whatever you guys want or whatever you suggest.
Ms. Duque: I mean I think you guys can repair it, you repaired the one by the splash pad.
Mr. Chandler: We can do anything.
Ms. Duque: I mean that one actually worked.

Mr. Chandler: The french drain worked, that big french drain, that was a good guestimate, we really hit that one on the mark, that was a huge mess over there. That deco drain that goes all along the kiddy pool, goes like this, it goes uphill, so all the water sat there, and there's no drains on the side, so that's when we dug it all out and put the big french drain system in, and it all worked out good. That drain never worked, ever, and that's why there was always dirt there, it was always a mess for all those years but, you kind of have a little situation here, I think everyone should visit it, and I would recommend visiting it.
Ms. Duque:  So, let's do that.  I mean let's don't move forward with it, and let's
revisit it in January.
Mr. Chandler: I think the Board should look at it and then you'll know what we're up against.
Ms. Duque: Ok, so then let's go with the porte-cochere.
Mr. Chandler: We're going to do what we have to do that says we have to do it, and then the stuff that's really in question once we get into it, we're going to know whether or not we have to do it, and I put budget numbers.
Mr. Pelaez: So, this is the worst-case scenario but there may be something you don't have to do, and then you'll change it.
Mr. Chandler: Correct, exactly, and listen Sergio is going to be here, and you know you guys get photos, and everything, if we didn't have to do it, I don't think we're going to have to do it the more I think about it, but I just want to make sure that we're covered.
Mr. Pelaez: And this is for January 3rd.
Mr. Chandler: No, porte-cochere, well, by the way, if you guys hire me to be the project manager and all of that stuff, there's going to be a critical path for each individual item, and I know this is what Mauricio wants, and it's going to be basically laid out by Sergio and by my direction of how and what we're going to start on.
Ms. Duque: But wait, let's finish this, we'll go to that one, let's just finish this and I need direction from the Board. Is this something that you are moving forward with the repairs, which is a not to exceed amount of $50,000, is there any questions about the job description?

Mr. Pelaez: I think we need to do the repairs, we're doing all the exterior repairs, and we have the mold that we see in your samples, I think we need to move forward with it now. I don't think this is something we should do after we do all those repairs and paint the exterior, so I'm ok with it. I know we talked about it the last meeting but, it's up to you guys as well.
Ms. Varela-Medina: I agree.
Ms. Calero: What is the timeline between this and painting, I know we discussed it last time, but what goes first?
Ms. Duque: He has the schedule.
Mr. Pelaez: So, they're going to start with the interior painting, he's going to start with this, by the time they really get to the exterior they can paint.
Mr. Silva: Ideally, the porte-cochere will be the last thing to be painted. Ms. Calero: Got it.
Mr. Chandler:  Right, because the stucco has to be cured and all that good stuff.
Did you want to say something?
Mr. Irizarry: Yes, excuse me, the HOA hallway includes both sides, so all this area, that comes here, that little one, and the one that goes into the gym, so all the areas are going to look even because they have the high ceiling, the two hallways, the little hallway, and the backside. I already counted, there's only 6 that we need for that area, and you're right, there's only 12 on the porte-cochere so I'm going to make the adjustment.
Mr. Chandler: Ok.
Ms. Duque: Thank you so much, Jorge.
Mr. Chandler: So, for the record, if anything that has to be fixed, remember I'm the first one to talk you out of spending money or doing work, but that porte-cochere has to be done. There's plywood up there that doesn't need to exist, and let's just hope that the areas that are by the tongue and groove and all that stuff are ok but, unfortunately, won't know until we do the demo, and like I said, I'll send pictures and we'll know.
Ms. Duque: So, I need a motion to approve the proposal to repair the porte­ cochere in the amount not to exceed $50,000, and authorize District staff to draft the agreement.

On MOTION by Ms. Varela-Medina seconded by Ms. Calero with all in favor, accepting the proposal from Chandler Contractors to repair the porte-cochere in an amount not to exceed $50,000 and also authorizing staff to prepare an agreement was approved.

Ms. Duque: Ok, now the schedule.
Mr. Chandler: Ok, there is no schedule as of yet, there's just a rough draft and an idea. Obviously, I haven't invested all of my time because I just wanted to make sure that you guys were going to hire me to do the job and coordinate this project and all that, so just to make sure. Just to give you an idea, for the pool, well let's start out with the inside here, and I don't know because I can't give the answers until I meet with the flooring guy, and the lighting guy, and the painter but, in theory, the way my mind works is, let's start in the grand room. So, we come in here, we're going to have to coordinate who's going to take out the furniture, and I was speaking with him and Jose, and he's going to be here, the perfect job for him and Jose to take all the furniture out.
Mr. Silva: And storing it.
Ms. Calero: Where do you store the furniture?
Mr. Chandler: Well, we haven't gotten that far yet but, I'm thinking outside on the patio covered up, or we relocate them into the lobby. There's going to be shifts that we're going to make, I can't give you that right now, or I don't want to give you that answer now because I don't have the best answer.
Mr. Silva: The ideal order we were likely to start is obviously the grand room has
to be taken care of first, that is where everything has to finish first, with the painting, there's no lighting happening, but flooring and all that has to be first so, we would be going in this order, grand room first, then we would start in the hallways, and moving on that way, technically the gym would be one of the last things in the interior to be painted if we move from this side to that side.
Mr. Chandler:  So, to start it out would be obviously taking all the furniture out,
relocating it to the lobby, stacking it up there.
Mr. Silva: Most likely to the gym since that's one of the last things, so then there's
space.

Mr. Chandler: Right, if it's not too far. Taking down the curtains and there's going to be some certain things that we're going to have to discuss, are they coming down, are they going back up, window treatments and all of that. So, once everything comes down here, you're going to want to have, the first thing is the base moldings all have to come up, that's a gray area. So, the flooring guy, and guys I'm sorry I haven't been on top of all these subs yet, but trust me we're going to jump right on it now, we're going to move forward. I'll meet with these guys, if the flooring guy is the one who is going to take up the base molding, he needs to take it, clean it, label it and store it. From there, once he gets that out now it's ready to paint, so the painter comes in and he bangs it out. Once he gets the painting all done, then the flooring guy comes back in, right in here, and I think we start from this section here, we would move that way, stop at the hallway, the base molding comes back, comes behind him, and now we do the rotation And start taking the base molding off in the hallway.
Mr. Silva: And we'll send them a schedule. Mr. Chandler: Well, it's not really a schedule.
Mr. Silva: So, we can follow a pattern, what goes in where.
Mr. Chandler: So, Sergio will have all this, see this, he'll have this all laid out right here, and the bottom line is, there's going to be a lot of overlapping on the wheels.
Mr. Pelaez: So, this one is going to be done before Monica's event for the first week of February.
Mr. Chandler: In theory, according to this schedule that was produced in about 10 minutes about two hours ago, it should be two weeks later this room should be done.
Ms. Henning: Wasn't the discussion it's done or we're hosting it at Chic's place? Mr. Chandler: So basically, it's the coordination part.
Mr. Pelaez: So, you're going to coordinate all of that. Mr. Chandler: Yes, all of that.
Mr. Pelaez: And you're going to have the pool people out there working at the same time and all that.
Mr. Chandler: Correct, exactly.
Ms. Calero: So, the clubhouse will be closed during that period of time? Mr. Silva: Correct.
Ms. Varela-Medina: So, it's closed what, all of January and then half of February?

is.

Mr. Pelaez: Not half, possibly the first week of February.
Mr. Chandler: Wait, don't add weeks here until we really know what the schedule

Mr. Pelaez:	We have events starting March 1st, so you have January and

February.
Mr. Chandler: No, February 14th.
Mr. Pelaez: No, there's an event in here.
Mr. Chandler: Ok. Now hopefully with the pool guys, I mean obviously he has a ton of work, I mean this is really a lot.
Mr. Pelaez: He's got 8 weeks out there. Mr. Chandler: I know.
Mr. Silva: They're projected for 5 to 6 weeks out there if I'm correct.
Mr. Chandler: Exactly. Also, everyone and you guys already know me, I'm straightforward, there might be some snags that we have here or other things that we come up against as we go along. I'm already thinking through my mind of, once we start draining the pool when we get all that drained out, we got the pool pumps and stuff to contend with down there, we got the motors, we have the bolt, or we have one pump that's leaking water, a very little bit it's dripping, that's going to have to be addressed, once that pool is drained. So, there's going to be little things that we might have to address as we go along.
Mr. Pelaez: Ok.
Mr. Chandler: But we really don't know until we're into it. Mr. Pelaez: So, what's your proposal for?
Mr. Chandler: Which one, oh that's for me to coordinate, all the subcontractors, I come in here.
Mr. Pelaez: You'll be here through the job?
Mr. Chandler: Yes, through the whole job, my office will be right there, and this will be home base for me. What it is, my normal rate as a general contractor is anywhere from 15% to 17%. I reduce it to 10%, why, because I'm very generous and I really want this job, but you guys are going to handle the payment. Juliana, with this, I don't have to handle that administrative part of it, you'll do the payments, you'll do the checks.

Ms. Duque: Now we will have a contract with each separate vendor and then we'll have a contract with you if that's what the Board wants.
Mr. Chandler: Right, so with that being said, when it comes to issuing draws for all your subcontractors, and we know someone, we don't know someone, they're not like me, they want money upfront, they're going to want to have their draws as we go along, you want to make sure that we're covered. So, it goes to Mauricio, Juliana, and myself, and between the three of us, the next draw that's ready, are they ready for the draw, we agree, and then you give it to them.
Ms. Duque: And we have agreements, and the agreements stipulate how we need to pay.
Mr. Chandler: Correct.
Ms. Duque: So, the District attorney, he will draft the agreements, and we'll present those agreements to the vendors, all the parties execute the agreement, there is going to be a day when they're going to commence the job, like more or less when the job is going to be completed and it also talks about the payments, and each vendor is different because some of them will ask for 50% upfront, 30%, 10%, it all depends, some of them are just to buy the materials, so we'll go with each vendor. So, for payment, you don't have to worry, I worry about that, and I'll make sure they get the payment when they are supposed to get the payment.
Mr. Chandler: Ok, and according to their draw. Ms. Duque: Correct, to their agreement.
Mr. Chandler: Right.
Mr. Pelaez: And you're putting everything in here, making sure what they're doing, that they've done it, that it follows all the steps.
Mr. Chandler: Your part will play a game, when towards the end, completion of the job, I need to ask you, did they complete their job, it's up to the standards.
Mr. Cochran: They always have that in there, typically the final payment won't be made until that's confirmed.
Ms. Duque: Correct, but what I'm saying is if the Board moves forward with paying a subcontractor.

November 8, 2022	Palm Glades CDD

Mr. Pelaez: Making sure that they did everything, like all the caulking is in, and checking off that they've done everything so that way she can issue the payment or whatever.
Ms. Duque: Correct.
Mr. Chandler: Yes, and Sergio, and I was thinking about this, Sergio will be here because obviously the clubhouse is to be part of this system as far as coordination, as far as working with the subs, and I think it would be a great learning process.
Mr. Silva: Of course.
Mr. Chandler: I really think it would be good for you.
Ms. Varela-Medina: So, what's happening with the administration staff, are these staying here while all the renovations are being done?
Mr. Chandler: The girls will be here. Ms. Varela-Medina: They will?
Mr. Chandler: That's because we don't need to do their office, they can work.
Mr. Silva: Yes, the HOA would work, and I guess we haven't really discussed the club staff, but I know I would be here, Monica would be here, and I'd guess two more maybe, I don't know, but maybe the part-timers, I'm not sure, if it's a full closure of the clubhouse and it would be no residents using it.
Ms. Duque: No, if we don't need the staff, Julie, and we don't have to pay, that's something that you guys need to talk about because if the clubhouse is going to be closed, and you don't need the front desk staff.
Ms. Varela-Medina: Because no one can come in here anyway.
Ms. Duque: So, that's actually a good point.
Mr. Silva: Right, only maintenance will need to be used, by the actual front desk. Ms. Varela-Medina: And the phone.
Mr. Chandler: The girls are going to be working in their office. Ms. Duque: But that's HOA, we don't pay for the HOA.
Mr. Chandler: No, but they're still going to be here, so in other words, I'm not shutting down their bathroom.
Mr. Pelaez: We don't even need the cleaning crews in here for anything. Mr. Chandler: Right.

November 8, 2022	Palm Glades COD

Ms. Henning: Well, the cleaning crew I would argue because if we are still going to have bathrooms that are usable and Delta comes in, BrightView comes in, they'll need to use the bathrooms.
Mr. Silva: Right, using of the garbage when we're cleaning up, and our own stuff, office stuff that they throw away.
Mr. Pelaez: But I think what we need to do with that is, all brainstorm a little bit for the next meeting, have you guys have a game plan of what, or who and what, or what needs to be done because we could sit here all night talking about, who, what, the plan, if not we'll be here all night.
(At this point several people were talking at one time, and no one conversation
could be heard)

Mr. Pelaez: So, for the next meeting have a game plan, you're going to know when things are closing, who, whatever.
Mr. Chandler: Well, Sergio is going to have a spreadsheet.
Mr. Pelaez: And then you guys can work it out, and then we'll talk about that one at the next meeting because we still have two more quotes to go over.
Mr. Chandler: Are you guys done with me? Ms. Duque: I think we are.
Mr. Pelaez: Yes, I think we are.
Ms. Duque: So, I will need a motion from the Board to approve the proposal from Chandler Contractors to be the project coordinator for all of the clubhouse repairs and renovations.

On MOTION by Ms. Varela-Medina seconded by Mr. Pelaez with all in favor, accepting the proposal from Chandler Contractors to be the projector coordinator for the clubhouse repairs and renovations was approved.

Mr. Chandler: So, hopefully, it will go smoothly, and we're jumping on this now.
Ms. Duque: Thank you Chic, I appreciate it. Ok, Sergio, let's move forward with the next item, which is Comtech Solutions.

Mr. Silva: Yes, this was actually an item that had been on the report for a Value Optimization, and it would be item 8 on the package that I gave. So, Comtech Solutions, Comtech was Omar Tavris, he was here a few weeks ago, he surveyed our electrical equipment, the clocks that we have at the front desk that controls the music and how we control what music is playing, and the speakers around the clubhouse outside and inside, and he brought in 2 proposals for me. One, I have labeled, one says without speakers, and one says with speakers. The difference there is, these are speakers inside that he did not think needed switching at all, that they are in good condition. The ones that he included in the proposal are the ones outside. You can see the ones outside and the ones in the front and in the back, those are rusted or old, I think he said one of the main ones in the center is not working. Even though we hear music outside, some of them do play, but there is one, and we haven't identified exactly which one but it's one that does not work. Aside from that, we also asked for him to add a projector screen and another TV for the gym. So, it's 2 with I guess 3 in the kid's room, the old kid's room camera thing but it does not work as an actual TV, so the one that's closest to that one it's the one that we would need to change because I guess it stays on all day basically and half of the TV kind of has gone dark, and the other half is bright, so you're not able to really actually watch TV but the other TV is in great condition. You see here he has this broken it down into areas.
Ms. Calero: So, the projector is for the gym?
Mr. Silva:  The projector will actually be in here, isn't that what we spoke about,
right?
Ms. Duque: Yes, here.
Mr. Silva: So, inside the grand room, for right here in front of the TV as well. So,
the gym, it was speakers he did not think needed to be changed, and then there's a TV that's listed there in the gym.
Mr. Pelaez: Well, there's two TVs that need to be replaced, the one in the annex is
also defective, it's also blacked out, so the idea was, and we can change it, we have this TV which I think is 70" or 75", because of movie night, the idea was if we go with a projector it's going to be 100" screen. We're going to take this TV and put it in the gym, and then he quoted one additional TV because we need one for the kid's area, so we're only buying one TV if we go that route.

Mr. Silva: Correct, and I had forgotten that detail. He was here, we did speak about that, right, that was the detail, which is great because technically this TV gets very little usage, so I think we would get more usage out of a projector screen there and then that TV over there, it's a win/win I would think so.
Mr. Pelaez: What's your opinion then for the screening for the movie night? Ms. Henning: I think that would be a great option.
Mr. Pelaez: We talked about games and different things.
Ms. Henning:  For sure, and especially being able to still utilize this in a different
area.
Mr. Pelaez:	And we would have to have one more walk-through with him, for
installation because the projector you're going to have to go up in the ceiling, and then we're going to have to look at it because it's going to have to get installed here on this side of the lights and the motor and the electrical, so there's going to have to be a little bit of discussion but, it's basically going to come down from right above my head, straight down.
Ms. Varela-Medina: This would be happening then after the painting and renovations?
Ms. Duque: Yes.
Mr. Pelaez: After the painting but in conjunction because if he's going to cut out the ceiling, if we're going to put it in here, now we can put a screen and it will stay fixed on the wall, and you'll always have that screen there, or we can have the motorized one that comes down either way or if we just want to have that up all the time, we can make that adjustment.
Mr. Silva: Right, since this was acquired kind of after the deadline of documents to
present, when I was speaking with him, he would also like to attend the Board meeting, and answer your questions and speak to you. I mean it would be great to have him onsite as well to do one last walk-through. Talking about that, the labor and all of that, I think he, and obviously it's not detailed enough here, but I think he did include that into the labor costs and all of that but, we would need further detail.
Mr. Pelaez: Right, just an understanding of the installation and all that good stuff.
Mr. Silva: Right, but he did say he would be more than happy to be here at the next Board meeting.

November 8, 2022	Palm Glades COD

Ms. Duque: So, do you want to table this for the next meeting then?
Mr. Pelaez: Well, we just want to have direction if the Board wants to continue exploring this, then that was really the idea of the meeting, not approval because some things can change, but if we want to do these upgrades, then we'll table it for the next meeting but, making sure everyone wants to do the upgrades.
Mr. Silva: Right. If I may say anything, at least sound-wise, I think it's great, the system that he explained was that we would basically have one thing, one solid volume for all the areas, and with this system, we can control everything. Say we're having a meeting here in the grand room, instead of saying how are we going to turn it off or we have to have someone come in here and turn the knob off, we can just do it from our phones, or a tablet that would be paired with that system. Same with the music, we wouldn't have to go to Youtube and see if it's still playing or if it turns off or have that tablet always on that's just wasting its battery because if you disconnect that tablet, it dies in maybe 20 minutes or 30 minutes because it's been connected for so long to the power, so the battery's life is very low. So, from all the amount of equipment, all the amount of cables that I see in that closet of equipment that we have, I think it's time that we look at someone that can come in and clean that up for us, and have a nice system, something I'm able to tell exactly what goes where once it's installed, and oh, now I know how to troubleshoot if something happens, not just trying to guess what wires go to what wires. So, that's actually what I was going through with our internet and the Virtual Works, trying to figure out everywhere it goes into, it was a lot of cables everywhere, so with this, it would be a great time for us to have control over the audio and the club, and those little extra things like the projector and the TVs.
Ms. Henning: To add some additional color to what Sergio said, things like for example residents going in and absolutely controlling things in music in the gym first thing in the morning, so everyone is unfortunately subjected to blaring music.
Ms. Calero: How do they have access to that?
Ms. Henning: Because the volume control is on the wall, and so things like that, we're able to control everything at one level. The controls that are placed at the front desk, I know that Chic has worked before to try to fix some of them, at this point some of them barely even turn, some of them, the knobs, we've had replaced but the number doesn't coordinate correctly.

Mr. Silva: It's not correct to the spin, like here it's off right now but it's at level 6 I think, and if I go past 10 it goes louder.
Ms. Henning: Right, so we won't have to deal with that, things also like we constantly have to monitor keeping the door slightly open so that those amps they're pretty aged at this point, they can if they're left running for too long at a certain volume, then they will start to get hot and then shut off. For safety they do that well but, it's just that you have to keep it right at a specific volume level all the time, you can't touch it, so things like that we would be able to alleviate a lot of that.
Ms. Duque: Ok, so the direction from the Board is to continue looking into this option, have the vendor come, or what's the direction?
Ms. Calero: I think it's necessary, it's consistent, it's one central depository where you can have control over everything, I think it's a good investment. I know what you guys were dealing with the other day with the movie night thing.
Mr. Pelaez: And that's the biggest one. Ms. Calero: Yes.
Mr. Pelaez: But the music is going to be automated, like I said I think we'll meet with him one more time, narrow down the quote, and have a true understanding so that way he can be here and you can have an understanding to make sure we've narrowed it down for the next meeting of what we're doing or not doing and so forth.
Mr. Silva: Ok.
Ms. Duque: Perfect Sergio, do we have anything else? Mr. Silva: No, that is it for me, just that.
Ms. Duque: Thank you so much, Sergio, we appreciate it.
Mr. Pelaez: Save some time for Monica, at least a few minutes guys, I know she has some things.
Ms. Henning: I'll talk fast. Good evening, a couple of things. I just wanted to give a shout-out to Scott for helping us with those waivers, and getting them digitized. Can I tell you that this is probably one of the smoothest high volume check-ins that we have done since I've been here. That totally changed the game, us being able to sign those waivers on Event Bright, so I appreciate all of your help with that. As far as the Halloween event itself, it went very well, it was very well attended. Over the course of the entire night, we had 541 residents come, which is the highest attendance that we've had

for any of our large format events, so that was very cool. The feedback was really great from the residents, and one thing that we did take a look at and kind of discussed afterward with the team, posted on wrap up was check-in, we could have moved through the lines faster had we had an additional IPad. I know that we were borrowing one from the HOA, they were kind enough to let us do that so that we could have two check-in stations and it is something that I brought to the attention of Julie and also to Mauricio and I did get approval to go ahead and purchase the second IPad, so that's this beautiful little unit right here, so it will now be assisting us as well for check-ins, not only for the large events but also the smaller ones too, BYOB and things like that, so you will see this little guy again quite often and probably at the meetings too, so thank you for that. Moving on to some of the items that I had brought up at the last meeting which were in regards to the interior design, this is the information that I gave you the last meeting was that I was reaching out to 3 vendors and I was bringing them onsite if possible so that they could come in and take a walk around and they'd be able to give us some quotes as far as replacing furniture, artwork, accessories, all of that. The three vendors as a reminder that I had reached out were Rooms to Go, City Furniture, and also Eldorado. To date, I have information on all three which are with the color-coded packets that you have there. So, I'll just give you a basic run down for them in no particular order. Eldorado, they do not offer any kind of design assistance, they will not come onsite to do that, it's not an option that they offer. The salesperson that I spoke with, she was willing to do some light photoshop magic, if I sent her over some photos of the clubhouse but other than that, not much. The information that she gave as well was essentially everything that could be copied and pasted off of their website that remotely looks like modern options, so that's what we were handed from them. Talking warranty and such, she basically explained to me that the warranty because this was a commercial purchase, that the warranty would eventually be voided, so they wouldn't be able to offer us a warranty on the furniture, which I know that's always a big one. That isn't something that is completely unique to Eldorado because, well actually City Furniture and Rooms to Go echoed similar items as well because apparently when it's any kind of a commercial purchase, they just void the warranty completely. So, Eldorado, again, they were sort of responsive but it was pretty difficult communication-wise and it didn't really seem that they wanted to put a lot of effort into getting our business. Moving on to City Furniture, I

did meet with them, they did come onsite, they gave us a lot of information. They spoke about a lot of different things that they could do, when it all boiled down, in order for them to do any install or mockups or anything like that, we need to pay $600 in order for them to have a designer put some ideas together. After quite a bit of begging and pleading, I was able to get a quote without paying $600, and also a handful of mockups that didn't specifically really cover what I asked from them. So, the furniture is obviously very beautiful, a lot of things that I had asked for or we had discussed in the initial 3-hour walk­ through weren't really echoed in any of the mockups which saddens me a lot. When I had mentioned like, please don't put a bunch of glass everywhere, and please make sure that not all of our furniture is perfectly square. So, they were able to give me an itemized quote though which I did appreciate being able to look through that and at least get an overall idea of where we might be looking at for furniture. In speaking with them too, when questioning all of the additional plus charges at the bottom, the inventory charge that we're looking at is around $41,500. The in-home service and the stain removal according to the sales manager was a memory error and neither of those would actually apply to us because this is a commercial purchase. In addition to the fact that they did keep the sales tax on there, although I did ask for it to be removed. So, we're hovering around $41,000 from their estimation, and they did do pretty well as far as including some artwork and things like that, so we get a pretty rough understanding as far as kind of piece per piece and how much we would be looking at replacing, so at least it was a good starting point. Also, a lot of their items in there say not in stock, not available, they seem to indicate to me that they are in fact in stock somewhere in Florida, just not in their warehouse and that they would be able to obtain them if, we did want to move forward with them, so that was great news. Moving on to Rooms to Go, I'm going to be honest, they were very easy to work with, they were very communicative, and they were very responsive. It was not like pulling teeth to get information from them. As far as Rooms to Go, they gave me some mood board options in there, as far as a mini lobby, and then also what they call a flex room but the grand room. Just kind of echoing some of the things that I asked to kind of see for example, the conference tables, I know the sticking point with these guys is the edges on the corners, it can make it difficult to sit in like a large format like this, so they took into consideration those things and even whenever I mentioned stuff like one of the consoles out there we may need to have it as some kind

of like metal or concrete or something like that, those are all items that he took into consideration whenever he was piecing these together. As far as the metal sculptures, those are just an add-in, he just gave us some different options we don't have to go with those.
Ms. Varela-Medina: Did they give an estimate on how much it could be?
Ms. Henning: They did, yes, he just kind of threw those out there, he was saying that some of those metal pieces can be used for indoor or outdoor spaces, so he was just trying to give us a lot of different options so that we understood how much we really had to work with, so there's a lot of stuff there. Breaking it down, he was explaining that if we're, because I let him know that this might be either, it could potentially be phased or we might be able to take care of some things and maybe we'll have to hold off on others, so he broke it down this way for the budget. If we're going through and we just need to take care of the furniture, rugs, and lamps, furniture meaning like the sofas, the chairs, the tables, pretty standard stuff, that we'd be looking at around $35,000 for that. If we wanted to also include more like the wall decor, the small little accents, flowers and things like that, plants, we would like be more around the $50,000 mark. All in, if we were looking to replace the chandeliers with them, which I know the chandeliers are still kind of up in the air if we want to do those but, if we wanted to do that, and if we wanted to include window treatments which they would be able to sub them out for us, much like City Furniture would if we wanted to, that we would be looking more around the $60,000 mark. He did explain that those are the higher cap numbers and then also that the final price would depend on what actual pieces we selected. If we picked the $5,000 sofa in every single room that's going to go quickly. So, ultimately, he said that he would be able to come back down here if he was the one that was selected and he would walk through and work more with us to create exact mood boards for each and every room so that we were comfortable with what the design looked like in each. Something else that he mentioned too is that since, and to also give you some additional information, he had the head of design for their company in here with him onsite for the tour, we were sitting here together probably about 2 ½ hours, sat there and even went through and got ideas, went through some of the website to see what exactly we were looking for so that it would more closely echo our vision in some of these mood boards. He said that we may not necessarily even really kind of get around the $60,000 mark especially because we have

November 8, 2022	Palm Glades CDD

a lot of furniture and the traditional look that we currently have that doesn't specifically translate all the way over into modern. Modern you streamline things, you edit more, so we wouldn't necessarily even need to have as much furniture as we do now, unless we wanted it, so that's our decision to make. As far as the durability of things too, he made sure to select things that were leather, something similar to leather, microfiber that wears well, and colors that are better suited for a clubhouse, even down to the rugs. I had explained that the large rug that we have in the lobby is stage size rug, and it can be a bear to move, so he explained things like even if we were swapping it out for more of like an indoor outdoor rug, they look very nice and they're supposed to be indoors, it doesn't look like a patio rug but, that could make it easier to move, it could also make it more durable if we happen to drop food on it, or stain it, or whatever the case. He also explained too that they have something that's called the decorators club, it's a $60 fee but then it ends up giving you 20% off of all of their various decor, like the small decor items which if we're going to be purchasing a lot of those, that would be a pretty quick and easy save especially because it counts for rugs and stuff too, which rugs are radically expensive I've recently learned, and that's something we would be able to hang on to for the next 3 years. So, if we wanted to continue to add stuff, something breaks and we need to replace it, we still get 20% off for 3 years, so that seemed like an interesting little add-on there. Overall, obviously, it is the Board's decision who we want to move with, in my opinion, I would not recommend that we go with Eldorado.
Ms. Varela-Medina: Or City Furniture?
Ms. Henning: Yes, I mean if it were my choice, I would probably want to move forward with Rooms to Go, but this is not my decision, this is the decision of the Board. Do you have any questions?
Mr. Pelaez: So, what we had talked about a little bit was, she had gotten the 3
companies, and so far likes Rooms to Go, their service, etc., like his office is in New Orleans right?
Ms. Henning: Yes.
Mr. Pelaez: So, he just happened to be here when you coordinated it, but he said he would come down again, and he would start finally narrowing it down a little bit more in detail to confirm the account, and doing another final walkthrough, but like we had spoken about, we weren't going to make him do all that if really we were like, we don't

even want to deal with them. So, now it's just kind of really narrowing it down and then bringing them in, and then maybe for the next meeting finally have a more concrete quote and so forth, break down and all of that but, getting some direction of where we are because right now it's too broad.
Ms. Henning: Also, they don't charge for design at all, City Furniture is the only one that charges for design.
Ms. Varela-Media: Well, since you're the one that has to handle most of those things, you seem to be most comfortable with Rooms to Go, I'm ok with them.
Ms. Henning: I just appreciate their flexibility anytime I asked questions, anytime I brought something back and said, hey what about this, he was like let me check on it, no problem, it's not an immediate no, and I'll see if maybe I can talk to my boss, it's either yes, we can make that happen or I'll get back to you, and 9 times out of 10 it's a yes, or it's something that is mostly a yes. So, there's no chasing, there's none of that, he seems to be very flexible which is something that I don't necessarily feel with the other two.
Mr. Silva: That was John, right?
Ms. Henning:	Yes John, and Sergio were able to meet both of the teams that came onsite as well.
Ms. Duque: So, is this something that the Board would like to continue exploring with Rooms to Go?
Mr. Pelaez: Yes.
Ms. Duque: So just direction from the Board to Monica to continue exploring the options and perhaps present something more concrete for the next meeting.
Ms. Henning: Ok.
Ms. Duque: Perfect, thank you so much, Monica. Anything else? Ms. Henning: No, that's it.
Mr. Silva: If I may, I just wanted to add something, I don't know if it would be the right time but I wanted to know when would we maybe be deciding on an interior color. Or maybe just in the phase so that we can have maintenance paint one wall here one color and if we narrow it down to 2 colors from the 4 at least, that way he can at least paint more of the wall so we can see it better, instead of those little squares, or do I just leave it there, have we decided on a color?

Ms. Duque: No, I think you guys may have made a decision.
Mr. Pelaez: Everybody is going to give you their opinion and then maybe then we have it.
Mr. Silva: So, based on the majority we chose those two colors and paint those two off like that?
Mr. Pelaez: Of maybe everybody likes the same color.
Mr. Silva: Well, honestly Jorge is not here so he should also be part of the voting on the color?
Ms. Duque: Not really because he said he can always change the lighting. Mr. Pelaez: Ok, they'll take them and then they'll decide.
Mr. Silva: Ok.
Mr. Pelaez: He has the light, the floor sample, and everything all set, so it's on the way out.
Mr. Silva: Right, and I could have Jose start painting tomorrow so you can have the wall there.
Ms. Duque: So, the only additional item that we need to talk about is the landscape, we talked actually about it during our last meeting, but there was no direction from the Board. So, I brought some copies, once again today so if this is something you would like to continue looking at, we would need to get some direction.
Mr. Pelaez: That's with Tony's?
Ms. Duque: Yes, that's with Tony's, we already talked about it.
Mr. Pelaez: I think, if I remember, I think we talked about it, we were good with it, it was just timing-wise.
Ms. Duque: Yes, but there was no motion, I don't have anything, so if the Board would like to move forward with this and talk to Tony so he can lock in the prices and all of that, perhaps we need to make that motion now. I don't think the landscape in the areas that we are planning to work on in the front is an issue, it's more towards the walls for the exterior painting, but once again, that's something that Chic can always coordinate.
Ms. Pelaez: I think if we're doing the full facelift, and all of the lights, and all of that, if we revamp the landscaping it would be nice, and that's what we had discussed last time.

Ms. Duque: Yes. So, the total amount was $26,740, and I have copies here again. If the Board then would like to move forward with it, I'll need a motion and once again to authorize District staff to draft the agreement.

On MOTION by Ms. Calero seconded by Ms. Varela­ Medina with all in favor, accepting the proposal from Tony's Landscaping for landscaping improvements not to exceed
$27,740 and authorizing staff to draft the agreement was approved.

Field Manager
Monthly Report
a) Ratification of Main Rotunda Irrigation Proposal with BrightView Landscape Services
Ms. Duque:	Ok, so I don't think we have anything else to discuss, let's move
forward to the field manager report.
Mr. Lorenzo: So, good evening, everyone. For the sake I guess of time, I don't know if you have any questions regarding the landscaping, I mean the biggest items, the tree trimming is 2 days away more or less to be completed. The annuals will be delivered tomorrow not today, and likely installed either tomorrow or probably Thursday.
Ms. Duque: And it all depends on Tropical Storm Nicole. Mr. Lorenzo: Yes, the tropical storm.
Ms. Duque: So, he knows that's coming, I already let him know.
Mr. Lorenzo: So, it might even be next week, which would probably work out better. The sod has been installed at all the tree removal locations, we met with the pest control, with Tropical Plant and Pest Control Services last week, we're going to get more in-depth reports and they tested some areas which you'll see in the next report, for the soil and sod. For the plants that are dying here, the little crotons as you come into the median, I don't know if you guys have seen them, they're dying out and they just keep replacing them and they just keep dying, so we're testing the soil there, and we're testing the grass at park #2 if I'm not mistaken. The only big ticket item which you're going to see in your report is for the irrigation at the rotunda, the big rotunda to individualize the zones, so that's to be ratified. I guess I will leave that to Juliana when we get there. Playground #6, the mulch was done, so that's all taken care of, you guys approved the

monument painting but we agreed we're going to do it in restoration, we're going to do it after the holidays, and that includes the west side monument as well. Some violations went out to the HOA and have been cured and in some others you'll see two letters that were sent out and then the third for another unit as well so that one went out today. I really don't have anything else, unless you have any questions. There is an estimate, Nick sent us as well for the tree removals for the side of the house on the back, but I guess we can discuss that later, that's not a big deal.
Ms. Duque: Alright, I think for that I sent an email approving it was $1,000 something.
Mr. Lorenzo: Yes, $1,400.
Ms. Duque: That's fine, that's part of the landscape. Mr. Lorenzo: So, this item is approved?
Ms. Duque: Yes.
Mr. Lorenzo: Awesome.
Ms. Duque: Then the other item that we have unless you guys have any questions is, we requested BrightView to give us a proposal to separate the irrigation system on the roundabout at 238th because the irrigation system is all connected. We have new annuals there and every time we need to irrigate those plants, we're irrigating the entire section. So, that excessive water in certain plant material is actually damaging that material. So, we had to do it, the amount is $2,250 it is under my discretionary amount so I approved it, but I will need a motion to ratify it at this time.

On MOTION by Ms. Varela-Medina seconded by Ms. Calero with all in favor, ratifying the main rotunda irrigation proposal with BrightView Landscape Services in the amount of $2,250 was approved.

Ms. Duque: This of course affects the pavers, and we need to remove some of the pavers, BrightView took care of it, and Chic assisted us with the repairs. Nothing else on that.
Mr. Lorenzo: Nothing else from me, unless there are any questions.

CDD Manager
Ms. Duque:	No questions, so let's move forward to COD Manager report. The only item that I have to report to the Board of Supervisors is that I was in communication with BrightView in reference to the increase they requested from the Board of Supervisors. You might recall that they requested a 5% increase in all of our contracts, and just to give a little bit of feedback to the Board, we currently have 5 contracts with BrightView, 5 separate contracts.	So, we have mulch, we have the tree trimming, we have the annuals, we also have the regular maintenance service and the irrigation service. So, as you can see on the document that they sent me, the numbers you might recall I mentioned during the last meeting, the numbers that they provided us were off, Scott actually assisted us, and checking on those numbers the 5% was completely off. They provided us with proposals the day before the meeting so I didn't have the time to actually look very closely into them and they wanted to be present and I didn't want to wait another month because I know this was something they had requested from the Board for many years already but, they actually decided to move forward with the 5% increase on annuals, tree trimming and mulch and not on the irrigation and the annual contract. So, those two contracts will actually stay the same. Scott, I don't think we need any direction from the Board right, or from the motions that were made back at that time? Mr. Cochran:	No, I don't think so, the Board approved increases that they presented but they're basically saying we're not seeking increases on two of them that
we already prepared.
Ms. Duque: Ok, and Scott already prepared those agreements, ok perfect Scott, thank you so much. So that's it, unless you have any questions for me, I don't have anything else to add. I do know, just so the Board is aware, the HOA as promised is looking into the trees located in Miami-Dade County areas, we have discussed that and it's my understanding that's an item mostly we're going to discuss during the month of December, so I just wanted to give you that update. Nothing else, unless there are any questions.

SIXTH ORDER OF BUSINESS	Financial Reports

Approval of Check Register
Balance and Income Statement
Ms. Duque: The next item is financial reports, tab A is the approval of the check register, and tab B is the balance sheet and income statement. Unless there are any questions about those, a motion to approve them will take place.

On MOTION by Ms. Calero seconded by Ms. Varela­ Medina with all in favor, the Check Register, Balance Sheet and Income Statement were approved.

SEVENTH ORDER OF BUSINESS	Supervisors	Requests
Audience Comments

and

Ms. Duque: Are there any Supervisor's requests? Not hearing any, are there any audience comments?

EIGHTH ORDER OF BUSINESS	Adjournment
Ms. Duque: Not hearing any, so a motion to adjourn will take place.

On MOTION by Ms. Varela-Medina seconded by Ms. Calero with all in favor, the meeting was adjourned.