MINUTES OF MEETING PALM GLADES
COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the Palm Glades Community Development District was held on Tuesday, May 9, 2023, at 6:30 p.m., at 23770 SW 115th Avenue, Miami, Florida.

Present and constituting a quorum were:

Mauricio Pelaez Julie Varela-Medina Zuzer Calero

Chairman Assistant Secretary Assistant Secretary

Also present were:

Juliana Duque Jesus Lorenzo Scott Cochran Monica Henning Keslee Desulme Oscar Borras Andres Cardona Oliver Nazaire 'James Brown

District Manager
Governmental Management Services District Counsel
Clubhouse Director Clubhouse- Manager KWPM
Elite Basketball Elite Basketball Guest

FIRST ORDER OF BUSINESS	Roll Call and Pledge of Allegiance
Ms. Duque called the meeting to order, called the roll, and the Pledge of Allegiance was recited by all who attended the meeting.

SECOND ORDER OF BUSINESS	Organizational Matters
Consideration of Appointment of Supervisor(s) to Unexpired Term(s) of Office - Seat #1 (11/2024) and Seat #5 (11/2026)
Oath of Office for Elected/Newly Appointed Supervisor(s)
Election of Officer(s)
Ms. Duque: The next item is the organizational matters, and I would like to remind the Board of Supervisors that we have two open seats for the unexpired terms, seat #1 which will expire November, 2024 and seat #5 which will expire November, 2026. Is there any direction from the Board at this moment?
Mr. Pelaez: Not at this time.

Ms. Duque: So, not hearing any, we'll table this discussion.

THIRD ORDER OF BUSINESS	Approval of Minutes of the April
11, 2023 Meeting
Ms. Duque: Let's move forward to the approval of the minutes of the April 11, 2023 meeting. This is the moment to present any additions, corrections, or deletions to those, if there are none, a motion to approve them will take place.

On MOTION by Ms. Calero seconded by Ms. Varela­ Medina with all in favor, the Minutes of the April 11, 2023 Meeting were approved.

FOURTH ORDER OF BUSINESS	Ratification of:
Services Agreement (Pest Control and Fertilization) with BrightView Landscape Services, Inc.
Quote with Florida Inspections Unlimited
Ms. Duque: The next item is ratification of a couple of items, actually one agreement and one quote, and I would like to present those two and then I will ask the Board for a motion to approve them both. So, the first one is the services agreement for pest control and fertilization with BrightView Landscape Services, and the second one is the quote with Florida Inspections Unlimited, and I would like to make the Board aware that for this last item, I approached, as discussed, a couple of inspection services and environmental testing companies so that they could provide us with the flood certificate to see if we can generate some savings for the flood insurance, and the best option was Florida Inspections Unlimited. I communicated with Mauricio about it, and they already came, and they provided us with the elevation certificate, so that was already sent to our insurance company and we're waiting for them to give us an answer back about how much we're going to be saving with this quote. So, the amount that we paid for the elevation certificate was $595. So, once again, a motion to ratify those two items will take place.

On MOTION by Ms. Varela-Medina seconded by Ms. Calero with all in favor, ratifying the Services Agreement (Pest Control and Fertilization) with BrightView Landscape Services, Inc. and the quote with Florida Inspections Unlimited was approved.   _

FIFTH ORDER OF BUSINESS	Acceptance of Audit for Fiscal Year
Ending in September 30, 2022
Ms. Duque: The next item is the acceptance of the audit for fiscal year ending September 30, 2022. So, as the Board is aware, Grau & Associates provided the financial statements of the District, and as per their opinion, we are in compliance. So, just a motion to accept the audit for fiscal year ending September 30, 2022 will take place.

On MOTION by Ms. Varela-Medina seconded by Ms. Calero with all in favor, accepting the audit for Fiscal Year ending September 30, 2022 vvas approved.

Ms. Duque: We have an open item, and I don't know if this is going to take too long, we have someone here today Monica, to provide some basketball classes.
Ms. Henning: Yes, I wanted to bring this before the Board, to reintroduce some of our Board members, and then say welcome back to some of our others. This is regarding basketball, and we have Andres and Oliver here with us this evening, and you maybe remember back last year when we had the March Madness event, the basketball event, we actually partnered with Elite Basketball, and they were kind enough to have their coaches help us out in making the tournament such a huge success. So, I have both of our coaches back here this evening because they wanted to kind of just start a conversation with us about bringing the basketball academy to Silver Palms and what that could look like, so you both have the floor.
Mr. Cardona: Thank you. My name is Andres Cardona, I'm the CO and founder and this is Coach Nazaire, he's my partner, and he'd be the person operating our academy if we were to be approved by you guys on Tuesday and Thursday. So, in the paperwork I just handed you, you're going to have a little bit about us, who we are, how long we've been in business, what we do and there's three questions there that you're going to be asking yourselves. Number one, is our liability, we do carry liability insurance

we do have $2 million per appearance, and Silver Palms would be added as an additional insured and a certificate holder. All of our staff are background checked, they're certified trainers, they're not volunteers and they're not parents. We already have a lot of kids in the community that travel 45 minutes to 1 hour north of here because we don't have any academies that are near this area. One of the reasons why we wanted to partner with you guys is because we've already worked with you guys in the past, you guys know us, and clearly the clubhouse is maintained pristinely and the community itself is exactly our kind of graphic and we're very interested in bringing our program here. What we propose is to be able to participate on Tuesdays and Thursdays from 6:00 p.m. to closing, I know that varies during the time of the year, as we spoke earlier this morning. The question in front of us is more of, we wouldn't want to take over the entire court, as I know there's only one court and some of the residents use it, but we would want to be part of your calendar on Tuesday and Thursday to reserve it and pay whatever the fee is that we can agree on or whatever. (inaudible comment) and we can discuss that per dollar amount, it would be per child, per practice, which I think is more than fair for us. Are there any questions for me? By the way, I apologize there's a typo in the last sentence there.
Mr. Pelaez: So, I know your program is phenomenal and I think it would be great here for the kids of this community for the clubhouse, so I think it's a great idea and I support it.
Mr. Cardona: Thank you.
Ms. Varela-Medina: So, just a couple questions, I do support it and my son as well. It's 1 ½ hours, are you planning to have all age groups, I know you have different age groups.
Mr. Cardona: So, we have to kind of work on the schedule and see how the schedule is but, ideally it would be from ages 6 to 17, 18 maximum, and the reason why we start at 6 is because of the height of the hoop, kids younger than that won't be able to reach the hoop, so it would be as fun for them, and you'll want to separate them. So, elementary school students would go in the first session, and then the second session would be middle and high school, the bulk of our student body is going to be elementary school and middle, and we will have a few high school athletes but, mainly for the type of program we provide it's mainly elementary and middle school for the program for travel teams and stuff like that.

Ms. Duque: Also, and I'm just assuming, you need to wait to see how many kids register and the age to give you a better feel for it.
Mr. Cardona: Well, we've already run our own comprehensive analysis on the community, we know you guys have 1,800 homes, and it's primarily two-parent homes, with children, so we know we'll have enough of the groups.
Ms. Henning: I would also assume too that we would be able to work together, mostly just blocking off a 6:00 p.m. to 8:00 p.m. timeframe and I know that as the residents are communicating directly with the coaches and paying for everything and organizing that, you would let them know if you're breaking it down into sessions, saying they show up at this time versus that time, or whatever if it's the young ones versus middle school or high school.
Mr. Cardona: Yes, absolutely.
Ms. Henning: So, I would probably just kind of have you guys coordinate that more, obviously we'll make sure that the 6:00 p.m. to 8:00 p.m. timeslot if that's what the Board approves, is secured for you guys, and then you would just direct them what exact time to show up.
Mr. Cardona: Perfect, and our goal is that we won't need any additional support
from your staff, so we'll make sure the court is clean, we'll make sure the parents know exactly what to do and are guided by our staff on how to get in and out, so we won't rely on you guys and we'll take care of that, and what we've done in the past is if you, as the coordinator of activities for the club, if you ever need our help we'll volunteer as we've done in the past and things like that. The idea is that we build a partnership, I will also be here for years to come. I know you guys like to maintain the club and the community as it is for years to come.
Ms. Varela-Medina: Is it mixed groups, like boys and girls together? Mr. Cardona: Yes, it's co-ed, yes Ma'am.
Mr. Pelaez: I think 6:00 to 8:00 is good because you can have the two-timeslots, I do think you need the full court though for the kids to be able to run up and down the court.
Mr. Cardona: Yes, I think you're right, that would be best.
Ms. Calera: Would this be open to only kids in the community or outside as well, outside of the community?

Mr. Pelaez: They're trying to do it for the community kids really. Ms. Calera: Ok, so it's really for the community.
Mr. Pelaez: Yes.
Ms. Calera: Ok.
Mr. Pelaez: And going back to what you guys had done for us for that shooting contest, I think it was two years ago or something like that, or last year, and we really appreciate you coming out and you brought the cleaning, and you didn't ask to get paid back, and the kids still remember that. So, again I appreciate that and that it was a real success.
Mr. Cardona: Yes, you're welcome, and I'm sure we can do all those activities for the kids.
Mr. Pelaez: Sounds good.
Ms. Henning: So, if the Board would be comfortable with it, I guess maybe if I can have a motion to work with them and also have Juliana and Scott move forward with the contract.
Ms. Duque: Correct.

On MOTION by Mr. Pelaez seconded by Ms. Calero with all in favor, accepting the proposal with Elite Basketball for the community basketball program and also authorizing staff to prepare an agreement was approved.

Ms. Duque: Thank you so much.

SIXTH ORDER OF BUSINESS	Discussion	of	Silver	Palms	by
Lennar Empty Lots Development
Ms. Duque: Then let's move forward to the next item which is the discussion of the Silver Palms by Lennar empty lots development. So, I don't know if you know this, but you have the page number next to each line item, so you can just click the page on your IPads and it's going to be easier for you to go through the agenda, hopefully. Ok, so I don't know that all of the Board of Supervisors recall this, I don't know if Julie was here back at that time, and Zuzer was certainly not here, but Mauricio might recall this item. So, Mr. James Brown contacted the District a couple years ago, and he purchased some

empty lots within the Silver Palms by Lennar HOA, same as Palm Glades Community Development District, and back at that time he came with a request, and you're going to be able to see that if you go to page 69 of your agenda package, towards the end, you will be able to see the picture of the map. So, that is the exit at 240th Street. His request and I thought he was going to be present today, that was my request in our exchange of emails to be present today so that he could provide additional information because I can only provide what is in a couple of emails. So, it says that he is asking the Board to pretty much give him some of the District area so that he can build access to his property. As you can see from the trail of emails he sent this information on May 1st to your HOA property manager, Jennifer, and I requested her to forward this information to me so I could contact Mr. Brown and tell him that he needed to be present today at the meeting. So, the area that he purchased, that area has a zoning code under agriculture, and it says for him to be able to build that he will need to actually take some of the District's property and build the driveway into the townhome that he's planning to build. If he doesn't do it, if he doesn't come up with that kind of plan, that will leave him only 10 feet which he cannot do on that specific lot. This request, once again, was provided to the Board a couple of years ago, and the Board denied his request because we didn't have more detailed information about what he wanted to do, what was the specific area, and there was no detail information back at that time, nothing else was done or discussed, and now I believe he's back to find out what can be done, so it's for the Board of Supervisors to discuss.
Mr. Cochran: And I was a little bit confused as to, is he just requesting to access our property while he's building or is he requesting to actually build stuff on District property?
Ms. Duque: So, and that's why, as I said Scott, I think he should have been present today because that's the only way to provide more detailed information. The way I understood it reading the backup emails is that he actually needs COD property to build the entrance of the townhome, so he would be taking COD property for the driveway, so let's put it that way. If he doesn't have that property, that piece of land, as per the zoning code, I think as Miami-Dade County requires he will not be able to transfer that property from one zone to residential zoning I guess, I don't know how that works.

Mr. Cochran: Well, I don't think the District can give him property for private use, even if they wanted to but, that's why I was asking for clarification because I know like in some Districts, if somebody needs, like for example if they want to construct a pool in their backyard or something and they need to go over a District strip of land, typically what we can do is grant them like a temporary access easement agreement, and it basically gives them permission to use that strip of land, or access it to complete that construction.
Ms. Varela-Medina: But that's temporary right?
Mr. Cochran: Yes, that's temporary and it includes protections for the District so that there's a contractual right if they damage District property or anything like that, the District is indemnified, the District can go in and do what it needs to do, all that kind of thing. So, I guess, yes, I think we would need more information but, if what he's wanting is to or would like the District to give him land or sell him land, I don't think the District can do that, maybe they can sell it for a public access point or something like that, but we would need more information I think.
Mr. Pelaez: I think from my recollection from the last time we denied it, it was that he wanted to make a driveway across COD property, and I think that's why it was denied as well last time.
Ms. Duque: So, once again, I mean he's not here today, I do not have more detailed information other than what we received on May 1st, the trail of emails sent by Jennifer but, that's all I have on that. I don't think the Board should deny or make any decision because in reality, you don't have all of the details and any backup information that you would need to do your due diligence and discuss this item.

SEVENTH ORDER OF BUSINESS	Staff Reports
Ms. Duque: So, let's move forward to the next item, which is the staff reports, attorney, Scott.

Attorney
Mr. Cochran: Yes, not too much to report today, just to let you all know that I did finish the soccer agreement so, that should be getting ready to get started. Then since you'll probably receive your Form 1s before the next meeting, so just a reminder when you get those, pull those out, and submit them, they are due July 1st, just so you can

avoid having any fines, and you can just email them that way you can retain a confirmation that you sent it to them. That's all I have for right now unless anybody has any questions.
Mr. Pelaez: No questions.
Ms. Duque: Thank you so much, Scott, I appreciate it.

Engineer
Ms. Duque: Nothing to report under the engineer report.
Mr. Cochran: Oh, actually I had one other item, I know Mike from our office is still working with the attorney at GMS on the amendment to the District management agreement, that was discussed last time, so I think they're still working on the details of that, so I'll have that at the next meeting.
Ms. Duque: And I think just for the Board to know, it's related also to the fact that they represent many other Districts, and they want to make sure that information is information that is going to be covering all of the Districts, not only Palm Glades COD, so I know that's why it's been a long or extended conversation, just so the Board knows. Thank you so much, Scott.

Club - Monthly Report
Ms. Duque: Let's move forward to the clubhouse manager report, Keslee?
Ms. Desulme: Ok, thank you very much. So, for this month we have a couple of work orders that were added and completed, some of them, and I'm going to start going back to the ones we had for our regular service, we did fix the gates for the pool, so they have been installed by Chandler Construction. We also have a new oven in the kitchen for events for Monica, also the sauna has been out for about a month since we opened back up, and it's finally back and working, but unfortunately, because it was the men's sauna because of the panel, we had to wait for them to have it and now it's been reinstalled, and we have it back and working, hopefully for a while this time, and it was also installed by Chandler Construction. One of the things we do now is we also have a new maintenance person, so there's a lot of little items that you will see in the work orders that was done by Chandler Construction that will go back to our regular maintenance person. We have fixed everything when it comes to the gates, the hinges, for the pool area, I know that was a big item last time, so it's been taken care of, they are

closing automatically, and one of them we also ordered, and we're going to change the latch for that one, so it's coming up. We have also completed it now, we do have a couple of items that are also on hold that I also added in there just so we know the signs, and we were thinking about re-posting them because of the installation, and just from the beginning that some of them were falling so we have that one on hold while waiting for the pool, so those will be reinstalled again, and we also want to mount the fitness rules in the fitness center, that is also coming up soon, and now with the new maintenance person, Chandler Construction can step back so they can do that job also, that's one of those things that we have updated that needs to be one of the main ones to focus on. We have little jobs like repainting some of the items in the clubhouse, just to make the clubhouse look nice all the time, so those are the things we are working on. Then for the preventative maintenance summary, we still have KH Pools still ongoing, his maintenance is going good for this month. The gym maintenance, we did have it serviced this month or last month, I'm speaking about April, and they did come to service because it was to be done this month but, we moved it back because we had a couple of machines out of order. They are all fixed and when they came to actually finish one of them, we had to wait on a piece for that, so now everything is back in order and working, all of them in the gym. The HVAC was completed for the month of March, so we have to wait for this month for everything to be cleared but everything is looking good, no complaints on that one. The landscaping maintenance has also been completed for the 20th. We also trimmed the trees by the parking lot since they were due and we also did the coconuts in the back, we did the trimming for them because that was done at the same time last year. So, the indoor pest control for the month of April is still pending, as of now. I spoke with U Bug Me, the vendor, and they said they're sending someone but that was on the 27th and I'm still waiting, and I also have one of the proposals here to change the company, and the lawn pest control was also completed for the month of April. So, now we have a few status and project updates, do you guys have any questions on the clubhouse update side?
Mr. Pelaez: No.
Ms. Desulme: Ok, so I'm going to go ahead and give you guys some project reports, and the first one I gave you guys is the work for the shed. It's looking like we're finally getting somewhere with this company. (inaudible comment) So, in that batch is All

City Permits which is the company that we're using, they are permit expeditors, so they can run, and record the permits for the shed and the concrete slab that they will be installing. I've given you guys the one with the most acceptable fee that they were charging, I know from the companies that I contacted that was the one, and for them, it is
$65 per hour but, they do go for $400 for a retainer fee, that goes towards the project and they only charge us for the hours they actually spent on pulling the permit, like the actual paperwork, anything like that, there is no fee for it. So, I have attached the proposal and if you look at the back I have all the fees for it, like to have a consultation, and everything like that, I spoke to them, and you can actually look at the actual shed now. We have two options for the shed that we're going to be waiting on, it's either a 12X20 or a 10x24, there is not much difference, it's mostly on the look or when it comes to what is added or included. They all bring the same items together, so they're all in here. The first page would be the NOA which we are required to actually do for the permit, that one will be provided to us by the shed company once we decide what size of shed we want. I have also added some of the drawings and the specs of what the shed will actually look like once we have it. Then I also added the pictures of the shed, and the last page is the colors, we will also be selecting the colors, that's why I picked something that matched the current colors we have now for the clubhouse. You will have the roll-up door, the open doors, everything is still the same one that we previously discussed, and if not, you have a picture of how it will look exactly.
Ms. Varela-Medina: And the electricity will be running through that right?
Ms. Desulme: Yes, but the permit will actually not have anything to do with the electricity, because that one we'll need Chandler Construction afterwards.
Ms. Varela-Medina: So, we don't need the permit for the electricity? Ms. Desulme: We do not have any of that.
Mr. Pelaez: We're not doing that.
Ms. Desulme: We're not having any electricity going in with lighting.
Mr. Pelaez: It has windows and stuff for daytime, it's just for storage for all the tools and all that.
Ms. Varela-Medina: Ok.
Mr. Pelaez: That's why I wanted roll-up doors.
Ms. Desulme: Yes, and it's all the way in the back of the clubhouse.

(At this point several people were talking at one time, and no one conversation could be heard)

Ms. Duque: Keslee just a question, on each proposal, there is other fee of $299, what is that other fee? If you go down to the total, you'll see it.
Ms. Desulme: Yes, so that one is, one of the fees will be for the actual provider of the form, and we're talking about like for example the NOA forms and everything else they need to provide us, and the specs there's also a fee for all the plans we need to submit for the permit which will need to be signed by an architect or an engineer and everything is added towards that one for the final price.
Ms. Duque: Ok, so the Shed Depot will charge $299 for additional fees in terms of per rental, or whatever.
Mr. Cochran: Well, it looks like, is that just if it gets financed?
Ms. Duque: Yes, that's why I'm questioning it, like if you look at it, Scott, it's not clear, I don't know if it is like the total cost, that keeps going because there is $7,000.
Ms. Desulme: Are you talking about the convenience fee?
Ms. Duque: No, it just says other fee is $299, and the total balance is $10,000, you see it keeps going this way, this $10,636.38 which is the total.
Mr. Pelaez: That's if you're financing on the right side. Ms. Desulme: Yes, that's the finance fee.
Mr. Pelaez: You have a payment side, and then if you want to finance on the right, it would be the finance, so the $10,000 carries over, so if you're going to finance it you give a 30% deposit, you would have to pay a $299 fee, plus I guess finance deposit, but we would be on the left side if I'm understanding you correctly.
Ms. Desulme: Yes, which is the one that we highlighted, that's the one I highlighted because that's the one we're discussing because we'd be purchasing it, not financing it.
Mr. Pelaez: So, the total is $9,000.
Ms. Duque: Wait, that's why I'm a little bit confused because what Keslee is talking about is the purchasing, we're purchasing and financing, and once again, I don't know if this price is given to us because we are financing.
Mr. Pelaez: No, from what I understand, and you can explain it.

Ms. Desulme: Yes, so this price is the one for purchasing, and next to it is the price of financing, so you have both options. So, the highlighted one is where we are actually falling now because we'll be purchasing it directly but, if you guys decided to go with the financing part, then they would be charging you that fee which is for the remaining amount.
Ms. Duque: Ok, then the only additional option that they have, if you purchase the
$832 is for the garage door 6X7.
Ms. Desulme: Yes.
Ms. Duque: Ok, and then there's a 7% sales tax that needs to be removed.
Ms. Desulme: Yes, once we decide which one to go to, then we will just have the final price at the top. So, we have the final total, and that's the total with the taxes which was added in there. Then what's highlighted in blue is what I wanted to bring to everyone's attention because that would be the one we would work with which is the building sales price, the extra charges, and the final one, so that's the grand total on the left side.
Mr. Pelaez: And I think from discussions we had talked about doing 12X20, and it goes 24' but it's not as long, so if we're going to go back, it doesn't start to get too close to what we have over there, so that's what we had discussed.
Ms. Desulme: And also, we have space for the construction that we cannot pass back there, that's the difference.
Mr. Pelaez: So, to try to get it in that corner. Ms. Desulme: Exactly.
Ms. Varela-Medina: Does it need to be level because this is grass and soil?
Ms. Desulme: Yes, we also have one for pulling the permits, you also have one for the slab, so we're going to do all the building on a concrete slab, yes.
Ms. Varela-Medina: Excellent.
Ms. Desulme: And the cement slab is not in because we're still discussing it, and I wanted at least to see, we need an architect or an engineer to also sign off on that plan because right now the drawings and plans we have that from Chandler Contractors, so we're looking for an architect to just do that one, so I wanted to see will we need someone from the District for that one Juliana, does it have to be an architect from the District to do the sign off for the concrete slab installation?

Ms. Duque: What do you mean, it needs to be an architect from the District?
Ms. Desulme: No, I'm asking you does it need to be an architect for that process of doing that, for that update we need an architect or an engineer to sign off.
Ms. Duque: I mean the District has an engineer, we can ask Juan if he can assist us on this project.
Mr. Pelaez: So, do you think the District engineer can, and I know you have a drawing, can the District engineer put it on a plan of some sort if they have the tools for the software, and then draw it on there and sign off on it, so when we take it down it will help the permit process?
Ms. Desulme: Exactly.
Ms. Duque: Definitely I can ask Juan, I don't know what's going to be the requirements, so I don't know how that will work Mauricio, let's put it that way but, we can definitely ask, I mean I wish I could have known this before.
Mr. Pelaez: Their initial thing is to draw it on the survey, and we can take it down to the county, so you can draw it on there but the more official that it looks, like maybe if it's on a CADD or something that's going to look more official, so when you hand them this package they're going to see that it's all properly done, not that it's not done but, it doesn't mean that if you hand it in it's different but, if you see this nice and drawn out they're going to say, wow this is all perfect, so if he could supply something with, like the slab in the corner, maybe it will also look better.
Ms. Desulme: Right, look more professional.
Ms. Duque: I think we could definitely ask Juan, I can send all this information to Juan and let him know.
Ms. Desulme: Ok, so I have all the information for the concrete slab, I can share that with you, and then from there he can tell us what is needed from the general contractor and then we can finalize that because I have all the stakes in the area also from the general contractor to finalize for the shed, so I think he might request it also for when we're going to do the installation and things like that.
Ms. Pelaez: So, once you tell the shed company which one, you're going to go ahead and get now just the paperwork for that shed, all certified, all signed, sealed, and delivered?

Ms. Desulme: Exactly, so once we know which size, I'm going to have all the paperwork including the NOA letters which are required to be able to do the permits, so once the decision is done on the size, everything else is going to be good to go because I already worked on that for either one by tomorrow, and I'm going to have all the paperwork for the shed.
Mr. Pelaez: Ok, so let's make a decision on the shed, 12x20 or 10x24, that way you can have your discussion with them, and we're not going back and forth, so you can already start focusing on the one.
Ms. Desulme: Exactly.
Mr. Pelaez: So, my thought again is the 12x20 just because of the amount of space we have.
Ms. Varela-Medina: Yes, if we have enough space, then I think I want this one. Mr. Pelaez: The 10x24?
Ms. Varela-Medina: Yes.
Mr. Pelaez: Well, we're really tight on this one, well you still get 12' but it's a little bit wider, or longer. So, essentially, it's almost the exact same thing, I guess the only real difference between the two sheds is 2' because you've got 12x20 or 2' less on the backside, so I guess if you multiply it we would be losing 2' by not doing the 10x24, but again, I just don't want to encroach too much and be as far away from the drain as possible because that would be our only setback for the one spot that we really want.
Ms. Varela-Medina: Ok. Mr. Pelaez: So, 12x20. Ms. Desulme: Ok.
Ms. Duque: So 12x20, ok. Mr. Pelaez: Correct.
Ms. Duque: So, I don't know if the Board would like to do a not to exceed amount in terms of the shed, so we don't have to go back and forth. For our District engineer, we might need, there's going to be a cost involved with that too, I don't know what that cost is going to be.
Ms. Desulme: And we also need to remember the permit costs because right now we're just getting it together, that's the cost, and then if there are any additional fees towards the permit actual price, plus the shed of course itself.

Ms. Varela-Medina: And the slab. Ms. Desulme: Exactly, and the slab.
Ms. Duque: Do you have prices for the slab as well?
Ms. Desulme: Yes, 4" was $3,200 and the 6" was $3,700. Ms. Duque: And that was with Chic?
Ms. Desulme: Yes, with Chandler Construction. Ms. Duque: Ok.
Mr. Pelaez: Now I know, certain approvals we've done already, and now we're going round and round because of the District engineer involved but, I think we've come so far already that, and the engineer, everything else is done on the agreement of what he priced, so I don't foresee that to be a huge expense. So, we've already come this far, I mean I think we've got to give this one more shot and if not, then we're going to be in trouble with storage.
Ms. Duque: So, we have slab prices for $3,200 and $3,700 so let's just round that to $4,000 just to be on the safe side.
Mr. Pelaez: Plus, another $10,000, that's $14,000.
Ms. Duque: Correct, plus the $10,000 more or less it's going to cost for the shed, that is $14,000.
Mr. Pelaez: I think we can make this happen within $20,000 probably at the least, and we wait for a permit and engineering.
Ms. Varela-Medina: Yes.
Mr. Pelaez: And again, we're not ordering the shed or anything right now, but you're going to have your paperwork done.
Ms. Desulme: Yes, I will have everything ready.
Mr. Pelaez: Then we're just waiting again on the permit.
Ms. Duque: Ok, so what we could do Mauricio is you've been working on this project since the beginning, so the Board can appoint you to continue working on this project because now we're going to make a new motion with a new company, a new shed, we're kind of starting from zero.  With that amount I can send all of the paperwork to the engineer, then he's going to reply to me, and we keep in contact with Keslee, and start drafting an agreement with our District attorney, if there is a need to move forward

with all of those items, so that for the next meeting we'll just bring items for ratification if there is a need but, I don't want us to linger on with this for a month.
Mr. Pelaez: Then just to make sure, we had talked about over here in that corner, that was option #1.
Ms. Desulme: Yes, #1.
Mr. Pelaez: And then we had talked about two other options. Ms. Duque: Which corner is that one Mauricio?
Ms. Pelaez: It's where the pool pump equipment is on the backside, between the pool pumps and the fence.
Ms. Varela-Medina: Does he think we're going to get it from there?
Ms. Desulme: He's saying it might be because of the view but, I still want to have the permit expedited.
Ms. Varela-Medina: Do you know why that is?
Ms. Desulme: I would say because of the space, but I would be happy to get more explanation if you would like.
Ms. Varela-Medina: No, that's fine.
Mr. Pelaez: So, the one issue on this side is really because of the sewer? Ms. Desulme: Yes, the sewer right there because of the location.
Mr. Pelaez: So, there are certain setbacks and there's where the 4 fees are whatever, trying to stay away from the drain as much as possible, but that's going to be the only possible setback for that corner.
Ms. Desulme: But I want at least for him to see and tell me if it's possible or not because once we have the approval from the city, maybe we can see how it's going to go, at least we will also know we can actually get an approval for it before anything else.
Ms. Varela-Medina: Because then we won't need the concrete slab. Mr. Pelaez: First, we need the concrete slab.
Ms. Desulme: Yes, we need a concrete slab with whichever one we go through. Ms. Duque: Yes.
Mr. Borras: The worse thing that could happen is the plan is going to be submitted, and if it gets too complicated with getting the slab approved for that location, and they think this ratio isn't going anywhere, we may have to change the location of it, just to get it done.  So, we explored, when I did the last walk-through, multiple site

locations and where the shed could be placed as alternative options in the event that the initial attempt gets pushed back and the city may come back and say, it's too close to the drain, X, Y, Z, has to happen before you can install the slab here, and if X, Y, Z is not realistic, then we have alternative solutions, and I guess I'll pass it back to you.
Ms. Desulme: Yes, so we don't have to wait to get that approval for another location and things like that. We also discussed this area as a third option.
Mr. Pelaez: Yes, so with that discussion I just wanted to say that we had the three options, unless one of you opposes it, so that way if we start this permit process, and in a week from now they say, absolutely not for there, that way we can start option #2 without having to wait to the next meeting, and if you guys are ok with it, to go on to one of those three spots that we come up with which is over here by this pool pump room, in front of it or kind of in the back, like tucked in a little corner behind the kids playground, but not all the way back so you can still do soccer and still come in and out, and so those are the only real three spots that we can do it. Part of having the expediter come, like when you give them the paperwork is, so they have an idea of the space, so they don't go there saying, I don't know about over here, so when they sit, they have to sit with an inspector, and say, you see this here, and they know what they're talking about because he's going to have the discussion not just hand in a piece of paper and then not know anything else.
Ms. Desulme: Yes, that's why I wanted him to comment with us. Ms. Duque: Ok.
Ms. Desulme: Any more questions about the shed?
Ms. Duque: The All City Permits, for $400, this is related to the shed?
Ms. Desulme: Yes, that is for the permit, the runner for the permit is for that, we're going to be using it to obtain the actual permit for the shed, and the straps, it's all in one together.
Ms. Duque: Ok, so I think hearing the direction from the Board, maybe we can do a motion not to exceed $20,000 to start working with the shed project and appoint Mauricio to continue working with Keslee, Juliana, and Scott to be able to draft the necessary agreements and reach out to the District engineer.

On MOTION by Ms. Varela-Medina seconded by Ms. Calero with all in favor, authorizing a not to exceed amount of $20,000 to proceed with the shed project, and also appointing Mauricio Pelaez to work with staff on the necessary documents on behalf of the District as stated on the record was approved.

Ms. Duque: Ok.
Ms. Desulme: So, my second project status would be the lounge chairs, we have about 7 lounge chairs that need to be repaired. We are actually waiting to jump back on to Monica's presentation for the new pool furniture, but since I went first, I'm just going to take this one. I have a proposal, if you want to fix the ones you have now or if you want to wait and update all the new furniture so that will be up to you. The price for the 7 chairs would be a total of $1,607.46, and I have a copy for everyone, just give me a second.
Ms. Varela-Medina: And how old are those right now? Ms. Desulme: About 10 years.
Ms. Varela-Medina: Ok, and how old are they supposed to last?
Ms. Desulme: Give me one second, so they gave us the warranty, and then it's a 5-year warranty, and I have the ones on the original paperwork for you, if you want to look at that also, so it's the second package and the last one.
Mr. Pelaez: So, I think it needs to go into a special note now when Monica presents her stuff for the clubhouse, so let's not really make a final decision on these yet because this will affect her stuff.
Ms. Desulme: Ok, and the second one I have on that same proposal is that, because it's not for the repairs, this one, it's for the umbrellas to add. So, it's two pages with the same company, but the second one is for a request for more umbrellas outside. We now have about 100 pieces of lounge furniture, and we have 22 umbrellas. On weekends, I literally used to have residents asking me, can we bring our own umbrellas, and I say, its liability issues, if those are heavy or flying around when there is like rain or things like that because I had to pull a few out the pool on my weekend shift, and I don't want to think about the ones they have, so I would think the best thing would be to add

more umbrellas, so we can stop that because if we don't give them their own solution, let's give them another one.
Ms. Duque: So, this is to add 15 additional umbrellas? Ms. Desulme: Yes.
Ms. Duque: Then do we have to repair any umbrellas?
Ms. Desulme: No, not right now because the umbrellas were repaired recently, less than a year ago and I said the warranties are from 3 to 5 years, and I think the umbrella is 3 years actually from Roberts Aluminum, so for the fabric it's 3 years, and then actual hardwood is 5 years.
Ms. Duque: And for the existing chairs we don't have to do anything with them, just the lounge chairs?
Ms. Desulme: Yes, the lounge chairs, as of right now because the other ones have minimal wear, there's not actually anything wrong, they are all looking ok for 10- year furniture of course. We have some that we have to keep maintenance on, tightening a screw here or there but, they're not out of commission, let's say.
Ms. Duque: So, for the quote for the umbrellas, the amount is, and I just want to make sure so it's in the record, for the 15 umbrellas it's $14,460 with Roberts Aluminum, and to repair the 7 lounge chairs it's actually, $1,607.46 and the sales tax needs to be removed. Ok, so I think this is more for the Board's information since we need to hear the additional information that Monica is going to be addressing.
Ms. Desulme: Yes. Ms. Duque: Ok.
Ms. Desulme: So, the third item on my update is actually a new pest control company also. So, right now we have U Bug Me for the clubhouse and the perimeters around, and we have this one here, and I spoke to a couple other companies and the new one is, the one we have is PowerX and with the contract that he is offering it's almost the same as we have right now with U Bug Me, instead of two visits, they will be doing all the services in one visit but, for that, because we have the perimeter that U Bug Me does, the spraying of the perimeters, and also the follow up 2 weeks after, so that's right now how the contract works. So, now we have all of them in one visit with PowerX, instead of twice a month and the rate is $160 per month, and the total will be $1,920 for the year, for the 12 months and the contract will be for a year.

May 9, 2023	Palm Glades CDD

Ms. Calero: So, the difference is, with the current vendor, he comes twice a month.
Ms. Desulme: Yes, but for the same services, and it's around $340 more or less. Ms. Calero: Ok, so it's more expensive, that's why we're looking at that one, got it.
Ms. Desulme: Yes, and they're not as effective, that's why we're looking for another one.
Ms. Calero: So, the cost and because of the effectiveness. Ms. Desulme: Yes.
Ms. Calero: Ok.
Ms. Varela-Medina: So, if it's not effective then it doesn't matter, I would have thought maybe he can come out once a month and do it in one go, like this company.
Ms. Desulme: Right.
Mr. Pelaez: Now, do they, the current company or this company, do they spray in and out, like all around the clubhouse for all kinds of things, ticks or in the grass, or anything like that?
Ms. Desulme: So, what we have right now with U Bug Me is for ants, spiders, roaches, silverfish, like those small animals, and those are for the spray, and he also sets rat traps along the perimeter of the clubhouse, except the greenery that one is with Tropical, we have two companies for the pest control, we have all the greeneries and the pool area is with Tropical, and U Bug Me is from the perimeter of the building of the clubhouse itself.
Mr. Pelaez: So, we still have Tropical for that? Ms. Desulme: Yes, we still have Tropical.
Ms. Duque: Remember we only terminated Tropical for the field with BrightView.
Mr. Pelaez: Ok, so why can't we just have like the one company just spray the grass and everything, why two different companies, because I know we always try to keep it so they're not pointing fingers at each other, and you didn't spray the grass good, and so forth.
Ms. Varela-Medina: Yes, of course.
Mr. Pelaez: I'm thinking, like if we're going to switch, and we already terminated Tropical out there for a reason, why don't we just have the same company spray the entire thing?

May 9, 2023	Palm Glades COO

Ms. Calero: Right.
Ms. Varela-Medina: Of course.
Mr. Pelaez: Because then you have two vendors coming, and when they come, they come at opposite times, and now the ants are coming because they didn't spray out there, it just doesn't seem efficient that way.
Ms. Desulme: Definitely, that is something we can discuss to see if we can get one company for both services, that is something I can also look into because right now what I was looking for was a replacement.
Ms. Duque: So, we are paying, and I'm sorry to interrupt you but, I wanted to kind of clarify, we're paying with U Bug Me Pest Control, $64.20 for the bait stations, and we are paying $278.20 for the treatment which is actually the price, and my computer is having some issues right now, I'm so sorry.
Ms. Desulme: So, it's about $347.
Mr. Pelaez: So, $347 is the one company? Ms. Desulme: Yes.
Ms. Duque: It's actually $342.40. Mr. Pelaez: Is what?
Ms. Duque: Is what we are paying right now. Mr. Pelaez: For which company?
Ms. Duque: For U Bug Me.
Mr. Pelaez: Ok, so $342.40, plus Tropical. Ms. Desulme: Yes, plus Tropical.
Ms. Duque: Correct.
Mr. Pelaez: How often does Tropical come?
Ms. Desulme: That information unfortunately I don't have.
Ms. Duque: Let me check right now Mauricio, and I didn't have this information before the meeting, so it's hard to give you all the details.
Ms. Desulme:	Because unfortunately, I've never received any billing from Tropical.
Mr. Pelaez: The bill doesn't come here?
Ms. Desulme: No, the bill doesn't come here from Tropical, it goes directly to the District.

Mr. Pelaez: So, how do you reconcile that?
Ms. Desulme: Unfortunately for that one, we do not reconcile for Tropical, I do what I have on my log.
Mr. Pelaez: What about U Bug Me?
Ms. Desulme: U Bug Me does sign and they come around, and I do have the signature from the book from Tropical but, I do not receive the invoices or any billing.
Ms. Duque: It doesn't matter, the invoice is not an issue, they are sent to GMS.
Mr. Pelaez: No but now I'm just also thinking like for reconciliation purposes, like with your log and all that, like when are they coming.
Ms. Duque: Your billing is not an issue, I think the issue is when they come, are they signing in, like how are they doing that so you know they are here?
Ms. Desulme: They do have a book, and they sign it here, but I do not know for Tropical, like I do have a signature from them from March on the books, so that's the last time they signed.
Mr. Pelaez: I mean regardless, and I guess this is just part of the discussion if they're signing, so if it's this company or if it's Tropical or whoever, just like all the other people need to sign in when they come, right, that's what our standard protocol is?
Ms. Desulme: As of right now, this is my book because I go over it to see if I have everything and I only have U Bug Me and Tropical sign in, I do not have any signatures from Tony's Nursery either from the reconciliation but, I also do not get the billing invoices from Tony's.
Ms. Duque: But with Tony's it's a nno-brainer because Tony's is our landscape company, so if the landscape is not being done, and I guess to Mauricio's point, in comparing vendors, you know when the landscapers do their job because things are trimmed, they are maintained but when you come and spray, how do you know that you actually did the job, that's Mauricio's point.
Ms. Calero: That's why they sign in, so you can pay off of that day.
Mr. Pelaez: I mean I think all of them, even if, because maybe you don't see them, maybe you're not here, who knows, they need to sign in just in case, all vendors. I mean Tony's I think needs to sign in, if he's coming to work here, he needs to sign in as well, just like we do with the pool guy and everyone.

Ms. Duque: Yes, but I think that was the direction from the Board, every single vendor is to sign in.
Ms. Pelaez: Right, just to make sure that we're doing that.
Ms. Desulme: Yes, we also have a sign-in with the pool, and from Delta Five I get from the clubhouse side, I do get the digital check-in, and then I get the email after their visit.
Mr. Pelaez: For who?
Ms. Desulme: Delta Five, the security.
Mr. Pelaez: Ok, but then they also have a book.
Ms. Desulme: Yes, they also have a book, and the book is for the community, not for the clubhouse, the clubhouse side, I get their digital check-in from the IPad, and it goes to my email.
Mr. Pelaez: We're going to come back to Delta in a second, so that way this doesn't spiral. Let's just make sure that they all sign in.
Ms. Desulme: Of course, I can get on the phone, the issue with Tony's also is they send different people when it's time, it's either one of Tony's sons, or it might be another worker.
Mr. Pelaez: And how do they come into the clubhouse? Ms. Desulme: Well, they ring the bell.
Mr. Pelaez: So, they come in the front door.
Ms. Desulme: Yes, but they just need to sign the book.
Mr. Pelaez: So, whoever is at the front desk needs to know that when the vendor comes in, he has to sign the book.
Ms. Desulme: Right, they have to let them know to sign, and it's also something that I can get on the phone and let Tony know, hey remind your guys, whoever comes to the clubhouse on that day need to sign the book, it's something I can also add in there.
Mr. Pelaez: So, essentially everybody who comes through the front door, if it's a resident or if it's a vendor, needs to go to that window.
Ms. Desulme: Yes. Mr. Pelaez: Ok.

Ms. Desulme: But they need to ring the bell to have access to get inside the clubhouse, and at least one of them has to come inside at least to come and tell us to open the door for them, to unlock the gate and things like that.
Mr. Pelaez: Now going back to Tropical, so I know Tropical, you said you get the invoice for U Bug Me, right?
Ms. Desulme: Yes.
Mr. Pelaez: But Tropical you don't. Ms. Desulme: No.
Mr. Pelaez: So, why can't we have them all like also, why do some bills come here and some don't, like for you to be able to reconcile this, or if there's a question or something like that?
Ms. Duque: Wait, now, all of the invoices for the clubhouse they're tasked to either Keslee or Monica for approval, we do not pay anything unless we have the blessing from the person in charge, for the field they come to Jesus.
Mr. Pelaez: All of the field?
Ms. Duque: Yes, all of the field comes to Jesus, and if Jesus says, this and this job is already completed, then it's checked and it's paid, so every single invoice that we have for the clubhouse is passed to the clubhouse staff for approval. Now going back to how much we paid for Tropical Plant and Pest Control, it's $585, what we pay monthly for the services.
Mr. Pelaez: $585 for Tropical?
Ms. Duque: Yes, that's what we have for the clubhouse, $585 for Tropical, that is for the outside of the clubhouse.
Mr. Pelaez: And how often do they come? Ms. Duque: It's a monthly service.
Mr. Pelaez: So, they come once a month? Ms. Duque: Yes, once a month.
Mr. Pelaez: So, they come once a month and we pay $342 for the other company, is that correct?
Ms. Duque:	Ok, so $585 for Tropical Plant and Pest Control, and we have
$342.40 for U Bug Me, which is the current company that takes care of the interior of the clubhouse.

Ms. Varela-Medina: And they come twice a month. Ms. Desulme: For different services.
Mr. Pelaez: So, I guess we have to check obviously if these other companies, because I'm sure Tropical does something because of the plants and all that, the type of pest control for the plants right?
Ms. Desulme: Yes.
Mr. Pelaez: So, I think these companies usually are more for like ants, roaches, and stuff like that.
Ms. Duque: Yes, inside. Ms. Desulme: Yes.
Mr. Pelaez: So, I guess, obviously seeing that they do it, and if they don't, then I think we should also just look at the option because we got rid of Tropical from the field, so there was some reason we got rid of them, so I think we need to analyze them working on this deal inside the clubhouse. So, if it's not them then it's someone else, or I don't know if we want BrightView doing that part, but we tried to have one company, and I don't know if Tony's does that type of service but, maybe they do but, we got rid of them out there, why are we going to keep them in here.
Ms. Desulme: Of course, yes, and that's something I can do, I can contact either Christina and Nick or whichever one of them and get a proposal from both of them and we can compare the prices and the services from BrightView and from Tony's for the outside area, if they provide it for the greenery like to replace Tropical.
Ms. Varela-Medina: So, now we're replacing Tropical too?
Ms. Desulme: Yes, and then these I'm going to put on hold to see if we can get all of them together and have one vendor.
Ms. Varela-Medina: So, just one vendor as opposed to multiples. Ms. Desulme: Yes, absolutely.
Ms. Duque: Ok, and what are we going to do with U Bug Me right now? Are we keeping U Bug Me, are we just waiting for PowerX to let us know if they take care of the outside which we don't have the answer for that, or just reach out to all of the companies and try to get proposals if they treat inside and outside, ok then give me inside and outside. Tony's I know doesn't do inside, so Tony's outside, BrightView outside.
Mr. Pelaez: Tony's doesn't do outside you said, right?

them.

Ms. Duque: No, he does the outside, Tony's will not do the inside. Mr. Pelaez: Ok, so Tony's would do what Tropical does?
Ms. Duque:  Correct, yes, landscape companies do pest control, the majority of

Mr. Pelaez: So, I guess when we were talking about the Tropical thing, I guess we

just didn't talk about this because we were unhappy with their services out there, so I think we need to give it to Tony's or somebody if Tony's takes care of it, then we give it to Tony's if his price is less than these people.
Ms. Calero: Well, we still need someone for indoors.
Mr. Pelaez: Right, so maybe we go with the company that she found, which is still less money.
Ms. Varela-Medina: But she just said, they're not as good or something. Ms. Calero: So, they're not coming, or they're not effective?
Ms. Desulme: They're not coming, like I have to keep on tracking them like today, they're not here.
Ms. Calero: And we're still paying them even though they're not coming?
Ms. Desulme: Well, I do get the invoice, and I said, the last time I didn't receive the service, and they said, oh we'll send someone, and then they never come, and then I have to track the billing and say, this is not for this month, and then I have to wait, so I have to like babysit them each month on the services.
Ms. Calero: Ok, so it's not that they're not effective, it's just that they're not coming, that's why it's not being effective.
Ms. Desulme: Yes. Ms. Calero: Ok.
Mr. Pelaez: So, I think we should switch to PowerX, and see how their service is, if we're not getting good service from them, and then we can still deal with the outside if they don't do it then we can still have another company that's not Tropical for the outside.
Ms. Desulme: Ok.
Mr. Pelaez: Unless we're still going to stay with the ineffective company on the inside and a company that we got rid of on the outside because they weren't doing a good job out there, but we're going to keep them on the inside, that doesn't make any sense at all, so it's a no-brainer.

Ms. Desulme: Ok, so I will reach out to Christina.
Ms. Duque: And just to be fair, I don't think we discussed the clubhouse because we didn't have issues with the clubhouse in terms of the landscape, and you might recall that we had before we entertained the idea about talking about pest control and the company, we had some concerns in terms of who was at fault, is it really the pest control, or is it really BrightView outside. There's a lot of things that we didn't notice on the clubhouse that we did notice outside but, at the same time, the clubhouse is being maintained by a different landscaper, it's not BrightView, the equipment is different, and generally that's how certain things are being brought from one place to another one because of their equipment if they don't clean the equipment, that's how the all the pests are passed from one place to another one but, nevertheless, we didn't have issues here at the clubhouse. We didn't know how that was going to work outside with BrightView because we terminated BrightView long ago but, nevertheless, once again, we didn't see issues at the clubhouse level. I have not seen issues with this company at the clubhouse level, once again, maybe because it's small, because there is a working team between Tony's and them, and I wouldn't be able to provide you the answers but, we did notice insufficiencies outside.
Mr. Pelaez: And I think like we've always done it, I like the idea so there's no finger pointing, that way Tony's doesn't say that area is dying because this guy didn't do his pest control, this, and that and the other, so it's all on them, so now if we have an issue out there it goes to BrightView, so the same thing will take place with the club.
Ms. Duque: Correct.
Mr. Pelaez: And we're going to probably save some money with Tony's, and you're going to monitor when all of them come, what they're doing, and make sure they're spraying everywhere and being 100% on budget, and then we're going to have no issues.
Ms. Desulme: Yes, ok I'll reach out to Christina.
Ms. Duque: So, then I need a motion to terminate U Bug Me because there is an issue, they are not coming, and we're moving forward with PowerX?
Mr. Pelaez: Yes.
Ms. Duque: Ok, so at this moment I need a motion to terminate the agreement with U Bug Me.

On MOTION by Mr. Pelaez seconded by Ms. Varela­ Medina with all in favor, authorizing staff to terminate the agreement with U Bug Me Pest Control was approved.

Ms. Duque: Now, I need a motion from the Board to enter into an agreement with PowerX for the clubhouse pest control in the amount of $160 per month, which would be
$1,920 per year.

On MOTION by Ms. Varela-Medina seconded by Ms. Calero with all in favor, authorizing staff to enter into an agreement with PowerX for pest control services for the clubhouse for a total amount of $1,920 per year was approved.

Ms. Duque: Now, the direction from the Board is, Keslee please get with Tony's and ask for a proposal to do the pest control on the outside, and also ask PowerX if they do the outside.
Mr. Pelaez: Probably not, because they're not specializing in that.
Ms. Duque: Probably not, and then going to the point that we have always discussed we don't want them pointing fingers at each other. Once again, at the clubhouse levels, those two companies have worked very well together, but ideally, we want the same company doing that work.
Mr. Pelaez: So, if Tony's does it, then I guess we would enter into a new agreement for a separate agreement just for that portion of what he's going to do which is the landscaping pest control.
Ms. Duque: Yes, correct.
Mr. Pelaez: And we're going to have the new agreement with PowerX then.
Ms. Desulme: Yes. I will go ahead and contact them and follow up with them on that one for PowerX and Tony's also for the outside for the greenery, I will call them and then I will just let you guys know of the updates.
Ms. Duque: Yes, but for Tony's we need to bring it back to the next meeting because we need a motion from the Board to terminate one company and move forward with the other one also.

Ms. Desulme: Ok, so I will just finish it up then.
Mr. Pelaez: Do you have agreements for all these people, do you save them, like when we do these things if you have to bring it to the Board or whatever?
Ms. Desulme: Yes, well from when I started, and I have some from Monica, but some of the previous ones, I don't have them. So, I do not have Tony's, I do have U Bug Me, I do not have Tropical, and U Bug Me, I just saw one but it seems like it was the original one at the beginning of 2016.
Mr. Pelaez: Oh, because they're like older ones.
Ms. Desulme: Yes, exactly. So, the only ones I have are the newer ones since Monica has been here, like for example, I have the one from the pool company which is one of the more recent ones here.
Ms. Duque: But if you need a copy you can ask for a copy. All of the records are with GMS who •is the management of the District and is the company that keeps the records of the District.	All of the records are subject to public records request, if you need them, you come and let me know and I'd be more than glad to provide those to you. Ms. Desulme: Ok, so then I'll just request them from Juliana and keep them on file
here.
Mr. Pelaez: Ok.
Ms. Duque: Ok, so what else do we have?
Ms. Desulme:	One last one, it's the updates also for the cameras. I have a
request here to change 5 of the clubhouse cameras, we have 3 of them here already out, and the next ones, we have been opening a few of the cameras and we had new ones installed last year but still we also have the old ones and they have defects and started shutting down, so we don't have any visual from there. So, I reached out to Omar and he gave me a proposal from Comtech Solutions for the new cameras for 5 of them and if you decide to change all 5 of them, or if you just decide to replace the ones that are urgently needed, we can do that one also, they also have that option.
Mr. Pelaez: So, there's how many out now?
Ms. Desulme: We have 4 out, and there's one of them that is sometimes out, not really out, but needs changing that he said was one of the old ones so pretty soon it's going to be out also.

Ms. Duque: How many proposals, is it two proposals? I think I have the same proposal twice, is it estimate #1030 and what's the number of the other estimate?
Ms. Desulme: No, one is for $3,248 and the other one is $2,861. Ms. Calero: But both are estimate #1030.
Ms. Duque: Ok, and I have the same ones.
Mr. Pelaez: Yes, I got the same ones, these are both #1030. Ms. Calero: Yes, that's what I have too.
Ms. Duque:	So, you are missing, look at the back Mauricio, there is one for
$2,861, so I also have the same one, and the other one is $3,248.
Mr. Pelaez: Ok.
Ms. Duque: But then the estimate number shouldn't be the same number. Ms. Varela-Medina: Right, so one is $2,861 and $3,248.
Ms. Desulme: Yes.
Ms. Calero: I had two of the same ones also.
Mr. Pelaez: Do you remember when you put in some of the new cameras Monica, like in the back?
Ms. Duque: That was before COVID.
Ms. Henning: A lot of them were with Stephanie, there was one additional one. Mr. Pelaez: Right, we added one, but the main upgrade that we did was before.
Ms. Henning: Yes, I came in whenever Alarm and Electronics, when I audited the work that they did, they were missing some things, so that's whenever during my time they came and corrected it, and they brought it up to whatever it used to be.
Mr. Pelaez: So, I guess the point of these, especially these two, we're not going to be able to even deal with a warranty issue, or deal with the manufacturer since it's been 4 years now or something, right?
Ms. Henning: It would have been over 4 years, yes.
Mr. Pelaez: So, that's a waste, we have to get them repaired. I mean I don't think we need to do the 5th one right now if it's working currently.
Ms. Desulme: Yes, currently it is working. Mr. Pelaez: Ok.
Ms. Duque: So, this is the same camera we talked about during the last meeting,
right?

Ms. Desulme: Yes.
Ms. Duque: Ok, which are the locations of those cameras once again, just for the record?
Ms. Desulme: We have one that is towards the exit and the side gate on the inside, the one on the outside is working, but the one on the inside, we have two in the back area, one towards the basketball court, and one towards the greenery area, and one towards here almost next to the kid's splash pad.
Ms. Duque: Ok, so all of the 4 cameras on the outside. Ms. Desulme: Yes.
Ms. Varela-Medina: And the 5th one, that is about to go?
Ms. Desulme: It's the one by the park, that's the old one by the park but, the good thing with that one is we also recently installed one to get a better view, I think it was like last year, so we can still see the area, it's not out of focus, but it's still in there.
Ms. Calero: So, you're able to update 4 and the 5th one is working. Ms. Desulme: Yes, exactly, it's still working.
Ms. Calero: But it's still compatible to the other 4? Ms. Desulme: Yes.
Ms. Varela-Medina: What do you think? Ms. Desulme: They need to be changed.
Mr. Pelaez: Right, we need the cameras working, we just need to like make sure that we note these cameras obviously, and the only ones that would really be in question are these first two, the other ones that you mention are existing, and those were before, so those are even older I think, we didn't change them all I don't think when we did the upgrade.
Ms. Desulme: No.
Mr. Pelaez: So, those are even older, so it would have been like these two that are in the front, that would have been maybe the ones under warranty but, I think we just need to make sure that we know, like pictures of what they're looking at or something because in 2 years from now when we're trying to remember ok, was this an original, was this a new one, so then we can go back to like the warranty thing, so we know this one is new, but I know the one that's in the lobby is old, and so forth.

Ms. Desulme: Ok, so when I was speaking with Omar, he told me those come with a 5-year warranty, the new cameras, and also of course when he comes with the information, we can write them down so we can focus on which ones have been changed and update it as of right now, and also I think I still can find the ones that were added previously, like last year, not the ones when Monica was here, but from last year.
Ms. Henning: And all the ones that I had installed in the porte cochere and the two front ones, I'm sure I have all of that, I can give those to you too.
Ms. Desulme: Yes, so then we'll just have all of them in one spot. Ms. Henning: Even though some of it is from before.
Ms. Duque: Ok, so if the Board would like to move forward with those 4 cameras, the total amount will be $5,709.86, the total amount reflected is not correct, there is sales tax on those proposals too.
Mr. Pelaez: What did you say the total was, $2,673.96, it's only one or the other? Ms. Desulme: Yes, it's one or the other.
Mr. Pelaez: So, it's either one quote for $2,673, or you go with the quote for the 5 cameras which is the $3,035, so it's either or it's not added together.
Ms. Duque: Oh, I thought it was 2 and 2.
Ms. Desulme: No, this one is if we decide to change all 5 cameras, and the other one is for 4, these are the ones that are required, like we need to change them now.
Ms. Duque: Ok, but I'm lost because the quantity of the cameras is 2, I thought there were 4?
Mr. Pelaez: Ok, so there are 2 more on the second page. Ms. Calero: Yes, on the second page.
Ms. Desulme: They're different pages on the cameras. Ms. Calero: Two on the front and two on the back.
Ms. Desulme: Yes.
Ms. Duque: Ok, got it. I was reading this wrong, ok, so then what's the difference between one and the other one?
Mr. Pelaez: 5 cameras versus 4 cameras.
Ms. Calero:  Right, it's replacing the one that's still working, or not replacing that
one.

Mr. Pelaez: There was one camera that's been acting up, and then it started working, so right now today, it's working.
Ms. Duque: Ok.
Mr. Pelaez: But she brought it just in case it acts up if we want to approve it or something, but it could be a day, it could be another year and not act up again maybe, or whatever, so I think that's the difference between the two, correct Keslee?
Ms. Desulme: Yes.
Ms. Duque: And then why for the services and labor we have 3 on the second proposal instead of 5, if we have a total of 5 cameras, I don't understand this.
Ms. Calero: That's true.
Ms. Desulme: Well, I can always go back to him and ask him, he was saying some of the cameras, we just need to change the camera but, for some of those we need to change the whole setup from the back. I will have to ask Omar about it, he was explaining to me that two of the cameras, he just needs to change the camera.
Ms. Duque: Ok, but like if you go to the first proposal, we have 2 cameras and 2 cameras, and I'm looking at the one for $2,861, so 2 cameras on the front, there are 2 more in the back, and for the labor, we're talking about 4.
Ms. Desulme: Yes.
Ms. Duque: Ok, now go to the second proposal, we have 2 for the first page, then you have 3, that's 5, but then for the services and labor, they have 3, so even if it is just the lenses, I don't think that makes sense because then it wouldn't be instead of 5, it would be 4.
Mr. Pelaez: So, it probably would have been 5, instead of 3. Ms. Desulme: Yes.
Ms. Duque: Exactly, and you know what I'm saying the issue is with the lens.
Mr. Pelaez: So, the other one looks like 4 with 4 cameras, and this was 5 with only 3 services and labor.
Ms. Desulme: Yes, so I will bring it up to Omar and what he explains to me about
it, unfortunately, I'm not sure why he had those different numbers in there.
Ms. Varela-Medina:	Ok, but since we're not doing this one, the 5 cameras, it doesn't really matter about that because we're doing this one?

Ms. Duque: I mean Julie, if you ask me, it matters because when I receive proposals like this, I really want to understand the job that is being done, and right now, if you ask me Julie, I am completely lost because if they are the same thing, and you're just adding a camera to the second proposal, even the scope of work compared to the first proposal doesn't even match.
Mr. Pelaez: I think he probably screwed up on the number of hours, is what probably happened.
Ms. Varela-Medina: Yes.
Ms. Duque: And if that's the case we just need to add 2 more cameras to the labor and do a not to exceed amount if you want to go with the 5 cameras.
Mr. Pelaez: So, on this one, ok if we want to go with 5, and the worst-case scenario would be 2 more labors on the second proposal.
Ms. Calero: Right.
Ms. Duque: Correct, 2 more, and then we add that to the total amount if that's what you want to do.
Ms. Calero: But I'm still confused, were these cameras all installed at the same time, if so, why are the wirings for one different, then the other, and I'm not meaning to think that I know what I'm talking about but, I'm thinking if you're putting it in all at the same time, shouldn't they all be uniformly the same?
Mr. Pelaez: No.
Ms. Henning: You mean the current existing ones?
Ms. Desulme: No, he told me we do not have the same, like all of the cameras were not installed at the same time.
Ms. Calero: They were not installed at the same time, ok.
Mr. Pelaez: So, the clubhouse cameras were done originally when they wired the clubhouse, those are analog cameras.
Ms. Calero: Ok.
Mr. Pelaez: Then when we did all the new cameras on the outside, those are IP cameras, and that's where the 2 are going, so these are IP here in the front, and these are the analog back here.
Ms. Calero: I see, so 1 of the 2 are the ones that need rewiring?

Mr. Pelaez: 2 and 2, no there's no rewiring that needs to be done, so part of the discussion when he was talking to you about it before if you wanted to upgrade the clubhouse ones to IP, then you would have to rewire because it's a different type of wiring.
Ms. Calero: Got it.
Mr. Pelaez: But the quality of the cameras that we have now are good enough that we don't need to spend the money on rewiring it, so nothing needs to be rewired except for the cameras themselves.
Ms. Desulme: Yes.
Ms. Calero: Ok, so then it goes back to what you were saying, why is there a difference?
Ms. Desulme: It seems like the hours.
Ms. Calero: It takes him less time to install 5?
Ms. Desulme: No, I'm not sure, it might be human error, it seems like the hours was a human error, and I will just bring it up to Omar just to be sure.
Mr. Lorenzo: Add $250 which would still be around the same amount that it is right now.
Mr. Pelaez: So, I think if you look at the estimate ID, they both say #1030, so I'm assuming when you called him for the 5, he probably switched it to 3, I'm just saying maybe but, I don't know because it's not two different estimate IDs.
Ms. Deslume: Yes, that is confusing.
Mr. Lorenzo: That makes a lot of sense right there. Mr. Pelaez: But who knows.
Ms. Desulme: I'll bring it up to him just to find out.
Ms. Duque: I don't want us to approve an "X" amount then go back to the vendor and say, oh we made a mistake.
Mr. Pelaez: It's still more money, and I think if the camera is not broken, then we don't need to fix it, I mean we've had some other cameras that have gone out and then they come back up, and we didn't fix them right away, so that's my only thinking to not spend on it.
Ms. Desulme: We can keep an eye out just in case and if anything, it would just be 1 camera.

Ms. Calero: I think we wait for an updated one, is that what we're doing?
Ms. Duque: I don't know Zuzer, those cameras have been out since the last meeting, so I think we need to fix them but, it's up to the Board, the Board will decide what to do. My concern is that I don't know, I think Mauricio knows a little bit more about cameras and if he believes it didn't work and now it's working, and perhaps we're going to be ok, and save the money, then I think we'll go with the 4.
Mr. Pelaez: I mean I think if it were any other camera like I said, we have 30 other cameras that are working today, if it goes out it's going to be regular maintenance, it's going to be something that could go out on another, so another one might go out before that one, and unless we want to approve an amount for future cameras to be replaced with a good camera, that's just regular maintenance that we do with anything in the clubhouse. So, if it's working today, I'm sure you can place a call and he could get a new camera tomorrow or the next day, so let's start with the 4.
Ms. Desulme: That needs to be replaced now.
Mr. Pelaez: Yes, and making sure he did a great job with the upgrades when we did the audio system in the clubhouse, so let's get a good feel because we were using this other company that wasn't showing up, Alarm and Electronics, and there was an omission, we tried them and when they came out here you saw what the omission was, so let's give it a shot and make sure before we overdo it and make sure that you're happy with his services, and if not then we continue to look.
Ms. Duque: Ok, so then what I'm hearing is for a motion to move forward with the replacement of those 4 cameras with Comtech Solutions in the amount of $2,673.96, do I have a motion?

On MOTION by Ms. Calero seconded by Ms. Varela­ Medina with all in favor, accepting the proposal from Comtech Solutions to install 4 cameras in the amount of
$2,673.96 was approved.

Ms. Duque: Ok, let's move forward, any other report Keslee?
Ms. Desulme: No, just one recommendation also, I was thinking is we also now do preventative maintenance for the tile cleaning we have in the restrooms, and the last time we did was when we opened up the clubhouse, and it seems like it hasn't been done

in a while. This is something we can bring up to do maybe every 4 or 6 months, it would be better than just waiting when we're doing a grand re-opening, or when we have an event. (inaudible comment) I remember the last one the quote was about $450, and I will be able to, if I get the green light to reach out to him and see if it's something we need to do more periodically, as preventative maintenance.
Mr. Pelaez: So, I know we did that a few years ago, and I think that was still back with Stephanie or maybe you had just started, I can't remember, but obviously, it came out like it came out now, and we let it go for so many years that the grout was black, so I know we did it right before opening, which was only a month or two before.
Ms. Desulme: Yes, exactly.
Mr. Pelaez: So, I just think we need to do it but, let's just watch it to see how long, because maybe in 4 months it still looks great, see how far we can go, maybe 6 months, and now you start seeing it, or 6 months it's really bad, maybe it goes 8 months.
Ms. Desulme: Of course.
Mr. Pelaez: But the idea of cleaning it I think is important to see what it looks like.
Ms. Desulme: Yes, and last time when they came to clean it, I never saw the difference before that.
Mr. Pelaez: So, I just think we should just wait until we can finally have some information like, now it's about time to start it.
Ms. Desulme: Yes, ok, that's it.
Ms. Duque: Thank you so much Keslee. So, let's move forward with the clubhouse director, Monica.
Ms. Henning: Yes, so hospitality and social events, I wanted to provide you there with some of the Easter Extravaganza photos to take a look at, obviously, we were not the only people that were there. There were quite a few people and families, so I wasn't able to get all the photos in there but, at least you do get an idea of all the fun we were having. As far as upcoming social events, we just completed our Cinco de Mayo BYOB, and that was fantastic. The Mariachi's were amazing, and the residents got a big kick out of that, so they had a really great time, and we're gearing up for our Mother's Day event which is back to the 80s BYOB this Friday which of course last week kind of really just escalated the hype and everything for this week, so we already full with our tickets registration so everyone is looking forward to that, and of course I'll have more photos

next month. As far as for items I have for the Board, one thing I did just want to give Chandler Contractors a shout-out, the oven was able to get everything solidified in time for the Cinco De Mayo event, and we were able to use it, it works fantastically, so I'm very appreciative for that. I also wanted to mention too that I know that the Board had discussed moving forward with the purchase of a generator for some of the events. In speaking with Chic, and just doing more research as far as the exact one we wanted, and really working on it, especially with storage and maintenance of it and things like that, and then also just the consistent usage of it, and what we would be using it for, it's looking more like it should be something that maybe we want to table for right now, mostly because with the amount of items that we utilize for large events, we often end up needing more than one generator, or we need it for multiple purposes, and obviously we don't have storage space for multiple generators at this time. It of course would exceed that $4,000, so he and I briefly also discussed and with Mauricio as well but, if the Board would be ok with it I'd like to just table that for right now, and not spend the money on that and potentially visit it in the future if we do see that we are going to consistently need it multiple times every month and that it would really fit what we need.
Ms. Varela-Medina: That's fine.
Ms. Henning: Ok, and we already spoke about Basketball Elite, and as far as the items that we looked at, I know before, and you should all have the furniture proposal packets there. I know that a couple of months back I brought the Rooms To Go proposal for you, I just made another copy so you have it for reference, there's nothing new in that one, it's strictly just for reference. The one that says Roberts Aluminum Furniture though that's the one I wanted to turn your attention to. So, this is the latest and greatest that we have from Roberts Aluminum, a few things to note on this proposal, there are a total of two quotes, and you would be selecting one or the other, it's not both, and I did give you kind of a glimpse as far as what Robert recommended based on the fact that we're moving to more of a modern look in the clubhouse and that we wanted kind of a different look out there. Please be aware that for those green couches there, the color is just TBD so that is not the color that I am pitching to the Board by any means, it's just so you can kind of get an idea of what their furniture would look like, so certainly a modern look there. Then just to give you an idea, these are all the color swatches that we would be picking from, so you have lots of ideas, so obviously that green is not what we would be

stuck with, and then we would also be able to select different finishes for the actual metal itself as well, so we have a lot of options that he is pitching to us at the moment. Then I am still pending on some photos from him as well, what the longer dining room tables would look like, just like the ones we currently have out there, then the pool dining tables, the round ones, and also some of the trash receptacles that look like what we have out there. We are in a similar ballpark if you skip back to page 7 as far as the quotes, we're actually a little bit under what Rooms To Go had given us, which Rooms To Go quote is a little bit higher for that. Now one thing to just note here, there are some changes that I would be pulling off of the quotes, of course, sales tax, he did note it on there which obviously we would not be responsible for, also the amount of umbrellas in there that he quoted, it was full replacement of all the ones that we have, he I believe misunderstood me, I said that we had already replaced the ones that we currently have so that price would be decreasing, this would really be like the very top of what we would actually be paying, so these prices are anticipated to go down. Then I also, I believe I included on the very last item, and I know Mauricio went to the last page, the warranty information, they do come with a very hefty warranty as well, so just kind of comparing them between Rooms To Go and Roberts Aluminum, working with both of them, it's been very easy to work with both, Roberts based on if you're comparing it with Rooms To Go, obviously the warranty more than anything stands out right away because we don't have a warranty option with Rooms To Go. It is commercial grade, Rooms To Go is not as comfortable slapping commercial grade on to what they're selling us, and obviously, we have Roberts Aluminum items out there currently. Also, he's local, if we need to do repairs, he also is willing to do repairs, we wouldn't have to do a final purchase of brand new items, so there's really a lot of pros for Roberts Aluminum. So, I know it's a little bit pricier but, I think the quality is really worth it, so I just wanted to bring this to the Board in case you had any questions or if you would like me to kind of focus more solely on working with one of these vendors, and kind of eliminate a different one, or really if you had any direction for me on this project.
Ms. Varela-Medina: You said we currently have some Roberts stuff out there?
Ms. Henning: All of our furniture out there, everything from this terrace all the way to the back of the pool deck is all Roberts Aluminum.
Ms. Duque: Julie, it's been Roberts since the clubhouse was built.

Ms. Henning: Yes.
Ms. Varela-Medina: And do we do quarterly waxing on those frames?
Ms. Henning: On these, we currently do not, I don't believe that is something that we had before, that's something that would be coming online there now.
Ms. Varela-Medina: But it says if you don't wax then the warranty would be voided?
Ms. Henning: Yes, that's something that if we would be moving forward with this purchase, we would need it, yes but I can't speak specifically to any club directors that were on board prior to me, and why they didn't have preventative maintenance. It looks like obviously if we're spending this amount of money to get brand new furniture, you can believe that Keslee and I will want to have our furniture look fantastic. Like I said, I think that they both have great options aesthetically, and both are very pleasing but, I think it also is a matter of wear and tear, it's a matter of commercial grade versus non­ commercial grade, and the quality of the items that we have now.
Ms. Varela-Medina: How long have we had the furniture? Ms. Henning: Over 10 years.
Ms. Varela-Medina: Ok.
Ms. Henning: That's currently out there, yes, and the fact that we were redoing 7 after 10 years, is really good, and that's in all of the elements every single day.
Mr. Pelaez: And no wax.
Ms. Henning: Yes, and no wax.
Mr. Pelaez: Their umbrellas are cheaper, which is good, a little bit of savings. Ms. Henning: I believe that's also because we are currently using him.
Mr. Pelaez: But even though you have 21, we're only going to possibly get 15 more, so it would be reduced by 6.
Ms. Henning: Exactly. Then also something that I would take a look at, I know it the plates on there as far as the bases are going under the circular tables, we can take a look and audit the ones that we have out there, if they're still working, some of them are still in good condition, so really only kind of moving forward with replacement of the ones we truly need, unless obviously, they don't fit the other table design but, we're still selecting round tables out there for safety on the pool deck, but that's something that we'll obviously be diligent about that.

Ms. Duque: Monica, quick question, isn't the, because I don't think it's the same from the pictures, is the chair lounge the same one that we currently have?
Ms. Henning: So, the ones that we currently have, no, as far as the photos, if you take a look both quotes have the same type of lounge furniture because they have one specific selection as far as lounge furniture, we would have a lot of different options for color and finish, but the actual style of the design would be that style. It's the one that would match the most as far as moving to more of a modern look, that's why he recommended going with the Atlantis deep seating collection, whether we do the Atlantis chairs on the pool deck or we do the flared chairs, they'll all run together well.
Ms. Duque: So, just looking at the Atlantis which is the one that he has on the big proposal, the piece is $460 plus the one that we have for replacement from the proposal the Roberts gave us.
Ms. Henning: Oh, you're looking at as far as the umbrellas themselves?
Ms. Duque: No, the 7 lounge chairs, I guess that's going to be just a repairing of the thread bonding stitch and that's $189.
Ms. Henning: As far as those, yes, so that one would just be the replacement of the current ones that we have, versus this here, we would be including just brand new chairs, and we wouldn't be keeping those 7 if we had replaced them. So, I guess really with the components that Keslee brought to the table here, the things to look at really are, were 7 chairs down currently, and when we started out, and speaking with Robert, we had ordered a very high number when Lennar first opened, and then added I think it was 80, they brought on an additional 20 to keep that at 100. We currently have out there, we have 97 and that's been maintained since I've been here, where those other 3 went prior to me, I'm not quite sure, I can't speak to that but, we had 97 and we're now down to 90 because we have 7 out of commission. So, this quote here is literally bringing us back up to exactly where we were running full at 100%, obviously, with the addition of some more umbrellas because we need them out there. It would really be a matter of the decision of the Board if we wanted to move forward with repairing these 7, or do we want to hold off and just kind of move forward with doing a whole project, that's obviously for you all to determine. Something to note here as well as lead time, and I checked because I wasn't sure if this was just based on COVID but, their lead time is in fact 15 to 17 weeks, and

that's from the time of deposit. So, based on whenever we make a final decision to move forward with them, count out 15 to 17 weeks would be our delivery.
Ms. Valera-Medina:	And how long would it take to fix those if we decide to fix those 7?
Ms. Henning: That I don't know.
Ms. Desulme: It's from the time he would pick them up, and then it would be 2 or 3 weeks.
Ms. Valera-Medina: Ok.
(At this point several people were talking at one time, and no one conversation could be heard)
Mr. Pelaez: Well, that's what I was going to say, if we move forward with this, we can maybe order the umbrellas because we use these in summer, and then just take it off of this.
Ms. Varela-Medina: Yes.
Ms. Desulme: Now, one thing also is if we are keeping those umbrellas, then we can just do the additional ones that Monica already has on her quote, it will not have the 15 I have as additional ones.
Mr. Pelaez: Well, obviously if we went with this, we would order the 15 no, because we need them out there for the summer as soon as possible.
Ms. Duque: Mauricio, my only comment to that, and that's why I was talking on the side with Monica, for the quote that Keslee received is $460.
Mr. Pelaez: Versus $425, that's why I was saying Monica's umbrellas are cheaper.
Ms. Henning: But that's based on the fact that we're purchasing a vast amount of furniture all at once with delivery.
Ms. Pelaez: Well, I think he's probably pretty cool, you could just say, listen, just take these off of here now, but I think if we can buy them now, I think if we're going to give him all this business and get all this furniture, maybe he would give us a deal.
Ms. Henning: Well, you see the price there, and knowing that this is coming, just around the corner, having that discussion I'm sure that he would be able to see that.
Ms. Desulme: Yes, exactly.
(At this point several people were talking at one time, and no one conversation could be heard)

Ms. Henning: And to be clear, obviously, because those are brand new, when Sergio was overseeing the clubhouse, some if not all of them were replaced, those are brand new and they're in excellent condition, so obviously, the discussion would not be to replace those, just change the colors, we would be factoring in the color choices based on that meeting. Also, the wear and tear that we need is excellent because if you saw the old ones, the color really does stay true for a very long time, so that obviously would be factored into the color scheme we select.
Ms. Duque: So, what's going to be the direction from the Board? What do you want to do?
Mr. Pelaez: I guess the idea is to upgrade if we have the money to spend it. Ms. Calero: Which proposal though?
Mr. Pelaez: I think definitely Roberts Aluminum, I think they're more commercial grade, and the warranty is good.
Ms. Calero: And we have experience with them already.
Mr. Pelaez: And that's what everybody uses, all the commercial properties use Roberts Aluminum and all that.
Ms. Henning: And from there, just like how we did with Rooms To Go, like me going identifying them, sitting on every chair if need be, things like that, I would be happy to do that to bring a full report back just to make sure it is truly what we want to do before we really say go.
Ms. Duque: Do you want to pick a Supervisor to work on the colors and all of that, do you want to have a meeting to talk about the colors?
Mr. Pelaez: To deal with the patience and all that, that's you guys, because I'm not good with that.
Ms. Calero: I pick Julie for that.
Ms. Henning: Ok perfect, so then I'll just continue working on it and then I'll coordinate with Julie as well and just keep her in the loop as far as the decisions and stuff like that.
Ms. Duque: Ok, do you want to make a motion right now for a not to exceed amount?

Mr. Pelaez: So, I guess the question is, do we have the funds to be able to do this, right now, and just thinking about this, it's 4 months order time, it could fall into two budget years, so the deposit could be on this one, the final could be on the start of the second one.
Ms. Duque: So, that's what I was going on too, and my question for Monica was going to be do we have an estimated time for him, let's say that the Board wants to move forward with this, do we know when he can provide all of that?
Ms. Henning: Lead time would be 15 to 17 weeks from the time that he receives the 50% deposit, and he needs 50%.
Mr. Pelaez: So, let's say by sometime in June you would make the order, and then you're going to fine-tune your thing, making sure of the colors, and your final thing with Julie and that stuff, so sometime in June you order it, so we've got how much time?
Ms. Duque: 3 months. Ms. Henning: Yes.
Mr. Pelaez: 3 to 4 months, so it could technically fall, depending on when you order, if you order in the next week, it might be running exact, if you ordered in the 3 weeks to a month then it would fall into the next one, so it just depends on the numbers.
(At this point several people were talking at one time, and no one conversation could be heard)

Mr. Pelaez: So, I think we just need to make a decision because if we're going to go with umbrellas like now, and I think he will unless he says no, so if you order it with this whole at the exact that we do the $425, if you order it separate now then it's this one, so I think we need to have a decision.
Ms. Duque: No, but Mauricio, you wouldn't like to order them now because you don't know if you're going to change the color.
Mr. Pelaez: No, what I'm saying is the umbrellas. Ms. Duque: Yes.
Mr. Pelaez: The umbrellas are staying blue because we're keeping all the other umbrellas that we have now, we're just adding a more current grade of umbrellas that we had, so we just need to make a decision if we're going to order umbrellas now, we need

to do like a not to exceed because if he comes back and says, I'm not giving you $35 discount, are we going to hold it for 15 to 17 weeks to get this.
Ms. Varela-Medina: No.
Mr. Pelaez: No, so let's just make sure that we're clear, he's going to give it to you but just in case, so that we can order those now, and then he's also going to see that you actually plan on doing it. So, it just really goes on the numbers of how you want to make this fall between the two fiscal years.
Ms. Duque: I mean we could order the umbrellas now, and approve that amount, a not to exceed amount, which is going with the $425 per umbrella?
Mr. Pelaez: Not to exceed this amount of the 15 umbrellas with delivery and set up, is $14,460.
Ms. Duque: Ok, but 15 is the one that we have on the other proposal, on the big proposal that he is giving us, he has 21, so do you want to go with 15 or 21 because if that's the case he will need to revise this proposal, do you know what I'm saying?
Mr. Pelaez: Right, he needs to revise it anyway because he has only 12 bases here, so it's still wrong, so it could go with either, because if we go with 21 umbrellas, that's 12 bases if I'm understanding correctly. So, there still needs to be some type of revision to this anyway. So, I think we should go with this one, I think you guys talked about going with 15.
Ms. Desulme: Yes.
Mr. Pelaez: Do, we need 21 umbrellas or 15? Ms. Desulme: I said 15.
Ms. Henning: So, he's actually off by 1 here, so the 12 bases are because those are roller ones, and the other 8 are the ones that go under the table.
Ms. Desulme: So, he's still missing 1 though? Ms. Henning: Yes, he is off by 1.
Ms. Desulme: Ok, because this one is the 15 standing umbrellas. Mr. Pelaez: So, do we want the rolling or the standing?
Ms. Duque: You're going the two Mauricio.
Mr. Pelaez: But on this one, we only have the type, or am I mistaken?
Ms. Henning: No, you're correct because these are the only additional ones that we wanted to order.

Ms. Desulme: In addition to the ones we already have out there.
Mr. Pelaez: Yes, but if you order 15, let's say we didn't go with this, if you order 15 do you want just this base, or do you want rolling bases?
Ms. Desulme: This base, the rolling ones.
Ms. Henning: Yes, because those are the ones we can move, and we shove them around, the other 8 that are on the large order are the ones that actually set under tables, they're the big concrete bases that we set the table over, and then we put the umbrella in.
Mr. Pelaez: Oh, I see what you're saying.
Ms. Henning:  So, those don't actually move, we put those in one spot, and it

stays.

Mr. Pelaez: So, we still need those then.
Ms. Henning: We have them currently, that's why Keslee and I are going to go out

there and audit them and see which ones, some might be salvageable, and they might be in really great condition. He's counting it as though they're destroyed and we need to know what the price is to replace them all.
Ms. Varela-Medina: Right.
Ms. Calero: This should be last, this quote is the highest. Ms. Henning: Exactly.
Mr. Pelaez: So, I think we all understand here, we're going to approve a not to exceed $15,000 for new umbrellas, just in case we don't get this special pricing because we didn't order at the same time, and then you can revise his quote and go through all your things, and make the final thing and we'll approve a not to exceed on this and then you guys will be ready to go, so we need a motion to not to exceed $14,460 for new umbrellas, and then a motion now to exceed $99,996.80 for new pool furniture, and you guys can decide which one of the two but, not to exceed that amount.
Ms. Henning: And the difference between those two quotes is the style of furniture, so we did the not to exceed based on the more expensive one, but that may not necessarily be the one that we ultimately go with.
Mr. Pelaez: So, I think, I would get some pictures that obviously you know on the Brickell property they got most of this, they can send you some pictures, you can go visit it, and they can show it to you, and show it to Julie too, and then you guys can make the final decision.

Ms. Henning: And also, to give you an idea, a lot of clubhouses, and I know Juliana and I had discussed a lot of them do have Roberts Aluminum, and then a lot of communities that I work at also utilize Roberts, so even if we needed to see additional pictures, or even maybe tour one, we have the QW property or something like that.
(At this point several people were talking at one time, and no one conversation
could be heard)

Ms. Duque: Ok, so the first one would be 15 umbrellas. Mr. Pelaez: So, that would be a not to exceed for $14,460. Ms. Duque: No, it's $6,375.
Mr. Pelaez:  No, 15 new umbrellas, they're $460 plus the base, plus delivery of
$14,460.
Ms. Duque: No, but remember Mauricio, ok so the umbrellas for $460 on the other proposal.
Mr. Pelaez: Is $425.
Ms. Duque: Correct.
Mr. Pelaez: It's cheaper.
Ms. Duque: Yes, why are we doing that?
Ms. Henning: Because I'm going back to him and have the conversation about lowering this amount.
Mr. Pelaez: So, people can hear you, if they call them up and say listen, we want the 15 umbrellas at this price, $425, and he says, no we're only going to give you that if you order all of the furniture at the same time, and we're going to say, well, we approved this one because it's $35 extra because we need the umbrellas now, and then it will come off of this quote, so this is a, just in case, the not to exceed because we need them.
Ms. Varela-Medina: We need it now.
Ms. Calero: And they're not giving us a discount.
Mr. Pelaez:  So, essentially all of this is going to come off of that not to exceed
$99,000 quote.
Ms. Duque: Ok, if you have a problem, let me know and I'll call him because if we're buying all of those items.
Ms. Henning: I don't think I'll have a problem.

(At this point several people were talking at one time, and no one conversation could be heard)

Mr. Pelaez: So, we don't have to wait another 30 days. Ms. Desulme: Exactly.
Ms. Duque: Ok, then a motion as stated by Mauricio for the 15 umbrellas in the amount of $14,460.

On MOTION by Mr. Pelaez seconded by Ms. Varela­ Medina with all in favor, accepting the proposal from Roberts Aluminum and authorizing a not to exceed amount of $14,460 for the purchase of 15 umbrellas and bases as stated on the record was aperoved.

Ms. Duque:  Now, the not to exceed amount that we have in the quote #9031 is
$99,996.80, not to exceed that amount to replace the furniture.
Mr. Pelaez: Yes, and we should see at least a $15,000 reduction because we're going to buy the umbrellas now, unless you guys come up with anything else, fine-tune or whatever, but that's the worst-case scenario.
Ms. Duque: Ok, so a motion made by Mauricio, is there a second?

On MOTION by Mr. Pelaez seconded by Ms. Varela­ Medina with all in favor, accepting the proposal from Roberts Aluminum and authorizing a not to exceed amount of $99,996.80 for the purchase of the pool furniture as stated on the record was approved.

Ms. Duque: Ok, let's move forward, is there any other discussion for you Monica? Ms. Henning: No, that's all I have.
Ms. Duque:	Monica, one more thing, an update about the $4,000 for the generator?
Ms. Henning: Yes.
Ms. Varela-Medina: She wants to hold off on that. Ms. Duque: Ok, hold off on it, ok.

Ms. Henning: Correct, after having conversations with Chandler Contractors about which ones, and the capacity, and then also storage, and maintenance of it.
Ms. Duque: Yes, now I remember, no problem. Ms. Henning: Ok.
(At this point several people were talking at one time, and no one conversation
could be heard)

Ms. Henning: Just a quick question, I just need potential direction from the Board, and also District counsel, as far as an event if a resident wants to have an off-duty officer here in lieu of having Delta Five, I just wanted to bring it up, and I have discussed it with Juliana already, I had a request now, and it's possible I'll get another one, but it's for an upcoming event where they preferred rather than having a Delta guard here they want to pay out of their own pockets to have an off-duty officer here. I just wanted to confirm that would be ok or not Scott.
Ms. Duque: My first question would be, who closes the clubhouse when we have parties?
Ms. Henning: Right, that's what I was saying, I would still need to have a Delta guard here to close everything down because they're the ones that have access to everything, and fill out reports and stuff like that, so I would still need to have a guard, they would still not need to pay for a guard but, I just wanted to confirm if there was any conflict or any issue, or additional information that they would need or be provided if we had an off duty officer also attending to security.
Ms. Duque: I mean it's up to the Board, the only thing that I would like to mention to the Board is, I don't think it would be an option but, I don't see anything from my eyes, unless the Board sees it in a different way, to have the other one because the key here is Delta Five closes the facilities and that's the trained team that we currently have for that procedure. We don't train off-duty police officers, I don't think the idea was to provide a key, I think that's going to be a lot of work.
Mr. Pelaez: In addition, what if they just don't show up, that person, so it's not like, ok we're going to cancel the party, so with us here we know that our security person is going to be here.

May 9, 2023	Palm Glades CDD

Ms. Henning: And they also have backup staffing, reaching out to Francis if there is a situation like that, they already have someone that's waiting in the wings to jump in.
Ms. Duque: So, I think it's up to the Board, if someone feels comfortable adding that additional off-duty services to their party, I think it would be up to the Board, and once again, I don't see what the issue is but, I don't think it should be one or the other but, it's up to the Board.
Mr. Pelaez: I don't see an issue adding it, they could have an officer as one of their guests at the party, and it's still a police officer as long as ours is there.
Ms. Calero: But I think for our purposes, we would require Delta Five.
Mr. Pelaez: Right, we'd just stay with the same procedure that we have now. Ms. Calero: Right.
Ms. Henning: Ok, perfect, I appreciate that, so I'll just work with the residents within those parameters.
Mr. Pelaez: So, I think we're finalizing the budget for next month, so where are we at with numbers with your events that now that we're at this, or maybe we're pretty tight, pretty close there?
Ms. Henning: So, for resident and social expenses we're at $24,562. Mr. Pelaez: Ok, so $24,562 out of $30,000.
Ms. Henning: Correct.
Mr. Pelaez: And is that from, so let's say last week's event is not on there? Ms. Henning: That is correct.
Mr. Pelaez: So, last Friday's event.
Ms. Henning: Yes, so that would be through all of Easter, so last Friday's event would not be on it.
Mr. Pelaez: And you still have 4 or 5 months left. Ms. Duque: For the fiscal year.
Ms. Henning: Yes.
Mr. Pelaez: So, can we move some contingency to increase the amount? Ms. Varela-Medina: To what, $5,000?
Mr. Pelaez: $10,000.
Ms. Varela-Medina: We have what, 5 more months?

Mr. Pelaez: I mean we have the 80s party this Friday, like the events are really ramping up and a lot of people are coming, and it's costing more.
Ms. Varela-Medina: Do we have that in the budget?
Ms. Duque: Yes, we have money in the contingency, and we're not changing the amount that you guys approved, we're just moving within the line items.
Ms. Varela-Medina: Ok, that's fine, do you think $10,000 is enough then?
Ms. Henning: I think that would be fine, it's really just kind of looking at specifically like the cost for equipment rentals is going up, DJs are going up now, and the bounce houses, and some of the larger rides and things that we're doing.
Ms. Duque: So, inflation. Ms. Henning: Yes.
Mr. Pelaez: Now what happens is they're getting used to, you've created events, so even like on food trucks, I know Monica we talked about going with a DJ, and I think you did some games and all of that but we didn't go with that whole little exciting laser tag or the big center thing, and now everybody's like hey where is that, and what the kids love, so it was a little bit of a test, with just like going with some little board games on the last one.
Ms. Henning: Yes. Ok, that's really all I have.
Ms. Duque: Ok, so we'll do that, just direction from the Board, I work with the accountant and we're going to be able to explain that when we adopt the budget.
Ms. Varela-Medina: Do you need a motion?
Ms. Duque: No, I don't think so, well let's do it because we approved this budget as it is, the entire amount doesn't change but, a line item is, so a motion from the Board to move $10,000 from our contingency to our social events line item.

On MOTION by Ms. Varela-Medina seconded by Ms. Calero with all in favor, authorizing staff to move $10,000 from contingency to the social events line item in the budget was approved.

Ms. Duque: Anything else?
Ms. Henning: No, I don't have anything else. Ms. Duque: Thank you.

Field Manager - Monthly Report
Ms. Duque: Let's move forward to our field manager report, Jesus.
Mr. Lorenzo: Good evening, everyone. I'm going to try to keep it as brief as possible, the mulch was installed, and there was a mainline repair on pump #4 which you can see there, the proposal is attached as Exhibit C. I've been working with BrightView to uncover the manholes, as well as the drains throughout the community which has already been done, which was done actually several weeks ago. The annual rotation as you can see was done. I know there was an issue with the previous rains at the mailbox area on 236th, I'm working with BrightView to make sure that I suggested maybe putting something around the drain to stop the mulch from coming into that area, so I'll follow up with him regarding that. He did bring up and asked regarding the ficus hedge along 112th Avenue, and that's also in Exhibit C for your review, it's like $35,000 and this is a price that was provided last year if I'm not mistaken. That's pretty much it for landscaping, the fertilization has already started with BrightView, you'll see the report as Exhibit E. There is a leaning bismarck palm right here at the roundabout that they're treating to see if we can save that. The lake is doing well, you'll see the reports there. As mentioned at the previous meeting, sometimes the sand comes out of the playground, and I'll just make sure they blow it in.
Ms. Varela-Medina: I wonder how that sand comes in there.
Mr. Lorenzo: It's from the rain and the kids. The monument should be done this week, the stucco will be done tomorrow and then hopefully painted by the end of the week, so that should be done, and they're going to move out into the field as far as the sidewalk replacements, so that is still pending as well. There are 3 additional sidewalk repairs completed by Chandler so that will be reflected on the final invoice. Those were just repairs and shavings as you can see, there were multiple signs repaired throughout the District, as well as a new pet waste dispenser and waste basket and then I know Mauricio has asked regarding the GFI at the main entrance, and the lights being on during the day, that's already been resolved, that was actually resolved within a week. Speaking of lights, we do have some pricing here because there's some damaged lights that he removed and relocated which we discussed at the last meeting. You'll see, it's not identical but, it's very similar, he was able to locate these and they are $596.19 each, there's 3 that are out, I would recommend getting 4, maybe even 5, but at least 4 just to

have one that's a replacement in case one of the other ones break because those are all glass. I don't know if you guys remember what the other ones look like but, they have these in all glass, so once they're broken there's no replacement for that.
Mr. Pelaez: So, if they're out of stock or whatever. Mr. Lorenzo: Exactly.
Ms. Duque: So, Jesus, sorry to interrupt you but, you know Chic goes A, B, C, and he said that he will try, as Jesus mentioned, just not to exceed that amount, but he will try to see if he can find only the glass which is what is broken. He doesn't know if he will be able to do that but, that's another option so it could be less than what was presented by Jesus, so go ahead Jesus.
Mr. Lorenzo: Installed it would probably be $900 to $1,000 each, installed just to have an estimate and something to digest at this meeting.
Mr. Pelaez: So, you said we have how many out? Mr. Lorenzo: There's 3.
Mr. Pelaez: So, we get 4.
Mr. Lorenzo: I would say 4, at least a minimum of 4. Ms. Duque: Just to have that in stock.
Mr. Lorenzo: Yes, because there's 123 as per the vendor in North Carolina right now, I hope that's going to be resolved in the future but, you never know.
Mr. Pelaez: And the $35,000 what was that for? Mr. Lorenzo: For the ficus hedge?
Mr. Pelaez: Yes, what is it, so that was for replacement? Mr. Lorenzo: Yes, on 112th Avenue.
Mr. Pelaez: Is that 112th Avenue though?
Mr. Lorenzo: Yes, pulling it out, all the ficus, and putting in arboricola. Ms. Varela-Medina: And why are we pulling the ficus out?
Ms. Duque: So, we talked about it long ago Julie, we're bringing it to your attention because we're kind of finalizing all of the pending items that we had before. They have presented this proposal before, and we talked about this proposal before, but we have all of the clubhouse project renovations and all of the other projects pending, we didn't know how much money we were going to have left. This is a big project, what we wanted to do is remove all of the ficus that they have to treat all the time because of the

whitefly, number one. Number two, the ficus was installed by the developer many years ago, and the fiscus when you drive down, you're going to be able to see that some of it that was more or less that they don't look so good. This is a project to enhance the community, do you need to do it, no, but let's put it on the table for you to discuss and let us know what you want to do. We can move forward with the pool furniture, and all of these other projects, finalize that, and then come back to this again, this is not something that you have to move forward with right now. BrightView has what is called the QSAP, they do an assessment of the entire community when we do the drive, so when Jesus does the drives with Nicholas, Jesus will report to Nicholas, ok you need to do this, this, and this, and there is direction on his side for Nicholas but, then Nicholas will also drive the community with one of his supervisors and they make comments and they will create this report that I'm telling you about. So, that report is more than the regular maintenance day-to-day activities of the District, it's more like enhancements for the District, so ideas as to what we recommend should be done, so that type of thing more than anything else, and this is one of them.
Mr. Pelaez: So, the current ones we had there was ficus, and they already had a good height, so the 3-gallon arboricola, what's going to be the height on that, because I know we put one of those here but, it's going to take a while to grow. So, we already have a wall right now, and then we might need "X" amount of time now it would just be little things until they grow that high.
Mr. Lorenzo: So, planted in the rainy season, I think it will give it a nice jump, and it's arboricola, they're like bulletproof, I've seen it in other communities and that's what they're going to, the same thing, they're getting rid of the ficus hedge, not only because they get whitefly but, it's an invasive, it gets ugly, and it looks ugly, so it's more aesthetic than anything, it's not necessary work.
Ms. Duque: The ficus is a tree, so he wants to grow as a tree.
Mr. Lorenzo: Right, so it's just going to get thicker and thicker, the tree roots but, the arboricola will take about a year.
Mr. Pelaez: So, we put arboricola on the side here? Mr. Lorenzo: Yes.
Mr. Pelaez: On the inside of the fence? Mr. Lorenzo: Yes.

Ms. Duque: And that's the plant material that you guys planted on the guardrail of the lakes, remember.
Mr. Lorenzo: Right, and it's really green now, it's always going to be green. So, you have irrigation but, in the rainy season, it would be great.
Mr. Pelaez: So, a year to get it in shape?
Mr. Lorenzo: It might take a year and a half, it all depends, actually just disregard what I just said, I really don't know.
Mr. Pelaez: The only thing is that year to year and a half or whatever estimated time, that we're out without any wall there because right now when you're walking if it's open, they're going to cut right through there, and I'm just thinking about that.
Ms. Duque: So, the other item Mauricio is, remember we have a chain link fence, so it's not only the ficus, but there is a fence there, that fence we have it here and there but, when we remove, if you decide to do that, when we remove the ficus, we might need to look into the status of the fence too, if there are any repairs or replacements in certain areas, so that will be added to that project if that's something the Board would like to do. I mean will that create a different look of the District, it would, but to the community because in terms of the plant material in the District, it's going to look beautiful, the ficus it's as good as it is right now.
Mr. Lorenzo: I can also maybe get a quote for a bigger plant but, I think it's going to drive the cost significantly higher but, I could if that's something the Board wants.
Ms. Duque: And that's something that you can table once again until we finalize all the projects.
Mr. Lorenzo: Yes, and I can bring it back next month, and we can revisit it when they revisit it with me. You'll see the QSA there, I kind of skipped over it, I mean it's there every month, there's a lot of stuff going on throughout the community, it starts on page 106, just so you can kind of get an idea of what we do on the drives.
Mr. Pelaez: So, I think that's 232nd, there's one gap between the buildings, so the first one that they used to go through and cut through like the first little entrance by the townhouses, so we put that fence and we put the trees there and that really helped it a lot but, I think a little bit further down, in between two buildings I think there's a big gap, of like no plants, no fence, and everyone crosses through there now. So, I don't know maybe you can just explore it for next month and see if there's a solution because I think

for security purposes it would help by not having everyone on their bikes, and not bikes, crossing over there, so if you put a fence right here because there's like two townhouses if I remember, I would say it's probably like right around here. So, you'll see it, when you come here there's a black fence here, a lot of trees, and then in here is where everybody cuts through, I think it's right there.
Mr. Lorenzo: Ok, alright, we could put some plants or something there.
Mr. Pelaez: Look at options, a plant or fence or whatever, and you can see what we did on the first part.
Mr. Lorenzo: Ok.
Mr. Pelaez: And 112th for me, I don't know if we want to get into that, like I just don't like the idea of the whole waiting for right now, I say we table it unless you guys really want it.
Ms. Calero: I agree.
Mr. Lorenzo: That's it for me unless you have any questions.
Ms. Duque: What would the Board like to do about the lights, do we need to make a motion not to exceed because that's still pending?
Mr. Pelaez: I think we need to get the lights because we have the same lights in the back?
Ms. Duque: Yes. Mr. Lorenzo: Yes.
Mr. Pelaez: And those are good.
Mr. Lorenzo:  Those are the big ones that he sent us in an email that looks like
this.
Ms. Duque: So, those are the ones that we are missing. Mr. Lorenzo: Yes.
Ms. Duque: There are 3.
Mr. Pelaez: So, those are the ones.
Mr. Lorenzo:  Yes, from my understanding he took 1 or 2 from some areas that
you can't see them, and put them.
Mr. Pelaez: So, with 4 we're good enough though?

May 9, 2023	Palm Glades CDD

Mr. Lorenzo: I think so, I mean I can talk to him and see because I don't know if you recall, because he did move 1 or 2, so we may need 5 or 6, so maybe not to exceed 6.
Mr. Pelaez: That's why I want to make sure that we don't need 6 but, I don't think we have a choice, so we need to order them so I think we should do not to exceed 6 just in case, like if you need the other 2.
Mr. Lorenzo: Ok.
Ms. Duque: And if anything, we'll just keep those as a backup. Ok, so then it's about $1,000, so let's have a motion not to exceed $6,000 to purchase the lights.
Ms. Varela-Medina: But if we have to use them as a backup, we don't need the
$1,000 for the installation right?
Mr. Lorenzo: Correct, so it would be $1,000 for the light and installation.
Mr. Pelaez:	Or he could possibly need 3, and he could possibly need 2 for the front, so it could be 5, so technically it could be like $5,500.
Ms. Varela-Medina: Ok, so then $6,000.
Ms. Duque: Ok, so a not to exceed of $6,000, is there a motion?

On MOTION by Mr. Pelaez seconded by Ms. Varela­ Medina with all in favor, authorizing a not to exceed amount of $6,000 for the purchase of lights was approved.

Ms. Duque: Once again, remember, it could be less because perhaps if he gets the glass, he will replace the glass and get additional if we need to, so we'll keep you posted during the next meeting. That's it, Jesus, anything else?
Mr. Lorenzo: No, that's it for me. Ms. Duque: Ok.

CDD Manager
Discussion of State Board Administration Account
Elevation Certificate
Ms. Duque: So, let's move forward to COD manager report, only two items to report, number one, again, is the State Board of Administration Account, we talked about this during the last meeting but, we needed to bring it back to you again just to let you

May 9, 2023	Palm Glades COD

know there are no changes as of today. We haven't transferred any money back to our State Board account, when this process takes place, we're going to be talking about this at every single meeting, and it's just more to give you updates on what has been done. The next item is the copy of the elevation certificate, I talked a little bit about it at the beginning of the meeting. So, we received the elevation certificate, a copy of it is in your agenda, and this certificate was sent to our insurance provider and then hopefully we're going to be seeing some potential savings, I'll keep you informed of those savings and we'll go from there. I don't have anything else to report at this time, are there any questions?
Mr. Pelaez: No.

EIGHTH ORDER OF BUSINESS	Financial Reports
Approval of Check Register
Balance and Income Statement
Ms. Duque: So, let's move forward to financial reports. Tab A is approval of the check register, and tab B is the balance sheet and income statement. Unless there are any questions about those, a motion to approve them will take place.

On MOTION by Ms. Varela-Medina seconded by Ms. Calero with all in favor, the Check Register, Balance Sheet and Income Statement were approved.

NINTH ORDER OF BUSINESS	Supervisor's	Requests
Audience Comments
Ms. Duque: Are there any Supervisor's requests? Mr. Pelaez: No.
Ms. Duque: Not hearing any, is there any audience comments? Mr. Brown: Can I comment?

and

Ms. Duque: So, thank you so much Mr. Brown for being here today, so just so you know your item was presented at the beginning of the meeting, and you were not present at that time, so the Board decided not to make any decision. So, it's up to the Board if you would like to hear a little bit more information or ask the questions that you had in reference to Mr. Brown's request.
Mr. Pelaez: Yes, if you give us some explanation on the request.

May 9, 2023	Palm Glades CDD

Mr. Brown: First of all, let me apologize to the Board for being late, I had no idea there was so much traffic coming out on Cutler to get here, so I apologize. If I may I'd like to pass this out, and I'll start here.
Ms. Duque: Sure.
Mr. Brown: Ok, thank you. I own a couple of parcels here in the development, and this particular parcel is right off of 112th Court, there's actually two lots there, and we were able to acquire one lot but, not two. So, this particular lot, and there's two lots there, we have acquired the lot that's highlighted in yellow, and what we'd like to do is to build two townhomes there similar size, a little bit bigger, our townhomes are about 2,100 square feet, they're 4 bedrooms, 3 baths, I think the house next door is about 1,700 or 1,800 square feet. So, what we'd like to do is to put two homes there, we tried to buy both lots but, that particular street there's a section line there, and the county wants that lot next door to be a street, they don't want a house there, they want a street there. So, whoever buys that lot would have to extend that road because it's a section-line road, or they would have to leave it agricultural, so that's the zone that's too extensive for us to do, so we'd like to just develop the one lot, and so we would prefer to face the homes in the same direction as the homes that are existing but, if you look very closely, the little strip of land between the street and my property belongs to this group, so we would have to have some kind of access to be able to face the homes the same way.
Ms. Varela-Medina: That's going to be a permanent access road?
Mr. Brown: It would be a driveway, that's where they would enter, you notice the driveway to the house next door is in the front but, we're prohibited from doing that because this little land is in the front that belongs to your organization. It's my understanding when Lennar bought this property, they tried to acquire these two lots so they could make a section line road and the owner would not sell. So, the lots got left out of the whole subdivision, so the architect that we use is one of the architects that Lennar has used for many years, Pastel Perez, so we would come in and design the home to look exactly like the ones next door, same color scheme, we would comply with all the rules of the association, we just need support to be able to have access granted to make those driveways across your strip of property.
Ms. Duque: So, Mr. Brown, a quick question, so what you are requesting is for the COD to give this property to you so you can build a driveway?

May 9, 2023	Palm Glades COD

Mr. Brown: Well, we don't necessarily need you to give it to us, we just need to have an agreement that we can have access across it. I would really have to speak to an attorney to see which was the best way to do it, the property would not be built on but only the driveway, we need the access to make the driveway.
Ms. Duque: So, then we're pretty much giving the property to the driveway, it's a public property.
Mr. Cochran: Well, for a permanent easement I guess it would take, and I'll have to confer with some of my colleagues, and I'm the District attorney for the District but, it's public property, and I would assume with this particular parcel was acquired like most District properties through the issuance of tax-exempt bonds, so we can't typically give property for private usage, it's public property so it has to be for a public purpose, and for public benefit. So, I would need to do a little bit of consulting to see whether it's something that the District could even do legally if it wanted to because I'm not sure that the District could grant that, because I would think there would have to be a temporary easement if they build the property and then they say, oh we changed our mind, we're closing it off and then your driveway is gone. So, I'll need to look into that if that's something the Board wants me to do because I'm not sure legally without consulting or if there's some kind of a workaround or something, or if it can be indirect but, I know typically that would be the issue legally.
Mr. Brown: Thank you so much. Also, I want to make the Board aware of the project next door, I tried to get the state to reduce the price and maybe donate the property to your organization and they refused to do that. My concern is that the property is agricultural, so it can't change to residential because then the county is going to require whoever buys it to install a road there. My biggest concern is since I own the lot next door, a person could come in and set up flower shops there and there's certain businesses you can run under agricultural, so perhaps the Board would like to look into that and maybe just acquire the property so nobody would be able to do that. I know they have reduced the price now from $100,000 to like $40,000, and sooner or later they may reduce it, but I think it would just be an eyesore in a great community like this, somebody is out there selling flowers in the development, and the county does allow certain uses on agricultural land and that's one of them, they can sell plants, flowers, all kinds of things, so I just want to make sure you're aware of that. We did everything we could to try to

May 9, 2023	Palm Glades CDD

purchase the property but, we can't afford it, the property is 50' wide, and we'd have to give up 40' for the street development because it's a section line road·and the county is not going to change that, so we would be left with 1O', so it just wasn't feasible. If I may just have a few more minutes, I have another property that I purchased some years ago.
Ms. Duque: But this is still owned by the county or Mr. Brown owns it?
Mr. Cochran: I think he said it's owned by, and are you talking about this piece of property?
Mr. Brown: Yes, this property is owned by Helen Moore Estates.
Mr. Cochran: So, this is the District's strip here, and that's his property, so he's talking about this back here.
Ms. Duque: Ok.
Mr. Brown: My understanding is that the owner just wouldn't sell it. If I could just have a few more minutes, I'll be quick. I own another property and we don't have any issue with this property, I just want to make the Board aware of it.
Ms. Duque: And just so you know Scott, you cannot see it from the picture but, that property right now is actually a main road, like the way it is right now, it's not like that.
Mr. Brown: The road goes through.
Ms. Duque: To the side, so it's like this one here, ok never mind Scott, ok, I was looking at it from a different perspective.
Mr. Brown: If you look at the second picture you can see it a little bit better. Ms. Duque: Ok, that is the piece, that section out of the yellow box, ok, got it.
Mr. Brown: This property we own, we've already rezoned it, it's compatible to the house next door, and we're going to be building a couple single-family homes here. Now the homes next door run anywhere from 3,200 to 3,900 overall, they're a little bit bigger in terms of the newer homes that were being built, so the unit that we would build would be a minimum of 3,200 square feet, maybe 3,500 square feet. Again, the architect would use the same design that's already there so the houses would look compatible, we'll get with the Board here to figure out the color scheme and we'll be consistent with the color scheme and everything that's going on there, so we don't need any special considerations for that home, it's going to fit there just perfectly. There are fees that have to go back either to Lennar or the Board because they installed the water and sewer and so it hasn't been 20 years so whatever they paid, we have to pay them a fee for the linear

feet, so Miami-Dade Water and Sewer worked out all those fees and we have to reimburse the developer which is probably going to be Lennar.
Ms. Duque: And that section between the home and 242nd, that strip of land. Mr. Pelaez: That's HOA.
Ms. Duque: Is that HOA?
Mr. Pelaez: Yes, you can double check but that's owned by the HOA, right by the school.
Mr. Brown:	It is actually owned by Silver Palms by Lennar Community Association.
Ms. Duque: And that's the HOA property. Mr. Pelaez: Right.
Mr. Brown: Do you think they have any interest in selling that parcel? Mr. Pelaez: You'd have to talk to the HOA.
Mr. Brown: So that's somebody different then, ok.
Ms. Duque: Yes, that's a different entity. So, from your track of emails Mr. Brown, you sent the email first to Jennifer, so she is the property manager for the HOA.
Mr. Brown: Ok. So, my final question is, is there any way when these couple of homes are built, can they become part of your homeowner's association and pay the fees?
Ms. Duque: That would be a question for your HOA as well.
Mr. Brown: Ok, because we would like to be able to offer that to the buyers, and those homes will be 5 bedrooms, 3 baths, 2-car garage, and they'll run about 3,500 square feet.
Ms. Varela-Medina: And how many houses?
Mr. Brown: There would be two there, two planned there now.
Mr. Pelaez:	Now, at this time you have highlighted that's owned by the HOA, what's your plans there?
Mr. Brown: Well, we'd like to just make it part of those homes there, and we'll just have paved parking, I don't think we can build anything on it.
Mr. Pelaez: I was just curious.
Ms. Duque:	And if there is guest parking what's the intention for those guest parking spaces, to be passed to the HOA as well, like will maintain that parking area?

Mr. Brown: You mean for the townhomes? Ms. Duque: For the 2 homes.
Mr. Brown: For the 2 homes, they're just going to have the same as the rest of them, I don't think there's going to be any guest parking.
Mr. Pelaez: No, like this one you have right now.
Mr. Brown: No, it would be maintained by the homeowner.
Mr. Pelaez: So, it would be part of their lot, so they're purchasing essentially the home with that area.
Mr. Brown: Exactly.
Mr. Pelaez: Ok, so instead of having a bigger backyard, they have like a front-side yard is what you're saying.
Mr. Brown: Yes, front side. So, any support you can give me on that I would greatly appreciate as to how we can get that done, and what I'll do with that as the plans are developed, I'll make sure you see the plans, and you guys can sort of sign off on them. Our concern is that we want to make everything we do compatible with the neighborhood, I used to live in a homeowner's association at Lakes by the Bay, and some people love homeowner's associations, and some people hate them, so they're fairly indicative of the property and of the people there. (inaudible comment) So, when Lennar built those homes back then, in the 80s people weren't doing homeowner associations, so they built all these townhomes, and if you go back 3 or 4 years later somebody painted their house yellow, somebody painted their house green, and all these different colors and you say, oh my God, so now they're going back with more townhomes but this time they're going to have a homeowners association, not to collect a lot of fees, but just control the colors so even the homes would stay the same color. (inaudible comment) Thank you so much for your time, just reach out to me once you know what we can do, if anything, I'd really appreciate it.
Ms. Calero: Thank you.
Mr. Pelaez: Thank you.
Ms. Duque: Thank you Mr. Brown for your time.

TENTH ORDER OF BUSINESS	Adjournment

May 9, 2023	Palm Glades COD

Ms. Duque: Ok, not hearing any other audience comments, a motion to adjourn will take place.

On MOTION by Ms. Varela-Medina seconded by Ms. Calero with all in favor, the meeting was adjourned.